SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL
NOTICE OF SPECIAL MEETING
A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE
HELD ON Monday, September 19, 2011, AT 6:00 p.m. IN THE Second Floor
THE PROPOSED AGENDA IS AS FOLLOWS:
Closed session as provided by Section 2.2-3712 of the Virginia Code
BY ORDER OF THE MAYOR BY Paige Barfield
SECOND FLOOR CONFERENCE ROOM – September 19, 2011
Council met in special session on this date with the following members present:
Dr. Brown, Ms. Edwards, Mr. Huja, Mr. Norris, Ms. Szakos.
On motion by Ms. Szakos, seconded by Ms. Edwards, Council voted (Ayes: Dr.
Brown, Ms. Edwards, Mr. Huja, Mr. Norris, Ms. Szakos. Noes: None) to meet in closed
session pursuant to section 2.2-3712 of the Virginia Code, for 1) discussion of the
acquisition of the following real properties for public park uses, where discussion in an
open meeting would adversely affect the City’s bargaining position or negotiating
strategy, as authorized by Virginia Code sec. 2.2-3711 (A)(3): approximately 1.94 acres
on Jefferson Park Circle adjacent to Fry’s Spring Beach Club; approximately ½ acre at
the end of McElroy Court; approximately ½ acre on the U.S. Route 250 Bypass near the
western end of Grove Road; and, approximately 4 acres in the City and Albemarle
County near Jordan Park; and (2) consultation with legal counsel regarding the
negotiation of the terms and conditions of a community water supply cost sharing
agreement with the Albemarle County Service Authority, as authorized by Virginia Code
sec. 2.2-3711 (A)(7); and 3) discussion and consideration of prospective candidates for
appointment to City boards and commissions, as authorized by Virginia Code sec. 2.2-
On motion by Ms. Szakos, seconded by Mr. Huja, Council certified by the
following vote, (Ayes: Dr. Brown, Ms. Edwards, Mr. Huja, Mr. Norris, Ms. Szakos.
Noes: None), that to the best of each Council Member's knowledge, only public business
matters lawfully exempted from the open meeting requirements of the Virginia Freedom
of Information Act and identified in the motion convening the closed session were heard,
discussed or considered in the closed session.
COUNCIL CHAMBERS – September 19, 2011
Council met in regular session on this date with the following members present:
Mr. Norris, Ms. Edwards, Mr. Huja, Ms. Szakos, Dr. Brown.
Ms. Edwards introduced Will Cooke, Choral Director at Charlottesville High
School. His choir performed The Star-Spangled Banner.
Dr. Brown recognized the community’s loss of long-term resident Ms. Marion
Mr. Norris recognized members of the community who undertook a Summer
Food Ministry program. Pastor Hamilton of First Baptist Church and his volunteers
served 1,250 children meals as part of the program.
Mr. Norris read a proclamation for Family Day, September 26th, and encouraged
citizens to eat dinner as a family. Mr. Bob Garrity with Safe Schools, Healthy Students
was present to accept the proclamation.
Mr. Norris read a proclamation in support of International Day of Peace on
September 21st. Mr. Bob McAdams was present to accept the proclamation.
Mr. Norris read a proclamation declaring October as Domestic Violence
Awareness month. Ms. Robin Goldstein from the Shelter for Help in Emergency (SHE)
was present to accept the proclamation.
Mr. Norris read a proclamation in support of the Better Business Challenge and
asked business leaders to participate in the challenge. “Better World Betty” Teri Kent
was present to accept the proclamation.
Ms. Edwards read a proclamation declaring September as Infant Mortality
Awareness Month. Peggy Brown with the Thomas Jefferson Health District and Sharon
Veith were present to accept the proclamation. They announced a summit on October 18th
and a safety program in Charlottesville that distributes portable cribs for families to
provide safe sleep for their infants.
Ms. Szakos announced the Department of Communications received an Award of
Excellence for best overall website in the country and for Best Public Service
Announcement for the “Love Somebody” campaign. She thanked everyone in the
Department of Communications for their great work.
