SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL
NOTICE OF SPECIAL MEETING
A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE
HELD ON Tuesday, September 4, 2012, AT 6:00 p.m. IN THE Second Floor Conference
THE PROPOSED AGENDA IS AS FOLLOWS:
Closed session as provided by Section 2.2-3712 of the Virginia Code
BY ORDER OF THE MAYOR BY Paige Barfield
SECOND FLOOR CONFERENCE ROOM – September 4, 2012
Council met in special session on this date with the following members present:
Mr. Norris, Mr. Huja, Ms. Szakos, Ms. Smith, Ms. Galvin.
On motion by Ms. Szakos, seconded by Mr. Norris, Council voted, (Ayes: Mr.
Huja, Ms. Szakos, Mr. Norris, Ms. Smith, Ms. Galvin; Noes: None), to meet in closed
session for (1) Discussion and consideration of the acquisition of real property on Old
Lynchburg Road for a City storm water drainage project, where discussion in an open
meeting would adversely affect the City’s bargaining position or negotiating strategy, as
authorized by Va. Code sec. 2.2-3711 (A) (3); and, (2) Consultation with legal counsel
regarding the negotiation of the terms and conditions of a cost sharing agreement with the
Albemarle County Service Authority for a new sanitary sewer interceptor and pump
station at the wastewater treatment plant site, as authorized by Va. Code sec. 2.2-3711
(A) (7); and, (3) Discussion and consideration of prospective candidates for appointment
to City boards and commissions, as authorized by Va. Code sec. 2.2-3711 (A) (1).
On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the
following vote (Ayes: Mr. Huja, Ms. Szakos, Mr. Norris, Ms. Smith, Ms. Galvin; Noes:
None), that to the best of each Council Member's knowledge, only public business
matters lawfully exempted from the open meeting requirements of the Virginia Freedom
of Information Act and identified in the motion convening the closed session were heard,
discussed or considered in the closed session.
COUNCIL CHAMBERS – September 4, 2012
Council met in regular session on this date with the following members present:
Ms. Galvin, Mr. Huja, Ms. Smith, Mr. Norris and Ms. Szakos.
Ms. Smith read a proclamation for National Preparedness Month. Ms. Kirby
Felts was present to accept. Go to ready.gov for more information (listo.gov for
Ms. Szakos read a proclamation for World Alzheimer’s Awareness Month. Mr.
Tom Hanson was present to accept the proclamation. He invited Council and citizens to
the Annual Alzheimer’s Walk at Lee Park, Saturday September 22 at 8:00 a.m.
Ms. Galvin announced upcoming events for the Dialogue on Race during the
month of September. She also announced the Paramount Arts Education Season begins
Friday, September 28.
Mr. Norris announced a public planning meeting to examine ideas for parkland
along Meadowcreek on Thursday, September 6 at 6:00 p.m.
Mr. Huja announced the 2012 Charlottesville Community Career Conference on
Wednesday, October 3 at 9:00am to 3:00pm at John Paul Jones Arena. Go to
www.charlottesville.org/careerconference for more information.
On motion by Mr. Norris, seconded by Ms. Smith, the following appointments
were made to Boards and Commissions: to the CDBG, Ms. Kathy Johnson Harris; to the
Dialogue on Race, Ms. Kristina Bethea; to the Tree Commission, Mr. Joseph Kopp.
(Ayes: Mr. Huja, Ms. Szakos, Mr. Norris, Ms. Galvin, Ms. Smith; Noes: None.)
MATTERS BY THE PUBLIC
Mr. Jim Respess, 1033 Sheridan Ave., announced an art show benefitting children
in Rwanda at the McGuffey Art Center in October. The show opens Friday, October 5.
Ms. Jennifer McKeever, 1140 Locust, said she is here on behalf of the Parks and
Recreation Advisory Board to support the plan for McIntire Park staff will present later in
the meeting. The board consensus is that we need more rectangular and diamond field
space in our community. A rectangular field will benefit from significant usage.
