A log of Charlottesville City Council Meetings 2008-2015. Transported from the City of Charlottesville website as a project of Smart Cville, http://www.smartcville.com.

  • Special Meeting of the Charlottesville City Council

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    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, January 5, 2015, AT 6:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – January 5, 2015
    Council met in special session on this date with the following members present:
    Ms. Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Smith, seconded by Ms. Galvin, Council voted, (Ayes: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None), to meet in closed session for
    discussion and consideration of prospective candidates for appointment to City boards and
    commissions, as authorized by Va. Code sec. 2.2-3711 (A) (1).
    On motion by Ms. Szakos, seconded by Ms. Galvin, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS - January 5, 2015
    CALL TO ORDER
    Council met in regular session on this date with the following members present: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Galvin, Ms. Smith
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Ms. Smith announced the awards given at the annual statewide Virginia Recreation and
    Park Society conference. Erica Goode, Brian Daly, Dan Carpenter, and Jeff Dreyfus were
    present to accept the awards.
    Ms. Szakos announced a call for grant applications for 2015 projects from the Sister City
    Commission. Grant applications are due January 15, 2015. Go to charlottesville.org/sistercities
    for an application.

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    Ms. Galvin announced that City Hall will be closed Friday, January 16 for Lee Jackson
    Day and Monday, January 19 for Martin Luther King Day.
    Mr. Fenwick announced an Our Town meeting for Thursday, January 8 for the Johnson
    Village, Fry's Spring and Forest Hills neighborhoods at Buford Middle School. Dinner and
    childcare will be provided. He also thanked volunteers at the Haven who worked over the
    holidays.
    Ms. Smith announced a series of Martin Luther King, Jr. events on January 17 at Jefferson
    School. The annual MLK celebration will take place January 18 at the Mt. Zion Baptist Church
    at 5:00 p.m. The Bridge to Ridge Arts Festival will take place the same day at 1:00 p.m. At 7:00
    p.m. there will be a party at the IX Art Park. On Monday, January 19, at the Carver Recreation
    Center, there will be a program called "Continuing the Dream" at 1:00 p.m.; it is a free family
    event. Ms. Szakos announced "That World is Gone", an award winning video about Vinegar
    Hill, will be shown Sunday, at 1:00 p.m. at Mt. Zion First African Baptist Church.
    Ms. Smith announced that the free trolley will detour due to the construction of the new
    Violet Crown Cinema at the 2nd Street Mall crossing, starting January 7. The detour is expected
    to last through early April. For more information, visit the CAT website.
    Mr. Huja reminded the public that the comment period is permitted for up to twelve people,
    for three minutes each speaker. There will be another chance to speak at the end of the meeting.
    He reminded the audience that they are expected not to interrupt speakers regardless of whether
    or not you agree with them. Those who interrupt will be asked to leave the meeting.
    MATTERS BY THE PUBLIC
    Mr. Jeff Fogel said we should not stop the discussion about community race relations. He
    said Black people have been mistreated for decades by the Police Department, and he asked
    Council why they are afraid to examine disproportionate minority contact (DMC). He said the
    security cameras are a bad idea because there is scant evidence that surveillance cameras will
    have any impact on crime. He said the Downtown Mall and West Main are not places where
    there are significant crime problems; he said a surveillance program is intrusive and will create
    paranoia.
    Mr. Brandon Collins, 418 Fairway Ave., said he shares Mr. Fogel's points about the DMC
    task force. The City needs to take immediate action to address racial disparities and institutional
    racism. He said tonight's camera proposal will increase the level of fear Charlottesville has
    about crime and their fellow neighbors. It will make visitors afraid and worried if they see signs
    warning them that they are under surveillance.
    Mr. Jim Moore, 1213 Hazel St., asked Council to consider the citizen data bill of rights
    proposals being introduced in Richmond before considering surveillance cameras. He asked
    Council to deny the YMCA another lease extension. He said he supports the organization, but
    losing McIntire Park open space has never received community support. The site is too small to
    conform to quality site plan design standards, and the proposed facility would be located where it

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    is forbidden by the lease, destroying two picnic shelters. Also, financial feasibility of the project
    has not been proven.
    Ms. Nancy Carpenter, Albemarle County resident, said she agrees with Mr. Fogel and Mr.
    Collins' comments. She said the community will experience extremely cold temperatures the
    next few nights, and there are many who will be unsheltered. She suggested offering those
    individuals a hot beverage or extra layers for warmth.
    Mr. Morgan Butler, speaking for the Southern Environmental Law Center (SELC), said
    Sycamore Hotel is yet another special use permit (SUP) request to build to the highest allowable
    limit. The Flats building should not be considered a standard for this area. The SELC supports
    density along key City corridors, but character is harmed when new buildings overwhelm their
    surroundings. He asked Council to consider changes to the zoning envelope on West Main,
    separate from the Code Audit if necessary.
    Mr. John Hossack said the Rio junction is a disaster, and the Rio intergrade separation is a
    waste of taxpayer money.
    Mr. Derrick Bond, 501 E. Water St., said many employees have had trouble leaving work
    safely at his business on the Downtown Mall. Regarding safety and cameras, he asked Council to
    consider people who are coming to work and guests who are spending money, not just certain
    sectors of society who are objecting to their privacy being violated.
    Mr. William Page, 1401 Welford St., said the City has taken the YMCA's word for
    everything, and there have been no outside studies or public funds solicited. It is fiscally
    irresponsible to give City property away to a business who has failed many times. The City's
    exposure to financial risk will be perpetual if the YMCA goes into insolvency. He asked Council
    not to approve the extension, and to examine the contract thoroughly to ensure tax payers are
    protected in the event of a failure.
    Ms. Rebecca Quinn, 104 4th St., asked Council not to approve the ground lease extension
    for the YMCA. After more than 8 years and two new facilities in town, the YMCA may no
    longer be financially viable. It is reasonable to allow the ground lease to expire. The YMCA
    should update its financing and market research to determine long term viability and economic
    sustainability. She asked Council to at least extend the lease for only six months and ask for
    updated financial statements. She said McIntire Road is McIntire Road, and it should lead to
    McIntire Park. Please keep the name McIntire Road.
    Ms. Asia Carey, 2572 Marseilles Ln., said her Monticello High School CAP group supports
    better safety in areas around the Downtown Mall. She said Charlottesville's proximity to major
    highways influence crime rates. People may be worried about privacy issues, but this is about
    protecting our citizens and caring about our peers. People should feel safe walking along the
    Downtown Mall. Adding cameras will raise awareness and may not prevent crime but will
    reduce it. Cameras will help all people behave better, including the police. She said the cameras
    could act as another set of eyes for the police force.

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    Mr. Louis Shultz, 1809 E. Market St., said this is the 30th time he has come to Council
    accusing staff of violating City code and civil rights statutes. He said the mayor did not impose
    order and decorum at the last Council meeting and allowed the crowd to silence a speaker
    because they did not agree with him.
    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
    Ms. Smith thanked Mr. Shultz for commenting on the last Council meeting. She said she
    supports allowing for extra speakers when needed, but Council needs to remain in control of the
    meeting. She supported the recommendations of the group, but using offensive language
    towards the police is not the proper way to make change happen. The tension between free
    speech and ensuring orderly and productive business meetings have been an issue across
    localities. She said we may not always agree with each other, but we should be able to voice our
    opinions in a constructive and productive manner. She thanked the Monticello students for
    coming and especially for pointing out that cameras can also record police behavior, thus
    improving police interactions. She thanked those who spoke about the YMCA and for their
    institutional knowledge.
    Mr. Fenwick agreed with Ms. Smith's comments about the previous meeting. He thanked
    students for speaking about their CAP project. He said citizens can call the non-emergency
    number for the police if they see someone out in the cold, because we can work to get them to a
    place where they can survive. He thanked Mr. Hossack and said VDOT seems to have a blank
    slate.
    Ms. Szakos said the Rio intersection is in the County. She does not think it is good practice
    for the City to tell the County what they should do, and the project has the full support of the
    County Board. She expressed reservations about the Hydraulic interchange and was not a big
    advocate for funding, but the funding came from the state level.
    Ms. Galvin thanked the mayor for setting the tone for tonight’s meeting and thanked
    meeting participants for abiding by the rules. She said she would appreciate an update on the
    Small Area Planning prioritization, because the Hillsdale area is part of this. We need to have a
    serious discussion about land use and transportation at Hydraulic.
    Mr. Huja said he appreciated participants following the rules.
    CONSENT AGENDA
    a.
    Minutes for December 15
    b.
    APPROPRIATION: Virginia Department of Health Special Nutrition Program
    Child and Adult Care Food Program - $32,000 (2nd reading)
    USDA Food Program
    c.
    APPROPRIATION: 2015 Department of Motor Vehicles Virginia Highway Safety

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    Grant for Speed Enforcement - $7,680 (carried)
    DMV Speed Enforcement
    d.
    APPROPRIATION: VDOT Funds for the Condemnation of CATEC Property Used
    for the Meadowcreek Parkway - $144,700 (carried)
    VDOT Funds for CATEC Property
    e.
    APPROPRIATION: National Endowment for the Arts (NEA) Our Town Grant
    "Play the City" - $50,000 (carried)
    NEA Our Town Grant
    f.
    APPROPRIATION: Central Library Restroom Renovation and A.D.A.
    Improvements Project - Albemarle County Reimbursement - $10,033.19 (carried)
    Central Library Renovation Reimbursement
    g.
    APPROPRIATION: Local Contributions for Crisis Intervention Training - $16,000
    (carried)
    CIT Appropriation
    h.
    APPROPRIATION: 2015 Department of Motor Vehicles Virginia Highway Safety
    Grant for Alcohol Enforcement - $24,114 (carried)
    DMV Alcohol Enforcement
    i.
    APPROPRIATION: Preston Morris Building Envelope Restoration Project -
    Albemarle County Reimbursement - $1,200 (carried)
    Preston Morris Building Project
    j.
    APPROPRIATION: Outside Area Contributions for Crisis Intervention Training -
    $3,500 (carried)
    Outside Contributions for CIT
    k.
    APPROPRIATION: Environmental Protection Agency Solid Waste Management
    Assistance Grant for Composting at the Charlottesville City Market - $9,000
    (carried)
    EPA Grant

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    l.
    APPROPRIATION: Adoption Incentive Funds - $2,977.92 (carried)
    Adoption Incentive Funds
    m.
    APPROPRIATION: Virginia Initiative for Employment not Welfare (VIEW)
    Purchase of Services - $12,675 (carried)
    VIEW Appropriation
    n.
    RESOLUTION: Tax Payment Refund to Jefferson Properties, Inc.
    Tax Payment Refund to Jefferson Properties
    o.
    RESOLUTION: Special Use Permit for 722 Preston Ave.
    Special Use Permit for 722 Preston Ave.
    p.
    RESOLUTION: City Council Regular Meeting Schedule for 2015
    City Council Regular Meeting Schedule
    Ms. Szakos said there are two DMV grants for speed enforcement and alcohol enforcement
    and asked for clarification on how the grant money will be spent. Chief Longo said the money
    will be spent for traffic enforcement generally.
    Mr. Huja said he is supportive of item k regarding composting and is pleased to see it on
    the agenda.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the consent agenda passed. (Ayes: Ms.
    Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None.)
    REPORT: Public Safety Camera Proposal
    Public Safety Camera Proposal
    Chief Tim Longo and Mr. Dave Chapman, Commonwealth Attorney, presented to Council.
    Chief Longo said Council needs to answer the question of how a camera system would be used
    and what will be done with the information. Images will be retained for no longer than 14 days
    and would only be used to aid in criminal investigation. Cameras will not be monitored unless
    there is a public safety reason for so doing. There are many examples of how cameras can assist
    in retrospective crime solving. He invited Mr. Chapman to give examples of when he felt
    cameras were successful in assisting in solving cases.
    Mr. Chapman said the issues are not that different from when this came up seven years ago.
    Reviewing tape has been helpful in not only identifying suspects, but also witnesses. Cameras
    are not a panacea when it comes to reducing crime. There have been many studies for and

