SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL
NOTICE OF SPECIAL MEETING
A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
ON Monday, April 7, 2014, AT 6:00 p.m. IN THE Second Floor Conference Room.
THE PROPOSED AGENDA IS AS FOLLOWS:
Closed session as provided by Section 2.2-3712 of the Virginia Code
BY ORDER OF THE MAYOR BY Paige Rice
SECOND FLOOR CONFERENCE ROOM – April 7, 2014
Council met in special session on this date with the following members present:
Mr. Huja, Ms. Smith, Ms. Galvin, Ms. Szakos, Mr. Fenwick.
On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Ms.
Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), to meet in closed session for
discussion and consideration of prospective candidates for (1) Discussion of the acquisition of
real property located on 11th Street, N.W.; on Page Street; and on Ridge Street, all for a public
purpose, where discussion in an open meeting would adversely affect the City’s negotiating
strategy, as authorized by Va. Code sec. 2.2-3711 (A) (3); and, (2) Discussion of the disposition
of City-owned real property on Kenwood Lane, where discussion in an open meeting would
adversely affect the City’s bargaining position, as authorized by Va. Code sec. 2.2-3711 (A) (3);
and, (3) Discussion of the award of a public contract for recycling services that involves the
expenditure of public funds, including a discussion of the terms and scope of such contract,
where discussion in an open session would adversely affect the City’s negotiating strategy, as
authorized by Va. Code sec. 2.2-3711 (A) (29).
On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
vote (Ayes: Mr. Huja, Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), that to
the best of each Council Member's knowledge, only public business matters lawfully exempted
from the open meeting requirements of the Virginia Freedom of Information Act and identified
in the motion convening the closed session were heard, discussed or considered in the closed
COUNCIL CHAMBERS – April 7, 2014
CALL TO ORDER
Council met in regular session on this date with the following members present: Mr. Huja, Mr.
Fenwick, Ms. Szakos, Ms. Galvin, Ms. Smith.
Mr. Fenwick said the City Market has kicked off its season and invited citizens to attend.
Mr. Fenwick read a proclamation for "Charlottesville Sparkles", a City-wide clean-up
initiative for the week of April 12. Ms. Laura Galgano with Blue Moon Diner and Mr. Peter
Castiglione with Maya restaurant were present to accept the proclamation.
Ms. Smith read a proclamation for Local Government Education Week. Ms. Amy Laufer
was present to accept on behalf of the Charlottesville City School Board.
Ms. Galvin announced the City-wide bagged leaf collection on the week of April 14. Call
970-3830 for more information. She also announced the McIntire Skate Park Design Workshop
on Tuesday, April 8.
Ms. Szakos read a proclamation for Fair Housing Month. Ms. Karen Reifenberger was
present to accept the proclamation and shared a 30 second PSA.
Ms. Szakos announced the Charlottesville Sister City grants application process has been
opened for the spring. Applications are due by May 1 to firstname.lastname@example.org, or the can
be mailed to P.O. Box 911, Attn. Paige Rice.
Ms. Smith announced the Charlottesville Albemarle African American History Charrette at
the Jefferson School City Center on April 12.
Mr. Huja announced that he read a proclamation for Child Abuse Prevention Month at their
event on April 1 and encouraged citizens to be aware of this issue.
Mr. Huja announced the City has eliminated the box from their job applications regarding
past criminal history in an effort to reduce barriers to employment for ex-offenders.
Mr. Tolbert announced the Planning Commission Award recipients for 2014:
NDS Staff Member of the Year
2014 Winner: Kathy McHugh
The Herman Key, Jr., Access to the Disabled Award
2014 Winner: Jim Herndon
The Eldon Fields Wood Design Professional of the Year
2014 Winner: Cunningham Quill Architects
Neighborhood of the Year
2014 Winner: West Main
Outstanding Neighborhood Effort
2014 Winner: Strategic Investment Area (SIA)
Outstanding Plan of Development
2014 Winner: Jefferson School City Center
Citizen Planner of the Year
2014 Winner: Bill Emory
Outstanding Sustainable Development
2014 Winner: City Schoolyard Garden
MATTERS BY THE PUBLIC
Ms. Kathy Johnson Harris, 902 Raymond Rd., commended Council for making
Charlottesville a second chance city. She said opinions should not be biased before jobs are
filled. She asked them to reach out to interview boards to give people a chance to come forward
who are interested in doing so.
Mr. John Cruickshank, 324 Parkway St., said it is important to invest in Charlottesville's
neighborhoods, especially sidewalks, crosswalks, bicycle lanes, trees, parks, and education. He
thanked Councilors for meeting with his neighborhood to discuss safety concerns near
Northwood. He said he sent a letter to Council on behalf of the Sierra Club asking Virginia
Dominion Power to commit to renewable energy and energy efficiency and reduce carbon
dioxide pollution. He invited Councilors to "A Chemical Reaction" on April 27 at the central
Mr. James Nix, 2402 Kerry Ln., said he supports the cost share agreement. He said you
cannot base sewer capacity on water consumption. Also, peak flows are what counts for sewer
systems. Our share of the cost of future projects should fall if this agreement works as it is
intended. He urged Council to approve the agreement. He also said the second chance city is a
wonderful idea, and he supports it.