Ms. Jeanne Chase, 223 Old Lynchburg Rd., said neighbors of Old Lynchburg
Road appreciate Council’s continued efforts to move the project forward. She thanked
Barbara Ronan of the City Attorney’s office for her diligent assistance with paperwork on
the project. She also thanked Tony Edwards for his involvement with the project.
Mr. Cole Berrell, 5685 Peavine Hollow Trl., Free Union, member of the McIntire
Botanical Garden board, thanked Council for devoting a portion of the McIntire Park to a
botanical garden, which will be a valuable resource to many citizens.
Ms. Nancy Carpenter, 727 Denali Way, said she is concerned about what powers,
roles, and training will be given to the Downtown Mall Ambassador’s Program
participants. She said this is a slippery slope to abridging personal freedoms.
Ms. Alex McGee, 1205 Mowbray Pl., said she has been walking at McIntire Park
once a week for the past six months. She asked for the addition of two to four pedestrian
access points to the east side. Sidewalks within a half mile of the new interchange should
be contiguous. She also requested that the park design maintain its current natural open
Mr. Brandon Collins, 536 Meade Ave., thanked Ms. Smith for attending the
Transit Riders Association of Charlottesville’s (TRAC) recent meeting. It is critical for
riders to be engaged in the decision making process before changes are made. He said
the downtown mall is bustling, and programs should not differentiate between people
who are spending money and those who are not.
Mr. Bill Mueller, 775 Windrift Dr., Earlysville, Executive Director of SOCA,
asked Council to include a rectangular field in the McIntire Park plan because it would be
useful to the community.
COUNCIL RESPONSES TO MATTERS BY THE PUBLIC
Ms. Smith said she learned a lot at the TRAC meeting.
Mr. Norris asked staff for an updated timeline on the Old Lynchburg Road
Ms. Szakos said this Council supports sidewalks, and public safety is an important
aspect of including sidewalks in the community as well.
Ms. Galvin thanked Mr. Respess for announcing the art opening on October 5.
She said City staff will be able to use grant money for improvement at the intersection of
Harris and McIntire, and she asked staff for an update. She asked for an update on the
Nelson Nygaard Study and asked when further public engagement was going to occur.
Mr. Huja said he agreed with Mr. Collins that we should not change bus services
until the Nelson Nygaard Study is complete.
Ms. Smith requested item f be removed for further discussion. Ms. Szakos said
she appreciated that we go after grants and funding from other sources.
On motion by Ms. Szakos, seconded by Ms. Galvin, the following consent agenda
items were approved, with the exception of the above mentioned item: (Ayes: Mr. Huja,
Ms. Szakos, Mr. Norris, Ms. Galvin, Ms. Smith; Noes: None.)
a. Minutes for August 20
b. APPROPRIATION: Virginia Juvenile Community Crime Control Act Grant
(VJCCCA) - $452,704 (2nd
c. APPROPRIATION: Charlottesville/Albemarle Adult Drug Treatment Court Grant
Award - $182,500 (2nd reading)
d. APPROPRIATION: Feed Your Mind National League of Cities/Wal-Mart CHAMP
Grant - $55,470 (2nd reading)
e. APPROPRIATION: Check and Connect Student Engagement Grant - $75,000
f. RESOLUTION: Reallocation of ($86,121.57) and Approval of New Allocations
from the Charlottesville Housing Fund (CHF) Dollars
g. RESOLUTION: 715 Nalle Street Infill Special Use Permit
h. ORDINANCE: Sale of Property to Fry’s Spring Beach Club – Old Lynchburg
Road Project (2nd reading)
i. ORDINANCE: Application for PUD Rezoning – Lochlyn Hill PUD
REPORT/RESOLUTION: APPROVAL OF MCINTIRE PARK MASTER PLAN –
Mr. Daly presented to Council. He reviewed the Parks and Recreation Advisory
Board recommended plan, which was originally presented to Council on July 16. He
reviewed Council comments from the July meeting and displayed the final master plan,
which includes changes based on feedback from the meeting. He reviewed plans for the
skate park, the Dogwood Vietnam Memorial, the botanical garden core area with a pond
or lake addition, revised parking and access plans, and the future of the golf course,
which is proposed to revert to passive use no later than December 31, 2016. He reviewed
steps moving forward, including botanical garden discussions, exploring expansion of
golf opportunities at Pen Park, and developing the scope for a design services RFP.
