SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL
NOTICE OF SPECIAL MEETING
A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
ON Monday, May 5, 2014, AT 6:00 p.m. IN THE Second Floor Conference Room.
THE PROPOSED AGENDA IS AS FOLLOWS:
Closed session as provided by Section 2.2-3712 of the Virginia Code
BY ORDER OF THE MAYOR BY Paige Rice
SECOND FLOOR CONFERENCE ROOM – May 5, 2014
Council met in special session on this date with the following members present:
Mr. Huja, Ms. Smith, Ms. Galvin, Ms. Szakos, Mr. Fenwick.
On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Ms.
Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), to meet in closed session for
discussion and consideration of prospective candidates for discussion of the disposition of Cityowned
real property located on Water Street, where discussion in an open meeting would
adversely affect the City’s negotiating strategy, as authorized by Va. Code sec. 2.2-3711 (A) (3).
On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
vote (Ayes: Mr. Huja, Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), that to
the best of each Council Member's knowledge, only public business matters lawfully exempted
from the open meeting requirements of the Virginia Freedom of Information Act and identified
in the motion convening the closed session were heard, discussed or considered in the closed
COUNCIL CHAMBERS – May 5, 2014
CALL TO ORDER
Council met in regular session on this date with the following members present: Mr. Huja,
Mr. Fenwick, Ms. Szakos, Ms. Galvin, Ms. Smith.
Ms. Szakos read a proclamation declaring Give4Good Day, Charlottesville's first day of
online giving, which is May 6.
Ms. Galvin read a proclamation for Kids2Parks Day on May 17. Mr. Brian Daly accepted
the proclamation on behalf of the Parks and Recreation Department. Go to parktrust.org for
more information on Kids2Parks Day and to enter contests.
Mr. Fenwick read a proclamation in honor of National Police Memorial Week, which is
May 11-17. Chief Longo was present to accept on behalf of the Charlottesville Police
Mr. Tolbert recognized Mayor Huja for receiving the National American Planning
Association ACIP Award.
Ms. Szakos announced the grand opening of the Fontaine Avenue Fire Station this
Saturday at 11:00 a.m. with free food and activities. Also, a celebration of Race Unity Day is on
May 15. The Office of Human Rights is sponsoring an event Wednesday, May 14 from 6-8pm
in City Council Chambers, and their open house is from 12pm-6pm on May 15 at the Office of
Ms. Galvin announced the Charlottesville Community Job Fair on Wednesday, May 7 at
John Paul Jones arena. Go to www.charlottesville.org/jobfair for more information.
Ms. Smith announced an event at the Jefferson School City Center on May 6, "Just Think
to Stay in the Game", at 6:30 p.m. Also, on Wednesday, May 7 at 6:30 p.m. is the "Why Every
Vote Matters" event. Saturday, May 10 is the annual Festival of Cultures in Lee Park from 10:00
a.m. – 4:00 p.m.
Mr. Fenwick announced the City Schools grand champion music competition winners
across the region, including several Grand Champion awards.
MATTERS BY THE PUBLIC
Mr. Jim Rounsevell, 113 Monticello Rd., said Council needs accurate and comparable
estimates of construction costs, estimates of costs to maintain and repair the bridge over its entire
lifespan with replacement costs, and a comparison of options in terms of economic benefits to
the surrounding City at large before making a decision on the Belmont Bridge.
Mr. Bobby Banks, 106 Hartman Mill Rd., said multiple police cars came to two of his
rental units on Hartman Mill Road and drew guns on their residents without reason. He asked
what the next steps are for addressing this situation.
Mr. Brent Nelson, 1629 Brandywine Dr., said he has had a house at South Street for the
past 29 years, and the numerous mature trees and hedges that line the South Street parking lot
owned by the Lewis and Clark Homeowner’s Association were cutting down trees. Two years
later the parking lot is still an eyesore, and the planting proposal that was approved by staff has
not been accomplished.
Ms. Gloria Beard, 1116 Page St., said she is concerned about parking on her street.
Vehicles turning around at the dead end on her street are a safety hazard and could hit cars or
children playing. She said she cannot have company because of the parking pass restrictions.
Mr. Tobey Bouch, 801 W. Main, said he was concerned by the priorities of the West Main
development. He cannot stay on West Main if he cannot attract vehicular traffic. There is not a
bike/pedestrian problem on West Main, and the City should leave it alone.
Ms. Elizabeth Meyer, 2000 Thompson Rd., said the downtown mall crossings need to be
thoughtfully repaired. The plan under consideration does not address stewardship and structural
Ms. Joy Warren said many senior citizens in her church need parking close to their church.
The Main Street development is not concerned with the traffic brought by increased population.
