SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL
NOTICE OF SPECIAL MEETING
A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
ON Monday, June 15, 2015, AT 6:00 p.m. IN THE Second Floor Conference Room.
THE PROPOSED AGENDA IS AS FOLLOWS:
Closed session as provided by Section 2.2-3712 of the Virginia Code
BY ORDER OF THE MAYOR BY Paige Rice
SECOND FLOOR CONFERENCE ROOM – June 15, 2015
Council met in special session on this date with the following members present: Ms.
Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Mr.
Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None), to meet in closed session for
discussion of the annual performance evaluation of the City Manager, as authorized by Va. Code
sec. 2.2-3711 (A) (1).
On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
the best of each Council Member's knowledge, only public business matters lawfully exempted
from the open meeting requirements of the Virginia Freedom of Information Act and identified
in the motion convening the closed session were heard, discussed or considered in the closed
COUNCIL CHAMBERS - June 15, 2015
CALL TO ORDER
Council met in regular session on this date with the following members present: Mr. Huja,
Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos.
AWARDS/RECOGNITIONS & ANNOUNCEMENTS
Ms. Smith announced the new CAT fare box launch date on June 22. For more
information and updated pass guidelines, please go to www.charlottesville.org/transit, or visit
Charlottesville Area Transit on Facebook.
Ms. Szakos announced the new meals tax will go into effect July 1. She also announced
that seven members of the City’s police and fire departments will take place in the 2015 World
Games from June 22 - July 5. She also wished her husband a happy 30th anniversary, which is
Mr. Fenwick announced applications for the Charlottesville Housing Affordability Program
(CHAP) will go in the mail shortly after the July 4 holiday. For questions about CHAP, please
call 970-3160. He also announced the Herman Key Recreation Center, Tonsler, and the JMRL
Central Branch will be open as cooling centers June 15 - June 21. For more information, please
contact Vic Garber, Parks and Recreation, at 970-3354 or firstname.lastname@example.org. City Hall
will be closed Friday, July 3 in observance of Independence Day.
Ms. Galvin announced the new Energize Charlottesville Energy Center. LEAP will give
away prizes of approximately $50-$100 in value through a drawing of residents who create
"Energy Center" accounts by July 4. Residents can access the Energize!Charlottesville Energy
Center at www.energizecharlottesville.org/energycenter.
Mr. Huja announced that Council has reviewed the City Manager's performance and will
extend his contract.
MATTERS BY THE PUBLIC
Ms. Anne Knox, 1531 Westwood Rd., said recent changes in the Saturday morning hours
for the Smith Aquatic Fitness Center (AFC) from a 5:30 a.m. opening time to 7:00 a.m.
eliminates the possibility of a Saturday workout for early bird exercisers. She asked Council to
reassess this change and restore the previous schedule.
Mr. Howard Craddock, 1880 River Inn Ln., asked Council to reconsider the decision to
delay the opening time on Saturday mornings to 7:00 a.m. He said he competes in many open
water events and trains exclusively at Smith AFC Pool. He said the later opening Saturday
mornings eliminates 25% of his trainees' training time.
Mr. Stephen Turner, 2310 Jefferson Park Ave., professor at UVA Medical School and
regular patron of Smith AFC, said the delayed opening on Saturday mornings closes access to
those who have family and work obligations during the day. It disrupts the schedule of the most
dedicated users of the facility and may force them to decide to patronize another facility with
Mr. John Post, 424 Ednam Dr., County resident, said as a county resident, he pays county
fees to use the facility only on Saturday mornings, which accounts for 10% of the savings of
Mr. Brian Yudkin, 1308 Wertland St., on behalf of several local environmental groups,
urged Council to support a resolution in favor of Virginia joining the regional greenhouse gas
Mr. Brandon Collins, 418 Fairway Ave., said PHAR supports Council's financial
contribution to the CRHA for a maintenance supervisor. Charlottesville's current public housing
stock needs redevelopment and renovation. He asked Council to visit public housing, speak with
residents, and support resident-lead decision making.