Mr. Peter Castiligione, owner of Maya restaurant, 633 W. Main St., is a resident of Woolen
Mills and a member of the PLACE Steering Committee. On behalf of the Midtown Association,
he asked for $340,000 in the upcoming budget for the design project on West Main and to bring
midtown up to the same speed as the Downtown Mall. He also asked for help branding
"Midtown" with City signage and marketing. He invited Councilors to join the “City Sweepers”
this Saturday from 10am-1pm. They will walk the streets and mulch trees, collect debris, and
perform other tasks to spruce up their street.
Mr. Paul Grady, 4398 Rockfish Gap Tnpk., said he was dismayed the last market district
consultant's charge was included with a no purchase of land limitation. He suggested using the
right of way from First Street from Water Street to South Street for a two story City Market
construction with a roof.
Ms. Kerin Yates, 1932 Arlington Blvd., with the League of Women Voters (LWV), said
they have national and local recognition for championing healthy water. The LWV board urged
Council to adopt the cost share resolution before them tonight on the principle of having the
capital costs fairly proportioned among users, reduce the infiltration of stormwater, and reflect
the cost of growth as the County's population increases in an equitable fashion.
Mr. Chris Hays, 1900 Chesapeake St., said he is immediately adjacent to the current pump
station site and thanked Council for their vigilance to be sure the pump station was not rebuilt in
larger form at the entrance of Riverview Park. The proposed cost share agreement is more
equitable than the current agreement and reflects a commitment to a green city.
Mr. Jim Rounsevell, 1113 Monticello Rd., encouraged the public to participate in the
Belmont Bridge process. He said this site is loaded with history and opportunity.
Ms. Carol Thorpe, 1318 Oak Tree Ln., Chair of the Jefferson Area Tea Party (JATP), said
Tuesday, April 15 will mark the fifth anniversary of the JATP. They try to be vigilant watch
dogs for the taxpayers and control the role of government. She said she does not believe in
proclamations and is coming during Matters by the Public as others should to speak about her
Ms. Nancy Carpenter, 727 Denali Way in the County, asked for the CAT report to be
moved ahead on the agenda. She said she went to Charlottesville High School and represented
alternatives to military service. She said there are many budding entrepreneurs in the high
school. She said the Tom Tom Festival should consider doing a junior level kick-starter
Ms. Kathy Welch, 2924 Idlewood Dr., in the Rio district of Albemarle County, said her
main focus has been to encourage cooperation between the City and County in transit, and being
the County representative on the CAT Advisory Board has helped her in that effort. She said
CAT has been helpful and supportive to her and thanked them. She requested the CAT
presentation be moved up on the agenda.
Mr. Huja said the Council asked staff to do an RFP for the City Market, and there were
four proposals that all look good. Council and the public will have a chance to look at these
proposals. He moved the CAT report to number four on the agenda.
Ms. Szakos said it was nice to hear gratitude from tonight’s speakers. She said she is a big
supporter of the “Ban the Box” revolution. She said we need to make sure we are training our
staff on the hiring process.
Ms. Smith said she supports “Ban the Box”, and she thanked former Councilor Dave Norris
for being instrumental in putting this issue in front of the public. Ms. Smith asked to put Mr.
Cruickshank's letter at the end of the agenda for Council’s consideration. She thanked Ms. Welch
for her service on the CAT Advisory Board, which brings together great partners for public
transportation. She said she is concerned about public disclosure, and this is why she is very
concerned about the cost share agreement. She said she is disappointed that the LWV did not
disclose that one of their members was on the negotiation team for the cost share agreement.
Ms. Galvin asked staff to follow up on staff members being sensitive to the interview
process, especially in light of the “Ban the Box” initiative. She said Council should discuss the
whole plan addressed in the Sierra Club’s letter instead of just voting on it before we agree to
sign a letter of support. She thanked citizens for their comments supporting the cost allocation
agreement. She thanked Mr. Castiglione for the details on the Midtown project. She said the goal
for the Belmont Bridge is to get both the underpass and the bridge options on the table for equal
comparison and discussion.
