A log of Charlottesville City Council Meetings 2008-2015. Transported from the City of Charlottesville website as a project of Smart Cville, http://www.smartcville.com.

SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

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NOTICE OF SPECIAL MEETING
A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
ON Monday, May 19, 2014, AT 6:00 p.m. IN THE Second Floor Conference Room.
THE PROPOSED AGENDA IS AS FOLLOWS:
Closed session as provided by Section 2.2-3712 of the Virginia Code
BY ORDER OF THE MAYOR BY Paige Rice
SECOND FLOOR CONFERENCE ROOM – May 19, 2014
Council met in special session on this date with the following members present:
Ms. Smith, Ms. Galvin, Ms. Szakos, Mr. Fenwick; Absent: Mr. Huja.
On motion by Ms. Szakos, seconded by Ms. Galvin, Council voted, (Ayes: Ms. Galvin,
Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None; Absent: Mr. Huja), to meet in closed session
for (1) Discussion and consideration of prospective candidates for appointment to City boards
and commissions, as authorized by Va. Code sec. 2.2-3711 (A) (1); and, (2) Consideration of the
acquisition of real property on Page Street for a public purpose, where discussion in an open
meeting would adversely affect the City’s negotiating strategy, as authorized by Va. Code sec.
2.2-3711 (A) (3).
On motion by Ms. Szakos, seconded by Mr. Fenwick, Council certified by the following
vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None; Absent: Mr. Huja),
that to the best of each Council Member's knowledge, only public business matters lawfully
exempted from the open meeting requirements of the Virginia Freedom of Information Act and
identified in the motion convening the closed session were heard, discussed or considered in the
closed session.
COUNCIL CHAMBERS – May 19, 2014
CALL TO ORDER
Council met in regular session on this date with the following members present: Mr.
Fenwick, Ms. Szakos, Ms. Galvin, Ms. Smith. Mr. Huja was absent.
AWARDS/RECOGNITIONS
Mr. Fenwick read a proclamation in honor of National Military Appreciation Month. A
member of the VFW was present to accept the proclamation. A Memorial Day celebration will
be held on Monday at 11:00 a.m. at the County Office Building.
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Ms. Galvin read a proclamation in honor of National Public Works Week. Ms. Mueller was
present to accept on behalf of the Public Works Department.
Ms. Szakos read a proclamation in honor of Emergency Medical Services Week. Chief
Charles Werner and a representative from the volunteers of the Rescue Squad were present to
accept the proclamation.
Ms. Galvin announced that Ms. Judy Mueller received the Distinguished Service Award,
which will henceforth be called the Judith Mueller Service Award. Ms. Mueller thanked the City
Manager for encouraging employees to participate in their professional associations.
Ms. Galvin announced the Street Design Charrette public kick-off event at City Space on
Tuesday, May 27 at 5:30 p.m. Additional events will take place at CitySpace on Thursday, May
29 and Friday, May 30. Go to www.charlottesville.org/completestreets for more information.
Ms. Galvin announced there are several openings on City Boards and Commissions. Go to
www.charlottesville.org/boards for more information and to apply.
Ms. Szakos recognized the Charlottesville Community Scholarship Program recipients and
their families. The scholars introduced themselves and announced their college plans. Ms.
Linda Seaman, Chair of the Board, thanked Council and said it has been a joy working with the
students and their families.
Ms. Szakos announced that Mr. Lee Richards, former Commissioner of the Revenue for the
City, was awarded with the Lifetime Achievement in Public Service from the James Madison
University School of Public and International Affairs. Mr. Richards was present to accept the
award and thanked Council, the public, and employees for making this possible.
Ms. Szakos said we have had two murders in the past several days, and our Police
Department and community are working hard to get to the bottom of this and ensure safety. She
invited residents to a Walk for Peace on Friday evening, starting at the Westhaven Community
Center at 8:00 p.m.
Mr. Fenwick announced the Parade Rest Memorial Day event on Sunday, May 25 at the
Paramount Theatre.
Ms. Smith announced the Parks and Recreation Spray Grounds are now open, offering a
variety of water features. The park is free and open to the public. Call 970-3260 for more
information.