She also announced the next Our Town meeting on Thursday, September 22nd, at
6pm at Burley School for the Rose Hill and Kellytown neighborhoods.
Mr. Huja said the Community Job Fair will be held Thursday, September 29th at
the John Paul Jones Arena, from 10:00 am – 3:00 pm. Friday September 30th at noon, the
City Hall Plaza will be temporarily renamed the “Celebrate 250 Plaza” in preparation for
the kick-off of the City’s 250th year anniversary. Coy Barefoot will present a program at
1:00 pm in Chambers. A gala will be held on Monday, November 12, 2012. Call Ric
Barrick at 970-3129 for more information.
Mr. Norris announced Government Services Day on Friday, September 20th from
10:00 am – 2:00 p.m. on the Downtown Mall. There is also an important series of
meetings coming up regarding the future of the east side of McIntire Park. The first one is
September 26th at 6:30 pm at the MLK Performing Arts Center.
Ms. Edwards asked to place an update on her meeting with the Downtown
Business Association under Other Business.
Mr. Norris asked to place a request from Equality Virginia to prohibit
discrimination against employees based on gender identity discrimination or sexual
identification under Other Business.
MATTERS BY THE PUBLIC
Ms. Cherie Seise, 210 Sunset Ave., said she is here on behalf of Virginia
Organizing. They recently held a Dismantling Racism workshop, and an issue of great
concern is that among Charlottesville City employees, people of color are
underrepresented at the supervisory and managerial positions.
Ms. Janyce Lewis, 832 A. Hardy Dr., said she is here to address the
underrepresentation of people of color among City employees in supervisory and
managerial positions. She asked Council to develop and implement a strategy to combat
racism in hiring practices. She made several requests of the City’s Human Resources
department in order to address the issue.
Ms. Jona Noelle Bailey, 130 Appletree Rd., with Virginia Organizing, said the
City’s current hiring practices are contributing to minority groups being forced to move
or commute to other cities because of inadequate job opportunities in Charlottesville.
Ms. Thomasine Wilson, 4080 Cypress Pointe Dr., said the City should make
hiring minorities a high priority and identify why people of color do not hold managerial
positions. She asked Council to hold a work session to solve these issues, to hold City
departments accountable for advancing racial equity in managerial positions, and
establish guidelines for measuring progress in these areas.
Mr. Brandon Collins, 536 Meade Ave., said he supports the idea of an anonymous
survey about issues of race and having a work session, including participants from
Virginia Organizing. He thanked Council for the Peace Day Proclamation and said he
supports the letter regarding state funding. He said he is excited for the report on CAT
services and asked Council to get more information for the cost of full service on
Sundays and holidays. He asked why PHAR was not included in the hiring process for
the Section 3 coordinator position.
Mr. Andrew Williams, 501A Rives St., applauded the efforts of Virginia
Organizing for highlighting the important issue of balanced representation and equal
opportunity in Charlottesville. Regarding the Belmont Bridge, citizens are not getting
$1million worth of design. He asked Council to continue to exercise good judgment
regarding appropriation and hold contractors and nonprofits accountable for supporting
their argument for more funding only if they have the results to support it. Regarding the
pedestrian bridge in McIntire Park, do not forget the aesthetics.
Mr. Walter Heinecke, 1521 Amherst St., thanked Council for changing the
Strategic Plan and Vision Statement to address issues of race relations and racial equity.
However, issues brought up by Virginia Organizing are clear indicators that we still have
a problem. Please move forward on the mechanics of making a change.
Ms. Rebecca Quinn, 104 4th St. NE #2, said the public should have been notified
that public comments could have been submitted regarding the water supply plan. She
asked Council to get a critical staff report clarifying several points before taking action on
the plan. RWSA should have to provide an estimate of the total cost for the water plan.
Mr. Stratton Salidis, 704B Graves St., said there is a potential big money takeover
of Charlottesville’s water supply. He said Nestle and The Hook are some examples.