Mr. Fenwick said he appreciated the efforts of citizens who pay attention to the people of
the City and the neighborhoods. He thanked Ms. Galgano and Mr. Castiglione for coming to
support Charlottesville Sparkles and the Midtown corridor. He said Council will make sure the
advisory council will have citizen representation for the City Market. He thanked Ms. Thorpe
for speaking about things we are not used to hearing. He encouraged Ms. Welch to continue
speaking out about public transit.
a. Minutes for March 17
b. APPROPRIATION: Special Events Sponsorships - $10,869 (2nd reading)
Special Events Sponsorships
WHEREAS, the City of Charlottesville, through the Parks & Recreation Department, has
received sponsorship funds in the amount of $10,869 for the Sunday Sundowns and the
Downtown Safe Halloween Festival special events
NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville
funding is hereby appropriated in the following manner:
$2,803 Fund: 105 Cost Center: 3661001000 G/L Account: 434230
$8,066 Fund: 105 Cost Center: 1800006 G/L Account: 451020
$1,080 Fund: 105 Cost Center: 3631004000 G/L Account: 510030
$1,843 Fund: 105 Cost Center: 3651001000 G/L Account: 510040
$2,947 Fund: 105 Cost Center: 3651001000 G/L Account: 520600
$1,078 Fund: 105 Cost Center: 3661001000 G/L Account: 510030
$3,921 Fund: 105 Cost Center: 3661001000 G/L Account: 520600
c. APPROPRIATION: Department of Social Services Appropriation for Salary
Alignment and Office Space Furnishings - $211,490 (2nd reading)
Department of Social Services Appropriation
WHEREAS, The Charlottesville Department of Social Services has received additional
funding in the amount of $211,490 due to a change in the methodology for reporting federal
NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
Virginia, that the sum of $211,490 is hereby appropriated in the following manner:
Revenue – $211,490
Fund: 212 Cost Center: 9900000000 G/L Account: 430080
Expenditures - $211,490
Fund: 212 Cost Center: 3301001000 G/L Account: 510010 Amount: $3,598.40
Fund: 212 Cost Center: 3301002000 G/L Account: 510010 Amount: $227.83
Fund: 212 Cost Center: 3301003000 G/L Account: 510010 Amount: $1,764.99
Fund: 212 Cost Center: 3301004000 G/L Account: 510010 Amount: $219.87
Fund: 212 Cost Center: 3301005000 G/L Account: 510010 Amount: $3,808.89
Fund: 212 Cost Center: 3301007000 G/L Account: 510010 Amount: $19.70
Fund: 212 Cost Center: 3301008000 G/L Account: 510010 Amount: $37,761.12
Fund: 212 Cost Center: 3301009000 G/L Account: 510010 Amount: $248.78
Fund: 212 Cost Center: 3301009000 G/L Account: 510010 Amount: $1,662.16
Fund: 212 Cost Center: 3301013000 G/L Account: 510010 Amount: $562.01
Fund: 212 Cost Center: 3343006000 G/L Account: 510030 Amount: $22.22
Fund: 212 Cost Center: 3301001000 G/L Account: 599999 Amount: $161,594.03
d. APPROPRIATION: Appropriation of Escrowed bond funds from the Landmark
Hotel - $111,006.39 and Transfer of $102,506.39 (2nd reading)
Appropriation of Escrowed bond funds from the Landmark Hotel
NOW, THEREFORE BE IT RESOLVED by the Council of the City of
Charlottesville, Virginia that the following is hereby appropriated and transferred in the
$111.006.39 Fund 426 Funded Program CP-080 - WBS P-00684 GL Account: 451999
$111,006.39 Fund 426 Funded Program CP-080 - WBS P-00684 GL Account: 599999
$ 102,506.39 Fund: 426 Funded Program: CP-080 - WBS P-00684 G/L Account: 561426
$ 102,506.39 Fund: 427 WBS: P-00335 G/L Account: 498010
$ 102,506.39 Fund: 427 WBS: P-00335 G/L Account: 599999
e. APPROPRIATION: CDBG & HOME Funds for FY 2014-2015 Appropriations and
Reprogramming (pulled for discussion on regular agenda)
f. APPROPRIATION: Greenstone on 5th Corporation Sponsorship Agreement -
Greenstone on 5th Corporation Sponsorship Agreement
g. APPROPRIATION: Domestic Violence Services Coordinator Grant - $44,836
Domestic Violence Services Coordinator Grant
h. RESOLUTION: Loan Extension Request for The Lewis & Clark Exploratory
Center of Virginia, Inc. - $130,000
BE IT RESOLVED by the City Council of the City of Charlottesville that the due date for
funds previously transferred from the City’s Strategic Investment Fund to the Charlottesville
Economic Development Authority (CEDA) for the purpose of a loan to The Lewis & Clark
Exploratory Center of Virginia, Inc.; be extended to October 30, 2014.