Ms. Smith said we are considering renewing our cable franchise agreement with Comcast.
To read a copy of the draft agreement, go to www.charlottesville.org/cablefranchise. To leave
feedback on the agreement, call 970-3930 or email cablefranchise@charlottesville.org.
Ms. Smith announced that the 2014 Real Estate and Personal Property Bills have been
mailed. Please call 970-3146 if you have not received your bill. The deadline is June 5.
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On motion by Mr. Fenwick, seconded by Ms. Szakos, the following appointments were
made to Boards and Commissions: to the CACVB, Jennifer Mayo; to the Charlottesville Transit
Advisory Committee, Luke Juday; to the Housing Advisory Committee, Philip d'Oronzio; to
JAUNT, Audrey Dannenberg; to the PLACE Design Task Force, Andrea Douglas and Rachel
Lloyd; to the Sister City Commission, Leah Barber; to the Tree Commission, Bill Downs and
John Schmidt. (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None; Absent:
Mr. Huja)
MATTERS BY THE PUBLIC
Ms. Jeanne Chase, 223 Old Lynchburg Rd., said neighbors are seeking excellence on
behalf of the Old Lynchburg Road project. She said construction on the project has been
inferior. She distributed packets with a list of items that need to be corrected.
Mr. John Heyden, Westwood Rd., said he has been coming to Council for two years about
the lack of crime statistics and accountability. He said police do not release suspect
identifications.
Mr. Bill Emory, 1604 E. Market St., said the Franklin Street gap makes no accommodation
for pedestrians, which puts many children in the street especially during the pool season. He
asked Council to implement a one-year pilot with a partial directional change.
Mr. John Hassock, Davis Ave., said the shortcut for the Route 29 alternative is only 20%
shorter. He said the traffic problem is focused around Route 250, Angus Road and Hydraulic.
Spending money on upgrading the junction at Rio is a waste and will increase the turning
capacity off Route 29 onto Rio. The proposed junction improvements will not impact businesses,
and the same would be true of improvements at Hydraulic.
Mr. Cole Dickerson, representing the Monticello CAP student group in support of the WVS
Company's design for the Water Street lot, said the students in his group believe the design is
imperfect but comprises many qualities that will benefit the market and its users.
Mr. Brian Wimer, 712 Graves St., said community involvement has been successful for the
Art Park initiative due to hard work, good vision, and successful fundraising. He invited
Councilors to the grand opening on May 25 from 1:00 – 6:00 p.m. He said the bridge
replacement project represents the opposite, with weak work and community misinformation.
The Belmontbridge.com website has no design schematics for an underpass option. He said some
of the bridge designs proposed are unsafe.
Mr. Rod Kelley, Redfields resident, said Council must consider the long-term benefits
when investing in infrastructure like the Belmont Bridge. He said bridges can provide long-term
benefits to a community.
Ms. Mary Gilliam, 218 West South Street, thanked Mr. Fenwick and Mayor Huja for
visiting South Street and temporarily removing parking at the top of the street. Visibility out of
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her driveway has improved, and she hopes the parking spots will not be reinstated. She said a
permanent resolution is needed before City Market is built.
Ms. Mary Carey, 100 Ridge St. at Midway Manor, thanked Council and staff for coming
over to see the traffic issues at her residence in person. She said senior citizens of Charlottesville
feel they are not being noticed.
Mr. Louis Schultz, 1809 E. Market St., said this is the sixteenth time he has come to
Council to say staff has violated City code and civil rights statutes. He asked Ms. Smith to
answer as to why she has not launched an investigation.
Mr. Tim Yoder, 516 11th Street NW, said the church he attends rents the Hope Community
Center on Sundays, and kids, especially from Hardy Drive, have started attending regularly,
which has made an impact on their lives.
Mr. Robert Smith, Midway Manor, seconded Ms. Gilliam and Ms. Carey's remarks about
parking in the area. He said pedestrians and cyclists are at risk when they cross Market Street and
South Street.
COUNCIL RESPONSE
Ms. Szakos clarified for Mr. Heyden that we are not inferring racism in the Police
Department. We are trying to get data so that the Police Department can get to the bottom of
issues. Regarding the Belmont Bridge design, she said there were two designs that came from
MMM, and the one that was fracture-critical was proposed in response to a request for a more
open design.
