SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL
NOTICE OF SPECIAL MEETING
A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE
HELD ON Monday, May 6, 2013, AT 6:00 p.m. IN THE Second Floor Conference Room.
THE PROPOSED AGENDA IS AS FOLLOWS:
Closed session as provided by Section 2.2-3712 of the Virginia Code
BY ORDER OF THE MAYOR BY Paige Barfield
SECOND FLOOR CONFERENCE ROOM – May 6, 2013
Council met in special session on this date with the following members present:
Mr. Huja, Ms. Smith, Ms. Galvin. Absent: Ms. Szakos, Mr. Norris.
On motion by Ms. Smith, seconded by Ms. Galvin, Council voted, (Ayes: Mr. Huja, Ms.
Galvin, Ms. Smith; Noes: None; Absent: Ms. Szakos, Mr. Norris), to meet in closed session for
consultation with legal counsel regarding negotiation of the terms and conditions of a cost
sharing agreement with the Albemarle County Service Authority for the costs of the Rivanna
Pump Station, as authorized by Va. Code sec. 2.2-3711 (A) (7).
On motion by Ms. Smith, seconded by Ms. Galvin, Council certified by the following
vote (Ayes: Mr. Huja, Ms. Galvin, Ms. Smith; Noes: None; Absent: Ms. Szakos, Mr. Norris),
that to the best of each Council Member's knowledge, only public business matters lawfully
exempted from the open meeting requirements of the Virginia Freedom of Information Act and
identified in the motion convening the closed session were heard, discussed or considered in the
COUNCIL CHAMBER - May 6, 2013
CALL TO ORDER
Council met in regular session on this date with the following members present: Ms. Smith, Ms.
Galvin, Mr. Huja. Absent: Ms. Szakos, Mr. Norris.
Ms. Smith read a proclamation for Race Unity Day, which will be on May 15. Ms.
Demesey Perry was present to accept the proclamation on behalf of the Dialogue on Race.
Ms. Galvin read a proclamation in support of the General Education Diploma. She said
starting June 1, free GED classes will be made available for public housing residents. Contact
the Adult Learning Center for more information at 245-2817.
Mr. Huja read a proclamation for Public Works Appreciation Week. Ms. Judy Mueller was
present to accept the proclamation on behalf of the City's Public Works department.
Mr. Huja announced the next Our Town meeting May 23 at the Herman Key Center from
6:00 - 8:00 p.m. for the Martha Jefferson and High Street neighborhoods.
Ms. Smith announced the Charlottesville Youth Council is seeking applicants. Go to
www.charlottesville.org/youthcouncil to apply online. The deadline is May 24. Contact the
Clerk of Council at 970-3113 for more information.
Ms. Charlene Green announced Race Unity Week May 11 - 17; go to
www.charlottesville.org/dialogue for more information on the activities and events that will take
place during the week.
Ms. Galvin announced the Mother/Son Dance on May 10 at 6:30 p.m. at the Carver
Recreation Center. Registration is required. To register, please call (434) 970-3260.
Ms. Galvin announced a panel discussion and reception to talk about the value of walkable
and bike friendly communities on May 9 at 7:00 p.m. in CitySpace.
MATTERS BY THE PUBLIC
Ms. Naomi Roberts, St. Clair Ave., said she opposes Council's appropriation of money to
Mr. Corky Shackelford, volunteer with Virginia Cooperative Extension, said he appreciated
Council's approval of funding for the current year and gave an overview of their planned use of
the funds. He asked Council for their continued support.
Mr. John Pfaltz, 1503 Rugby Rd., asked when the list of "stretch objectives" for the City
Manager will be available for public inspection. He gave suggestions for objectives. The
objectives should be reviewed by the public before Mr. Jones attempts to fulfill them.
Ms. Nancy Carpenter, 727 Denali Way, said affordable housing is in a crisis. Even in the
non-metro areas of Virginia, housing is not affordable. Rental costs are also going up, and this
affects people with disabilities and other vulnerable groups in the community.
Mr. Brandon Collins, 418 Fairway Ave., said the current housing authority does not respect
that PHAR is the newly appointed advisory board to the housing authority. He explained the
reason PHAR organized a protest last week. He said he has not heard any response from Council
or the housing authority.
Mr. Joseph Jordan called for dissolution of the Housing Authority.