BE IT FURTHER RESOLVED by the City Council of the City of Charlottesville that once the
funds have been repaid to CEDA, $130,000 will be returned to the City’s Strategic Investment
i. RESOLUTION: City Manager's Contract
BE IT RESOLVED by the Council for the City of Charlottesville, Virginia that Section 6
(“Salary”) of the City Manager’s Employment Agreement between the City of Charlottesville
and City Manager Maurice Jones, dated December 7, 2010, as amended, is hereby amended as
a) Increase the City Manager’s annual base salary by two percent (2%), effective July 1,
b) Effective July 1, 2014, and on each July 1 thereafter during the term of the Employment
Agreement, increase the annual base salary by the same percentage as the general salary or
cost of living increase approved by City Council for all general full time City employees, as
part of the City’s annual operating budget.
j. RESOLUTION: C.A.T. Proposal to Submit Grant Application for F.Y. 2015
BE IT RESOLVED by the Charlottesville City Council that the Transit Manager is authorized,
for and on behalf of the City of Charlottesville, hereafter referred to as the, PUBLIC BODY, to
execute and file an application to the Department of Rail and Public Transportation,
Commonwealth of Virginia, hereafter referred to as the, DEPARTMENT, for a grant of
financial assistance in the amount of $5,158,441 to defray the costs borne by the PUBLIC
BODY for public transportation purposes and to accept from the DEPARTMENT grants in such
amounts as may be awarded, and to authorize the Transit Manager to furnish to the
DEPARTMENT such documents and other information as may be required for processing the
The Charlottesville City Council certifies that the funds shall be used in accordance with the
requirements of Section 58.1-638.A.4 of the Code of Virginia, that the PUBLIC BODY will
provide funds in the amount of $2,698,465 which will be used to match the state funds in the
ratio as required in such Act, that the records of receipts of expenditures of funds granted the
PUBLIC BODY may be subject to audit by the DEPARTMENT and by the State Auditor of
Public Accounts, and that funds granted to the PUBLIC BODY for defraying the expenses of the
PUBLIC BODY shall be used only for such purposes as authorized in the Code of Virginia. The
undersigned duly qualified and acting Clerk of Council of the PUBLIC BODY certifies that the
foregoing is a true and correct copy of a Resolution, adopted at a legally convened meeting of the
Charlottesville City Council held on the 7th day of April, 2014.
k. RESOLUTION: Fund Transfer from Capital Improvement Program Contingency -
Improvements to Nelson/Northwood/2nd Street Intersection and McIntire Road -
NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
Virginia that the following is hereby transferred in the following manner:
$90,000 Fund: 426 WBS: CP-080 G/L Account: 599999
$90,000 Fund: 426 WBS: SS-010/P-00697 G/L Account: 599999
l. ORDINANCE: Minimum Attendance Requirements for CRHA (2nd reading)
BE IT ORDAINED by the Council for the City of Charlottesville, Virginia, that Section 2-
37 of Article II of Chapter 2 of the Code of the City of Charlottesville, 1990, as amended, is
hereby amended and reordained, as follows:
CHAPTER 2. ADMINISTRATION
ARTICLE II. CITY COUNCIL
Division 1. Generally
Sec. 2-37. Designation and appointment of board of commissioners of city redevelopment
and housing authority.
(a) Notwithstanding any provision of law to the contrary, the terms of all commissioners of the
Charlottesville Redevelopment and Housing Authority shall terminate on July 31, 1999; and
thereafter commissioners shall be appointed in accordance with the provisions of this section.
(b) Effective July 31, 1999 there shall be seven (7) commissioners of the Charlottesville
Redevelopment and Housing Authority appointed by city council. The board of commissioners
(1) At least one (1) member of city council;
(2) At least two (2) current residents of public housing.
(3) The remaining members of the board of commissioners shall be appointed by city council
from the public at-large.
(c) At their first meeting following the effective date of this section, the board of commissioners
shall elect one of their members to serve as chair of the board.
(d) Any member of city council appointed to the board of commissioners shall serve a one (1)
year term, and shall be eligible for reappointment for so long as such person is a member of city
council. The remaining initial appointments to the board shall be equally divided, to the extent
possible, between two (2) and three (3) year terms. After expiration of the initial terms all future
appointments shall be for three (3) year terms, except for appointments of city council members.
Eligibility for reappointment shall be governed by the provisions of City Code section 2-8.
(e) Commissioners of the Charlottesville Redevelopment and Housing Authority shall serve for
their full term unless earlier terminated by city council or upon acceptance by city council of a
commissioner’s resignation. Commissioners may be removed by council for inefficiency, or
neglect of duty, including failure to meet reasonable attendance requirements of the
Charlottesville Redevelopment and Housing Authority, or for other misconduct in office.
Notwithstanding the foregoing, a commissioner may be removed only after such commissioner is
given a copy of the charges forming the basis of the removal and an opportunity to be heard in
person or by representative prior to removal. At least ten (10) days in advance of the hearing
before city council, a commissioner objecting to removal shall be given a copy of the charges
which form the basis for the removal. In the event of removal of any commissioner, a record of
the proceedings, together with the charges and findings thereon, shall be filed in the office of the
clerk of council.