Mr. Fenwick said eight speakers had concerns about roads, and he is glad to see some
forward progress is being made. He thanked Mr. Hassock for his comments and said he was not
aware there were two lanes north and two lanes south. He thanked Ms. Chase for being
persistent with her work on the Old Lynchburg Road project.
Ms. Galvin thanked speakers for addressing roads. She said we have passed a Complete
Streets resolution that prioritizes pedestrians, and we are implementing it now.
Ms. Smith said she was excited to hear from the Monticello High School students. She said
the IX project is amazing and asked people to attend the grand opening. She announced that
there will be a public hearing on the Belmont Bridge at the June 16 Council meeting.
CONSENT AGENDA
On motion by Ms. Szakos, seconded by Mr. Fenwick, the consent agenda passed
unanimously, except for item d, which Mr. Fenwick pulled for further discussion. (Ayes: Ms.
Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None; Absent: Mr. Huja)
a. Minutes for May 5
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b. APPROPRIATION: Insurance Claim Recovery - Human Services Fund - $8,852
(2nd reading)
Insurance Claim Recovery - Human Services Fund - $8,852
WHEREAS, the City of Charlottesville, through Parks and Recreation, has received
approval for reimbursement up to $95,000 from the Virginia Department of Health Special
Nutrition Program to provide free breakfast and lunch to children attending summer camp
programs; and
WHEREAS, the grant award covers the period from period June 1, 2014 through December
31, 2014.
NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
Virginia, that the sum of $95,000, received from the Virginia Department of Health Special
Nutrition Program, is hereby appropriated in the following manner:
Revenue – $95,000
Fund: 209 Internal Order: 1900218 G/L Account: 430120
Expenditures - $95,000
Fund: 209 Internal Order: 1900218 G/L Account: 530670
BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of
$95,000 from the Virginia Department of Health Special Nutrition Program.
c. APPROPRIATION: Virginia Department of Health Special Nutrition Program
Summer Food Service Program - $95,000 (carried)
Virginia Department of Health Special Nutrition Program Summer Food Service Program -
d. APPROPRIATION: Appropriation of Funds from the Thomas Jefferson Planning
District Commission for Inspection and Testing Services for the JPA/Emmet
Improvements - $15,000 (1st of 2 readings) pulled
Funds from the Thomas Jefferson Planning District Commission
e. APPROPRIATION: Virginia Produced Planning Grant Support - $70,000 (carried)
Virginia Produced Planning Grant Support
f. RESOLUTION: Endorsing Buckingham Branch Railroad Company Grant
Application
Endorsing Buckingham Branch Railroad Company Grant Application
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g. ORDINANCE: Zoning and Subdivision Ordinance Amendments Related to
Virginia Stormwater Management Program Regulations (2nd reading)
Zoning and Subdivision Ordinance Amendments Related to Virginia Stormwater Management
Program Regulations
AN ORDINANCE TO AMEND CHAPTERS 29 (SUBDIVISIONS) AND 34 (ZONING) OF
THE CODE OF THE CITY OF CHARLOTTESVILLE (1990), AS AMENDED, TO
REVISE THE SUBMISSION, APPROVAL AND BONDING REQUIREMENTS
ASSOCIATED WITH DEVELOPMENT PLANS (SITE PLANS AND SUBDIVISION
PLATS)
h. ORDINANCE: Ordinance to Increase Street Cut Permit Fee from $40 to $60
(carried)
Ordinance to Increase Street Cut Permit Fee from $40 to $60
PUBLIC HEARING / ORDINANCE: Utility Rates (carried)
Utility Rates
Ms. Sharon O'Hare presented to Council. She said with conservation efforts, we have seen
a dramatic decrease in usage. She explained the rate stabilization fund.
Ms. O'Hare summarized the rates and projected increases.
Mr. Fenwick said residents can save money by tracking their use per day and using a penny
and a half per gallon to compute their savings.
Ms. Szakos asked for clarification about the sewage rates. Ms. O'Hare said the difference
between what Rivanna is treating and what we can charge customers for is increasing.