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    against the case of cameras. He recalled recent criminal events that took place on the Downtown
    Mall that would have been more easily prosecuted with the assistance of surveillance cameras.
    Finding perpetrators of small or big crimes does prevent future crimes and protects public safety.
    Chief Longo asked Det. Cosgrove to approach the dais to answer any technical questions
    Council may have. He also thanked the community for their outpouring of much-needed support
    in recent weeks.
    Ms. Szakos thanked Mr. Chapman for his presentation. She said she appreciates the value
    of cameras for prosecution. She is hesitant about this project, but her primary concerns are that
    because the Downtown Mall is not the highest crime area, we would have to have cameras
    everywhere to truly prevent or reduce crimes. She said her main concern is financial, because
    this initiative would use money that would otherwise be used elsewhere. We can get more for
    our dollar with other effective programs. She supported a Downtown BID to fund cameras for
    the Downtown Mall neighborhood. She said she would rather spend the money on relational
    policing.
    Ms. Galvin asked if public/private partnerships would be an alternative approach, including
    coordinating existing private cameras with a public camera program to provide supplemental
    coverage where needed. Chief Long said this would be the plan, and it would also help provide
    continuity with equipment and pay for a potentially expensive program. Ms. Galvin asked if we
    could assume that a hybrid option would be less expensive. Chief Longo said it would be from
    the City's perspective.
    Ms. Galvin asked about fiber optic accessibility. Det. Cosgrove said currently wireless
    transmission would be required along the Downtown Mall because fiber optic installation was
    determined to be cost-prohibitive.
    Ms. Galvin asked if there is any understanding of all the studies the City is conducting and
    who is coordinating them. Mr. Jones said the City Manager's office will be the central point of
    coordination for the various studies.
    Ms. Smith thanked Chief Longo for the report. She said we need to make it very clear
    when the video surveillance would actually be used. We need to also be cognizant of the time it
    takes to use video to solve crime, and we should be selective in the types of crime where video
    would be used. Chief Longo said he has not given this extensive thought, not yet having a
    directive from Council. However, his reaction is that violent crimes and serious offenses would
    most likely be the instances in which the cameras would be reviewed. Ms. Smith said we need to
    be clear on the expectations for the public; this is not for crime prevention but rather for solving
    crimes.
    Ms. Smith asked Mr. Chapman for an estimate of how many times this year video has
    benefitted an investigation. He said his office does not keep data according to camera use, but in
    terms of significant cases in court, it has helped a minimum of several dozen cases per year.

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    Ms. Szakos asked where you draw the line for surveillance. Mr. Chapman said his
    recommendation would be to install a camera system that is deployable remotely to areas
    currently experiencing problems. He said places like Page St., Hardy Dr., and Run St. are
    critical areas for high crime. If you do not provide surveillance to a place like the Downtown
    Mall, which is a high traffic area, this significantly affects public safety.
    Ms. Smith asked if Mr. Chapman believes it would be effective to place a deployable
    system on areas of Rugby Road. Mr. Chapman said this may be a good use of a deployable
    camera system on certain days of the week and at certain times.
    Ms. Szakos said the data that shows cameras are effective at fighting crime is not there.
    Mr. Fenwick said he supports moving forward with Chief Longo’s recommendation for the
    development of a rough order of magnitude as to both the scope of the project and its estimated
    cost of implementation. He said he believes it is important to also have officers on the mall.
    People appreciated it when police officers walked clerks and wait staff to their cars at night. He
    said he values the mobility of the cameras, because crime will move.
    Mr. Huja said he supports experimenting with 15 to 50 cameras, both fixed and mobile, to
    be implemented with a phased approach. He supports cameras in the University area, including
    Wertland, Rugby and Hardy Roads. This can be a good tool that would help with public safety in
    the community. He would like a complete proposal from staff.
    Ms. Galvin said she supports investigating a small deployment. This will allow the Police
    Department to put more of a high-touch presence where they are needed in communities. She
    said this needs to be coordinated with our lighting study, which is critical in preventing crime.
    She said she appreciates police working with the community to ensure civil liberties are not
    being hampered. She said she does not see this as different from body cameras.
    Mr. Huja confirmed that the majority of Council supports moving forward with developing
    a rough order of magnitude for the project scope and cost.
    Ms. Smith said she remains concerned that we are honest with the public about the effects
    of human biases and video surveillance. She does not think we have seen merit to warrant
    camera use.
    Council took a brief recess.
    REPORT: HUMAN RIGHTS COMMISSION ANNUAL REPORT
    Human Rights Commission Annual Report
    Ms. Zan Tewksbury, Manager of the Office of Human Rights, presented to Council. She
    introduced Ms. Aidyn Mills, Chair of the Human Rights Commission. She recognized staff and
    members of the Commission who were present in the audience.

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    Ms. Mills presented highlights from the report to Council and reviewed the Commission's
    activities since its inception, which were detailed in the written report. Next year, the
    Commission plans to remain involved in the DMC task force, address gender-based violence,
    and explore how to participate in community education.
    Ms. Tewksbury reviewed complaints that have come into the Office of Human Rights
    (OHR) over the past year. Ms. Smith asked what equity and resource allocation refers to. Ms.
    Tewksbury said the people who voiced these concerns asked if resources are being fairly
    allocated across communities. Mr. Huja asked if these allegations were based on facts or
    feelings. Ms. Tewksbury said this is the question for the Commission, but they have not yet
    gotten to that point yet. Ms. Galvin asked for clarification on what sorts of discrepancies lower
    income neighbors were reporting. Ms. Tewksbury said there were not specific complaints, and
    the Commission will work to understand what the natures of the complaints are.
    Ms. Szakos said she would like to know how the number of total complaints to the EEOC
    plus the number of resolutions compares to previous years.
    Mr. Huja asked what micro-aggressions are. Ms. Szakos gave an example. Ms. Tewksbury
    said her office has come to understand that mutual understanding is a precursor to mutual
    respect.
    Mr. Huja said he would like to see more “Dialogue on Race” discussions happening in the
    community.
    Ms. Galvin asked if Ms. Tewksbury can imagine an initiative that would be the next step
    towards a solution, such as the Chamber Minority Business Conference and the Community
    Investment Collaborative initiatives that came from the Dialogue on Race. Ms. Galvin said none
    of the complaints go to the Human Rights Commission, so there should be an emphasis on other
    components of the Commission's charge other than filing and prosecuting complaints. Ms.
    Tewksbury said it has become clear that over 70% of the office's charge is outreach and
    community partnering. Ms. Galvin said for example, a school board member sent an article on
    youth employment and asked if Council can share these sorts of things with the OHR. Ms.
    Tewksbury said yes, and she said she is also collecting ideas as well. She said the office is
    positioned for concrete initiatives in the next year.
    Ms. Szakos said she agreed with Mr. Huja that the “Dialogue on Race” piece needs to be
    added back in. She said there is an empathy gap, and we need to meet as people eye to eye. The
    Dialogue produced ideas because people discussed possibilities, and we will not get this from
    simply holding Commission meetings. She asked the OHR to put energy towards this. She said
    the DMC group is doing good work and asked the Commission to get involved.
    Mr. Fenwick asked if Ms. Tewksbury believes the Commission is waiting for direction for
    someone to start something. He encouraged Ms. Tewksbury to develop a robust Human Rights
    Commission that the community thinks of first when there is a problem and not to spend so
    much time discussing legalities and process. Dialogue is needed before mutual respect can
    happen.

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    Ms. Smith said she would like the Human Rights Commission to be the conscience of the
    community. They should have reacted to the Police Department’s Stop and Frisk report, for
    example. She directed the OHR to pay attention to what happens on City Council as well as the
    School Board. She asked the Commission to share their collective position on issues and
    communicate with Council; we should not be two separate bodies. Ms. Smith said we should
    have a place on the City’s home page on how to get in touch with the Human Rights
    Commission. She said the Council needs to know if and when public accommodation is an issue
    so we can be sure we are addressing it appropriately with policy.
    Ms. Galvin said the OHR needs to take advantage of other task forces as a resource.
    PLACE for example is crying out for more diverse input, including how to conduct a diverse
    public process.
    Ms. Mills said the Commission is planning to send liaisons to boards and commissions
    meetings to keep a pulse on the community.
    RESOLUTION: SPECIAL USE PERMIT - SYCAMORE HOTEL
    Special Use Permit - Sycamore Hotel
    Mr. Haluska presented to Council. The applicant requested modifications to height, setbacks,
    and step-back requirements.
    Ms. Smith asked what the height of the building with the appurtenance was. Mr. Haluska
    said it is 117 feet to the highest point. Mr. Fenwick asked what is located in the appurtenance.
    Mr. Haluska said it can be mechanical or other usable space, such as guest rooms. Ms. Szakos
    asked why it is even being called an appurtenance if it can be used for guest rooms. Ms. Galvin
    said this is one of the issues being examined by the code audit.
    The developer and applicant, Mr. Austin Flajser of Carr City Centers, was invited forward
    to speak. He reviewed the project's history, context, community benefits, and economic benefits.
    He said the vehicle pick-up and drop-off was moved off West Main Street to 11th Street to
    address the Planning Commission's concern.
    Mr. Fenwick asked what is planned for the appurtenance. The applicant said it is strictly a
    mechanical appurtenance. Mr. Fenwick asked if we will lose a lane for drop-off. The applicant
    said the drop-off will be located under the hotel. Mr. Fenwick asked if the job would progress
    without the SUP. The applicant said it would not.
    Ms. Smith asked about parking; there are only half as many parking spaces as rooms. The
    applicant said they are in the process of working with other locally operating garages in the area
    for overflow parking. Ms. Smith asked how the height compares to the parking garage and the
    Battle Building. The applicant said the garage and Battle Building are the same height; the
    hospital is taller.

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    Ms. Szakos asked about how many people the restaurant is expected to serve. The
    applicant said it should serve 80-100 people. Ms. Szakos asked about parking for the restaurant.
    The applicant said much of the restaurant traffic is expected to be pedestrian, but they do expect
    to be able to accommodate parking for the restaurant as well.
    Mr. Fenwick asked about construction materials. The applicant said they do not do
    anything in stick. He confirmed that both his projects in northern Virginia used SUPs.
    Mr. Huja invited Mr. Charlie Hurt, Director of Real Estate Leasing Services for the
    University, forward to speak.
    Ms. Smith asked where the major concern is. Mr. Hurt said access to the 11th Street
    parking garage is a concern for the University. He said they would like to condition the approval
    to provide assurance that access to the hospital will remain consistent into the future.
    Mr. Fenwick asked what the concern is from the hospital about density, traffic, and being
    able to get people into the hospital as quickly as possible. Mr. Hurt said their main concern is
    access. Mr. Hurt said his issue is with the two foot right-of-way on 11th Street because it
    impedes possible future access for a third lane.
    Mr. Fenwick said if we want to maintain the character of our City, we have to be careful
    about using special use permits (SUPs) for projects that are not special. He said projects have
    claimed they would be dead in the water if an SUP is not granted, but then they have continued
    with an amended construction plan anyway.
    Ms. Smith said she will support this SUP because she believes this is an appropriate use of
    the site. She said she does not have concerns about access to the hospital for this site. It is
    important for pedestrian access to have the two extra feet for an eight foot sidewalk. Although
    she has reservations about the height of all buildings on West Main, she moved the resolution as
    printed. Ms. Szakos seconded the motion.
    Ms. Szakos asked if the applicant will also operate the hotel once it is opened. The
    applicant said they will use a third party management operation. Ms. Szakos encouraged them to
    pay closer to a living wage so the City will have more quality jobs. She said we need to pay
    attention for the need for access for bus riders when we are discussing pull-offs.
    Ms. Galvin asked if they hire locally when doing construction. The applicant said they have
    priced four different firms, all of which hire locally. The projects are competitively bid, but they
    are all Virginia-based.
    Ms. Galvin said she has worked with Ms. Ashley Cooper in the past, but no conflict of
    interest is present with this project. She said it is beneficial that this building conceals the
    parking garage, and the building's detailing is very rich. This will also contribute to the local
    economy, and she supports it.