Ms. Cynthia Ivery, 814 Hardy Dr., public housing resident and PHAR intern, said they
have been busy learning how to work as a team and how to be effective leaders. She said PHAR
supports funding for the maintenance supervisor, which will ensure many important tasks are
Mr. Downing Smith, 810 Locust Ave., said the West Main Zoning Initiation resolution
allows the head of NDS to waive hearings solely on their authority when it comes to approving
zoning changes for particular properties. This is a bad idea. He has found City government to be
more open and transparent the last couple of years. Having a few extra meetings to make sure
something does not go wrong is worth it.
Pastor Hodari Hamilton, 632 West Main St., said there is a concern over morale with City
employees, particularly management. He said he hopes Councilors will treat members of
management with the highest level of regard and respect.
Mr. John McLaren, 520 Locust Ave., said it is encouraging that there is a proposal to have
a community meeting requirement whenever there is a zoning change. Several members of his
neighborhood association have expressed alarm that there is a waiver provision.
Mr. Peter Kleeman, 407 Hedge St., said there are unmet needs in the City. He said he has
identified several places along City sidewalks that are hazards and probably violate ADA
requirements for height. Many sewer covers near E. High Street and other places around the
Downtown area are sunk into the holders or are inappropriate covers. He suggested that a staff
member or intern be designated to walk the City, note issues and ensure safety.
COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
Mr. Huja said he is sympathetic with the swim group and wants Council to take action at
the next meeting. He said he supports the greenhouse gas initiative resolution. Also he agrees
with Mr. Kleeman about the sidewalks.
Ms. Szakos said she also supports the greenhouse gas resolution. She thanked Ms. Ivery for
coming and said the PHAR internship is preparing her well. She said supporting funding for a
maintenance supervisor is an important step to take in support of the Housing Authority. The
City has been doing a lot of sidewalk repair; we buffed edges to eliminate many tripping hazards.
She said she often takes a picture of hazards and sends it to Council or staff.
Ms. Galvin said she also supports the greenhouse gas resolution. She shares Mr. Kleeman's
concerns about tripping hazards along the sidewalks. Hopefully a mobile 3-1-1 system will make
it very easy to log in and register complaints. She said we may be turning a corner for public
housing and thanked PHAR members for their comments.
Ms. Smith supported the swimmers and maintaining Saturday early morning hours. She
said she supports the greenhouse gas resolution and said it would be interesting to see how it
comports with our Georgetown Energy Prize program. She thanked Pastor Hamilton for coming
tonight and said it is powerful that most of his congregation grew up here and are engaged in
Charlottesville. Our families are an important part of our history.
Mr. Fenwick said he supports the swimmers as well, and he plans to bring it up under Other
Business so we do not have to wait for two weeks. He thanked Mr. Collins and Ms. Ivery for
speaking and he said he supports the maintenance supervisor position on the agenda tonight. He
thanked Pastor Hamilton for his words and said civility is a very important message. He said the
sidewalk waiver provision is troubling for many in the community.
Ms. Smith said it would be nice to be sure there is coordination on manhole covers between
NDS and Public Works.
Mr. Huja said it is heartening to see PHAR coming and speaking on behalf of the Housing
Authority staff. He appreciates that they have come a long way on their relationship.
Ms. Szakos confirmed that the Longwood Drive PUD recommendation is to send it back to
the Planning Commission.
Ms. Szakos asked about the Tarleton Dr. sidewalk, which is on a loop of the street and not
Ms. Smith requested not to approve the minutes because she was not able to read them
before the meeting.
Ms. Smith asked whether item h, Sidewalk Provision (VA Code update), gives developers
an option to buy their way out of building a sidewalk. Ms. Creasy said this is at the applicant’s
discretion. Ms. Smith said she has concerns that we would not have a sidewalk built when it was
truly needed. Ms. Creasy said the money has to go to the sidewalk fund. Waivers are typically
requested when there are extenuating circumstances and in limited situations.