Ms. Smith she said the GAC project represents only one-third of our wholesale rates.
On motion, the public hearing was opened.
Ms. Colette Hall, 101 Robertson Ln., said dredging the South Fork Rivanna Reservoir and
fixing the spillway would have been more cost-effective. She asked if the City has been paid for
the lumber for the trees cut down. She said the RWSA is not an advantage to City residents, and
rates are going up disproportionately because of bad past decisions.
Having no further speakers, the hearing was closed.
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Ms. Szakos said a conference she attended recently warned of a perfect storm of
infrastructure, EPA regulations, and cost would effect rates. She said utility rates in the United
States are unsustainably low and have been subsidized by municipalities.
Ms. Smith said she would like to see the total water use for the last five years, not just by
family. We do have a limit for our water use per the cost share agreement. She said it is
remarkable we are down 35% in the last five years. She asked if we could use our water
conservation staff to target households using a disproportionately large amount of water to help
them identify possible leaks and lower their bill.
Ms. Smith asked why the GAC is in the operating budget instead of the capital budget. Ms.
Galvin said it is in both. Mr. Jones said we are in an interim stage, and there will be operating
costs on a yearly basis.
On motion by Ms. Galvin, seconded by Ms. Szakos, the ordinance carried.
REPORT: Youth Council Update
Youth Council Update
Ms. Gretchen Ellis introduced the Youth Council members.
Ms. Elizabeth Stafford introduced herself and gave an overview of the Youth Council's
activities over the past year.
Ms. Jemma Fendley and Ms. Sophie Sellars discussed bike and pedestrian safety. They
proposed Council purchase the garden at the MACAA building to improve pedestrian safety for
students walking to school. They also proposed a bike lane near Melbourne Road.
Ms. Anna Perry said this has helped her experience Charlottesville outside of the high
school student bubble. She asked for Council’s continued support of the Youth Council.
Mr. Richard Potter spoke on behalf of the group who travelled to Seattle for the NLC
Annual Conference, where they were able to discuss issues that affected youth with other youth
across the nation.
Mr. Kibriti Majuto said the Youth Council has given him leadership skills and has been a
great experience. He has been able to help many of his friends with employment options.
Ms. Megan Bird said the blue emergency phone system at the University should be
implemented on the Downtown Mall.
Ms. Anna Perry said she hopes Charlottesville can continue to lead the way in responsible
consumption. She overviewed the Youth Council's recommendations for sustainable school
funding, which were pulled from the Blue Ribbon Commission recommendations. They support
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the increased meal tax, increased lodging tax, and closing a school for significant operational
savings.
Ms. Addie Brown and Mr. Zach Greenhoe said they are interested in learning more about
Charlottesville's Sister Cities and would like to increase communication with youth in those
cities.
Ms. Brianna Wilson and Ms. Letia Wilson said having more interaction with City Council
would be beneficial. They requested a work session with Council next fall.
Ms. Ayana Bryant told Council what she is looking forward to as a member of the Youth
Council.
Ms. Galvin suggested the Youth Council get in touch with Mr. Brian Wimer about the IX
project and get involved with the public arts projects he is working on.
Mr. Fenwick thanked the Youth Council for their ideas and said they are a super group.
Ms. Szakos said she brought the idea of the Youth Council back from an NLC meeting a
few years ago, and she was very proud to see them this evening. She said Mr. Kibriti took
leadership to try to help his friends find jobs, and she admired that additional function of the
Youth Council.
Ms. Smith said she was impressed with their public speaking skills. She said she would
love to see Charlottesville High School establish an exchange program with our Sister Cities.
RESOLUTION: Peer Networks Update and Allocation of $35,000
Peer Networks Update and Allocation of $35,000
Ms. Ellis presented to Council on the Peer Networks. Mr. Murphy and Mr. Rydell Payne
were also present. She gave a brief overview as the work that was done and outlined next steps.
Mr. Fenwick asked who gets the funding. Ms. Ellis said the partnership would have to
determine this based on where the funded programs are housed. It would be a combination of
City departments, nonprofits, and community partners.