Please do not make our general population pay for something we do not need.
Ms. Kate White, 659 Tyree Ln., said she is here in honor of Infant Mortality
Awareness Month, and thanked Council for their support of the Healthy Birth Healthy
Baby Health Fair on March 5, 2011. She provided Council with a copy of the report she
compiled from the Health Fair and asked for their support again in March 2012.
COUNCIL RESPONSES TO MATTERS BY THE PUBLIC
Mr. Huja asked Ms. White what sort of monetary support she was looking for.
She said the donation of the Key Center for the Health Fair in March. He also said he was
pleased Council adopted the peace resolution.
Ms. Szakos thanked Virginia Organizing for speaking and said she would like to
add the issues they brought up to Other Business, particularly regarding an anonymous
survey of the employees to find out what the barriers are. She asked for a work session to
discuss the issues, with department heads, members of Virginia Organizing, and our
attorney. Regarding the Belmont Bridge design, this is a chance to be proactive and
innovative. Mr. Williams’ statement regarding aesthetics is important. She said she had
never heard about the Nestle grant Mr. Salidis mentioned and thought it was interesting.
Dr. Brown said the compelling things we heard from PHAR and Virginia
Organizing have called Council’s attention to the importance of addressing the issues.
What the City can do is small compared to the bigger community we are a part of.
Hopefully taking a big action will have a ripple effect. It is problematic that we lose a
lot of talented African Americans to other communities and is also a reflection of the lack
of a social environment that young professionals are looking for. He asked what we can
do as a community to create a place where music, nightlife, et cetera encourages our
talented youth to stay home instead of going to bigger cities.
Ms. Edwards asked the City’s HR Director, Mr. Galloway Beck, to speak. It is
not easy to come before Council, and she commended those who chose to speak this
evening and bring awareness to this issue. She told Mr. Collins we will follow up with his
concerns regarding the Section 3 Coordinator and PHAR.
Mr. Galloway Beck, Director of Human Resources for the City of Charlottesville,
said the concerns being raised are not new. We are all interested in working
collaboratively to tackle the issue of minority underrepresentation. We do ask employees
what may be done in terms of personal development. He disagreed that the City has
inherently racist hiring practices, but there are things we can do more of, such as
marketing, outreach to different communities, more internships, et cetera. If HR does
something more direct, employee are often concerned that their responses will be shared
even when they are assured they will be kept anonymous.
Mr. Norris thanked Mr. Beck for his comments and commended him personally
for going out to speak with ex-offenders, the homeless and others, and helping them
navigate through the hiring process. Representation is very important in managerial and
supervisory positions in City Hall. This is a community-wide challenge. He thanked Mr.
Collins for taking the lead on pushing Council to consider expansion of bus services.
PHAR was essential to getting the Section 3 coordinator position filled. PHAR will have
a position on the steering committee and will play a role in shaping that initiative. He
thanked Ms. Quinn for her comments.
On motion by Dr. Brown, seconded by Mr. Huja, the following appointments
were made to City Boards and Commissions: to BAR, Melanie Miller; to the
Charlottesville Sister Cities Commission, Greer Johnson, Kara Nelson, and Yates Nobles;
to Dialogue on Race, Roscoe Boxley; to JMRL, Carla Mullen; to Parks and Recreation
Advisory Committee, Ruth Barnett (effective immediately) and David J. Hirschman
(effective January 2012); to the Region 10 Community Services Board, Thomas Taylor;
to the Social Services Advisory Board, Carl Brown; to the Vendor Appeals Board,
Meghan Cloud and Hugh M. Gravitt, III. (Ayes: Dr. Brown, Ms. Edwards, Mr. Norris,
Mr. Huja, Ms. Szakos; Noes: None.)
Mr. Huja acknowledged Piedmont Council for the Arts’ important service to our
community. Ms. Szakos specified that the grant is for art by children in the community.