Mr. Huja requested item e regarding CDBG & HOME funds be pulled for further
Mr. Fenwick asked if we will broaden the ordinance regarding minimum attendance
requirements to other boards and commissions. Mr. Huja said we will look at all boards in the
The consent agenda passed unanimously. (Ayes: Mr. Huja, Ms. Smith, Ms. Szakos, Ms.
Galvin, Mr. Fenwick; Noes: None).
PUBLIC HEARING: CITY COUNCIL'S PROPOSED FY 2015 BUDGET
City Council's Proposed FY 2015 Budget
Ms. Beauregard overviewed the Council's amendments to the FY 2015 Proposed General
Fund Budget, amendments to the FY 2015 transit fund budget, and amendments to the capital
Ms. Smith asked for clarification on the Albemarle contribution for CATEC revenue
decrease. Ms. Beauregard said she would look into this and report back to Council.
On motion, the public hearing was opened.
Mr. Michael Barnes, 1411 Lester Dr., said he is an urban local planner and is speaking in
support of the Rivanna Trail Foundation (RTF). Council's support has been beneficial. However,
there is a lack of CIP funding for the recently adopted Meadow Creek Valley Master Plan. He
listed reasons Council should support funding for the park.
Ms. Kathy Johnson Harris, 902 Raymond Rd., said the City's teachers have not had a raise
for five years. She said Council needs to support the teachers, support children learning, and help
educators earn sustainable wages.
Ms. Rebecca Quinn, 104 4th St., said she understands the value of planning because she
herself is a consultant, but after every plan she has worked on she came away believing local
staff could have done the work. She said plans that she has done were not owned by the
community because they were not fully engaged in the process.
Mr. Brandon Collins, 418 Fairway Ave., said he works for PHAR and asked Council to
fund PHAR's internship program. He said residents have not been engaged about redevelopment
and are hesitant to get involved in the process again, so engagement is critical at this time.
Mr. Andon Zeball, 2300 Fontaine Ave., started a new enterprise called New Forest Earth,
making recycled, handmade crafts. The website is www.newforestearth.org. He said the
Community Investment Collaborative is one of the best things that has happened to him since he
moved to Charlottesville. He said the Downtown Mall, the City Market, and the Free Trolley,
which should be expanded, have all helped him along the way.
Mr. Peter Kleeman, 407 Hedge St., said the resolution of funds left over at the end of the
budget and the formula that goes toward how those funds are used is unrelated to the needs that
are expressed at the beginning of the budget year. He asked Council to review this issue.
Ms. Lena Seville said we should work on an assistance program for people who get their
utilities cut off, especially in light of the increase in water bills due to the cost agreement. She
said including funding for an urban designer and a small area plan is too much.
Ms. Jeannette Abi-Nader, 1648 Brandywine Dr., Exec. Dir. for City Schoolyard Garden,
encouraged Council to support the schools and grant their full budget request.
Having no further speakers, the public hearing was closed.
PUBLIC HEARING / ORDINANCE: AMENDMENT TO CITY CODE - CIGARETTE
TAX ORDINANCE CHANGE (carried)
Amendment to City Code - Cigarette Tax Ordinance Change
On motion, the public hearing was opened.
Ms. Carol Thorpe, Chair of Jefferson Area Tea Party, said smoking by minors is of general
concern to most. However, she said taxation should be used to generate needed revenue, not as a
tool for conducting behavior modification.
Mr. Scott Bandy, 1639 Cherry Ave., said the Chamber of Commerce should weigh in on
this matter. Over-taxation is not healthy. He asked if the tax applies to all forms of tobacco.
Mr. Andon Zeball, 2300 Fontaine Ave., said taxation for behavior modification has a long,
effective history and is a good idea.
Having no further speakers, the public hearing was closed.
Ms. Szakos said while this is a revenue generator, she specifically supports it because of its
effect on smoking in general, especially youth smoking. She said each pack of cigarettes costs
the public over $10 in lost revenue and productivity, so a 20 cent increase is perfectly reasonable.
Ms. Smith asked if the tax will cover other tobacco products. Mr. Brown said it will only
cover cigarettes. Ms. Smith said she would like to see the revenue dedicated to a health program.
Mr. Brown said Council can only dedicate specific revenue one year at a time.
Mr. Brown clarified for Mr. Fenwick that Council does not have to renew the tax each year.
On motion by Ms. Szakos, seconded by Ms. Galvin, the ordinance carried.
REPORT: CAT (CHARLOTTESVILLE AREA TRANSIT) UPDATE
Mr. Jones presented to Council on the first three months of CAT's operation under the new
Mr. Huja asked Mr. Jones for a map of the routes for future presentations.
Mr. Jones said the first quarter is down, and this seems to be in line with what is occurring
with public transit state-wide. He said a good deal of this was likely weather-related. NelsonNygaard
warned of a downturn as high as 20%, but he was glad they did not see a number
anywhere near that. Some of the downturn may have also been due to new efficiencies created
in the system, requiring less transfers. The routes that were down were Route 7 (17%), Free
Trolley (13%), Route 4 (10%), Route 5 (2%), Route 9 (45%), and Route 10 (27%). Route 9
needed further examination because it now serves an entirely different area. It does not go
downtown, but it comes through Greenbrier. Route 11 has transported almost 15,000 people so
far. Increases include Route 1 (3%), Route 3 (41%), Route 6 (40%), and Route 8 (3%), even
with reduced service hours.