Mr. Daniel Poehailos, speaking on behalf of students at Monticello High School, gave an
overview of his classmates' study of the City Market project. He said the City Market's proposed
change to Garret Street has positive aspects and posed the possibility of making renovations to
the current location. Mr. Huja asked the students to send the Clerk their report.
Mr. Wes Bellamy, 1002 Linden Ave., said this Saturday at Carver Recreation Center from
9:00 a.m. - 12:00 p.m. will be the third installment of "Real Men and Real Women". The event
is free, and food will be provided.
Ms. Lena Marie, 808 Altavista Ave., asked for better pedestrian access to the Downtown
Transit Center, especially during the Belmont Bridge process.
Mr. Melvin Grady thanked Council for their support of the GED program.
COUNCIL RESPONSES TO MATTERS BY THE PUBLIC
Ms. Smith thanked the youth in attendance for their presentations and Mr. Shackelford for
his presentation on Virginia Cooperative Extension.
Ms. Galvin said we do not give money to political groups. We funded Virginia Organizing
because they are a 501 (c) (3), and they are meeting a need in the community. She told Mr. Pfaltz
Council has not discussed stretch objectives with Mr. Jones at this point. She thanked Ms.
Carpenter for her remarks and said we need many tiers of housing. She thanked the students for
their report on the City Market.
Mr. Huja said the City is exploring ways to help the Housing Authority improve. The City
has 18% of the region's population but 57% of public housing, so we are doing more than our
fair share. He disagreed with Mr. Collins' comments and said 90% of the suggestions from the
housing tenants group were accepted. Discussion and negotiation must be permitted without an
a. Minutes for April 15 approval deferred to May 20
b. APPROPRIATION: J&DR Phone System Upgrade - $39,954.16 (2
J&DR Phone System Upgrade
c. APPROPRIATION: Virginia Department of Health Special Nutrition Program
Summer Food Service Program - $95,000 (carried)
Virginia Department of Health Special Nutrition Program Summer Food Service Program
d. APPROPRIATION: Police Department - Special Events Overtime and
Miscellaneous Revenue - $100,000 (carried)
Police Department - Special Events Overtime and Miscellaneous Revenue
e. RESOLUTION: SUP at 600 McIntire Rd
SUP at 600 McIntire Rd
f. RESOLUTION: Emergency Communications Center Emergency Telephone
Replacement System - Transfer of Funds from Capital Improvement Program
Contingency Account - $520,298
Emergency Communications Center Emergency Telephone Replacement System
g. RESOLUTION: Neighborhood Drainage Policy
Neighborhood Drainage Policy
h. RESOLUTION: Bike Pedestrian Coordinator Summer Intern - Transfer $15,000
from Bike Infrastructure Capital Account to NDS General Fund Budget
Bike Pedestrian Coordinator Summer Intern
i. RESOLUTION: Easement to ACSA across Darden Towe Park Property (Lewis &
Clark Exploratory Center)
Easement to ACSA across Darden Towe Park Property
j. ORDINANCE: Approve Bond Issuance (2nd reading)
Approve Bond Issuance
k. ORDINANCE: Vending from Vehicles Chapter 28 (2nd reading)
Vending from Vehicles Chapter 28
l. ORDINANCE: Mobile Food Units Chapter 34 (2nd reading)
Mobile Food Units Chapter 34
m. ORDINANCE: Affordable Dwelling Unit Ordinance - Index Used to Calculate
Optional Cash Contribution (carried)
Affordable Dwelling Unit Ordinance
n. ORDINANCE: Amendment to Subdivision Ordinance to Allow an Option to
Contribute to Sidewalk Fund (carried)
Amendment to Subdivision Ordinance to Allow an Option to Contribute to Sidewalk Fund
Ms. Smith requested deferring approval of the minutes.
On motion by Ms. Galvin, seconded by Ms. Smith, the consent agenda was approved.
(Ayes: Mr. Huja, Ms. Galvin, Ms. Smith; Noes: None; Absent: Ms. Szakos, Mr. Norris)
PUBLIC HEARING / RESOLUTION: CONSOLIDATED PLAN
Ms. Thackston presented Council with an overview of the Consolidated Plan process. She
said staff added workforce housing as a goal. Ms. Galvin thanked staff for responding so quickly
to her request.
On motion, the public hearing was opened.