On motion by Ms. Szakos, seconded by Mr. Huja, the following consent agenda
items were approved: (Ayes: Mr. Huja, Ms. Edwards, Mr. Norris, Ms. Szakos; Dr.
Brown; Noes: None.)
a. Minutes of September 6
b. APPROPRIATION: Virginia Juvenile Community Crime Control Act Grant
(VJCCCA) – $452,704 (2nd reading)
c. APPROPRIATION: FY2012 Friendship Court Sponsorship Agreement for
Enhanced Police Coverage (1st Quarter) – $22,130.50 (2nd
d. APPROPRIATION: McIntire Park Bike/Pedestrian Bridge Transportation
Enhancement Funding Grant Phase I and II - $517,500
e. APPROPRIATION: Donation for Riverview Park Improvement – $2,000
f. APPROPRIATION: Recycled Railroad Steel Income - $1,870 (carried)
g. APPROPRIATION: 2012 Department of Motor Vehicles Virginia Highway
Safety Grant – $30,386 (carried)
h. APPROPRIATION: 2011 Edward Byrne Memorial Justice Assistance Grant
(JAG) – $37,336 (carried)
i. RESOLUTION: Honorary Street Name Designations
j. RESOLUTION: Support of Restoration of State Funding for Aid to
k. RESOLUTION: Paving of School Bus Parking Lot - Transfer of Funds to
Facilities Repair Fund - $85,122.99
l. RESOLUTION: Buford Cooling Tower Replacement – Transfer of $40,165
m. ORDINANCE: Spot Blight Abatement – 704 Montrose (2nd
n. ORDINANCE: Infrastructure Maintenance Bonds(2nd
o. ORDINANCE: IPP for 104 Stadium Rd. (2nd
p. RESOLUTION: Contribution to the Piedmont Council for the Arts (PCA)
for Support of City Space Exhibits - $3,000
PUBLIC HEARING/RESOLUTION: SUBLEASE TO MARTHA JEFFERSON
HOSPITAL AT JEFFERSON SCHOOL
Mr. Brian Daly presented to Council.
The public hearing was opened.
Having no speakers, the public hearing was closed.
On motion by Dr. Brown, seconded by Ms. Szakos, the resolution passed.
(Ayes: Mr. Huja, Ms. Edwards, Mr. Norris, Ms. Szakos; Dr. Brown; Noes: None.)
REPORT: NDS INFRASTRUCTURE & DEVELOPMENT PROJECT UPDATES
Mr. Tolbert updated Council on infrastructure projects managed by NDS and
development projects in review. Council thanked Mr. Tolbert and their staff for their
REPORT: CAT SERVICES
Mr. Bill Watterson presented to Council and reviewed the various costs associated
with operating on holidays and Sundays. The cost would be $2500 per holiday at the
current Sunday Service level. JAUNT would cost more per holiday. The total cost would
exceed $6,000 per holiday.
Mr. Norris clarified that the cost of these services should be incorporated into the
new budget year.
Dr. Brown asked how the County and the University fit into the cost of the bus
and the free trolley, respectively. Mr. Watterson said there is no contract with the
University, but there has been an incremental increase in the University’s contribution.
To date, there has been no agreement for Albemarle County to support Route 7 in some
sort of fashion. We could potentially seek to do cost sharing with Albemarle County, but
currently they do not contribute.
Mr. Huja said holidays seem to be the easiest to add, other than Christmas Day.
This would be $30,000 on an annual basis. This should happen starting next calendar
year. We should wait until a restructuring study to explore additional services beyond
Ms. Szakos said there was not specific language saying the Council was looking
at Sunday and Holiday services. She asked for the reconfiguration to factor in these
requests as part of the RFP.
Dr. Brown said it is a good idea to do this in the context of next year’s budget.
This is important but expensive.
Ms. Szakos said if we start it in January, we will have a few months’ worth of
data going into the budget planning year.
On motion by Ms. Szakos, seconded by Mr. Huja, Council voted to begin the
process for appropriating these funds. (Ayes: Mr. Norris, Ms. Edwards, Dr. Brown, Ms.