Mr. Norris asked Mr. Daly for clarification on lighting for the east side of the
park, which is not currently featured. He asked if the lighting will be dark sky
compatible. Mr. Daly said it would be. He also said lighting technology has become
incredibly precise and does not spill over into areas adjacent to the courts. Mr. Norris
asked if lighting would be on a timer. Mr. Daly said lighting systems would be
programmed to go on according to sensors and would also be on timers according to the
natural lighting. Mr. Norris asked for clarification on enhancing pedestrian access. Mr.
Daly said the portion of the park east of Schenk’s Branch offers opportunities for
improved access. Mr. Norris requested the McIntire Botanical Garden group be named
as participants in developing the plan for the botanical gardens.
Ms. Szakos asked for clarification about access to the skate park during phase
one. Mr. Daly said the existing parking area can be used. Ms. Szakos asked about the
plan for access to the Vietnam Memorial during construction. Mr. Daly said the best way
will be to use the nearby parking lot and walk downwards. A route has been established
to facilitate transportation for elderly and handicapped users.
Ms. Smith said the golf-free days should be called golf-restricted days because
golf is permitted until 2pm.
Mr. Huja said he saw a water feature added on the map but does not see it in the
text. Mr. Daly said staff will be sure to include this in the narrative.
Ms. Smith asked Mr. Daly for clarification on Mr. Kleeman’s email regarding
MOA restrictions. Mr. Brown said the MOA is between the City, VDOT, FHA, and the
State Historic Preservation Office, and discusses how impact can be mitigated. The
MOA itself recognizes that future decisions about how the park is used will be decided
through a master planning process. Ms. Smith asked for confirmation that a
documentation process, including photography, has been completed. Mr. Daly said it
has, and the records are available.
Ms. Galvin said the final master plan graphic and corresponding language is
important, especially as we move to work with a consultant. She asked Council to add
two words, “location” and “size” in the footnote about site design to clarify that those
elements are conceptual. Mr. Huja said he agreed. Ms. Szakos said she is comfortable
with flexibility on the sizes, but she does not want them to be completely disregarded
Ms. Smith said the architects should work with the plan as though golf were not in
the park, since that is the ultimate goal. She questioned whether we should start building
features before the plan is finalized. Mr. Daly said there are opportunities to implement
temporary facilities. Mr. Huja said he would prefer that approach until we reach a final
design. He said an attractive entryway is crucial. Ms. Galvin agreed.
Ms. Galvin said synthetic turf was incompatible with the approach that we wanted
everything to be as green and natural as possible. Mr. Daly confirmed that the current
plan is unlighted and natural grass. Mr. Huja confirmed that court systems could be
included in the family athletic center. Ms. Szakos asked staff to include this on a list for
the architect to examine and make a recommendation. Ms. Smith said she wants to make
sure the east side of the park stays as passive as possible.
Mr. Norris suggested removing any reference to the open play area and tasking
the landscape architect with designing a family activity area that functions as both a
recreation space and an attractive entrance. Ms. Galvin said we should not put anything
there permanently until the architectural design firm has been consulted.
Ms. Galvin asked about pedestrian access from the east side and requested staff
pursues options as possible. She also requested staff use the PLACE Design Task Force
to assist with writing an RFP. Mr. Huja said we should have three representatives from
PLACE for this purpose.
Ms. Smith said we should consider taking one hole of golf out of service each
year until December 2016, at which point we remove golf from the park completely or
keep a few holes open for youth to enjoy. She is worried we are not actually taking golf
out of the park. Ms. Szakos said we are giving the golf program four years to make sure
they have a place to go when they leave McIntire Park. She said the area will be under
construction during the four year period, and it does no harm to leave golf there in the
meantime. Mr. Norris said he thinks we can trust the process, and he has confidence that
this plan will move forward. Ms. Szakos said it is important to respect the process that
has come out of public engagement. Ms. Smith asked if we can make one weekend day
Ms. Galvin asked to add a note under the pasture golf section clarifying that the
use of the word “passive” does not preclude a botanical garden design.