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    Mr. Huja said he supports the project as well. He objects that it is red, because he does not
    think it is contextual. The applicant said they have taken out the color red and will use a more
    muted color.
    A vote was called; the resolution passed. (Ayes: Ms. Galvin, Ms. Smith, Ms. Szakos, Mr.
    Huja; Noes: Mr. Fenwick.)
    RESOLUTION: MCINTIRE ROAD EXTENDED NAMING
    McIntire Road Extended Naming
    Mr. Jones presented to Council. He reviewed the history and naming of the McIntire
    Parkway construction project.
    Ms. Szakos said she is conflicted about this because of the history of Mr. McIntire and
    believes it should be called the Meadowcreek Parkway, which is what it has been called from the
    beginning. Calling it the Warner Parkway is rubbing salt in a wound.
    Ms. Galvin said Sen. Warner provided the funding to complete the road, which is
    justification for naming a street after someone. It also simplifies the geography of the area.
    Ms. Smith said we should call it the Charlottesville 12 Parkway, because of the link it
    provides between Lane High School and Charlottesville High School. She said she agrees with
    Ms. Szakos and Ms. Galvin's assessments, but she believes it should be called McIntire Road
    because it provides continuity and naturally stops at the County line.
    Mr. Fenwick said Sen. Warner is a respectable statesman, but he already has several things
    named after him. Mr. McIntire donated the land for Washington Park, he is buried here locally,
    and he has done a lot for the community. For simplicity purposes, he supports naming it
    McIntire Road or McIntire Parkway.
    Mr. Huja said he agrees with Ms. Galvin because we already have two-thirds of the
    parkway named after Sen. Warner, and he is the reason we have this parkway.
    Ms. Smith moved to name the road McIntire Road in order to create consistency and
    provide a link to the City. Mr. Fenwick seconded the motion. Ms. Galvin said to name this road
    differently just for the sake of being different is not moving forward with City/County relations.
    The motion failed. (Ayes: Ms. Smith, Mr. Fenwick; Noes: Ms. Szakos, Ms. Galvin; Abstain: Mr.
    Huja.)
    Ms. Galvin moved to name the road John Warner Parkway. Mr. Huja seconded the motion.
    Ms. Szakos said she will vote for this so that it does not hold up the decision. (Ayes: Ms. Galvin,
    Ms. Szakos, Mr. Huja; Noes: Mr. Fenwick, Ms. Smith.)

    13
    REPORT: PARKING MANAGEMENT STRATEGY
    Parking Management Strategy
    Mr. Engel presented to Council about a parking management strategy. He reviewed the
    history of a parking management study recommendations from 2008, some of which were
    implemented and some of which were not. Mr. Engel said he wanted to be clear that a parking
    management strategy addresses paying to park with metered spaces on the streets in and around
    the Downtown Mall. In response to a question from Mr. Fenwick, Mr. Engel confirmed that the
    original parking meters were removed from the Downtown Mall area about 20 years ago during
    the revitalization process.
    Mr. Huja said we should hear from citizens on this. Mr. Fenwick said he is anxious to hear
    from citizens as well and supports a public hearing. Mr. Fenwick asked if this would be a no-bid
    contract if it goes to a consultant. Mr. Engel said we have an on-call consultant contracted for an
    hourly rate, and we would use this consultant. Mr. Fenwick asked Mr. Engel to confirm that this
    was a non-competitive bid. Ms. Galvin said this was not a non-competitive bid; the consultant
    completed a competitive process and is now on call for work such as this.
    Ms. Szakos said she supports exploring a "first hour free" parking policy to accommodate
    those trying to run quick errands. She said we need to be sure we are paying attention to
    employee parking, especially those who are low wage, and ensure they have affordable parking
    within walking distance from their employer.
    Ms. Smith asked how this interfaces with what the new owners of the Charlottesville
    Parking Center (CPC) are currently doing. Mr. Engel said there are many questions that need to
    be answered in respect to what the City wants to do. There is a possibility that we could
    cooperate with CPC, but it depends on a lot of factors that are currently up in the air. Ms. Smith
    said it will be important to educate the community on this very progressive way of thinking
    about parking.
    Ms. Galvin said we should add parking demand and travel management to the scope of the
    conversation about West Main. She recommended adding an additional item to the scope to
    should build on and coordinate with the working recommendations of the 2008 Renaissance
    Planning Group study and the Nelson Nygaard study so they are not left behind. We should
    develop implementation strategies with a timeline, so we know what would be needed to make
    this happen. Ms. Smith said the community needs to know the benefits. Ms. Szakos said she
    agreed with Ms. Galvin's added recommendation.
    Ms. Smith requested that the City work closely with CPC.
    Ms. Szakos said we will have a public hearing in the future after we get some study data.
    Mr. Huja reiterated that Council has consensus to move forward with a study.
    Council took a brief recess.

    14
    RESOLUTION: YMCA GROUND LEASE
    Mr. Kruger presented to Council. He introduced Ms. Jessica Maslaney, the new interim
    director of the YMCA. He said one of the guarantors balked at a new loan structure imposed by
    the bank, which requires a direct obligation. He reviewed the financial background of the YMCA
    project and the intentions going forward.
    Mr. Fenwick asked how much they are short. Mr. Kruger said they have the money, but
    they need a guarantor for $3 million. They are short a little more than $2 million, assuming
    construction prices stay the same. Mr. Fenwick confirmed that nothing has changed since their
    financial plan was submitted in August. Mr. Kruger said other than losing the one guarantor,
    nothing has changed.
    Ms. Smith confirmed that the only circumstance in which the City would have to pay for
    the building would be if the lease expires in 40 years and we do not elect to renew. Mr. Kruger
    said if the City removes the YMCA before 40 years is up, they would seek to be compensated by
    the City. Ms. Smith asked if he would be willing to put that the City would not be held liable in
    case of default or termination in writing. Mr. Kruger said it is included in the current contract.
    Ms. Szakos said it would be beneficial to have it written more succinctly. Mr. Kruger agreed to
    put this in writing.
    Ms. Szakos moved to extend the lease. She said this project was moving along fine, and the
    recent lawsuit held it back. The community wants this and has for a long time. Ms. Galvin
    seconded the motion.
    Ms. Smith asked if the Crozet YMCA is profitable. Mr. Kruger said the Crozet location is
    viable, but they do not operate at a profit because they are non-profit.
    Mr. Fenwick moved to extend the lease by six month. Ms. Smith seconded the motion.
    The motion was defeated. (Ayes: Mr. Fenwick, Ms. Smith; Noes: Ms. Galvin, Ms. Szakos, Mr.
    Huja.)
    The vote was called on Ms. Szakos’ original motion to extend the lease. The motion
    passed. (Ayes: Ms. Galvin, Ms. Szakos, Mr. Huja; Noes: Mr. Fenwick, Ms. Smith.)
    REPORT: NATIONAL LEAGUE OF CITIES ANNUAL CONFERENCE SUMMARY
    Due to the late hour, this report was deferred to the next meeting.
    MATTERS BY THE PUBLIC
    Mr. Peter Kleeman, 407 Hedge St., said he thought the Council made a point to include the
    public in naming roads, and he is greatly disappointed that the public was not included in the
    discussion about the parkway.

    15
    Ms. Rebecca Quinn, 104 4th St., said she is disgusted that the Council gave in to what the
    County named their road, which does not feel like a partnership. She said this is a very poor
    decision on behalf of the citizens.
    Mr. Raymond Mason, 717 6 1/2 Ave., said it is time for the City to stop celebrating Lee
    Jackson Day. We cannot move forward if we are holding onto dark times in our history.
    Ms. Nikuyah Walker, 503 Druid Ave., said the image you want for Main Street is at issue
    regarding the ABC Store. She said Council should consider the World of Beer and the Beer Hall
    installed across from a treatment center. She said the reason the protestors from New Year's Eve
    decided to interrupt a family show at the Paramount was because the woman organizing it has
    not had her children for three holidays in a row. She said results are not being gained by
    appropriateness and order, so her group is trying other things to get what they need. She asked if
    we can require builders to hire people who are not usually hired in the City.
    Ms. Nancy Carpenter, Albemarle County resident, said she was ashamed at the responses
    to the "awareness program" demonstration at the Paramount on New Year's Eve. We need to
    have conversations about differences so we can move past the baggage we have in this country.
    Mr. Scott Bandy, 1639 Cherry Ave., said he hopes we can find common ground and move
    beyond conflict in the interests of taxpayers for both the County and the City.
    Mr. Raymond Mason said the petition to keep the ABC store will be ready soon.
    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
    Ms. Szakos said there was a chance for the public to speak about the parkway. There was
    public comment at the beginning of the meeting, and it was posted on the Council agenda for a
    week.
    Ms. Galvin said a meeting was convened last week to begin the conversation about how to
    use the wave of smart growth and make it equitable, bringing in more people from the working
    class.
    Meeting adjourned.
    Clerk of Council
  • Special Meeting of the Charlottesville City Council

    NOTICE OF SPECIAL MEETING

    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Tuesday, January 20, 2015, AT 6:00 p.m. IN THE Second Floor Conference Room.

    THE PROPOSED AGENDA IS AS FOLLOWS:

    Closed session as provided by Section 2.2-3712 of the Virginia Code

    BY ORDER OF THE MAYOR BY Paige Rice

    SECOND FLOOR CONFERENCE ROOM – January 20, 2015

    Council met in special session on this date with the following members present:
    Ms. Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.

    On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None), to meet in closed session for (1)
    Consultation with legal counsel regarding the negotiation of the terms and conditions for the
    acquisition of a public utility easement on McIntire Road, where discussion in an open meeting
    would adversely affect the City’s negotiating strategy, and consultation with legal counsel for
    legal advice regarding the acquisition of real property on West Main Street for a public purpose,
    both as authorized by Va. Code sec. 2.2-3711 (A) (3) and (7); and, (2) Discussion and
    consideration of the acquisition of real property on St. Clair Avenue and Melbourne Road, both
    for public park or trail purposes, where discussion in an open meeting would adversely affect the
    City’s bargaining position or negotiating strategy, as authorized by Va. Code sec. 2.2-3711 (A)
    (3).

    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.

    COUNCIL CHAMBERS - January 20, 2015

    CALL TO ORDER

    Council met in regular session on this date with the following members present: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Galvin, Ms. Smith.





    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Chief Charles Werner announced the Fontaine Fire Station and Training Center has been
    recognized as one of the best fire stations in the United States. Mr. Paul Erickson, chief architect,
    presented an award certificate to Mayor Huja and Chief Werner.

    Ms. Smith announced that Charlottesville advanced to the semi-finals in the $5 million
    Georgetown University Energy Prize competition. She encouraged residents to stay tuned and
    look for Energize!Charlottesville to find ways to participate.