Ms. Szakos confirmed that the money put into a fund when they elect not to build a
sidewalk is actually enough to build the sidewalk. Ms. Creasy said staff has to approve the price
on estimates. Ms. Szakos said she wanted staff to look into the administrative cost of reviewing
On motion by Ms. Szakos, seconded by Ms. Galvin, the consent agenda was approved,
with item a. Minutes for June 1 deferred to the July 6 meeting. (Ayes: Mr. Huja, Mr. Fenwick,
Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None.)
a. Minutes for June 1 deferred
b. APPROPRIATION: Domestic Violence Services Coordinator Grant - $44,876 (2nd
Domestic Violence Services Coordinator Grant
WHEREAS, The City of Charlottesville, through the Commonwealth Attorney’s Office, has
received the Domestic Violence Services Coordinator Grant from the Virginia Department of
Criminal Justice Services in the amount of $38,336 in Federal pass-thru funds, Albemarle
County is to contribute an additional $6,000 in local cash match, and the City Commonwealth
Attorney’s Office will contribute up to $540 cash match, as needed to meet salary and benefit
NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
Virginia that the sum of $44,876 is hereby appropriated in the following manner:
$38,336 Fund: 209 Cost Center: 1414002000 G/L Account: 430120
$ 6,000 Fund: 209 Cost Center: 1414002000 G/L Account: 432030
$ 540 Fund: 209 Cost Center: 1414002000 G/L Account: 498010
$44,876 Fund: 209 Cost Center: 1414002000 G/L Account: 519999
$ 540 Fund: 105 Cost Center: 1401001000 G/L Account: 561209
BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of
$38,336 from the Virginia Department of Criminal Justice Services, and $6,000 from the County
of Albemarle, Virginia.
c. APPROPRIATION: Revenue Sharing for Sidewalk Construction - Appropriate &
Transfer $350,000 (carried)
Revenue Sharing for Sidewalk Construction
d. RESOLUTION: Longwood Drive PUD Recommendation
Longwood Drive PUD Recommendation
REFERRING ZM15-00001 (PROPOSED AMENDMENT TO THE LONGWOOD DRIVE
PUD BACK TO THE PLANNING COMMISSION FOR FURTHER REVIEW
WHEREAS, following the joint public hearing conducted by the planning commission and city
council on May 12, 2015 for ZM15-001, the applicant submitted a revised PUD plan dated June
2, 2015; and
WHEREAS, the revised PUD plan is sufficiently different than the one previously reviewed by
the planning commission, that this council concurs with staff that the commission and the public
should have an additional opportunity to review and comment upon the changed plan, which
increases open space and reorients units fronting on Harris Street;
NOW, THEREFORE, BE IT RESOLVED THAT ZM15-0001, with the revised PUD plan dated
June 2, 2015, is hereby referred to the planning commission for additional public hearing and for
e. RESOLUTION: Naylor St. Sidewalk Waiver
Naylor St. Sidewalk Waiver
Approving a Sidewalk Waiver Request for 400 Harris Road (Property within the Proposed
“Naylor Street Subdivision”)
f. RESOLUTION: Affordable Dwelling Unit Ordinance Standard Operating
Affordable Dwelling Unit Ordinance Standard Operating Procedures/Regulations Revision
BE IT RESOLVED by the Council for the City of Charlottesville, Virginia, that this Council
hereby approves the attached revised Affordable Dwelling Unit Regulations (as revised June 15,
2015), and the City Manager is hereby authorized to sign the following document, in form
approved by the City Attorney or his designee.
Standard Operating Procedure (SOP) providing regulations governing the affordable dwelling
unit requirements of City Code Sec. 34-12 on residential housing projects that are approved for
rezoning or special use permit.
g. RESOLUTION: Funds Transfer to Smith Aquatic & Fitness Center Account -
Funds Transfer to Smith Aquatic & Fitness Center Account
NOW, THEREFORE BE IT RESOLVED by the Council of the City of
Charlottesville, Virginia that the following is hereby transferred in the following manner:
$150,000 Fund: 426 WBS: CP-080 (P-00684) G/L Account: 599999
$150,000 Fund: 426 WBS: P-00858 G/L Account: 599999
h. ORDINANCE: Sidewalk Provision (VA Code update) (2nd reading)
Sidewalk Provision (VA Code update)
AMENDING AND REORDAINING SECTION 34-1124 OF CHAPTER 34 (ZONING)
OF THE CODE OF THE CITY OF CHARLOTTESVILLE, 1990, AS AMENDED,
RELATED TO SIDEWALK WAIVER PROVISIONS
i. ORDINANCE: Affordable Dwelling Unit Revised Definition (2nd reading)
Affordable Dwelling Unit Revised Definition
AMENDING AND REORDAINING SECTION 34-12 OF ARTICLE I OF CHAPTER 34
(ZONING) OF THE CODE OF THE CITY OF CHARLOTTESVILLE, 1990, AS
AMENDED, TO CHANGE THE DEFINITION OF AFFORDABLE DWELLING UNIT.