Szakos, Mr. Huja; Noes: None.)
REPORT: TJPDC LEGISLATIVE PACKAGE
Mr. David Blount presented to Council on 2011 Legislative Priorities, which
include Chesapeake Bay TMDL, state/local funding and revenues, public education
funding, transportation funding, land use and growth management, and Comprehensive
Mr. Norris asked for an update on the TMDL. Mr. Blount said local staffs have
been working to digest data and meet certain deadlines for developing local plans, which
have to be submitted by next spring.
Mr. Huja asked if there is funding from the state. Mr. Blount said he cannot yet
say what may be included in the Governor’s budget. Ms. Erin Yancey, Environmental
Planner at TJPDC, also spoke regarding funding from the state.
Mr. Blount said he is also working with staff on local initiatives. Ms. Szakos said
the process was helpful last year. Mr. Huja and Ms. Edwards said they will participate in
the planning process this year.
REPORT: TJPDC REGIONAL SOLID WASTE MANAGEMENT PLAN
Ms. Erin Yancey presented to Council on the plan, which was adopted in 2006
and requires an update every five years. This is the first update. We will have enough
capacity in a 20 year time line with our current permitted tonnage. Ms. Yancey discussed
basic strategies, including a regional approach, increased recovery, reduced total waste,
and increased outreach.
Ms. Szakos asked about composting logistics. Dr. Brown said the numbers seem
to be handled differently this year than in the past. He asked about numbers compared to
industry standards. Ms. Szakos said we should ask for participation in data collection for
the region as part of our contract.
Dr. Brown requested a letter from Council in support for providing staff with
OTHER BUSINESS: UPDATE ON DOWNTOWN BUSINESS ASSOCIATION
Ms. Edwards met with the officers of the Downtown Business Association, and it
will be the first of many meetings. Charlene Green from Dialogue on Race was there to
facilitate the conversation. Participants were open and honest about their concerns.
Opportunities for improvement include marketing materials and hiring practices. A more
detailed report will be provided at a later date.
Ms. Szakos asked members of thee Virginia Organizing about what their ideas
were regarding a survey. They said they did not have anything specific in mind but want
to work with Council to create something. Ms. Szakos said perhaps staff could come
with a proposal too a work session. Ms. Szakos said some of the measures Virginia
Organizing mentioned are included in our new P3 Performance Reporting mechanism.
Council named this as a priority at the Council retreat.
Mr. Norris said if we are going too do a work session, it should be addressing the
broader dynamic in our community about growing, recruiting and retaining a more
diverse workforce, with the City leading by example. We should focus some concentrated
time and discussion on this topic. Council will schedule a work session for November.
Dr. Brown said a survey before the work session would be helpful. Ms. Szakos
asked if Virginia Organizing representatives could meet with staff members about the
survey. Ms. Edwards said Dialogue on Race representatives should also be present.
OTHER BUSINESS: EQUALITY VIRGINIA
Mr. Norris read a letter from Equality Virginia regarding support for passage of a
bill inn the Commonwealth of Virginia prohibiting discrimination based on gender identity
or sexual orientation. Mr. Norris asked for Council’s support and the addition of the letter
to thee City’s legislative package.
On motion by Mr. Huja, seconded by Dr. Brown, the motion to add this issue to
Council's legislative agenda passed unanimously. (Ayes: Mr. Huja, Dr. Brown, Mr.
Norris, Ms. Szakos, Ms. Edwards; Noes: None.)
MATTERS BY THE PUBLIC
Mr. Peter Kleeman, 4407 Hedge St., said he was disappointed that the textured
ramp s shown in the NDS presentation continue to direct handicapped users into the
intersection instead of onto crosswalks. Staff did not say whether the goal off the fence on
the Belmont Bridge of prohibiting pedestrians has been successful. Tripping hazards in
crosswalks in thee downtown area remain an issue, especially metal plates installed over
water drainage areas and gaps in sidewalks.
The meeting was adjourned.