    Mr. Fenwick announced the BACON Club placed 2nd in the world at Friday’s competition
    at MIT/NASA. Charlottesville High School teacher Matt Shields, Principal Jill Dahl, and
    members of the competition team were present.

    Mr. Fenwick announced the Charlottesville Cardinals wheelchair basketball team is ranked
    #13 in the country and encouraged residents to attend their games.

    Ms. Szakos announced an open house this Thursday at the Carver Recreation Center
    regarding the Skate Park at the east side of McIntire Park.

    MATTERS BY THE PUBLIC

    Mr. Huja reviewed the ground rules for participating in Matters by the Public.

    Mr. Melvin Walker, 922 Hansken St., said the ABC Store is not causing problems; this is
    about the neighborhood.

    Ms. Cynthia Richardson, 322 6th Street SW, an officer of the Fifeville Neighborhood
    Association, said she supports the ABC Store. This is a displacement and is a larger issue that
    needs to be solved. She said the loiterers people complain about are members of their
    community and have been very helpful to her in her times of need.

    Mr. Patel Vasant, co-owner of the convenience store at 600 W. Main St., said the ABC
    Store should be kept open, as his business is dependent upon it.

    Mr. Amirh Adwol, co-owner of the convenience store at 600 W. Main St., said his
    business customer base depends on the ABC Store.

    Mr. Raymond Mason, 717 Cynthiana Ave., submitted a petition with 475 signatures in
    support of keeping the ABC Store open. He asked Council to rescind their initial resolution
    because it was a rash decision made without all the information.

    Ms. Carmelita Wood, 825 Orangedale Ave., and Mr. Mike Singer, President and Vice
    President of the Fifeville Neighborhood Association, said the ABC Store debate is healthy for
    their neighborhood, and they hope it encourages deeper participation in the West Main
    redevelopment conversation. Community policing needs revision. She read a resolution passed

    by the Fifeville Neighborhood Association regarding steps the Police Department should take to
    better serve the community.

    Ms. Jackie Lombardo, 313 Parkway St., member of the Sierra Club, asked the City to
    stop using pesticides. Because of the adverse health effects on children, it is classified by the
    EPA as a carcinogenic or neurotoxic agent.

    Ms. Barbara Cruickshank, 324 Parkway St., said she supports the Parks and Recreation
    Department’s plan to adopt a strategy to reduce chemical use on City properties.

    Ms. Erin Monaghan, 213 Huntley Ave., Co-Chair of the Charlottesville Democratic
    Committee, read a request o Council to form an MOA with the Electoral Board and the
    Registrar’s Office.

    Ms. Barbara Null, 1619 Brandywine Dr., Chair of the Charlottesville Republican
    Committee, read a resolution requesting an audit of management controls in the wake of the
    Registrar’s Office misuse of public funds.

    Mr. Mike Basile, 765 Taylor’s Gap Rd., President of the Jefferson Area Tea Party,
    supported the proposed audit of the City Manager’s practices. He said Mr. Heyden and Mr.
    Shultz cut in line and were disrespectful to others who had been waiting to sign up to speak
    before them.

    Mr. John Heyden, Westwood Rd., said he was denied his First Amendment rights and
    said he will take the City to Federal Court as he has in the past. He said he has prepared court
    documents with all Councilors named except for Ms. Galvin. Other speakers were allowed to
    speak without limit, and he was not. He said he has filed a complaint with the Office of Human
    Rights.

    Mr. Louis Shultz, 1809 E. Market St., said although Ms. Smith supports developing a
    script to remind citizen of their rights during contact with the police, she takes part in denial of
    rights as a Councilor. He accused staff of violating City and state code and civil rights statutes.

    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC

    Ms. Szakos asked for allowance for additional one or two speakers. Mr. Huja said there
    will be additional time to speak at the end of the meeting.

    Ms. Szakos said she appreciated speakers regarding the ABC Store. The resolution was
    not binding, so Council has not taken any real action. She thanked the neighborhood association
    representatives for speaking about community policing. She said Council is looking at this in
    policy and in the budget. She is interested in the idea of an evidence-based assessment tool. She
    said there is work on a new policy to add transparency to the police department’s handling of
    complaints. She recommended that speakers send correspondence electronically to
    council@charlottesville.org instead of bringing paper copies to the meeting. She said Mr.

    Heyden should not have been heckled, but he was in fact allowed to speak. He also went over his
    time this evening, and she asked that he respect the rules of order as well.

    Ms. Smith said it is refreshing to see bipartisanship. She liked the idea of a memorandum
    and said we should see where the requests align. She asked Mr. Jones about where the audits
    currently being conducted stand. Mr. Jones said a cell phone audit found no further
    discrepancies. Additional layers of internal controls have been added to avoid such an issue
    going forward, which was announced back in the fall. An outside auditor also examines internal
    controls annually. Ms. Smith said she is in favor of a written pesticide policy, and we have a
    great model in Albemarle County. She thanked the Fifeville Neighborhood Association speakers
    for addressing community policing. This is an active discussion. She thanked those who have
    rallied about the ABC Store. She thinks Council rushed a resolution and does not think Council
    understood the weight the statewide ABC Board would give to a local resolution.

    Ms. Galvin thanked speakers for bringing attention to the policy gaps regarding the Board
    of Registrar and the City government and would also like to see where the resolutions align. The
    Council and the City Manager are concerned, and the City Manager has been acting on it. There
    does need to be tangible change in the form of policy. She said we need to be clear on when we
    do not have adequate engagement policy regarding the West Main discussion. There is a major
    master planning process for this corridor. She said Mr. Heyden is right to take his concerns to the
    Human Rights Commission; this is why it was put into place.

    Mr. Fenwick said Mr. Mason should be in the middle of the conversation about West
    Main Street and Midtown and encouraged him to participate in the planning and neighborhood
    meetings. He thanked the speakers on pesticides for their commitment. He said we have to talk
    about gentrification and preserving the charm of our City.

    Mr. Huja asked staff to proceed on drafting a policy on pesticides so Council will have
    something to discuss in the future.


    CONSENT AGENDA


    a. Minutes for January 5

    b. APPROPRIATION:
    2015 Department of Motor Vehicles Virginia Highway Safety Grant for Speed
    Enforcement - $7,680 (2nd reading)
    c. APPROPRIATION:
    VDOT Funds for the Condemnation of CATEC Property Used for the
    Meadowcreek Parkway - $144,700 (2nd reading)
    d. APPROPRIATION:
    National Endowment for the Arts (NEA) Our Town Grant “Play the City” –
    $50,000 (2nd reading)
    e. APPROPRIATION:
    Central Library Restroom Renovation and A.D.A. Improvements Project –
    Albemarle County Reimbursement – $10,033.19 (2nd reading)

    f. APPROPRIATION:
    Local Contributions for Crisis Intervention Training - $16,000 (2nd reading)
    g. APPROPRIATION:
    2015 Department of Motor Vehicles Virginia Highway Safety Grant for Alcohol
    Enforcement – $24,114 (2nd reading)
    h. APPROPRIATION:
    Preston Morris Building Envelope Restoration Project – Albemarle County
    Reimbursement – $1,200 (2nd reading)
    i. APPROPRIATION:
    Outside Area Contributions for Crisis Intervention Training - $3,500 (2nd
    reading)
    j. APPROPRIATION:
    Environmental Protection Agency Solid Waste Management Assistance Grant
    for Composting at the Charlottesville City Market - $9,000 (2nd reading)
    k. APPROPRIATION:
    Adoption Incentive Funds – $2,977.92 (2nd reading)
    l. APPROPRIATION:
    Virginia Initiative for Employment not Welfare (VIEW) – $12,675 (2nd
    reading)
    Ms. Galvin asked for clarification on item l regarding the VIEW Initiative. Ms. Kuknyo
    clarified that there was extra funding available from the state for support services.

    On motion by Ms. Szakos, seconded by Ms. Smith, the consent agenda passed. (Ayes: Ms.
    Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None.)

    RESOLUTION: SUPPORTIVE HOUSING AT THE CROSSINGS

    Ms. Kathy McHugh presented and gave an overview of supportive housing at the
    Crossings. Ms. Smith asked why the City is involved in these units. She said she wants to see
    residents with long-term connections to Charlottesville and priority given to women living on the
    streets.

    Mr. Fenwick said he thinks that’s appropriate, and he supports this initiative. If we can
    find money for West Main, we can find money to support the homeless.

    Ms. Szakos said supporting the homeless is the right thing to do, and it also makes good
    economic sense; having housing enables them to be healthier and get the services they need.

    Ms. Galvin said it seems we are taking money from homeless prevention and putting it
    into homeless housing. She said we should create a policy or partner with TJACH, CRHA, etc.
    to find units in the next four to five years. She said she is having trouble giving up five units
    when we do not know where they will come from.

    Ms. Szakos said when we adopted policies for the Housing Fund, we put important
    initiatives into motion, and our target number is higher than five, so we will more than make up
    for it. Ms. Galvin said this is great, and she would like to see that data.


    Mr. Huja said he is concerned about the program because initially the funds were for new
    housing units, and now they are moving to a subsidy. This is a slippery slope and should not
    happen again. He said he would agree to place more vulnerable Charlottesville residents and
    find an additional five units to make up for the loss.

    Mr. Jones said staff needs clarification on how “Charlottesville natives” should be
    defined. Ms. McHugh said she is concerned about perceived gender discrimination regarding
    fair housing.

    Ms. Smith moved to approve the resolution to use five units at the Crossings for the
    homeless initiative with three conditions: 1) give priority if legally possible to vulnerable
    women; 2) give priority to residents who are native to Charlottesville, 3) identify five units of
    additional affordable housing.

    Ms. Szakos seconded with the suggested amendment to say “long-term or established”
    residents of Charlottesville instead of “natives”. Ms. Smith accepted the amendment. The
    resolution passed. (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes:
    None.)

    RESOLUTION: THOMAS JEFFERSON AREA COALITION FOR THE HOMELESS
    (TJACH) SPRING FOR HOUSING – $105,000

    Ms. McHugh presented to Council. TJACH has requested $105,000 from the Housing
    Fund to keep unsheltered people from returning to the woods and other areas not intended for
    habitation.

    Ms. Szakos asked about proposing it as a two-to-three match, so that we would do 40%
    up to $105,000 to help stimulate donations.

    Mr. Fenwick thanked Ms. McHugh for reviewing the peripheral costs homeless people
    incur.

    Ms. Smith asked if this program has a barrier level for participation, such as history of
    alcohol use. Ms. Kaki Dimock, Executive Director of TJACH, said they are asking for funds for
    multiple strategies because multiple strategies are required to address a variety of needs. She
    discussed the Housing Stability Plan they have developed to help folks avoid a return to
    homelessness.

    Ms. Galvin said the figures of those who return to homelessness reinforce the need for a
    variety of housing stock available at different tiers.

    Ms. Szakos asked Ms. Dimock if the matching gift idea was helpful. Ms. Dimock said it
    is helpful in terms of longer term fund raising, but if we are trying to do this around the PACEM
    season, there is not a lot of time to raise private dollars. She said she believes City’s dollars will
    be leveraged by others wanting to join a potentially successful initiative. Ms. Szakos said we
    should keep this in mind for next time.


    On motion by Ms. Galvin, seconded by Ms. Szakos, the resolution passed. (Ayes: Ms.
    Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None.)

    RESOLUTION: RWSA ODOR CONTROL

    Mr. Frederick presented to Council. He reviewed the history of the sampling summary
    and odor thresholds observed. He said the goal is for odors to stay in the fence line of the
    Moore’s Creek facility. He presented dispersion modeling for where and how often odors can be
    detected. He reviewed the potential project cost summary.