PUBLIC HEARING / RESOLUTION: FOUR PARTY AGREEMENT
Four Party Agreement
Ms. Mueller presented to Council. Debt service was rolled into flow rates in 1973 when the
original contract was signed. Staff is working to make this a better process for the Finance
Department. Ms. Smith asked if the new wastewater metering methodology developed under the
recent wastewater cost share allocation is being used for any project other than the capacityrelated
projects identified in the cost share agreement. Ms. Mueller said it did not.
On motion, the public hearing was opened.
Mr. Downing Smith, 810 Locust Ave., said the agreement should be between the City and
the County, and he does not trust the County because they have taken the City to the cleaners on
every water and sewer agreement we have had. He said ratepayers should not get stuck with
costs that should be going to the County.
Ms. Rebecca Quinn, 104 4th St., said she does not understand why the County gets two
seats. The RWSA should not be an equal partner. The City cedes to the County way too often.
Councilors are responsible for making sure this is a good deal for the City. The County is
expected to have a huge population increase in the next 15 years, and this should be factored in
when considering future negotiations.
Having no further speakers, the public hearing was closed.
Ms. Szakos asked for a change to the second page of the agreement, under item 4 to say,
“The Debt Service Charges for each facility or project benefitting solely by the City, County or
the Service Authority and undertaken pursuant to Section 4.3 shall be determined and allocated
to the requesting party.”
Ms. Mueller stated that if the City or the County requests a project, the requesting entity
will be solely responsible for that project. The original agreement said the County will pay twice
the amount of the City for wastewater projects.
Ms. Smith said this was most likely written by Rivanna's lawyer, who has in the past used
language that is not to the advantage of the City. Ms. Galvin said that is a supposition and is not
appropriate. Ms. Smith said it is our City Attorney's responsibility to read this exclusively from
the perspective of what is best for the City. Ms. Mueller said the City, County, and Rivanna
attorneys have labored over this extensively, and she feels confident that City Attorney Craig
Brown would not have brought this forward if he did not feel comfortable with it.
Ms. Szakos said she understands why people do not trust this, but as Councilors we have
been through this agreement language several times, and she sees no reason to stop this. She said
her request would not hold up her vote, but she believes we should request the language change
she recommended from all parties because of the history of distrust.
Ms. Galvin said this has been the product of an extensive negotiation, and it is verily an
accounting clean-up of a document governing all four parties.
Ms. Szakos said this does not just benefit the Finance Department; it benefits residents of
the City, because we will have predictability in our budget.
Mr. Cullinan said the difference is between a rate, which is variable, and a charge. The debt
service is a fixed amount.
On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution passed. (Ayes: Mr.
Huja, Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None.)
PUBLIC HEARING / RESOLUTION: CACVB/TRANSIT LEASE RENEWALS
CACVB/Transit Lease Renewals
Mr. John Jones, CAT Manager, presented to Council.
Ms. Smith asked how the lease rate on this building compares to the market. Mr. Jones
said it is pretty low. Ms. Szakos asked if MusicToday receives a commission. Mr. Burkhart said
there is a small commission on the service charge.
On motion, the public hearing was opened.
Ms. Quinn, 104 4th St., said Council should not vote on public hearing matters the same
night they come before the public. She was under the impression that Council adopted the
practice of not taking a vote the same night as a public hearing.
Having no further speakers, the public hearing was closed.