Mr. Brandon Collins, 418 Fairway Ave., said Charlottesville is burdened with having the
bulk of subsidized housing for this region, and increased funding can help address affordable
housing. Public housing and subsidized housing is the only truly affordable housing available;
the market does not provide affordable housing in the City. He said the Consolidated Plan is
wrong to suggest that subsidized housing tends to be in better condition. Properties are falling
apart, and maintenance is terrible. Rehabilitation and renovation is desperately needed.
Ms. Nancy Carpenter, 727 Denali Way, thanked Council for supportive housing at The
Crossings. This represents what the Consolidated Plan is trying to accomplish. She quoted
hourly wages necessary to afford fair market value housing in Charlottesville.
Having no further speakers, the public hearing was closed.
Ms. Smith asked about some of the assumptions in the Consolidated Plan. There are a few
disconnects. She asked how confident staff was in the 30% figure. It is important to look at
other costs necessary to live in our region, not just housing costs. Utility costs are very high.
Any way we can impact these other costs will enable people to make ends meet. What
constitutes "overcrowded" speaks to our values and how they have changed over time. It is
important for people to live in their community, especially if that is where their support system
is. She said the most shocking issue is that the Hispanic community is bearing the greatest
hardship and is the least represented in public housing. The workforce table shows a massive
number of jobs available with few people to fill them, and this does not line up with what we are
seeing in reality. If this is actually accurate, it is a training issue.
Ms. Galvin said none of this is going to prevent us from coming up with different housing
types to meet our needs. With regards to workforce housing, many workers would love to live in
the City but cannot find affordable housing.
Ms. Smith said she appreciated the section on health issues.
On motion by Ms. Galvin, seconded by Ms. Smith, the resolution on the Consolidated Plan
was approved. (Ayes: Mr. Huja, Ms. Galvin, Ms. Smith; Noes: None; Absent: Ms. Szakos, Mr.
APPROPRIATION: HILLSDALE DRIVE IMPROVEMENTS -
APPROPRIATION OF PAYMENT FROM STONEFIELD DEVELOPERS FOR
TRAFFIC IMPROVEMENTS - $800,000 (carried)
Hillsdale Drive Improvements
Mr. Tolbert presented to Council. The City has received a payment of $800,000 from the
Stonefield developers for traffic improvements in the City. The payment was made for traffic
improvements in the City and releases the developer from construction of road improvements on
Hydraulic Road and 29 North in the City. An opportunity has been identified to construct another
phase of the Hillsdale Drive improvements while the new Homewood Suites is under
construction on India Road. The engineering estimate for the road section connecting Hillsdale to
India Road is $750,000, based on preliminary plans. This appropriation will allocate the
$800,000 received from the Stonefield developer to an account for City-funded Hillsdale Drive
On motion by Ms. Galvin, seconded by Ms. Smith, the appropriation carried for a second
REPORT: CCS "STEM" PRESENTATION
CCS "STEM" Presentation
Ms. Gertrude Ivory gave an overview of the STEM Program (Science, Technology,
Engineering and Math). Mr. Eric Johnson, Buford Middle School teacher, introduced his
students. Mr. Henderson and staff shared preliminary designs for the science labs.
Mr. Eric Johnson thanked Council for their support over the years. He introduced Ms.
Ariana Fich, who shared her experiences with science class as an 8th grade student at Buford
Middle School. Students Angie Solinas, Thomas Butler, and Kerrington Galley also presented to
Mr. Huja said he is happy the students are here and so excited about their school work.
Mr. Henderson introduced Mr. Breitenbach, CHS Project Manager with the City’s
Facilities Department, to Council to speak about the project. The STEM Lab renovations that are
about to take place are cutting edge. He reviewed the renovations and conceptual design, which
was developed by staff and students. The conclusion time is targeted for February. This mirrors
the rapid prototyping lab at UVA.
Mr. Steve Davis, VMDO, presented the plans for lab renovations at Buford Middle School.
He said the project is currently advancing. He gave an overview of the plans for the project.
At Ms. Smith's request, Mr. Henderson gave a brief overview of the four phases of the
Mr. Huja said Council is supportive of these improvements, and he is pleased the schools
are moving forward with the planning, design and construction phases.
REPORT: RIVANNA RIVER BASIN COMMISSION (RRBC) WATERSHED
Rivanna River Basin Commission Watershed Snapshot
Ms. Leslie Middleton presented to Council on the Rivanna Watershed Snapshot. She
reviewed information about the watershed, the dangers of contaminated stream water, ways of
protecting our watershed, shared goals and the Comprehensive Plan, and watershed planning.