    Ms. Smith asked if any of the proposed chemicals were health hazards. Mr. Frederick
    said at the concentrations being used, they were more of a nuisance than a health hazard.

    Ms. Szakos confirmed that the County/City percentages would change over time as the
    County grows.

    Ms. Smith read the resolution. On motion by Ms. Smith, seconded by Ms. Szakos, the
    resolution passed. (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes:
    None.)

    RESOLUTION: UVA LIAISON TO CITY COUNCIL

    Mr. John Connolly, UVA Student Council Representative, presented to Council. The
    UVA Student Council has requested that the City Council empower the UVA Student Council to
    appoint a student liaison to Council. He presented a vision of how the liaison position would
    function.

    Mr. Huja said he appreciates the initiative, and other communities have similar programs
    that are successful.

    Mr. Fenwick said this is needed. He liked the idea of starting out simple and building the
    relationship and said he is prepared to support this.

    Ms. Szakos said a lot of students come to Charlottesville for four years and never really
    feel that they are part of the community. This is a good way to create inclusion.

    Ms. Galvin said she has expressed concerns about whether or not this is premature;
    Council does not have a similar relationship with our neighborhood associations, for example.
    She said we do not have a body that meets regularly to deal with day-to-day issues. However,
    she said she was relieved to discover that we were an affiliate with the Town & Gown
    Association, and as such, she will support this. She said we should develop the goals and
    objectives in line with the Town & Gown Association. She said we should have a more robust
    community-based relationship with the University itself and requested to present a resolution at a
    future meeting.


    Ms. Smith said she believes this is valuable, but we have to be careful that we are not
    perceived as giving more of a voice to students than to our own community members.

    Ms. Szakos noted that this is a pilot program and recommended making this part of a
    broader University-community partnership when the pilot period is over. She moved the
    resolution with the revision. Ms. Smith seconded the motion. The resolution passed. (Ayes:
    Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None.)


    RESOLUTION: PROPERTY SUBLEASE AT 100 EAST WATER STREET FOR CITY
    MARKET

    Mr. Engel presented to Council. The lease is needed to give the City Market a temporary
    location while the permanent City Market is being constructed.

    Ms. Szakos confirmed that we do not have to decrease the size of the market during
    construction. Ms. Smith confirmed that we are only leasing it during the market season.

    On motion by Ms. Szakos, seconded by Ms. Smith, the resolution passed. (Ayes: Ms.
    Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None.)

    REPORT: TRANSIENT LODGING FACILITIES

    Mr. Tolbert presented to Council on the history of NDS’s work on transient lodging
    facilities and asked Council for direction.

    Ms. Szakos said we need to balance the flexibility of allowing this kind of use. If it is too
    profitable and not regulated, it can cause neighborhood erosion and may deplete rental housing
    stock. She said we may want light regulation for single transient lodging facility owners, and
    then become more stringent for those running more than one facility.

    Mr. Huja said he wants to ensure some regulation but keep the process simple and
    uncomplicated for users. We need to establish a local authority that users can report to, and we
    need to be sure we are collecting taxes.

    Ms. Galvin said she does not feel comfortable supporting a resolution when we do not
    have answers to many questions, including those that the Planning Commission has posed.

    Ms. Smith said neighborhood notification is important and would go a long way to make
    this palatable. The neighbors should know who to contact if there are issues. She said some
    models levy very heavy fines by the management companies for not taking care of the property
    during the rental period. Limiting the number of people according to zoning is also a big issue.

    Ms. Galvin said she does not feel informed enough to edit the resolution as proposed.


    Ms. Szakos said we are not informed enough to say what kind of a study we want
    conducted. She asked Mr. Tolbert if he had enough information to draft a resolution that is more
    in line with what Council wants to study. Council supported moving forward with a resolution
    for study.

    RESOLUTION: SIA (STRATEGIC INVESTMENT AREA) IMPLEMENTATION
    PROCESS

    Mr. Tolbert presented to Council and reviewed the SIA Implementation Process.

    Mr. Huja said he does not see a need to do Form Based Code.

    Mr. Fenwick said we are not even past the beginning of the West Main Street
    development, and already we are looking forward to the SIA. At some point, we need to finish
    projects and do some planning. He said our planning on West Main has been hodge-podge. He
    said no market study would have ever supported eight hotels.

    Ms. Szakos said she supports moving forward with this plan. Council has supported it,
    and if we only do one thing at a time, we will never reach our goals. She explained the
    contractual reason Mr. Slaats is on the board. She said the intent of this is to preserve and expand
    affordable housing in our community.

    Ms. Galvin said this has been appended to the Comprehensive Plan and can inform future
    discussions about building heights, for example. She is concerned that the regulatory framework
    did not get discussed as part of the SIA. She said she supports the implementation plan, but it
    needs to have a thorough community engagement piece, especially regarding regulation.

    Mr. Huja said he would delete the entire schedule, because it is unrealistic.

    Ms. Szakos said she would like to keep the Form Based Code in for now and then discuss
    it when it comes before Council for a vote.

    Ms. Smith said we cannot have an implementation team without Friendship Court and
    IX. We are talking about implementing something we do not have jurisdiction over. She said she
    would like to know more about Form Based Code, but she is not prepared to support it one way
    or the other. Mr. Tolbert said we can create schematic plans in collaboration with the people who
    own the property.

    Ms. Szakos moved to adopt the implementation team and the plan for near-term
    implementation, minus the milestone dates. She suggested using the language “propose
    regulatory framework” instead of “Form Based Code”. Mr. Tolbert suggested changing “fiscal
    year” to “within the next calendar year” on page 11. The suggestion was accepted. Ms. Smith
    said she recommends that the team include the three major land owners. Ms. Galvin seconded
    Ms. Szakos’ motion. (Ayes: Ms. Galvin, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: Mr. Fenwick.)



    OTHER BUSINESS – NLC REVIEW

    This item was deferred upon Ms. Szakos’ request.

    OTHER BUSINESS – WEST MAIN STREET

    Mr. Huja read a prepared statement expressing his disapproval of the West Main plan.

    Ms. Szakos said she is not prepared to speak on this tonight.

    Ms. Galvin said she was surprised this was added to the agenda under Other Business and
    was not a formal agenda item, which is unusual. She said she is not prepared to deal with a
    discussion.

    Mr. Huja said he is expressing his opinion. Ms. Szakos said this puts the rest of the
    Councilors at a disadvantage.

    Mr. Fenwick said he has heard from the community on this issue, and they are not happy.

    Ms. Smith thanked Mr. Huja for bringing this forward and said she fears we will get
    through the West Main process with the consultants, and then Council will not support it.

    Ms. Szakos said there are many aspects of the plan she likes. On-street parking is
    important. She said she would like to start at the east end and address infrastructure. This process
    has gone to the community time after time. What Mr. Huja sees as a hodge-podge, she sees as a
    responsive and cohesive design.

    Ms. Galvin said she is concerned that there was no background information to inform
    discussion on this item. She suggested adding this to a future agenda with background
    information, so that Council can have a structured and productive conversation. Mr. Huja said he
    is not looking for any decisions tonight. Ms. Galvin said that is a relief. We need to have a
    serious conversation about the Form Based Code, and we need to act sooner versus later.

    Mr. Jones asked if this should be added to a future agenda. Mr. Huja said a work session
    may be a better forum for this discussion. Ms. Galvin said we should be able to discuss the
    entire plan constructively and systematically.

    MATTERS BY THE PUBLIC

    Ms. Jackie Dunkle, owner of Fellini’s and the Tin Whistle Irish Pub, said she is frustrated
    with the closing of 2nd Street on the Downtown Mall between Water Street and Market Street.
    She said the amount of parking that has been taken off the street due to the closing is significant.
    None of the business owners were notified, and they are now being reactive instead of proactive.
    The entire street does not need to be closed the entire day, especially when they end work at 4:00
    p.m. and are not working on weekends. The Downtown Grille is being affected too. She
    recommended moving the dumpster behind the barrier or onto the sidewalk.


    Ms. Lashmi Fjord, 420 Altamont St., said this is the first time she has heard that Council
    would be discussing short-term rental housing. She said she agrees that there are not enough
    voices from the different neighborhoods about people who are using short-term rental housing as
    part of this new flexible economy. She said parity is important; these should not be built without
    being taxed.

    Mr. Scott Bandy, 1639 Cherry Ave., said the extension for the YMCA was approved, and
    that was no surprise. He said the YMCA needs to find a better location.

    Ms. Joy Johnson, 802 A Hardy Dr., said the demonstration at Council in December was a
    result of unspoken voices and people not being heard. The ABC Store is historic as the fabric of
    the neighborhood.

    Mr. Ken Scobby, 1142 Locust Ave., President of the Locust Grove Neighborhood
    Association, said there is available space next to the Staples Store off 4th Street as a possible
    solution for where the ABC Store could be located.

    COUNCIL RESPONSE

    Ms. Smith said the location Mr. Scobby cited is directly across from the YMCA
    playground and near a rehabilitation center, as well as The Crossings.

    Mr. Fenwick said Ms. Dunkle cannot go out of business, and something has to be done.
    We have to protect existing jobs in the City. Mr. Huja asked staff to work with Ms. Dunkle to
    see what can be done. Mr. Jones said staff will do so. Mr. Tolbert said he was told by the
    consultants that business owners had been notified, but they were not. Ms. Szakos asked if we
    can fine them for not complying. Mr. Tolbert said we do not have a mechanism for doing so.

    Ms. Galvin said this issue needs to be on the front burner to ensure our businesses are not
    losing their revenue streams. She asked what our next steps will be regarding the ABC Store,
    given the new information Council has been given. Ms. Smith said she would support a
    statement saying Council felt they did not have the full picture and send a message to the ABC
    Board. Ms. Galvin asked for this to be added to a future agenda.

    Ms. Szakos said one thing we have done for unspoken voices needing to be heard is
    holding the Town Hall meetings, where Council goes to the neighborhoods instead of waiting for
    them to come to us. We also have to proactively recognize when not all groups are being
    engaged.

    Mr. Fenwick said the parkway naming was done in haste, and we should reconsider it.
    Ms. Galvin said we need a public engagement policy. Ms. Szakos said we did not violate any
    policy and would not support revisiting the decision.

    Meeting adjourned.
  • Special Meeting of the Charlottesville City Council

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, February 2, 2015, AT 6:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – February 2, 2015
    Council met in special session on this date with the following members present:
    Ms. Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None), to meet in closed session for (1)
    Discussion and consideration of specific candidates for appointment to City boards and
    commissions, as authorized by Va. Code sec. 2.2-3711 (A) (1); and, (2) Discussion and
    consideration of the disposition of City-owned real property on Water Street, where discussion in
    an open meeting would adversely affect the City’s bargaining position or negotiating strategy, as
    authorized by Va. Code sec. 2.2-3711 (A) (3).
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS - February 2, 2015
    CALL TO ORDER
    Council met in regular session on this date with the following members present: Mr. Huja,
    Mr. Fenwick, Ms. Szakos, Ms. Galvin, Ms. Smith.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Ms. Szakos read a proclamation in honor of Mr. James E. Tolbert, who is leaving the City
    after 15 years.
    Ms. Galvin announced the Parkway Grand Opening on Thursday at 1:30 p.m. and gave a
    review of the Interchange Project.