Ms. Katie Kellett, 2411 Jefferson Park Ave., said the City has "high poverty schools", with
over half of the percentage of students living in poverty. The goal of balance among City
schools has gone by the wayside.
Pastor Hodari Hamilton, First Baptist Church, said the church is connected to the
community at large. The church needs access to parking so they can continue to operate and
thrive. There needs to be easy access for their members, especially the seniors of the
congregation. He said Black churches are being pushed out of cities because they cannot afford
to pay for the space they need. He asked Council to help protect their church.
Mr. Louis Shultz, 1809 E. Market St., said this is the fifteenth time he has come to Council
and accused City staff of violating code regarding Steephill Street.
Mr. Martin Burks, member of First Baptist Church, said taking away parking on West Main
will greatly affect attendance on Sunday at their church. Funerals will become logistically
impossible. Please protect the oldest African American church in the City by preserving parking.
Mr. Phillip Jones, 110 Forest Hill Ave., said May is National Military Appreciation Month.
Veterans have sacrificed more than anyone else in this country. He said the veteran population
will increase soon as the war comes to a close and the military is downsized. He invited everyone
to the VFW Memorial Service on May 26 at the County Office Building.
Ms. Smith thanked everyone who came to speak in support of First Baptist. She thanked
Ms. Meyer for speaking about the crossings on the Downtown Mall. She said we need to be
honest about our policies.
Ms. Szakos said Council should do a proclamation this year and every year in support of
our veterans. She said we need to pay attention to the parking issues on West Main Street,
especially as it impacts the church. We also need to pay attention to a lack of balance in our
schools and work with the School Board to address those issues. However, schools that may not
be getting high test score averages are still providing a phenomenal education. She thanked Ms.
Meyer for bringing the mall crossings to Council's attention again. She asked if there are plans
for the Page Street dead-end. Staff will examine the issue and update Council; they are hoping to
get feedback from residents on permit parking. She asked for follow-up on the parking lot at
Lewis and Clark.
Mr. Fenwick thanked the seniors from Charlottesville High School for attending the
meeting. He thanked Mr. Rounsevell for his efforts on the Belmont Bridge. He said there will be
a meeting of the Citizen's Advisory Panel to figure out what happened with Mr. Banks' issue. He
said we will do what we can about parking as quickly as possible. He thanked Mr. Bouch for his
feedback on the West Main corridor. He thanked Pastor Hodari for coming. He agreed with Ms.
Meyer that crossings should not fail within five years. He thanked Ms. Warren for sharing her
historic concerns. He thanked the remaining speakers for their comments.
Ms. Galvin said she is positive staff will follow up on the Hartman Mills Road issue. She
said everyone's input is important for the West Main project. She said we have a commuter
traffic issue, and parking solutions are bigger than the West Main project. We need a
comprehensive plan for the City. She thanked Ms. Meyer for her comments on the Downtown
Mall crossings and urged staff to put a cultural historical landscape architect on the team so this
project is completed properly. She said we need to have neighborhood schools and
socioeconomically integrated neighborhoods.
Mr. Huja asked Mr. Jones to meet with Mr. Bobby Banks as soon as possible. He said the
parking issue on 10th and Page needs further study from our parking engineer. He said he has
seen the plans for the West Main project, and he does not believe they are ready yet.
Mr. Jones said staff met with Ms. Edwards from First Baptist, and there is plenty of time to
address the concerns. A meeting with churches and the neighborhoods is being scheduled to
gather more feedback on the plan.
Ms. Szakos, seconded by Ms. Galvin, the consent agenda passed unanimously. (Ayes: Mr.
Huja, Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None.)
a. Minutes for April 21
b. APPROPRIATION: Department of Public Works/ Division of Public Service
Reimbursements - $80,204 (2nd reading)
Department of Public Works/ Division of Public Service Reimbursements
WHEREAS, the City of Charlottesville, through the Public Service Division of Public
Works, has received an Insurance Settlement in the amount of $42,000 to Traffic Operations for
replacement of damaged traffic signal, an additional Insurance Settlement of $8,543 to Streets
and Sidewalks for replacement of damaged guardrail, and payment from the University of
Virginia of $29,661 for expenses related to the painting of V-sabers;
NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville is
hereby appropriated in the following manner:
$ 42,000 Fund: 105 Cost Center: 2471001000 G/L Account: 451110
$ 8,543 Fund 105 Cost Center: 2443001000 G/L Account 451110
$ 29,661 Fund 105 Cost Center: 2443001000 G/L Account 432155
$42,000 Fund: 105 Cost Center: 2471001000 G/L Account: 541040
$ 8,543 Fund 105 Cost Center: 2443001000 G/L Account 530200
$ 29,661 Fund 105 Cost Center: 2443001000 G/L Account 520400
c. APPROPRIATION: Excess Sale Proceeds - $33,957 (2nd reading)
Excess Sale Proceeds - $33,957
Whereas, the City of Charlottesville, through the City Treasurer’s Office, has received
excess sale proceeds in the amount of $33,957 through the judicial sale of a delinquent tax
NOW, THERFORE BE IT RESOLVED by the Council of the City of Charlottesville,
funding is hereby appropriated in the following manner:
$33,957 Fund: 105 Cost Center: 9803030000 G/L Account: 561426
$33,957 Fund: 426 W.B.S. Element: P-00719 G/L Account: 599999
$33,957 Fund: 426 W.B.S. Element: P-00719 G/L Account: 498010
d. APPROPRIATION: Police Department Miscellaneous Revenue and Insurance
Recovery - $26,000 (2nd reading)
Police Department Miscellaneous Revenue and Insurance Recovery - $26,000
WHEREAS, the City of Charlottesville Police Department has received revenue, in excess
of budgeted revenue, totaling $26,000; and
WHEREAS, this revenue $26,000 is proposed to cover operational expenses of the Police
specified below for the remainder of the fiscal year.
NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
Virginia, that the sum of $26,000 which has been received is hereby appropriated as follows:
Fund Cost Center G/L Account
$13,300 105 3101001000 451999
$12,700 105 3101001000 451110
Fund Cost Center G/L Account
$26,000 105 3101001000 599999
e. APPROPRIATION: Insurance Claim Recovery - Human Services Fund - $8,852
Insurance Claim Recovery - Human Services Fund
f. RESOLUTION: National Fish and Wildlife Foundation Grant to James River
Grant - $50,000
National Fish and Wildlife Foundation Grant to James River Grant
NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
Virginia that the following is hereby transferred in the following manner:
$ 50,000 Fund: 426 WBS: P-00653 G/L Account: 561641
$ 50,000 Fund: 641 WBS: P-00811 G/L Account: 498010
$ 50,000 Fund: 641 WBS: P-00811 G/L Account: 599999
g. RESOLUTION: Surplus Police Car Donation to Central Shenandoah Criminal
Justice Training Academy
Surplus Police Car Donation
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Charlottesville, Virginia that, at the request of the Central Shenandoah Criminal Justice Training
Academy, the City of Charlottesville, through the Charlottesville Police Department, may donate
two surplus police cars, 2006 and a 2008 Ford Crown Victorias, to the Central Shenandoah
Criminal Justice Training Academy.
h. ORDINANCE: Amend Chapter 10 of the City Code (Water Protection) to establish
a local Virginia Stormwater Management Program ("VSMP") (2nd reading)
Amend Chapter 10 of the City Code
ORDINANCE TO AMEND CHAPTER 10 OF THE CODE OF THE CITY OF
CHARLOTTESVILLE TO ESTABLISH A LOCAL VIRGINIA STORMWATER
MANAGEMENT PROGRAM (VSMP), TO COORDINATE THE VSMP WITH
REQUIREMENTS OF THE LOCAL VIRGINIA EROSION AND SEDIMENT
CONTROL PROGRAM (VESCP), AND TO UPDATE THE PROVISIONS OF
CHAPTER 10 TO MEET REQUIREMENTS OF CURRENT REGULATIONS
ADOPTED BY THE VIRGINIA STATE WATER CONTROL BOARD
PUBLIC HEARING / RESOLUTION: Annual FY 2014-15 Action Plan for HUD
Annual FY 2014-15 Action Plan for HUD
Ms. Thackston presented to Council. The $391,232 for CDBG and additional entitlement
money brought the grand total to roughly $395,500, and $83,500 for the HOME budget. The
plan will be updated with the actual funding amounts.
Ms. Galvin asked staff to ensure the number of units that are ultimately built are actually
tallied and recorded so that we have a sense of whether we are meeting a target.
On motion, the public hearing was opened.
Ms. Nancy Carpenter, County resident, said the Housing First concept from the HUD
report strikes home. There are a lot of good things going on with housing in the community.
Having no further speakers, the hearing was closed.
Mr. Fenwick asked how HUD awards money. Ms. Thackston said it depends on different
housing factors. Mr. Fenwick asked if there is a penalty for not hitting our targets. Ms.
Thackston said we try to report accurate numbers from the start so that we are realistic in our
Ms. Galvin asked about the goal to promote workforce housing near jobs. Ms. Thackston
said it is based on limited funding and a lack of applicants through the RFP process to address
that goal. Ms. Szakos said we can do a better job inviting proposals from organizations who
reach out to Council priority neighborhoods. Ms. Thackston said outreach will be concentrated
On motion by Ms. Smith, seconded by Mr. Fenwick, the resolution passed unanimously.