On motion by Ms. Szakos, seconded by Ms. Galvin, Council voted to approve the
plan. (Ayes: Mr. Huja, Ms. Szakos, Mr. Norris, Ms. Galvin; Noes: Ms. Smith.)
Council thanked staff and the Parks and Recreation Advisory Board for their hard
REPORT: DOWNTOWN MALL AMBASSADOR’S PROGRAM
Mr. Jones presented to Council. Over the last several months, staff has been
working with members of the community to address concerns about disruptive behavior
on the Downtown Mall, especially near Central Place. The City has taken steps to address
these issues and has researched what other communities have done to address similar
concerns in their jurisdictions. One idea for consideration is the development of an
ambassadors program for the Mall, which have become very popular around the country
now that downtown areas have begun to flourish again.
Ms. Galvin asked if there has been feedback from other communities that have
implemented this program. Mr. Jones said this program has been largely embraced by
communities. Ms. Szakos said this is not simply a response to bad behavior, but also an
effort to make everyone feel more welcome on the mall. She said if we do this pilot, we
should replace the benches. Mr. Jones said staff is looking into replacing them with
Ms. Smith said TRAC meeting participants said some benches may have been
removed from transit stops. Mr. Jones said staff will follow up on this. Ms. Smith said
this program is critical to addressing issues of people not feeling welcome on the
downtown mall. This could morph into a more volunteer-based position rather than paid
Mr. Norris said he supports giving this program a try. He wants to be sure we do
not think this is going to solve the problems we have downtown. There is a need for more
proactive street outreach for the homeless population.
Mr. Jones said there has been interest in volunteer programs, and we will work to
see if we can use volunteers to supplement the program and develop this idea further in
the future. He also said we are working closely with Social Services on outreach
programs in addition to this initiative.
Ms. Smith asked who will administer this program. Mr. Jones said the Police
Department will do so in the near-term. Ms. Szakos said the intent may be better
conveyed if this was administered by the Visitor’s Bureau or the City Manager’s office.
Mr. Jones said the Neighborhood Services Bureau will be responsible for supervising the
Mr. Huja said he supports this concept, but he had hoped to start with volunteers
for the program before working with hired people. He wants to be sure there is good
training in place.
Ms. Galvin said she supports the program. She understands the reason for having
paid positions in this program. General mall upkeep and building maintenance around the
downtown mall will also make a major impact. Blank walls and blank windows do not
make for an inviting place to visit. She listed several ideas for improving the environment
of the downtown mall. Making qualitative improvements may also improve behaviors.
Ms. Szakos said we should be sure to hire people that make all feel welcome.
On motion by Ms. Smith, seconded by Ms. Szakos, Council voted to approve the
pilot ambassador’s program.
In response to a question by Ms. Smith, Mr. Jones said the $80,000 budget would
be one-time money, and we will have a discussion about incorporating this into our
operating budget after the pilot program.
REPORT: BOYS AND GIRLS CLUB OF CENTRAL VIRGINIA SUMMER YOUTH
Mr. James Pierce, Executive Director of the Boys and Girls Club of Central
Virginia, presented to Council. He gave an overview of the summer youth program.
National youth outcomes include reducing obesity and reducing the high school dropout
rate. He reported that 90% of program participants showed no knowledge loss over the
summer. Over 700 teens participated in their weekend evening programs.
Ms. Galvin asked if participants from the program could be followed throughout
the school year. Mr. Pierce said the schools have agreed to share their literacy
assessment data at the beginning and end of the year. The Boys & Girls Club also has
internal data. Ms. Smith said it would be valuable to know how kids who did not
participate in a summer program fared in comparison.
Mr. Huja thanked the group for applying for the grant and bringing this program
to fruition. Mr. Norris said this is the first summer he has been on Council that he did not
receive complaints about youth delinquency.