    2
    Ms. Szakos announced the 2015 City Market Arts on February 14 from 10:00 a.m. – 4:00
    p.m. at the Carver Recreation Center.
    Ms. Smith announced the renewal registration for garden plots is open through Friday,
    February 13. Plots are not automatically renewed and must be registered for each year. Go to
    www.charlottesville.org/parksandrec for more information.
    Ms. Smith announced a preschool Black history program, coordinated by Mr. Alex Zan, on
    Monday, February 16 at 10:00 a.m. at the Carver Recreation Center.
    Ms. Smith announced Created Equal: America's Human Rights Struggle will take place at
    the Downtown Library. Films include Freedom Riders on February 12 at 6:00 p.m. and The
    Loving Story on February 26 at 6:00 p.m., both in the McIntire Room.
    Mr. Fenwick announced the Charlottesville Cardinals Wheelchair Basketball team is now
    ranked number 12.
    The DMV-To-Go full service bus will be parked on Friday, February 6 from 9:00 a.m. –
    4:00 p.m. in the 6th Street Alley next to City Hall.
    Mr. Fenwick announced the Charlottesville Fire Department has received the ISO Fire
    Protection Class 1 Rating. Chief Werner addressed Council and gave more information about
    what the class one fire protection rating means for the City of Charlottesville. He thanked
    Council for their support.
    On motion by Ms. Smith, seconded by Ms. Szakos, Mr. Mike Gaffney was appointed to the
    Rivanna Water and Sewer Authority and the Rivanna Solid Waste Authority as Chair. (Ayes:
    Ms. Smith, Ms. Szakos, Ms. Galvin, Mr. Huja, Mr. Fenwick; Noes: None.)
    Ms. Szakos announced a Town Hall meeting for the Woolen Mills neighborhood on
    February 12 and City Hall closure on February 16 in honor of Presidents Day. The second
    regular Council meeting of the month will take place on February 17.
    MATTERS BY THE PUBLIC
    Mr. Huja read guidelines for participating in Matters by the Public.
    Mr. Eberhard Jehle, 1402 Hazel St., said the City adopted a Complete Streets resolution
    about a year ago, which means important corridors are to be made safe for bikes and pedestrians.
    West Main is the only flat and direct connection between the Downtown/Belmont and Martha
    Jefferson neighborhoods.
    Mr. Brandon Collins, 418 Fairway Ave., said the DMC report from 2011 showed
    disparities. He said leadership of the DMC Task Force should come from the community, and
    meetings should be held at times accessible to all in the community. A process for data collection
    must be implemented before the new software is purchased.

    3
    Ms. Cherry Henley, 463 Rio Rd., said the DMC task force needs to be reconfigured to
    include community members.
    Mr. Nelson Kane, 1200 W. Main St., asked if there was an ordinance for high buildings in
    the City of Charlottesville.
    Mr. Doug Owens, Palmyra resident, said he is concerned about the Workforce Center and
    is seeking funding for his work force program. He said the Downtown Workforce Center is not
    working for the Haven population.
    Mr. Mike Basile, 765 Taylor’s Gap Road, with the Jefferson Area Tea Party, requested that
    members of the MPO call for a halt to the grade separated intersection at Rio/29 until studies are
    completed showing this is the best value for our money. He asked Council to call on the
    governor to halt the GSI [grade separated intersection] project.
    Ms. Rebecca Quinn, 104 4th Street, said she was disappointed that the Lee/Jackson Day
    public hearing was not published in the newspaper simply because it was not a legally required
    hearing.
    Ms. Mary Carey, 100 Ridge St., said the DMC task force should be community-organized.
    She said she does not see Black history around the City. She said racism is still happening in the
    City, and it needs to stop.
    Mr. Raymond Mason, 717 Cynthiana Ave., thanked Mr. Fenwick for the meeting he held
    on January 29. He said we need to correct communication issues with residents and businesses.
    He cited statistics that show a lack of Black and other minority teachers in Charlottesville.
    Mr. Louis Shultz, 1809 E. Market St., said this is the 32nd time he has come to Council
    accusing staff of violating City code and civil rights.
    Mr. Phineas McGillicuddy (Jeff Winder), 1100 Mill Pond, said the Department of Social
    Services does not return children to their families proportionately according to race. He said the
    Police Department's Stop and Frisk policy is racist.
    Mr. Kenneth Key, 112 W. Market St., asked for assistance with emergency services and
    general relief from the Department of Social Services. He said the City’s homeless shelters need
    an overhaul.
    Dr. Rick Turner, said the reasoning behind the Stop and Frisk policy is dangerous.
    Stopping individuals because of their race is a big problem, and we have to put a stop to it.
    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
    Ms. Dede Smith said Mr. Shultz's comments were untruthful. She said Mr. McGillicuddy

    4
    spliced her picture into a video when she was not even there, and she did not appreciate that. She
    said it does not help to come and speak untruths.
    Mr. Fenwick said he agreed with Ms. Quinn and said the Council agenda should be
    published in the newspaper. He said he is distressed at the nature of the atmosphere, and there is
    a great deal of uncertainty in the community. He said the ABC Store on W. Main Street provides
    an opportunity for a divided community to come together. He said he respects Ms. Smith.
    Ms. Szakos told Mr. Owens that there is a period during which the City solicits applications
    for financial support, which will come around again next year. She invited Mr. Owens to apply.
    She said the height limit on West Main Street varies by block, and more information may be
    obtained at NDS. She said the MPO was unanimous in its support for the Rio/29 intersection, so
    even if the City representatives did change their votes, it would not matter. However, they do
    support the project. She said there is a cost to publishing hearings in the paper to keep in mind.
    She is always open to hearing ideas about improving our public process. She said the hotel at the
    corner of Ridge and Cherry has not yet been approved, but development would include housing.
    We need to create a community that is supportive of everyone in it. She said we have free speech
    in America, and Council has declined to hold a hearing for Mr. Shultz; however, it is right to
    continue to come. She suggested that Mr. Key speak with Social Services and AIM. In response
    to Dr. Turner’s comments, she clarified that it is not that 77% of African Americans are stopped
    by police, but rather that 77% of those who are stopped are African American. She said this is
    still disproportionate, but she wanted to make this clear.
    Ms. Galvin told Mr. Jehle and Mr. Russell Kane that a work session is scheduled for
    February 19 from 3:30 p.m. – 5:30 p.m. to discuss the West Main Street plan and the buildings,
    among many other topics. She said the number of African American teachers, as well as police
    officers, are not where they should be. However, City staff has a good representation at 37%. It
    is an issue that teachers and officers cannot afford to live in the City because of high housing
    costs. We need to do a better job on offering affordable workforce housing, and we are working
    on solutions for this.
    Mr. Huja said he agrees with his colleagues' comments. He is supportive of bike lanes on
    W. Main Street.
    CONSENT AGENDA
    a. Minutes for January 20
    b. APPROPRIATION: Charlottesville Affordable Housing Fund - $215,913.33 and
    Tonsler Park Capital Project Account - $156,391.02 (carried)
    c. RESOLUTION: Special Use Permit for Temporary City Market
    RESOLUTION APPROVING A SPECIAL USE PERMIT AS REQUESTED BY
    APPLICATION NO. SP-14-12-12 TO AUTHORIZE THE TEMPORARY USE OF

    5
    PROPERTY LOCATED AT 100 EAST WATER STREET TO BE TEMPORARILY USED AS
    A FARMER’S MARKET
    d.
    RESOLUTION: Initiation of Changes to the Procedures for Submission and Public
    Review of Certain Applications
    Mr. Fenwick asked to pull item d for discussion.
    On motion by Ms. Galvin, seconded by Ms. Szakos, the consent agenda passed except for
    item d. (Ayes: Ms. Smith, Ms. Szakos, Ms. Galvin, Mr. Huja, Mr. Fenwick; Noes: None.)
    PUBLIC HEARING / ORDINANCE: DESIGNATED TREES UNDER THE TREE
    ORDINANCE (carried)
    Ms. Bitsy Waters, Chair of the Tree Commission, presented to Council.
    On motion, the public hearing was opened. Having no speakers, the hearing was closed.
    Mr. Fenwick thanked Ms. Waters for her leadership and service. Ms. Smith said this is
    great, and she supported it. She gave instructions for how to nominate a public tree for
    protection.
    On motion by Ms. Szakos, seconded by Ms. Smith, the ordinance carried.
    REPORT: ENDING LEE/JACKSON DAY OBSERVATION
    Mr. Jones presented to Council and provided background information on the topic.
    Ms. Smith clarified that when we say we are not going to observe this holiday, it means the
    City will not take the day off.
    On motion, the public hearing was opened.
    Mr. John Heyden said liberals impose their opinions to change history. He said the
    Lee/Jackson holiday was only recently subverted as a racist holiday by liberals. He said we
    cannot erase history.
    Mr. Bo Travick, 1818 Lester Rd., Richmond, spoke in support of retaining Lee Jackson
    Day in Charlottesville. He gave an overview of history at the time of the Civil War and said this
    was a war about money, not slavery.
    Ms. Karen Cooper, Richmond resident, spoke in support of keeping the Lee Jackson
    Holiday. She said she is tired of people asking to be treated specially without working for it. She
    and her family worked hard for what they have.

    6
    Ms. Susan Hathaway, 608 Kendlewood Ln., Richmond resident, asked Council not to
    remove the Lee Jackson Day from the City's calendar. This sets a dangerous precedent and is a
    slight to all veterans.
    Mr. Mike Yamine Bouganim, Petersburg resident, said he is ashamed those in this room is
    not giving everyone respect. He said Gen. Lee was against slavery and released his slaves before
    the war. He said the south was not fighting against slavery, but about an overbearing
    government.
    Mr. Raymond Mason, 717 Cynthiana Ave. said clearly Charlottesville has some racial
    issues that need to be resolved. He said we need to let history be history and not glorify a dark
    part of our history.
    Mr. Kirk Clyatt, Charlottesville resident, 208 Meade Ave., said he is a son of the south and
    is proud of his southern heritage, but he says it is time to give up Lee Jackson Day.
    Mr. Barry Isenhour, Midlothian resident, said Generals Lee and Jackson were not racists.
    He described the events he participated in to commemorate Lee and Jackson. He said people are
    misinformed about the war.
    Mr. Wes Bellamy, 1002 Linden Ave., said we need to listen to local residents and those
    who feel they are being disrespected. We need to move forward as one community. He has heard
    from over 150 people who live in and around Charlottesville who do not want this holiday to
    continue. He said we empower people in Charlottesville, not baby them as a previous speaker
    accused.
    Mr. Wayne Sullivan, Charlottesville resident, member of Sons of Confederate Veterans,
    said our ancestors are noble and deserve to be recognized as such. Please do not do away with
    Lee Jackson Day in Charlottesville. He said this is not a race issue.
    Mr. Scott Bandy, 1639 Cherry Ave., said the holiday should be eliminated as a paid holiday
    for City workers.
    Mr. Brandon Collins, Cherry Ave., said the City should not endorse the ideals of Lee and
    Jackson and should not celebrate this day.
    Mr. Phineas McGillicuddy (Jeff Winder) said we should examine our history because the
    war was not about states' rights. He said the war is still being fought.
    Mr. Patrick Staid, Richmond resident, said this holiday should be celebrated. Generals Lee
    and Jackson were not racists.
    Ms. Brenda Wharton Jouett, 761 Ridge St., asked why we would keep a day that humiliates
    a race of people. We should not uphold men who held slaves.