Ms. Galvin asked how this will keep from becoming a consortium of nonprofits. Ms. Ellis
said it will become a consortium of nonprofits and other community-related organizations. She
gave an example of some of the projects that are taking place. Ms. Galvin said the network does
not seem to be client-centric, rather more focused on service providers. Ms. Ellis said this is
definitely person-centered and focuses on a pathway to self-sufficiency.
Ms. Szakos said she likes that this model does not reinvent the wheel. She said
motivational interviewer training is strength-based and is a good thing to build the program
around.
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Ms. Smith asked why this would not be housed in the Workforce Satellite Office. Mr.
Murphy said they have met with Economic Development staff to discuss co-location, and there is
a limited space available. There are plans to collaborate closely between the two initiatives.
On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution passed. (Ayes: Ms.
Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None; Absent: Mr. Huja.)
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Charlottesville, Virginia that the sum of up to $35,000 is hereby paid from currently appropriated
funds in the FY 2014 Council Adopted Budget set aside for the peer network implementation:
$5,000 to support the host organization for the Partnership of Peer Networks (i.e., phone line,
materials, transportation)
Fund: 105 Cost Center: 10110010000
$17,000 to support a part-time AmeriCorps State volunteer and/or an intern to provide staff
support to facilitate the Partnership of Peer Networks
Fund: 105 Cost Center: 10110010000
$2,000 to support networking opportunities that are convenient and accessible for peer
supporters and connectors.
Fund: 105 Cost Center: 10110010000
$5,000 to support training for those in the Community of Peer Networks.
Fund: 105 Cost Center: 10110010000
$4,000 for consultation to develop an easy-to-use, strengths-based assessment protocol and/or
purchase of a proprietary tool, if necessary.
Fund: 105 Cost Center: 10110010000
$2,000 to establish a fund to allow peer connectors and supporters to provide modest material
support to residents on the pathway to self-sufficiency.
RESOLUTION: Charlottesville-Albemarle Rescue Squad (CARS) MOU
Charlottesville-Albemarle Rescue Squad (CARS) MOU
Chief Werner and Mr. Dayton Hall, Chief of the CARS, presented to Council. This is a
collaborative document between CARS and the Fire Department and will make joint
programming easier going forward.
Ms. Szakos said the compassion billing issue was important to her, and this is a great way
to handle it. She asked Mr. Jones when this will be in place. Mr. Jones said it can be in place as
soon as the MOU takes effect, which is July 1.
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On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution passed. (Ayes: Ms.
Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None; Absent: Mr. Huja.)
BE IT RESOLVED by the Council for the City of Charlottesville, Virginia, that the City
Manager is hereby authorized to sign the following document, in form approved by the City
Attorney or his designee.
Memorandum of Understanding between the City of Charlottesville
and the Charlottesville-Albemarle Rescue Squad (C-ARS) outlining
the respective roles and responsibilities of each organization for the
provision of emergency medical transport services.
ORDINANCE: Emergency Medical Services Billing Ordinance (carried)
Emergency Medical Services Billing Ordinance
Chief Werner briefly reviewed the ordinance for Council. He said this has been a helpful
funding mechanism for other localities and clarified that no one will be denied service for
inability to pay. A workable, compassionate billing policy is central to this ordinance. This is
only for the transport function of the service. Mr. Fenwick confirmed that the medical aid being
given during transport is being billed as well.
On motion by Ms. Galvin, seconded by Mr. Fenwick, the ordinance carried.
RESOLUTION: Fire Services Agreement
Fire Services Agreement
Chief Werner presented to Council. Ms. Szakos confirmed that this would be retroactive to
last July.
On motion by Ms. Szakos, seconded by Mr. Fenwick, the resolution passed unanimously.
(Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None; Absent: Mr. Huja.)
RESOLUTION: 17 Elliewood Ave. BAR Appeal
17 Elliewood Ave. BAR Appeal
Ms. Scala overviewed the application request and denial for Council. She reviewed the
history of the building at 17 Elliewood Avenue. Applicants came to the BAR on February 18,
and the BAR denied a request for two large display structure windows. They returned on March
18 with a modified application and were again denied for their request to change the window
openings. Ms. Scala requested that Council send this back to the BAR with specific direction on
enlarging the window openings if they agree with the applicant. The applicant can appeal to
Circuit Court if Council denies their appeal.