Ms. Szakos said we are charging a very low rent, and because the City has already made
this offer we should do this for the year. She would like to explore this after the one year
contract. Mr. Jones said that is the reason for the shorter term, so staff can explore the rate
compared to market rates. Ms. Szakos said we may want to make it a longer lease in the future if
the rates are increased, which sounds like it is part of the plan. Ms. Szakos said there is a
premise in the lease that no animals shall be kept on premises; she said while she believes that
should be a CACVB policy that no animals are kept on premises, she would not support no
animals allowed at all.
Ms. Galvin said it is noted on our agenda that action will be taken on this tonight. Also, we
have unfinished business on voting on our Council Policies and Procedures from last year. We
should finalize this in the near future.
Mr. Fenwick asked Mr. Jones to repeat why this is a one year lease instead of a three year
Ms. Smith asked when the lease begins. Mr. Jones said it will commence July 1. Ms.
Smith said we need to get these in a timelier manner if we are going to start delaying a vote on
public hearings until the next meeting.
Ms. Smith said she wants staff to consider that the Transit Center may not be the best
location for our Visitor's Center. Ms. Szakos said she believes it is a great location because it
brings people the full length of the Mall.
On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution to approve the leases
was passed. (Ayes: Mr. Huja, Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None.)
RESOLUTION: WEST MAIN STREET ZONING INITIATION
West Main Street Zoning Initiation
Ms. Carrie Rainey presented to Council.
Ms. Galvin presented slides showing graphic depictions of code changes recommended by
the Rhodeside & Harwell team, to include percentage of transparency/floor, retail ground floor
ceiling height, and building elements, such as awnings. She proposed that these be studied for
possible inclusion in the existing zoning ordinance.
Ms. Smith asked if there was discussion about stronger regulations for appurtenances. Ms.
Rainey said they are currently reviewed by the Board of Architectural Review (BAR); however
with a form based code (FBC), they would no longer be reviewed directly by the BAR.
Ms. Szakos said visuals help a lot. She clarified that what Ms. Galvin is asking for is not
FBC, but staff examining zoning. Ms. Szakos said she has no problem with the ones she sees
here being studied.
Ms. Smith asked if there are issues with including design elements in zoning. Ms. Rainey
said doing so would remove those elements from BAR control.
Ms. Galvin said she would change the language in item #8 to be less restrictive. She
suggested, “Require a building break for buildings that expand the entire block or exceed a
specified length as determined by the Planning Commission in consultation with staff. It is
recommended that staff and Planning Commission further study what shall be considered an
adequate building break and where one is required.”
Ms. Creasy said there would have to be a threshold established in the zoning code. The
design elements come forth in the BAR evaluation stage.
Ms. Szakos suggested adding item 9 to state: “Request the following components for the
proposed zoning code for West Main Street also be studied for possible incorporation into the
existing zoning ordinance or design guidelines in a manner deemed appropriate by the Planning
Ms. Smith said she is concerned about getting specific about zoning, because this is a
historic district, and including design here seems ill-advised. Mr. Huja said he has the same
concern, but he would like to see this as part of the design guidelines.
Ms. Galvin welcomed Szakos modifications, but we need to make sure the process we have
in place gets us to where we want to be, and this did not happen with The Flats project.
Ms. Creasy said there is no time frame, and going back to three or four different boards
could create a lengthy process. A time frame could assist staff in getting to an endpoint with
some of those groups.
Ms. Szakos recommended item 9 be revised to say, “Request the following components for
the proposed zoning code for West Main Street also be studied for possible incorporation into the
design guidelines in a manner deemed appropriate by the Planning Commission.” Mr. Huja
agreed with this recommendation.
Council agreed to move ahead with staff recommendations for zoning, and then look at the
design guidelines separately. Ms. Szakos said she would like to remove the 200 foot requirement
from item 8. Ms. Galvin agreed.
On motion with Ms. Smith, seconded by Mr. Fenwick, Council moved to direct NDS staff
to prepare draft zoning text amendments reflecting provisions outlined in the Revised Staff
Recommendation dated June 12, 2015, with revisions to item 8. Staff will present these draft
text amendments to the Planning Commission, with a request that the Commission consider
initiating a formal zoning amendment/ public hearing process, subject to any adjustments or
additional provisions the Planning Commission may recommend. (Ayes: Mr. Huja, Mr.
Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None.)
Mr. Fenwick said we should fold in a robust public education effort during public hearings.