The new routes seem to be working well in general. A few stops have returned, such as the
stop at Water Street and Third Street. Public sessions will be held late this month through early
May to examine needs. Costs are only up 0.25%, and cost-per-passenger is relatively flat.
Mr. Huja said we have historically gone up in our ridership over the past five years, and he
hopes this will continue as riders adjust to the new routes.
Mr. Fenwick asked why this trend exists statewide. Mr. Jones said most localities feel that
this has been due to this year's extreme winter weather.
At the request of Ms. Szakos, Mr. Jones described his proposal for express service in light
of the 29 Bypass congestion issues. He said it is a viable proposal that could be started in a short
time and would be much cheaper than other solutions.
Ms. Galvin asked if Mr. Jones uses any rules of thumb to decide when it is time to change a
route. Mr. Jones said he would like to give the new routes a few more months before evaluating
Mr. Jones said the app for iPhone is available for free and can be downloaded on your
smart phone. He said they are also close to making an award for a new fare collection system,
which will include on-street kiosks. The system is targeted to go live in August.
In response to Ms. Smith's inquiry about new monies, Mr. Jones said CAT was given a
mid-year allocation, which will continue through 2019 in a similar amount, around $400,000.
The intention was that the money would be used in addition to the current level of funding
provided in order to enhance services. The state's reaction to cities reducing their funding was
that cities may be required to match future allocations.
ORDINANCE/APPROPRIATION: TAX LEVY ORDINANCE (carried)
Tax Levy Ordinance
Mr. Huja asked for a motion on the tax levy ordinance.
Ms. Szakos said she will not make the motion because she does not think this budget
supports what we want.
On motion by Mr. Huja, seconded by Ms. Galvin, the motion carried.
APPROPRIATION: F.Y. 2015 Budget Appropriation (carried)
Ms. Szakos moved to fully fund the schools. There was no second.
Ms. Smith moved to continue to fully fund public transportation. There was no second.
Ms. Smith said she would like to find funding for PHAR. Ms. Szakos said there seemed to
be support for looking into that. Mr. Huja said he supports $25,000 with the understanding that
they will have an audit and report data. Mr. Jones said he met with PHAR, and they made
commitments to improve on those points. Ms. Szakos and Ms. Galvin said they would rather
wait for Mr. Jones's official recommendation at their next budget work session.
Ms. Galvin said she is comfortable with the budget as it stands, but we must research the
recommendations of the Blue Ribbon Commission, especially ones that generate sustainable,
ongoing funds. Next year we need to be prepared to have some serious revenue changes. She
asked staff for a schedule as to how they intend to investigate their recommendations further and
develop a community engagement plan to get the word out to the public. Mr. Jones said this will
go hand in hand with our Strategic Plan discussion. In response to an inquiry from Ms. Szakos,
Mr. Jones said we are currently at $1.63 million with the schools.
Mr. Huja suggested cutting some money from Tonsler Park and allocating it to the Meadow
Creek Valley Plan implementation. Ms. Smith and Ms. Galvin agreed that they would like to see
funding for the park plan but would like more information from staff before making a decision.
Ms. Szakos asked Mr. Fenwick to share his budget recommendations in order to give staff
time to incorporate them into the final budget. Mr. Fenwick said he does not have the figures
and will share them at Thursday's work session.
On motion by Mr. Fenwick, seconded by Ms. Galvin, the motion carried.
RESOLUTION: COST ALLOCATION AGREEMENT FOR RIVANNA WATER AND
SEWER AUTHORITY WASTEWATER PROJECTS
Cost Allocation Agreement for Rivanna Water and Sewer Authority Wastewater Projects
BE IT RESOLVED by the Council for the City of Charlottesville, Virginia, that the
Mayor is hereby authorized to sign the following document, in form approved by the City
Attorney or his designee:
Cost Allocation Agreement among the City of Charlottesville, Albemarle County
Service Authority, and Rivanna Water and Sewer Authority for certain
Ms. Hildebrand presented to Council and reviewed the cost allocation agreement discussed
at the March 17 Council meeting.
At Mr. Huja's request, Ms. Hildebrand read the proposed changes to section 9 of the
Ms. Galvin moved to approve the resolution authorizing the mayor to sign the agreement,
with the recommended amendment to section 9. Ms. Szakos seconded the motion.
Ms. Smith asked what numbers are being used to determine who is responsible for
replacement due to additional capacity. Ms. Hildebrand said if an upgrade or replacement is
required prior to the end of its useful life, then the agency responsible for failing to curtail inflow
and infiltration or unanticipated growth will pay for what they are responsible for.