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Mr. Matt Watson and Mr. Steve Glassgoe, owners and founders of Country Club Prep,
addressed Council. They reviewed the history of their business and why they chose
Charlottesville to headquarter their store. The applicant said the BAR feared that if windows
were made interior, they would no longer have jurisdiction over them.
Ms. Szakos asked City Attorney Craig Brown if Council could add a provision regarding
the interior window. Mr. Brown said he does not concede that the proposed design changes
would in fact make the windows interior. However, from a practical perspective it would be
difficult to enforce such a provision.
Mr. Fenwick asked for clarification on the window. The applicant said they will not change
the size of the window cutting, but the proposed bump-out is of concern to the BAR. The
applicant's architect, Mr. Matt McClellan, said the proposed bump-out is only enough room to
place a display piece of clothing, perhaps one foot.
Ms. Melanie Miller, BAR Chair, presented to Council on the BAR's appeal to deny the
applicant's request.
Ms. Galvin said she appreciated staff's original recommendation to encourage the applicant
to design an appropriate storefront. She said the scale of the proposed design is out of context
with the scale of the building and not in keeping with the pedestrian cues of the street. She
requested Council send this back to the BAR with new design guidelines that the storefront be in
keeping with the scale and massing of the existing building, within context, that precludes the
second floor windows. The applicant showed Council their original plans, and Ms. Galvin said
this was more in keeping with an appropriate design.
Mr. Fenwick said heritage is the charm of Charlottesville, and he thinks the BAR has acted
appropriately in how they have reached their decision.
Ms. Szakos said she is generally supportive of our board's decisions, especially when they
are unanimous. However, this neighborhood has become mostly rented spaces, and she thinks it
is important for this business to be able to display what they are selling. She supported sending
this back to the BAR, but she said that does not mean she does not think they acted
appropriately.
Ms. Smith said this is a jewel on Elliewood Ave., and it has a powerful history. She said
she respects the BAR's decision and their attention to detail.
Ms. Galvin said we need to find a way to allow an enlarged window opening to avoid a
deteriorating streetscape.
Council did not support rejecting the BAR decision. However, Ms. Galvin and Ms. Szakos
were open to enlarging the windows. Ms. Scala said she feels confident the BAR would not
overturn their decision not to allow enlarged windows.
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Mr. Fenwick moved to uphold the BAR's decision because the value of the older houses
adds to the charm, and he does not believe a retail store would suffer from keeping the structure
as it is now. Ms. Smith said this does not preclude the applicants from going back to the BAR
with a different proposal. Ms. Smith seconded the motion. The motion failed. (Ayes: Ms.
Smith, Mr. Fenwick; Noes: Ms. Szakos, Ms. Galvin; Absent: Mr. Huja.)
On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution was tabled until the full
Council is present to vote. (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes:
None; Absent: Mr. Huja.)
RESOLUTION: Hope Community Center Purchase of Property
Hope Community Center Purchase of Property
Mr. Jones presented to Council on the current use of the Henry Avenue Learning Center
and the property at the Hope Community Center.
Ms. Szakos said she hopes this can be a community center available to groups for use
without charge. Mr. Jones said staff will determine the cost to do so and will bring it back to
Council. There is currently an arrangement with several schools for church services.
Ms. Galvin said this is a great opportunity to improve facilities for education in
Charlottesville. Ms. Szakos said general community sentiment about this use is positive.
Mr. Jones said the basic up-fit costs will be brought back to Council for their consideration
at a later date.
On motion by Ms. Galvin, seconded by Ms. Szakos, the resolution passed unanimously.
(Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None; Absent: Mr. Huja.)
BE IT RESOLVED by the Council for the City of Charlottesville, Virginia, that the City
Manager is hereby authorized to sign the following document, in form approved by the City
Attorney or his designee.
Sale/Purchase Contract between CITY OF CHARLOTTESVILLE
and COVENANT CHURCH OF GOD OF ALBEMARLE
COUNTY, VIRGINIA, for the purchase of property at 341 11th
Street, NW (City Tax Map 4-152) by the City.