Ms. Smith asked if Mr. Pierce can identify barriers to participation. Mr. Pierce
said transportation is number one.
REPORT: CAYIP UPDATE
Mr. Mike Murphy, Director of Human Services, and Ms. Misty Graves, Program
Supervisor, presented to Council. Mr. Murphy gave an overview of the summer
internship program. Interns leave the program with workplace readiness skills,
professional references and a resume. The program has extensive community
Ms. Smith said she was very impressed with the organization of the program and
the graduation. Job offer rates would be valuable data. Ms. Galvin said she gave the
commencement speech at the graduation, and she was intrigued by follow-up with longterm
job placements. Private employers were committed to providing an ongoing
education to participants. She said we need to start measuring the impact the program
has on children in the classroom.
Mr. Norris said this is possibly the most important and valuable program we fund.
He said the more we can do to get children into the mainstream financial markets and
getting them a financial education is critical. Mr. Huja agreed that banking is an
important aspect of the program. Mr. Murphy agreed to work on adding a direct deposit
requirement to the program.
RESOLUTION: REALLOCATION OF ($86,121.57) AND APPROVAL OF NEW
ALLOCATIONS FROM THE CHARLOTTESVILLE HOUSING FUND (CHF)
Ms. Kathy McHugh presented to Council. There are portions of prior allocations
made from the Charlottesville Housing Fund that are no longer necessary for the
completion of various projects.
New allocation requests include $200,000 for housing rehabilitation, $58,000 for
the HOME Program match, and $30,000 to cover miscellaneous administrative expenses
Staff recommends reallocating funds of $86,120.67 and approving use of CHF
funds as follows: 1) $200,000 for housing rehabilitation activities to be carried out by
AHIP, 2) $58,000 for HOME match, and 3) $30,000 for miscellaneous training and other
Ms. Smith asked for a copy of the survey of inventory/survey of housing stock
and land use in the City. Ms. McHugh said it will be an attachment to the comprehensive
Mr. Huja asked if there was a system for monitoring AHIP projects and if they
can handle additional requests. Ms. McHugh said they have nearly exhausted the funds
provided. Ms. Smith asked for a report on how housing rehabilitation needs are being
quantified. Ms. McHugh said the housing survey has been able to provide staff with
information, although not quite as definite. She will follow up with Ms. Smith.
Ms. Szakos said she appreciates that AHIP believes improving existing buildings
is energy-efficient. She said that tactic also provides integrity in our neighborhoods.
On motion by Ms. Szakos, seconded by Ms. Smith, the resolution passed. (Ayes:
Mr. Huja, Ms. Szakos, Mr. Norris, Ms. Galvin, Ms. Smith; Noes: None.)
OTHER BUSINESS: MACAA FUNDING REQUEST
Ms. Galvin said MACAA has requested funding to allow MACAA to enroll ten
community residents in the Certified Nurse Aide training program at CATEC.
Karen Shepard, Director of MACAA, and Ms. Brenda Bibby, Case Manager for
the Back to Work program, was present. MACAA will put together another class
specifically for the 10 participants.
Ms. Smith asked if they will be certified as part of the class. Ms. Bibby said they
will obtain certification after completing this course. Mr. Huja asked who monitors the
program. Ms. Bibby said CATEC usually gives daily reports and monitors participants.
Ms. Szakos asked why we should pay this tuition as opposed to others who need funding
for their educational programs and training. Ms. Bibby said there is a mentor piece to
this program that sets it apart from the rest. Ms. Shepard said there is a vetting process to
be sure participants are ready for this commitment. The program has had very successful
students. Ms. Szakos asked if we could defer this decision for two weeks while we do
research without affecting the program.
Mr. Huja directed staff to add this to the agenda for the September 17 meeting.
MACAA will meet with Mr. Murphy and Ms. Beauregard to develop materials for the
MATTERS BY THE PUBLIC
Mr. Huja opened the meeting to matters by the public.
Having no speakers, the meeting was adjourned.
Clerk of Council