    7
    Ms. Gloria Beard, 1116 Page St., said there may be a history about Lee and Jackson, but
    our history [African Americans] has never been written.
    Ms. Mary Carey, resident, said we were not even supposed to be taught Black history in
    schools, but our Black teachers taught us anyway, and they told us this day would come. She
    said Lee and Jackson fought to keep slaves in the south. She said if people want to celebrate Lee
    and Jackson, let them do so on Veterans Day.
    Mr. Phillip Johnson, Free Union resident, said the war was not about slavery. He said this
    has just stirred up calm waters. You cannot forget history to appease someone's feelings.
    Ms. Gabriella Selong, (Donna Gasapo), said she is Filipino and is in solidarity with
    enslaved Africans and their descendants. She said this was not about state's rights.
    Mr. Luis, Charlottesville resident, said he is from Puerto Rico and does not understand why
    people defend this racist holiday instead of recognizing Juneteenth when slaves were freed.
    Ms. Rosia Parker, 816 Hardy Dr., said we already have Lee Park, and we do not need to
    celebrate Lee and Jackson. There is a racial disparity in Charlottesville, especially dealing with
    Black children.
    Having no further speakers, the hearing was closed.
    The mayor called for a brief recess.
    Mr. Fenwick said no one in this room denies the abhorrence of slavery. He said he
    struggles with this topic. If we start taking statues down, we have to take them all down. He
    said when people are here to voice their opinion, they should be treated with dignity and respect
    regardless of whether or not you agree with them.
    Ms. Smith said Councilors received a lot of emails, and she engaged respondents. She
    asked people how they observe this holiday. The City does not observe this holiday as a practical
    matter with any sort of festival or parade. She said she supports taking this off the City calendar
    and polling staff about what holiday it should be replaced with.
    Ms. Szakos said Council has received several emails and Facebook commentary. This is a
    local commemoration, and we need to discuss this locally. All local emails except for two
    supported ending the observance at the City. She seconded the idea of asking the City Manager
    to work with staff to decide what alternative holiday should replace it. She said if folks outside
    of Charlottesville want to celebrate Confederate history, they should appeal to their local
    government.
    Ms. Galvin said because of her background, her perspective of the Civil War is very
    different than some of the perspectives that have been shared tonight. She shared a quote from
    Gen. Grant and recommended celebrating Veterans Day with respect to the heritage of the many
    who spoke tonight.

    8
    Mr. Huja said history can teach us many lessons if we are willing to learn. Discussion of
    this issue has fragmented our community. We need thoughtful dialogue. He said we cannot judge
    the past by current standards. Council will make a decision about this at their next meeting.
    PUBLIC HEARING / ORDINANCE: SPOT BLIGHT - 610 RIDGE STREET (carried)
    Mr. Tolbert reported to Council. He presented a slide show of the structure's issues and
    reviewed the Planning Commission's findings.
    On motion, the public hearing was opened.
    Ms. Jean Hiatt, 1534 Rugby Ave., said the home at 610 Ridge Street is a significant
    structure in the Ridge Street National Register Historic District. It would be detrimental to this
    historic avenue of homes to lose a significant structure that can be successfully preserved.
    Preservation Piedmont supports and encourages the City to move forward on purchasing and
    restoring the Gleason-Rhodes House.
    Having no further speakers, the hearing was closed.
    Mr. Fenwick said this house was a mess 15 years ago, and he supports a change in
    ownership quickly before the house falls in on itself.
    Ms. Szakos said she looked up the property, and one of the two sisters owns four lots in the
    City. She said two lots are vacant, and one rental property is in good shape. The owners are
    clearly not interested in taking care of it, and she believes it is reasonable for the City to pay its
    value and take it over.
    Ms. Smith said it is important to know if this is a family that is trying to preserve this home
    for future generations. Mr. Tolbert said we can try to make contact but have been unsuccessful
    after several attempts so far.
    Mr. Huja said he supports this and would like to proceed on it as soon as possible.
    Ms. Galvin said she supports moving forward, and if we wait any longer the home may
    collapse. She said people from the Building Goodness Foundation may be a good group to talk to
    about this.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the ordinance carried.
    REPORT: DISPROPORTIONATE MINORITY CONTACT (DMC) AND RACIAL
    DISPARITIES IN THE JUVENILE JUSTICE SYSTEM
    Mr. Murphy updated Council about Disproportionate Minority Contact (DMC) and racial
    disparities in the juvenile justice system. He said this work takes a lot of involvement and

    9
    partnership to make things happen. He reviewed the DMC Task Force's recommendations and
    posed questions for Council's consideration.
    Ms. Szakos said this seems to be a budgetary question as much as a philosophical question.
    Ms. Galvin said she realizes there is still a lot of work to do, and she does not want to distract the
    completion of the DMC's completion of this report, but she is concerned about the gap analysis.
    Mr. Murphy said the Comprehensive Services Act (CSA) requires that the CPMT (Community
    Policy Management Team), which is the governance body for CSA, set a list of local priorities
    annually, and that has just been approved for the year starting July 1, 2015. These include
    medication review and psychiatric services, which is the number one gap in our community.
    Crisis intervention and stabilization services are next on the list, followed by offering services
    that help people of different cultures. We are up to 13% of school children in ESL. Ms. Szakos
    asked if it make sense to charge the CPMT with an expanded portfolio to address some of the
    questions surrounding mental health issues.
    Ms. Smith asked about police data and said we need an independent body to review the
    data because of the skepticism about the police being involved. She said this should be
    expanded to adults, and she requested that a subcommittee of the DMC discuss how to approach
    it before spending the money.
    Mr. Fenwick said the community wants to see actual improvement. Mr. Jones said 58
    juveniles were arrested last year in the Charlottesville community. This number has decreased
    significantly in the last eight to nine years.
    Mr. Huja asked if the Human Rights Commission can play a role in this. Mr. Murphy said
    Ms. Green is currently acting as a liaison in some of these forums.
    Ms. Smith said it may be helpful for the committees to come up with benchmarks for
    success.
    Mr. Dave Chapman said this is a limited discussion, and there are some fundamental things
    that have not been examined. He said they have always had a commitment that they are moving
    on to the adult system as soon as possible.
    Ms. Galvin asked for information about policy choice and budgetary implications in a
    memo.
    Mr. Huja said the primary focus is to address the juvenile system first. Mr. Chapman said
    we have people ready with energy to go forward on the adult system.
    Ms. Szakos said she is supportive of an inside data system.
    Ms. Smith said street contact is another issue that needs to be addressed, and we do not
    have to wait for the results of these reports to do so.

    10
    RESOLUTION: ROAD PROJECTS UPDATE & OLD LYNCHBURG ROAD
    PROJECT FUNDS TRANSFER TO CAPITAL IMPROVEMENT PROGRAM -
    $850,000
    Mr. Tolbert updated Council on Belmont Bridge, the 250 Interchange, and the Old
    Lynchburg Road project. Mr. Tony Edwards and Mr. Dan Sweet are working to continually
    improve the BMP to make sure it is working and holding water for the appropriate amount of
    time. He explained the transfer resolution.
    Mr. Fenwick asked clarification questions about the project, including the plan for the
    traffic islands. Mr. Tolbert said the neighborhood was aware of the islands as part of the plan,
    and if they want them removed, they may request that staff do so. They were implemented to
    slow traffic as requested.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution passed. (Ayes: Ms.
    Smith, Ms. Szakos, Ms. Galvin, Mr. Huja, Mr. Fenwick; Noes: None.)
    Ms. Smith asked why there was so much money in the account. Mr. Tolbert said this is
    because Council decided not to work on the section from Azalea to Middleton.
    Transfer of Funds from Old Lynchburg Road Capital Account to Capital Improvement
    Program Contingency – $850,000
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia that the following is hereby transferred in the following manner:
    Transfer From – $850,000
    Fund: 427 WBS: P-00511 G/L Account: 599999
    Transfer To – $850,000
    Fund: 426 WBS: CP-080 G/L Account: 498010
    Fund: 426 WBS: CP-080 G/L Account: 599999
    REPORT: FAMILY SELF SUFFICIENCY SERVICES TO ASSIST PUBLIC
    HOUSING RESIDENTS
    Mr. Murphy presented to Council. He said staff is prepared to undergo recruitment and is
    exploring duel enrollment in the HUD program to maximize opportunity for the residents to get
    escrowed monies.
    Mr. Huja asked how many families will receive help in a year. Mr. Murphy said about 20
    individuals and/or families will go into the intensive case work model, but they plan on working
    with a much broader group.
    Ms. Smith said she has an issue that this is a third program, in addition to the Housing
    Authority and PHAR. She said the current financial situation as described by HUD is shocking.

    11
    Ms. Galvin said this begs the question of when we will start redevelopment.
    Ms. Szakos said HUD is no longer a service provider, and one of the reasons the City
    should get involved is because HUD has dropped the ball.
    Mr. Murphy said we are talking about this as though it were one of three programs, but it
    may very well be the only program in the future, with the way things are headed. This position
    would bring a skilled perspective to this problem and will hopefully bring better results to bear.
    Ms. Szakos moved a two year program with existing funds; Ms. Galvin seconded the
    motion.
    Ms. Smith said we have blinders on, and this is not what we asked the City Manager to do
    when we asked for these problems to be addressed. Mr. Jones said this is a step in the process of
    addressing redevelopment. Ms. Galvin said we have to make a decision about moving forward.
    Mr. Fenwick asked if we are talking about closing the deficit, because that is the crucial
    issue. Mr. Huja said we are working on that, but this item does not address that issue.
    A vote was called, and the motion passed. (Ayes: Ms. Galvin, Ms. Szakos, Mr. Huja;
    Noes: Mr. Fenwick, Ms. Smith.)
    OTHER BUSINESS
    Ms. Smith noted that the written Water Resources Protection Program written report was
    excellent.
    Ms. Szakos suggested that Councilors submit their National League of Cities conference
    summaries as a written report.
    RESOLUTION: INITIATION OF CHANGES TO THE PROCEDURES FOR
    SUBMISSION AND PUBLIC REVIEW OF CERTAIN APPLICATIONS
    Ms. Szakos said this is simply to send this to the Planning Commission; Council will have
    plenty of time to discuss it.
    Mr. Fenwick said he wants to be sure there is adequate public input. He said the BAR is not
    mentioned under formal approval. Albemarle County meetings take place after applications are
    submitted.
    Mr. Huja said we can defer this discussion. Ms. Szakos asked if there is any downside to
    deferring it, although she supports initiating it. Mr. Jones said this item can be placed on the next
    agenda for discussion.

    12
    MATTERS BY THE PUBLIC
    Mr. Jeff Fogel, DMC Task Force, said the task force has been trying to get data about stop
    and search for juveniles, and they are not getting it. He asked Council to instruct staff to give the
    task force the data, and to give direction to the task force on juvenile stop and frisk. He said we
    can proceed on adult stop and frisk without any complication. He said committee members will
    drop off the committee if they are hamstrung.
    Mr. Scott Bandy, Cherry Ave., asked what the explanation was for switching reports on the
    agenda tonight. Mr. Huja said it was so that Council could address an item quickly and move on
    to the next item.
    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
    Ms. Smith said we do not have to wait for Mr. Chapman's complex court data to examine
    street level contact.
    Mr. Brown said he does not know of any authority of the Police Department to release
    narratives regarding juveniles. By law, any records related to juveniles are confidential with few
    exceptions, including a court order. The statutes distinguish between adults and juveniles. Ms.
    Szakos said we are looking at the data by the Police Department, and we will be able to tell if it
    is improving. Ms. Smith said she is interested in the base data.
    Meeting adjourned.
    Clerk of Council
  • Special Meeting of the Charlottesville City Council

    NOTICE OF SPECIAL MEETING

    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Tuesday, February 17, 2015, AT 6:00 p.m. IN THE Second Floor Conference Room.

    THE PROPOSED AGENDA IS AS FOLLOWS:

    Closed session as provided by Section 2.2-3712 of the Virginia Code

    BY ORDER OF THE MAYOR BY Paige Rice

    SECOND FLOOR CONFERENCE ROOM – February 17, 2015

    Council met in special session on this date with the following members present:
    Ms. Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.