REPORT: City Road Projects Update
City Road Projects Update
Mr. Tolbert presented to Council on the Belmont Bridge, 250 Interchange, Old Lynchburg
Road, and Route 29 solutions. Ms. Szakos presented on the 29 solutions.
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Mr. Fenwick asked who inspects the bridges in town and asked if the current bridge is
repairable. Mr. Tolbert said staff, MMM, and VDOT concur that they do not believe it is. Ms.
Szakos asked if the bridge is safe. Mr. Tolbert said it is.
Ms. Galvin said we should understand the opportunity cost of losing the $14 million in
grant money, what other projects would suffer as a result, and how this would impact our bond
rating. Mr. Tolbert said Mr. Wray will address the issue of our bond rating before the June 16
meeting. Mr. Jones said there is no doubt paying for the bridge project in full would push us past
our debt service capacity.
Mr. Tony Edwards provided clarification in response to Mr. Fenwick’s inquiries about the
Old Lynchburg Road project.
Ms. Galvin said we need to develop methods to avoid the high number of change orders on
Old Lynchburg Road from happening on future projects. Ms. Szakos asked what percentage of
change orders were in response to neighbor requests rather than in response to the project. Mr.
Tolbert said about $7,600 worth of change orders were in response to neighbor requests.
Mr. Fenwick asked why neighbors were not happy with staff's response on this project.
Mr. Edwards said there were daily responses to this project, and there was a high amount of
neighborhood feedback.
Ms. Galvin said she would like to hear reflection on how staff would do this project
differently and what lessons were learned. Mr. Tolbert said staff does not believe they had an
inferior design. They believe they had adequate neighborhood input, and there has been
communication throughout the project including monthly reports to the neighborhood
associations. He said he is not sure that we got the contractor's A-team because of the nature and
scope of the project. There were also multiple one-off incidental projects that came up during the
course of the project. He said the process has been painful, but he believes we will have a good
project when it is completed.
Ms. Szakos asked if there was support on Council for the temporary pilot project on
Franklin Street. Ms. Galvin said she would support putting this on an upcoming agenda for
discussion.
Ms. Smith asked Mr. Tolbert to comment on parking at Midway Manor. Mr. Tolbert said
the residents wanted a cross as a shortcut to the bus stop on Water Street. Staff does not want to
formalize the crosswalk because of safety issues. No parking signs were posted as a temporary
experiment.
Ms. Smith asked for an update on Water Street construction. Mr. Tolbert said the target
completion date is November.
Ms. Galvin said quarterly reports on the status of projects being built would be helpful as
part of the regular reporting on our infrastructure projects. Mr. Jones said we are also working to
make our construction report more accessible to the public.
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APPROPRIATION: Appropriation of Funds from the Thomas Jefferson Planning
District Commission for Inspection and Testing Services for the JPA/Emmet
Improvements - $15,000 (carried)
Funds from the Thomas Jefferson Planning District Commission
Mr. Fenwick asked why the City cannot do testing and engineer work in-house. Mr. Tolbert
said we do not have the necessary equipment to do this type of work.
Ms. Szakos said in the future, if there are simply clarifying questions for an item from the
consent agenda, they should be asked at the time of the consent agenda vote instead of pulling it
for discussion.
On motion by Ms. Szakos, seconded by Ms. Galvin, the appropriation carried for a second
reading.
MATTERS BY THE PUBLIC
Mr. Jeff Greer, 2708 JPA, Fry Springs neighborhood association President, thanked
Council for their discussion on OLR. He said people are disappointed that after dealing with a
project for so long, they have to deal with potholes a few months later.
Mr. Scott Bandy, Cherry Ave., said any time our community can be proactive in
welcoming business in the City, that is a good thing. He was heartened by the approach
concerning the potential business at Elliewood. He said he is unsettled by the Flats at West
Village being advertised as student housing. He said putting World of Beer in a student complex
is not a good idea.
COUNCIL RESPONSE
Ms. Szakos said Council received a letter from a resident in Star Hill who is also concerned
about World of Beer and the impact of the outdoor venue on neighbors.
Meeting adjourned.

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