SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL
NOTICE OF SPECIAL MEETING
A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE
HELD ON Monday, June 18, 2012, AT 6:00 p.m. IN THE Second Floor Conference
THE PROPOSED AGENDA IS AS FOLLOWS:
Closed session as provided by Section 2.2-3712 of the Virginia Code
BY ORDER OF THE MAYOR BY Paige Barfield
SECOND FLOOR CONFERENCE ROOM – June 18, 2012
Council met in special session on this date with the following members present:
Ms. Galvin, Mr. Huja, Mr. Norris, Ms. Szakos, Ms. Smith.
On motion by Ms. Galvin, seconded by Ms. Szakos, Council voted, (Ayes: Mr.
Huja, Mr. Norris, Ms. Szakos, Ms. Galvin; Noes: None; Absent: Ms. Smith), to meet in
closed session for (1) Discussion of the acquisition by purchase or condemnation of real
property right-of-way and easements located on the north side of the Route 250 Bypass
west of Park Street in connection with the Route 250 / McIntire Road Interchange
project, where discussion in an open meeting would adversely affect the City’s
bargaining position or negotiating strategy, and discussion of the acquisition by purchase
or condemnation of real property right-of-way and easements located in the City on the
north side of Hydraulic Road and on the east side of U.S. Route 29 in connection with
proposed road improvements, where discussion in an open meeting would adversely
affect the City’s bargaining position or negotiating strategy, all as authorized by Va.
Code sec. 2.2-3711 (A) (3); and, (2) Discussion and consideration of prospective
candidates for appointment to City boards and commissions, as authorized by Virginia
Code sec. 2.2-3711 (A) (1).
On motion by Ms. Galvin, seconded by Ms. Szakos, Council certified by the
following vote (Ayes: Mr. Huja, Mr. Norris, Ms. Szakos, Ms. Galvin; Noes: None;
Absent: Ms. Smith), that to the best of each Council Member's knowledge, only public
business matters lawfully exempted from the open meeting requirements of the Virginia
Freedom of Information Act and identified in the motion convening the closed session
were heard, discussed or considered in the closed session.
COUNCIL CHAMBERS – June 18, 2012
Council met in regular session on this date with the following members present:
Ms. Galvin, Mr. Huja, Mr. Norris, Ms. Smith and Ms. Szakos.
Mr. Huja announced the members of the City's Bicycle Safety committee chose
Jeff Shirley as this year's recipient of our second annual Community Partner Award. Mr.
Shirley was present to accept the recognition.
Ms. Szakos announced the Better Business Awards Ceremony on Thursday, June
21 at the Paramount Theatre. Ms. Terri Kent was present and spoke about the event.
Ms. Szakos announced the Charlottesville Community Band Festival on June 30
at the Pavilion.
Ms. Galvin reminded citizens of the chloramines public forum Thursday, June 21
at the Albemarle County Office Building in the Lane Auditorium, followed by a Four
Boards Meeting on July 25. She also announced the RAD self-defense training program
on June 23-24.
Ms. Smith said she enjoyed being a judge for the Better Business Challenge and
encouraged citizens to attend the awards ceremony. She also reminded citizens of the
Summer Cooling Assistance Program, which runs through August 15.
Mr. Norris announced VDOT is hosting a public meeting regarding the
improvement project at US 250 and Best Buy at the Holiday Inn on Wednesday, June 20.
MATTERS BY THE PUBLIC
Mr. Andrew Silver, 108 Harris Rd., owner of Zocalo Restaurant, spoke to Council
about mall vagrancy. He cited recent incidents on the downtown mall and said cameras
and increased policing are some ideas for improving the safety of the downtown mall.
More resources must be dedicated to this problem. He asked for the benches around the
fountain to be removed, because they are not being utilized by patrons, but by vagrants.
Ms. Alissa Reeves, 413-B Moseley Dr., distributed photos to Council of vagrancy
and issues on the downtown mall, especially activity at Central Place. She provided a list
of recent incidents that have affected her business. She said she has not been satisfied
with police attention to recent incidents. She also asked for removal of benches next to
fountains at Central Place, greater police presence, and surveillance video cameras.
Ms. Lexi Moore, 716 B Madison Ave, is a waitress at Sals and said she has
witnessed increasing issues with dangerous activity on the downtown mall, particularly
involving homeless people and vagrants.
Ms. Karen Walker, Business Owner, 112 Second St., said she is around the corner
from Central Place and reiterated what previous speakers said about the vagrancy
problem on the downtown mall. She said something needs to be done about public
Ms. Marnie Allen, representing MACAA, said she wanted to express appreciation
for HAC’s support for funding for the Hope House.
COUNCIL RESPONSES TO MATTERS BY THE PUBLIC
Mr. Huja said he recognizes concerns about the downtown mall and believes they
are legitimate. He has had a lengthy discussion with the City Manager to see what steps
the City can legally take to enforce the laws on the downtown mall.