Mr. Jones said there is a one-time $25,000 request from RRBC, and they are looking for
direction from Council. Ms. Smith asked how this money would be used. Ms. Middleton said it
will be directed toward specific components of the watershed planning process.
Mr. Huja said he supported the request.
Ms. Galvin said these projects are extremely valuable and will benefit the watershed on the
whole. She asked if there will be enhanced coordination over time. Ms. Middleton said a key
component is coordination with partners.
Ms. Smith said she supports funding. She asked if this piece is dependent on other funds.
Ms. Middleton said it is not.
REPORT: SOCIAL SERVICES ADVISORY BOARD UPDATE
Social Services Advisory Board Update
Ms. Anne Broccoli presented to Council. She reviewed the Social Services mission and
vision, and total federal and state funding for FY 2012. Ms. Kelly Logan, VIEW Supervisor,
also presented to Council.
Ms. Broccoli reviewed current and future challenges, including space needs and federal
sequestration. Council thanked them for their report and their work for the City.\
REPORT: PARKS AND RECREATION UPDATE
Parks and Recreation Update
Mr. Daly presented Council with a summary of the last five years of activity with the Parks
and Recreation department. He gave an overview of renovation projects and the awards they
have received. In response to a question from Ms. Smith, Mr. Daly said all spray ground waters
are recycled. He reviewed the Azalea Park and Rives Park Master Plan and Renovations
projects. He gave an overview of the formal Parks and Recreation Department Park Master
Planning Process and listed the completed park master plans to date.
Mr. Chris Gensic presented an overview of recent park land acquisitions. Approximately
50-60 acres of land have been added in the last five years, and 10% of the City's area is currently
parkland. He reviewed trail easements and the status of existing trail network. He reviewed the
Urban Forest Management program, which has advanced in the last five years. He reviewed
their work with stormwater management.
Mr. Daly reviewed facility attendance numbers and programs. Registered program
participation has increased by 10% since 2012. He reviewed recreation programs and new
events, and the revamped scholarship program. He reviewed internal changes, management and
tracking, and data analysis. He gave an overview of future projects.
Ms. Galvin asked how the department developed their internal improvements. Mr. Daly
described the process staff went through to improve their structure and plans for moving
Mr. Huja asked what the total cost of the projects over the last six years has been. Mr.
Daly said almost $25 million.
Ms. Smith asked how they make programming decisions, and how they compare to other
local recreation facilities. Mr. Daly said they do needs-based programming and target less than
10% cancellation rates. Ms. Smith said she would like to see a pond in one of the City's parks
and more impervious surfaces used in future park designs. Ms. Smith asked them to comment on
the Downtown Mall and the City Market. Mr. Daly said they are open to suggestions for
improvement on management models for either of these.
REPORT: UVA STUDENTS ON "WAYS OUT OF POVERTY"
UVA Students on "Ways out of Poverty"
Ms. Lauren Purnell, UVA graduate student, introduced the project to Council and gave an
overview of the makeup of the public policy class she teaches. She reviewed the methodology
used for the report and the research and interviews conducted during the course of the study.
The students reviewed the agenda for their presentation, including the central question of
how to end poverty in Charlottesville. The students gave an overview of three strategies that
work: bundling social services, promoting community asset growth, and employment through
community-based social enterprises. A report on their work this semester will be available in a
Ms. Galvin asked what the next step would be, and who would be responsible. Ms. Purnell
said the City can bring the appropriate parties to the table to bundle services. Suggestions are
also going to be published in the report. Ms. Galvin said she would like to see the report,
especially in light of the Strategic Action Team's work.
Mr. Huja said this is good work, but he said the question of who will pursue these projects
is an important issue. Ms. Purnell said there are many local players in the room who work on
this, and they should be called upon.
Ms. Galvin said we need to bring the workforce back to downtown Charlottesville, for
instance. There is talk about it, but we have to organize and make it happen. We should
examine what piece of this City government would be the most effective in tackling, versus grass
Ms. Smith said using the community college is an interesting thought. Open Collaborative
and other organizations are good resources. Ms. Purnell said it takes a lot to navigate the options
available for residents.
Mr. Huja asked if there are any ideas from the class. Ms. Purnell said the City could host
an open house for UVA graduates for example, who are doing amazing things and have a
passion for Charlottesville to come back and provide education and opportunities.
MATTERS BY THE PUBLIC
Ms. Diane Kuknyo, Director of Social Services, said these students give her hope for the