This is an opportunity for beneficial community discussion.
On motion by Ms. Galvin, seconded by Ms. Szakos, Council resolved to request the BAR
to study the following components of the proposed form based code for West Main Street for
possible incorporation into the existing design guidelines in consultation with the BAR, PLACE
Design Task Force, and NDS staff: ground floor story height; transparency requirements per
floor (inclusive of appurtenances and building elevations visible from primary and linking
streets); blank wall area (inclusive of appurtenances and building elevations visible from primary
and linking streets); and building elements.
The motion passed. (Ayes: Mr. Huja, Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin;
Ms. Smith said she is concerned with including the Amtrak station because of its historic
nature. Mr. Huja said he is concerned as well. The height restriction should honor the Amtrak
bridge. Staff said this is the case.
Council took a five minute recess.
ORDINANCE: WILLIAM TAYLOR PLAZA PLANNED UNIT DEVELOPMENT
William Taylor Plaza Planned Unit Development Amendment
Mr. Alfele presented to Council on amending the existing 2009 William Taylor Plaza PUD.
The applicant has amended the concept plan originally approved November 2, 2009, to create
additional surface parking, establish building setbacks, and allow the development to be
completed in two phases.
Ms. Galvin asked what the original use mix was for this site. Mr. Alfele said 2009 called
for residential and commercial and gave a mix on square footage, but did not break it down into
usage. Ms. Galvin asked if the existing use matrix is within the parameters of the original PUD.
Mr. Alfele said the breakdown is the same, but the use matrix would say what was and was not
Mr. Charlie Armstrong, Southern Development, representing the owner of Cherry Ave.
Investments, addressed Council. The arrangement of the proposal is much the same as the
original. The use mix is not changing from what was approved in the current plan, except for all
commercial uses included in the last one. Staff decided that there were a few commercial uses
that are not appropriate, and those were proffered out.
He reviewed the currently approved plan. He discussed the PUD amendment requests and
answered clarifying questions from Council.
Ms. Smith asked what the Planning Commission did not like about this. Mr. Armstrong
said he would have to speculate, but he believed it was that they did not want a hotel in this
location, which is a by-right use.
Ms. Szakos said to leave this parcel undeveloped kicks the can down the road, and
Southern Development is sensitive to what the City wants. She supports this project. She said
the Planning Commission has a narrow list of things they are concerned about, and Economic
Development is not one of them. We have neglected this neighborhood for a long time, and this
would bring foot traffic and employment into the area.
Mr. Fenwick said the Planning Commission voted 5-0 against this, and he does not want to
substitute his judgment for the Planning Commission that this plan is not good for the
Ms. Smith said the negatives are a large cinder retaining wall, which will make this project
feel forced. To call it an arboretum is insulting. There is a reason this corner has not been
developed for years. Phasing is not an improvement and in some ways works against us by
putting off promises.
Ms. Galvin said this is in keeping with the original PUD that was approved in 2009. It has
more flexibility than some of the other hotels we have seen in the City, which gives her some
comfort. She would like to push for a different use on the first floor. More transparency and
more windows and doors will be better on Cherry Ave.; we have to animate this street. This fits
within the SIA Plan. It will create a gateway to the City, and to the SIA. The plaza being in the
knuckle of it is calling out public space and will animate the corner. She finds it ironic that
people do not want to give up the green space, but this is not a space people can use. Marriott is a
good company and one of the better employers, and this area of the City desperately needs this.
She said she has trouble going against the Planning Commission, but they seem to have been
hung up on the parking, which will be concealed.
Mr. Huja said he agrees with Ms. Galvin and Ms. Szakos that this is a good project, and
better than anything that can be built by-right. He hopes this will provide jobs and provide a
good entrance to the City.
Ms. Smith asked for a proviso that archeologists be employed to discover if there are any
human grave sites. Mr. Armstrong said this does not require a proviso; it is state law that if
anything of this nature is discovered, the project will halt until it is sorted out.