Ms. Smith said it is helpful to hear from the downtown mall business owners and
workers, and she said she is also concerned about the situation. She said it is important to
get information about who are the perpetrators, because there are lots of assumptions
being made, and finding out more about where people are coming from would be helpful
in developing a strategy to alleviate the problem.
Mr. Norris said he agreed that we need a short term step-up in enforcement to
crack down on unacceptable behaviors. These issues detract from the experience of
being on the downtown mall. He supports short term and long term steps, including
examining stronger ordinances. He asked for a work session to discuss policy and
programmatic changes to get a better handle on the problem.
Ms. Galvin echoed her fellow Councilors and said she supports a work session to
fully investigate this problem and employ a solution.
Ms. Szakos said she also agreed. She said one structural issue that will soon be
resolved is the vacant hotel shell, which creates an empty space. This abandoned project
has created issues. She said our economy has tanked, and so we have aimless citizens
and lack of adequate mental health and substance abuse services. We should also
examine the source of these problems as we look at enforcement.
On motion by Mr. Norris, seconded by Ms. Smith, the following members were
appointed to Boards and Commissions: to the Citizen’s Advisory Panel, Arthur Sikora; to
the CDBG, Chris Burton; to the Dialogue on Race, Gayle Floyd and Carmelita Wood; to
MACAA, Fred Greer and Joy Johnson; to the Planning Commission, Lisa Green and Dan
Rosensweig; to Region 10, Aaron Laushway; to the Retirement Commission, Dave
Shifflett, Mary Kay Kotelec, and Pete Wingfield; to the Sister City Commission, Ralph
Brown, Nana Ghartey, Krista Farrell, and Jeff Legro; to the Social Services Board, Anne
Broccoli, Carl Brown, Stephanie Cangin, Jean Zearley, and Judith Zeitler. (Ayes: Mr.
Norris, Ms. Smith, Mr. Huja, Ms. Szakos, Ms. Galvin; Noes: None.)
Ms. Szakos made a correction to the minutes.
On motion by Ms. Szakos, seconded by Ms. Smith, the following consent
agenda items were approved: (Ayes: Ms. Galvin, Mr. Huja, Mr. Norris, Ms. Szakos, Ms.
Smith; Noes: None.)
a. Minutes for June 4
b. APPROPRIATION: Amendments to FY 2013 Adopted City Schools General
Fund & Other Governmental Funds Budget - $615,174
c. APPROPRIATION: Housing Rehabilitation Loan Repayment - $18,884.36
d. APPROPRIATION: Housing Rehabilitation Small Repair Loan Repayment -
$743.60 (1 reading)
e. RESOLUTION: School Resolutions Regarding Virginia Retirement System
Rates and Employee Contributions for FY 2013
f. RESOLUTION: City Contribution to Charlottesville Area Cultural Art Plan -
g. RESOLUTION: MACAA Matching Funds for DHCD Housing Solution
Grant (HSG) - $48,000
h. RESOLUTION: PHAR Matching Funds for Bama Works Grant - $25,000
i. ORDINANCE: FY13 Supplemental Contribution to Virginia Cooperative
Extension - $7,355
j. ORDINANCE: Council Access to Employee Medical and Dental Plans (2nd
k. ORDINANCE: Homeowner Tax Relief Grant – 2012 (2
l. ORDINANCE: Personal Property Tax Assessment of Vehicles Used by
m. ORDINANCE: Grant of Utility Easement Under 11th Street to UVA
n. ORDINANCE: Conveyance of easement to Dominion VA Power –
McIntire Rd Interchange (2
o. ORDINANCE: Conveyance of easement to Century link – McIntire Rd
p. ORDINANCE: Eton Road Planned Unit Development (2
PUBLIC HEARING / RESOLUTION: ROUTE 250 BYPASS
Mr. Tolbert presented to Council. The City has reached an understanding with
MACAA to begin a friendly condemnation procedure in order to move the project
forward. The intention is to continue working with them to come to a mutually agreeable
The public hearing was opened.
Having no speakers, the public hearing was closed.
Ms. Szakos said she was pleased that both City staff and MACAA were able to
figure out how to move forward in a mutually agreeable way. All parties are operating
from a position of goodwill.
On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution passed. (Ayes:
Mr. Norris, Ms. Smith, Mr. Huja, Ms. Szakos, Ms. Galvin; Noes: None.)
REPORT: COMMUNITY INVESTMENT COLLABORATIVE UPDATE
Mr. Toan Nguyen presented to Council. He described the Community Investment
Collaborative program, a microenterprise development organization with a mission to
leverage community resources to provide capital and education to local entrepreneurs
who have not been able to access traditional sources of funding and education. He
described recent successes and recognized contributors.
Ms. Hebah Fisher described the training stage of the program, including class
structure and participants, and recognized contributors and trainers. She discussed the
financing stage of the program. The final stage is mentoring. She gave an overview of
the entrepreneurs in their class.