Ms. Smith said Section 9 does not define how much is allocated to each entity.
Ms. Szakos asked Ms. Smith if she would support the agreement if section 9 were
removed. Ms. Smith said she had motions to make further amending the agreement, aside from
Ms. Smith moved to amend the agreement stating it will not go into effect until a new
metering event is completed. Mr. Fenwick seconded the motion. The motion was defeated.
(Ayes: Ms. Smith, Mr. Fenwick; Noes: Ms. Szakos, Mr. Huja, Ms. Galvin.)
Ms. Smith moved that the agreement be applied only to the Rivanna pump Station. Mr.
Fenwick seconded the motion. The motion was defeated. (Ayes: Ms. Smith, Mr. Fenwick; Noes:
Ms. Szakos, Mr. Huja, Ms. Galvin.)
Ms. Smith moved that any excess charges that result from this agreement be paid from the
stormwater fee. Mr. Fenwick seconded the motion. The motion was defeated. (Ayes: Ms.
Smith, Mr. Fenwick; Noes: Ms. Szakos, Mr. Huja, Ms. Galvin.)
Ms. Smith moved that any excess charges that result from this agreement be paid from the
PILOT revenue. Mr. Fenwick seconded the motion. Ms. Szakos said that she will vote against
this, but we do have rate stabilization, so this is essentially already in place. The motion was
defeated. (Ayes: Ms. Smith, Mr. Fenwick; Noes: Ms. Szakos, Mr. Huja, Ms. Galvin.)
Ms. Smith moved that the agreement be contingent on approval of improvements to the
odor control program at the wastewater treatment plant to the 99% level. Mr. Fenwick seconded.
Ms. Galvin said the Rivanna board has already made a commitment to odor mitigation without
tying anything to this agreement. The motion was defeated. (Ayes: Ms. Smith, Mr. Fenwick;
Noes: Ms. Szakos, Mr. Huja, Ms. Galvin.)
Ms. Smith moved that the agreement states that Rivanna will return water rights to the City
for unallocated water remaining in the south fork reservoir. Mr. Fenwick seconded the motion.
Ms. Galvin said this was a mediated negotiation that helps us save money and build partnerships
with the County. The City gains a lot of positives from this agreement. The motion was
defeated. (Ayes: Ms. Smith, Mr. Fenwick; Noes: Ms. Szakos, Mr. Huja, Ms. Galvin.)
Ms. Galvin called for a vote on the resolution, with the amended Section 9. The resolution
passed. (Ayes: Mr. Huja, Ms. Szakos, Ms. Galvin; Noes: Ms. Smith, Mr. Fenwick.)
RESOLUTION: RSWA SUPPORT AGREEMENTS
RSWA Support Agreements
This Amendment No. 3 to the Local Government Support Agreement for Recycling
Programs (this "Amendment") is made this __ day of ____, 2014 by and among the City of
Charlottesville, Virginia (the "City"), the County of Albemarle, Virginia (the "County") and the
Rivanna Solid Waste Authority (the "Authority", individually a "Party", and together referred to as the
WHEREAS, the City, the County and the Authority entered into a certain Local Government
Support Agreement for Recycling Programs dated August 23, 2011 (the "Original
Agreement") providing the terms of the City's and County's shared financial
support and Authority's operation of the Recycling Services; and
WHEREAS, the Original Agreement provided that such financial support and operations
continue through the Authority's fiscal year ending June 30, 2012, with the City
and County retaining an exclusive option to extend the Original Agreement for
two successive one-year periods by giving prior written notice to the Authority; and
WHEREAS, the City and County exercised their first option to extend the term of the Original
Agreement through June 30, 2013, but the County elected not to exercise its
second option to extend the term through June 30, 2014 and instead requested,
with the concurrence of the City, an extension of the Original Agreement through
December 31, 2013; and
WHEREAS, the City, the County and the Authority entered into Amendment No. I to the
Original Agreement dated June 5, 2013 extending the term of the Original
Agreement through December 31, 2013; and,
WHEREAS, the City, the County and the Authority entered into Amendment No. 2 to the
Original Agreement dated October 23, 2013 extending the term of the Original
Agreement through June 30, 2014 (the Original Agreement, as amended by
Amendment No. l and Amendment No. 2, hereinafter, the "Agreement"); and,
WHEREAS, the County desires an additional extension of the term of the Agreement through
June 30, 2015, and the City is agreeable to an extension for such period.
NOW, THEREFORE, the Parties agree to amend the Agreement as follows:
1. Amendment to Section 4. Section 4 of the Agreement, entitled "Tenn of
Agreement," is amended and restated as follows:
4. Term of Agreement
This Agreement shall be effective upon execution and the financial participation
requirements shall be retroactive to July 1, 2011 and shall continue through June 30,
2. Miscellaneous. Capitalized terms used herein shall have the meanings ascribed
to them in the Agreement unless otherwise specifically defined herein. Except as expressly
modified hereby, all other terms and conditions of the Agreement shall remain unchanged and
shall continue in full force and effect. This Amendment may be executed in two or more
counterparts, each of which shall be deemed an original, and all of which together shall
constitute one and the same instrument.