On motion by Ms. Szakos, seconded by Ms. Galvin, the ordinance carried for a second
ORDINANCE: DEVELOPMENT CODE CHANGES FOR APPLICATION
REVIEW PROCESS (deferred)
Development Code Changes for Application Review Process
Mr. Haluska presented to Council and reviewed the proposed ordinance. Ms. Szakos asked
what the Planning Commission vote was; Mr. Haluska said they voted 3-2 to recommend
approval of the zoning text amendment.
In response to Ms. Szakos’ inquiry, Mr. Haluska confirmed that staff tends to err on the
side of having meetings rather than not.
Ms. Galvin asked why this is not restricted to rezoning, SUPs and PUDs. Mr. Haluska said
they would apply to specific situations, not minor adjustments like shifting lot lines. Ms. Galvin
said a waiver policy could be a good option. Ms. Smith said staff should be clear with the public
when a developer is open to more public input.
Ms. Galvin said we should not approve this until we can see the policy. Ms. Szakos asked
if staff could prepare a policy before the next meeting. Ms. Creasy said staff can get this done for
a future meeting.
Council decided to defer a first reading until a policy has been drafted.
REPORT: FUNDING FOR CRHA POSITIONS
Funding for CRHA Positions
Mr. Jones presented to Council.
Ms. Szakos moved to approve taking $35,000 a year for the next three years from the
Affordable Housing Fund to pay for the coordinator position. Ms. Galvin seconded.
Ms. Smith said her only discomfort is that these discussions are taking place off-budget.
Ms. Szakos said this is coming from the Affordable Housing Fund. Ms. Smith said that is still
public money, and this should have been done as part of the budget. Ms. Galvin said we knew
about these from Mr. Jones' earlier submission of a plan with price tags. Mr. Jones said if it is
the will of Council, we could include this discussion as part of the budget going forward, but
historically we have separated the Affordable Housing Fund from the budget discussion.
Ms. Galvin said we should wean these positions off the Housing Fund so that the Housing
Authority is self-sustaining and can fund these positions themselves. Mr. Jones said this is why
we have placed a three-year time line on this; we are hopeful this will happen moving forward.
Ms. Smith said this might address one aspect of public housing, but it does not address the
critical issue of the deficit.
The motion to approve funding passed. (Ayes: Mr. Huja, Mr. Fenwick, Ms. Szakos, Ms. Smith,
Ms. Galvin; Noes: None.)
Mr. Daly discussed his department’s budget cut recommendations as part of the FY 2016
budget. The reduced hours at Smith AFC Pool were implemented on Memorial Day weekend to
coincide with the opening of the outdoor pools. The hour reductions were posted well in
advance. If Council wishes to reinstate them, he requested that it be made effective July 11 to
enable a shift in staffing.
Mr. Fenwick said if the notice was posted, users did not see it.
Mr. Fenwick moved to reinstate Saturday hours at Smith AFC; Ms. Smith seconded the
motion. Ms. Szakos moved to amend the motion to specify that the funding come from the
Council priority fund. Mr. Fenwick accepted the amendment.
Ms. Galvin said she is concerned about the precedent this sets, because we have already
gone through the budget process and accepted staff's cuts. Now we have opened ourselves up to
using our discretionary money to fund anything that we have cut to meet our budget that has
The motion passed. (Ayes: Mr. Huja, Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin;
MATTERS BY THE PUBLIC
Mr. Brandon Collins, 418 Fairway Ave., said he likes public meetings and believes that
more public engagement is better. Giving the Housing Authority receivership is a real
possibility, but the Richmond field office pointed to the Alexandra Housing Authority (ARHA)
as a good model. If ARHA comes on as consultants, whatever they come back to the Housing
Authority with is likely to be what we all agree needs to happen. He said they appreciate Mr.
Jones' commitment to get everyone together and discuss this. We have to make sure this is right
Ms. Rebecca Quinn, 104 4th St., said she assumes the $3,000 cut for the Smith AFC hours
were part of the City Manager's recommendations. She asked what the logic was behind cutting
a program that was generating revenue. She said the business license tax is a way to increase
revenue, especially if the Commissioner of Revenue's office has a new staff member working
with businesses to bring revenue in. Once this money comes in, she hopes there is a serious
reconsideration of the meals tax.
Ms. Szakos thanked members of the public for staying under their time limit.