She introduced Ms. Sandra Carr, who gave an account of her entrepreneurial
experience. She also described the classmates’ participation in the TomTom Pitch
Festival. She invited Council to the graduation on August 4 at 4:00 pm in CitySpace.
Mr. Nguyen introduced the CIC board to Council.
Ms. Szakos said she enjoyed participating in several of the entrepreneur’s
Ms. Smith said the program is fantastic. She asked if participants ever come in
with just an idea, who does not already have a business. Mr. Nguyen said there are 18
participants, and nine of them have businesses. Ms. Smith asked how they recruit their
entrepreneurs. Mr. Nguyen said they work with local agencies, including MACAA and
OAR, who has been suggesting participants for the program. Ms. Smith asked if they are
planning on one class a year. Mr. Nguyen said for now, yes; they are focusing on
following this class through a complete cycle. They plan on doing two classes next year.
Mr. Alfred Allen Ale spoke about his organic garden and talked about how the
class has helped him with his business.
Ms. Galvin asked what happens to graduates after graduation. She asked if they
have a space to move into. Ms. Fisher said the program is working on that piece, but for
now they receive a certificate of completion and are paired with a mentor. Mr. Nguyen
said a challenge for the next phase is to find a space for graduates to use, and he hoped
Council and the community could assist.
Mr. Huja thanked Mr. Nguyen for his leadership on this project.
Mr. Nguyen thanked Mr. Norris for his support and advice.
REPORT: PROMISE NEIGHBORHOOD GRANT UPDATE
Mr. Sarad Davenport updated Council on the City of Promise program. He gave
background on the program, outlined expected output for the planning year, and reviewed
planning year goals. A needs assessment survey is underway to determine the academic
and community support needs as defined by neighbors. He described the plan
development process and discussed how they are establishing partnerships with
community partners. He discussed their progress towards building community
Ms. Smith asked how much this will mesh with existing programs that are in
place within the community and schools. Mr. Davenport said a goal of the program is to
connect people to resources that are already available. Ms. Smith said she wants to be
sure we are assessing the effectiveness of programs, and that they are examined
Mr. Norris asked what Mr. Davenport saw in Harlem that could be replicated
locally. Mr. Davenport said the Harlem Children Zone is their own organization and
provides their own services. We here may not necessarily create our own programs, but
instead partner with existing programs. We have different issues, but the goal of
academic excellence for all children is the same.
Mr. Huja asked what kind of successful outcomes we can expect three years from
now. Mr. Davenport said we want to see our young people reading on grade level and
kindergarten-ready. College graduates will be coming back to Charlottesville to help
develop a culture of success.
Ms. Smith asked how the program addresses children who move out of the zone.
Mr. Davenport said in Harlem, once you are in the Harlem Children’s Zone, you stay
there. Logistically, this is something we will have to decide on as a group. Ms. Smith
asked how well their data system will mesh with the data system the schools use. Mr.
Davenport said their data system, ETO, can accommodate school data. Ms. Smith asked
about City data, such as social services. Mr. Davenport said much of that will be manual,
and this is an issue currently being discussed. Ms. Smith said information sharing has
been a problem, and she hopes this will be addressed on the whole.
Ms. Szakos said something that changes the game is that one of the ultimate goals
of the City of Promise is to grow to serve the entire community.
Mr. Norris asked about the importance of community and neighborhood
engagement. Mr. Davenport said community engagement may be uncomfortable, but
you have to build trust and be consistent and do the work no one else can do. That is the
approach and culture the program has. We seek to understand first, which has made us
successful thus far.
Ms. Galvin asked if there is a parent component to the program. Mr. Davenport
said there is a parent council, and they are always engaged. Reaching out to the parents
is the first step. They approach the family first.
MATTERS BY THE PUBLIC
Mr. Peter Kleeman, 407 Hedge St., said he is concerned that natural spaces will
be converted to non-green spaces. Council should work with Planning Commissioners to
maintain as much natural plant material as possible in those areas instead of installing
synthetic playing fields, for example.
Mr. Brandon Collins, 536 Meade Ave., thanked Council on behalf of PHAR for
the matching funds for the BAMA Works Foundation contribution. He addressed the
reasons for PHAR’s withdrawal from the City of Promise.
Mr. Alex Hancock, 2712 Eaton Rd., said Council should address community
issues before world issues.
Ms. Yolanda Armstrong, speaking on behalf of the CIC, said she is a participant
in the program, and it is much needed for people who need special training and resources
to start their own business. She is with a Taste of Home, a southern cuisine that will
include food trucks.
Mr. Quinton Harrell, 4737 Bluejay Way, said he commends the CIC. He also said
City of Promise has boundless potential for what it can do for this community.
Ms. Smith said recently a keynote speaker discussed the need to educate our
children not so much how to get jobs, but how to create jobs, and this really speaks to
what CIC is doing.
The meeting was adjourned.
Clerk of Council