IN WITNESS WHEREOF, the Parties have executed this Amendment as of the dates
Ms. Mueller presented the resolution to Council. The City made an agreement with the
County to keep the McIntire Recycling Center open for another year. They have been asked to
extend the agreement for one more year.
Mr. Huja said he supports recycling and supports the extension because of the County's
cooperation. Ms. Szakos said City residents do use this amenity, and she supported the extension
as well. Ms. Smith said usage has gone down and will likely to continue declining in the future.
However, she does support the extension.
On motion by Ms. Smith, seconded by Ms. Szakos, the resolution passed. (Ayes: Ms.
Smith, Ms. Szakos, Mr. Huja, Ms. Galvin, Mr. Fenwick; Noes: None.)
OTHER BUSINESS: CDBG & HOME Funds for FY 2014-2015
Mr. Huja suggested changing the CDBG task force to add an allocation for entrepreneurs.
He said the CIC is one of the best programs we have for entrepreneurs, and we should give them
at least $18,600, and take the money from the Office of Economic Development’s small business
Ms. McHugh said SAT made recommendations based off the SAT findings, and the
emphasis was on supporting programs that supported existing businesses rather than
Ms. Galvin said the CIC received more funding from ABRT this year because Council
directed them to move away from CDBG funding. Ms. Szakos said they currently have a large
available cash balance.
Ms. Szakos said she is inclined to support the committee's recommendations, even though
she fully supports the CIC. It has been six weeks since the public hearing, and this is too late to
make a large shift.
Ms. Smith said we need more information about the sources of their funds.
On motion by Mr. Fenwick, seconded by Ms. Szakos, the appropriation carried without Mr.
Huja's proposed change.
Ms. Galvin said she needs to probe this matter further before voicing an opinion.
OTHER BUSINESS: Sierra Club Letter
Ms. Galvin said the Sierra Club letter Mr. Cruickshank sent to Council on behalf of the
Sierra Club asking Virginia Dominion Power to commit to renewable energy and energy
efficiency and reduce carbon dioxide pollution needs to be discussed and better understood
before Council agrees to sign on as a body.
Ms. Szakos said she believes it is acceptable for each Councilor to sign the letter as an
individual, but signing it as a body would require a more extensive public process, and she does
not feel comfortable moving forward.
OTHER BUSINESS: Rescue Vehicles at McIntire
Mr. Fenwick asked staff to talk to the bypass contractors about ensuring emergency
vehicles are able to quickly and safely exit onto McIntire Road in the midst of construction. Ms.
Szakos said the public needs to be aware of what to do when an emergency vehicle approaches.
Mr. Fenwick said there is nowhere for vehicles to go. Mr. Jones said staff can work with the
contractor to address this and other issues.
MATTERS BY THE PUBLIC
Mr. Louis Schultz, 1809 Market St., said this is the thirteenth time he has come before
Council accusing staff of violating code. Council has not responded to his requests for an open
investigation and hearing on Steephill Street.
Ms. Rebecca Quinn, 104 4th St., asked if anyone has noticed it looks like the mall is still
covered with snow because of the salt solution used this winter. She asked if this might affect the
bricks. This is a maintenance problem that has diminished the beauty of our mall. She asked if
the plywood at the Landmark will be painted.
Ms. Lena Seville, 808 Altavista Ave., said Councilor Fenwick has inquired about her
attempts to attend PLACE meetings. She said it is easier to get the public information
distributed at these meetings, which is a great improvement. Public comment periods have been
added to the meetings as well. However, meeting notices are still haphazard. Some are noticed;
some are only posted on the calendar. She said steering committee members are not necessarily
users for the projects they are working on, which is a problem. She thanked Council for
appointing her to the Tree Commission and the CAT Advisory Panel.
Mr. Scott Bandy, Cherry Ave., said the term "fully funded" has been used a lot tonight. He
said that term is unsettling to taxpayers. He said Councilors should use an adequate and
appropriate approach instead.
Ms. Galvin said Council directed staff to revise membership for the Belmont Bridge
Steering Committee and asked Mr. Jones for an update on progress. Mr. Jones said Mr. Tolbert
has been reaching out to the neighborhoods to seek representatives for the committee. Ms.
Galvin asked staff to make sure they are following up on this request. Ms. Galvin said NDS staff
is responsible for getting meeting notices out and posting minutes on the website, not PLACE
members. Mr. Jones said staff notices meetings they are aware of.
Ms. Smith asked if there is a limit to the number of subcommittees allowed on a board.
Ms. Galvin said staff requested the subcommittees, and there should be communication if it is