(Ayes: Mr. Huja, Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None)
REPORT: Charlottesville Affordable Housing Fund (CAHF) Annual Report
CAHF Annual Report
Ms. McHugh presented to Council on the City's ongoing housing programs. She gave an
update on the status of the 2025 goal and analyzed progress. She reviewed ongoing affordable
developments, including the Belmont Cottages, Burnett Commons, and the Laurels. She
discussed challenges to meeting 2025 goals. She reviewed affordable housing investments and
efforts, as well as opportunities for future efforts. She reviewed goals for the housing market
study and the workforce housing study.
Mr. Huja said Council has a work session scheduled on this topic in the summer.
Ms. Szakos asked for clarification for the focus on people instead of units. Ms. McHugh
said the housing report is focused strictly on physical housing, with no mention of people's needs
or how those differ across economic levels. Ms. Szakos asked if we could look to HAC for
answers to some of the housing questions presented in the report. Ms. Smith said we have to pay
attention to the various tiers of housing. Ms. Galvin said we should invite HAC to the upcoming
work session. She suggested land trusts as a way to keep costs down.
Council thanked Ms. McHugh for her comprehensive and thoughtful report. Mr. Fenwick
said UVA has to be an integral part of this planning process.
RESOLUTION: Charlottesville Affordable Housing Fund (CAHF) Funding
Allocation - $636,712
Charlottesville Affordable Housing Fund (CAHF) Funding Allocation - $636,712
Ms. McHugh presented to Council. She reviewed the request for funding.
Ms. Smith asked AHIP if the repair funding would cover existing needs. The AHIP
representative said it will make a significant dent.
On motion by Ms. Szakos, seconded by Ms. Smith, the resolution was approved
unanimously. (Ayes: Mr. Huja, Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None)
Mr. Fenwick said young contractors can do this work for less and are hungry for jobs. Ms.
Galvin said there are many community partners for this housing initiative.
ORDINANCE: Zoning and Subdivision Ordinance Amendments Related to
Virginia Stormwater Management Program Regulations (carried)
Zoning and Subdivision Ordinance Amendments Related to Virginia Stormwater
Ms. Lisa Robertson presented to Council. On motion by Ms. Szakos, seconded by Ms.
Smith, the ordinance carried.
REPORT: Police Department Update
Police Department Update
Chief Tim Longo presented a video to Council. He reviewed the Police Department's
commitment to community partnerships, the makeup of the department, the field operations
division, the support services division, and the administrative services bureau. He reviewed the
CompStat system used by the department and summarized collaborative initiatives. He
overviewed the Stop and Frisk policy and performance metrics. He thanked the Police
Foundation for their generous support of the department.
Ms. Smith asked about minority representation in the Police Department. Chief Longo said
the department's diversity is at the highest level it has been since he has been with the
department. Ms. Smith asked how many of the Stop and Frisk occurrences resulted in an actual
arrest. Ms. Szakos asked if a geographic breakdown was available. Chief Longo said they are
capturing all this information and can get back to Council.
Chief Longo responded to Council's inquiry about the case Mr. Banks brought forth during
Matters by the Public. Chief Longo gave options for reporting crime, including calling 9-1-1 or
filling out a report on the police website.
Ms. Szakos complimented the police officers who attended meetings recently about youth
Ms. Galvin thanked Chief Longo and the police force for their good work and for making
Charlottesville a safer city.
Mr. Fenwick said he wants to make sure Chief Longo is comfortable with the training his
officers are able to access. He said the public should know officers are available to give
REPORT: State of the Forest
State of the Forest
Ms. Bitsy Waters, Chair of the Tree Commission, presented to Council. She gave an
overview of the Commission's activities over the past year.
Ms. Smith said undergrounding utilities and easement sizes need to be carefully examined.
Mr. Fenwick asked Ms. Waters to keep her eye out for American Chestnuts that were not
been affected by the blight.
Council thanked Ms. Waters for her report.
Mr. Huja said a meeting between the City Council and the Board of Supervisors is being
Ms. Smith said the CAT Advisory Committee has expressed interest in having a designated
position on the PLACE Task Force. Ms. Galvin said she does not see that public transportation
has a role on PLACE. Ms. Szakos said she is not sure this is where they would be able to best
influence decisions. Mr. Fenwick said he supports adding a CAT Advisory member to PLACE.
Ms. Galvin said PLACE cannot become a forum for other discussion, such as transportation
routes. Staff will place this on an upcoming agenda for consideration.
Mr. Fenwick asked when Town Hall meetings will resume. Mr. Jones said the earliest we
can start again is September. Council supported continuing these meetings. Ms. Szakos said we
may want to consider a youth Summit, senior-based, or constituent-based meetings as well.