    On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None), to meet in closed session for (1)
    Discussion and consideration of specific candidates for appointment to City boards and
    commissions, as authorized by Va. Code sec. 2.2-3711 (A) (1); and, (2) Discussion and
    consideration of the disposition of City-owned real property on Water Street, where discussion in
    an open meeting would adversely affect the City’s bargaining position or negotiating strategy, as
    authorized by Va. Code sec. 2.2-3711 (A) (3).

    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.

    COUNCIL CHAMBERS - February 17, 2015

    CALL TO ORDER

    Council met in regular session on this date with the following members present: Mr. Huja,
    Mr. Fenwick, Ms. Szakos, Ms. Galvin, Ms. Smith.

    AWARDS/RECOGNITIONS & ANNOUNCEMENTS

    Mr. Jim Nix introduced Ms. Rosanna Bencoach, the City's new General Registrar. Ms.
    Bencoach thanked Council for the welcome and said she looks forward to living and working in
    her home town, Charlottesville.

    Ms. Creasy recognized the Planning Commission award recipients: Citizen Planner of the
    Year - Elizabeth (Bitsy) Waters; The Herman Key, Jr., Access to the Disabled Award - AHIP 1st

    Floor Renovation; Neighborhood of the Year - Fifeville; The Eldon Fields Wood Design
    Professional of the Year - Mike Osteen; Outstanding Neighborhood Effort - Venable/Rugby;
    Outstanding Sustainable Development - The Southern Environmental Law Center; and NDS
    Staff Member of the Year - Amanda Poncy. Mr. Huja said people like these make our
    community what it is and thanked them for their service.

    Ms. Galvin announced the March 2015 Big Read kick-off on February 28 at 2:00 p.m. at
    the nTelos Wireless Pavilion. She read a proclamation declaring The Namesake, by Jumpha
    Lahiri, the Big Read novel for 2015.

    Ms. Galvin also announced the joint CRHA/ARHA/City Council meeting on Friday,
    February 20 in City Space, and the Community Engagement toolbox work session on Thursday,
    February 26 from 5-7pm in the Basement Conference Room.

    Ms. Szakos announced the McIntire Park Open House for review of draft designs of East
    McIntire Park on Thursday, February 19 at the Parks and Recreation Office. Go to
    www.charlottesville.org/mcintirepark to review current design plans, or call 970-3656 for more
    information.

    Ms. Szakos also announced an open house with NDS on Friday, February 26 from 5:00
    p.m. - 6:30 p.m. at the TJPDC Water Street Center to gather comments about short-term lodging
    facilities. Call Matt Alfele at 970-3636 for more information.

    Mr. Fenwick reminded citizens that sidewalks must be shoveled within 24 hours after the
    end of snowfall. Please consider helping neighbors who may be elderly or disabled.

    Mr. Fenwick announced the Annual Family Fix-a-Leak 5k at 10:00 a.m. on March 22 at
    Pen Park. Registration is now open; go to www.charlottesville.org/waterconservation to register.

    He also said we are expecting extreme cold the next four nights and gave the community
    tips about pipes freezing. If your pipes are on an exterior wall, open your faucets and do a fast
    drip, open cabinet doors underneath sinks to create air circulation, and leave the lights on in your
    basement to create heat.

    Ms. Smith read a resolution in honor of African American History Month. She also
    announced that Mr. Eugene Williams and his wife, Lorraine, were honored in February at
    Richmond’s House of Delegates for their advocacy for civil rights in Charlottesville.

    MATTERS BY THE PUBLIC

    Mr. Bob Stroh, 1412 Kenwood Ln., read a letter requesting City Council to place the
    Community Improvement District (CID) ordinance on an upcoming agenda for a public hearing
    in time for funding beginning July 1. He distributed a letter detailing his request to Council.


    Mr. Jim Neale, 100 West High St., board member of the North Downtown Resident's
    Association, said he supports a downtown CID to guarantee the well-being of the mall and its
    future viability.

    Mr. Charles Roumeliotes, owner of Orzo Kitchen & Wine Bar at 116 W. Main, said he is
    against increasing the meal tax. He asked Council not to single out restaurants as a source of
    revenue.

    Mr. Ben Clore, with Oakhart Social at 511 W. Main St., said he opposes a meal tax
    increase beacuse it is a progressive tax that unfairly puts the burden on the working, poor and
    elderly.

    Mr. Ludwig Kuttner, 107 1st St., said the Downtown Mall was dead, then was revived.
    However, in the last six years, restaurants have struggled once again. He spoke in support of a
    CID in order to keep the Downtown Mall vibrant and compete with restaurants in the County.

    Mr. John Hossack, 617 Davis Ave., said the proposed Rio/GSI (grade separated
    intersection) project does not fit into the Council vision and was done with no meaningful public
    input.

    Mr. Wes Bellamy, 1002 Linden Ave., offered condolences to the family of Mr. Donald
    Scooter Gray, who passed away last night. He spoke in support of the proposed downtown CID.
    He asked Council to keep the perspective of local residents in mind when considering their vote
    on the Lee/Jackson holiday.

    Ms. Mary Carey, 100 Ridge St., thanked Ms. Smith for her announcement about the
    Williams' accomplishments. She said visitors from Richmond who spoke about Lee Jackson
    Day embarrassed Charlottesville and the Council.

    Ms. Elizabeth Shillue, 1606 Hardwood Ave., invited Council and the community to attend
    the February 26 screening of I'm Not A Racist...Am I?, a 90-minute documentary that addresses
    race and privilege. Ms. Charlene Green explained the format of the screening, which will involve
    dialogue teams facilitated by staff. This will take place at the Paramount Theatre at 7:00 p.m.,
    and it is free to attend.

    Mr. Lloyd Smith, Rosehill Dr., said he is a taxi cab driver in Charlottesville, and he sent
    Council a petition about the lack of taxi stands in the City. He said there is no taxi stand at the
    Greyhound Station, and the one that was there was taken. Now drivers get tickets for parking and
    waiting for customers. There is one at Amtrak, which was created by Amtrak at the drivers'
    request.

    Dr. Donald Young, 2315 Peyton Dr., said he owns and operates Comfort Car Taxi. He said
    the safety of public transportation is at risk with Uber, who is operating unsupervised and
    without regulation. He was told the City withdrew from getting involved because this was a
    DMV-related matters.


    Mr. Louis Shultz, 1809 E. Market St., said he is in favor of the CID. This is the 34th time
    he has come to Council accusing staff of violating City code and civil rights statutes.

    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC

    Ms. Smith thanked Ms. Carey for sharing her invaluable stories. She said she hopes we can
    record her memories from growing up in Charlottesville so that we do not lose this history. She
    said we have discussed having a taxi board in the past, or to include taxi issues with our existing
    transportation boards. She asked for advice on Council’s options. Mr. Jones said there may be
    an opportunity to discuss this as part of the design for the future of West Main Street. He
    recommended that Mr. Young speak to David Ellis. Ms. Szakos said she would like to also put
    this issue about taxis in our long-range parking study. Mr. Jones clarified that the City has not
    opted out of oversight from Uber; the City does not have the authority to override what the state
    has done with Uber at this time, as they report to the state government. Ms. Szakos
    recommended talking to Del. Toscano about state matters.

    Ms. Szakos also thanked Ms. Carey for bringing history alive. We do need to listen to
    people who live here rather than elsewhere when making decisions. She thanked Ms. Shillue for
    coming, and she said this should help start a dialogue about assumptions we have made. We will
    discuss the meals tax as part of the budget process. She said the 29/Rio Road intersection did go
    through a great deal of public process years ago. It has received a lot of study and has been
    approved multiple times.

    Ms. Galvin said she would like to pursue the taxi stand clarification. She asked Mr. Jones if
    we should consider putting the Uber matter in our legislative packet. She said she was on the
    consultant team for the 29/Rio intersection, and there was an extensive public process for this
    decision. She said Council will have to be proactive about a small area plan for Hillsdale Drive
    and how it connects to Hydraulic.

    Ms. Szakos asked to add a discussion about the CID to Other Business.

    Mr. Fenwick said the CID is a public education effort. He said the taxi stand issue is
    important, and the City should work on that. He supported Ms. Smith's request to capture Ms.
    Carey's stories. He said he recently attended a Rio/29 meeting that was packed with opponents.

    Mr. Huja said Council voted to support the 29 North project, as has the MPO and the
    County board. It has gone through a public process and has been approved.


    CONSENT AGENDA


    a.
    Minutes for February 2


    b.
    APPROPRIATION: Charlottesville Affordable Housing Fund - $215,913.33 and
    Tonsler Park Capital Project Account - $156,391.02 (2nd reading)


    Charlottesville Affordable Housing Fund - $215,913.33 and Tonsler Park Capital Project
    Account - $156,391.02


    c.
    APPROPRIATION: Fire Department Donations - $1,500 (carried)

    Fire Department Donations


    d.
    RESOLUTION: Proposal to Submit Grant Application to the Virginia Department
    of Rail and Public Transportation for FY 2016 Funding

    Proposal to Submit Grant Application to the Virginia Department of Rail and Public
    Transportation for FY 2016 Funding


    e.
    RESOLUTION: Support for the Clean Water Act

    Support for the Clean Water Act


    f.
    ORDINANCE: Designated Trees Under the Tree Ordinance (2nd reading)

    Designated Trees Under the Tree Ordinance


    g.
    ORDINANCE: Spot Blight - 610 Ridge Street (2nd reading)

    Spot Blight - 610 Ridge Street

    Ms. Szakos asked for clarification on language for item d, which said there was a 50%
    match required. A 50/50 match is actually required, which is 100%. She asked to change the
    wording for the record.

    Mr. Brown said there is a revised copy of the ordinance designating certain trees as
    protected trees. "Historic trees" should have been "Heritage trees", under item f. He thanked
    Mr. Bill Emory for bringing this to staff's attention.

    On motion by Ms. Smith, seconded by Ms. Szakos, the consent agenda passed. (Ayes: Ms.
    Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None.)


    ORDINANCE: Lee Jackson Day Observance (carried)

    Lee Jackson Day Observance

    Ms. Smith asked Mr. Jones if a poll of staff had been conducted to determine what they
    would rather have. There has not been an official poll, but the majority of staff who responded
    to a request for feedback supported Veterans Day. Mr. Huja asked if the poll can happen
    between now and the next meeting. Ms. Smith said giving this day as a paid holiday does not

    make pragmatic sense, as staff already has several holidays in January; we should give another
    day instead. She suggested one that the community actually celebrates, such as Veterans Day.

    Mr. Huja and Ms. Szakos both said they support removing the observance and replacing it
    with an alternate holiday. Ms. Galvin said she supports replacing it with observing Veterans
    Day.

    Ms. Szakos moved to remove Lee Jackson with the assumption that we will add another
    staff holiday. Ms. Galvin seconded the motion. Ms. Smith confirmed that this will begin in
    2016. She recommended cleaning up the ordinance to say President's Day instead of George
    Washington Day. Mr. Brown clarified that this is in line with the state holiday calendar. The
    motion carried as amended.


    REPORT: Growing Opportunity Update

    Growing Opportunity Update

    Mr. Engel presented to Council. He reviewed the history of the Growing Opportunity
    initiative. He invited Ms. Hollie Lee forward to present. She reviewed the progress made with
    the Growing Opportunity initiative, workforce development strategies, and Growing Opportunity
    recommendations. She reviewed the Downtown Job Center statistics since opening, as well as
    their recruitment events and workshops, and the Go Ride program. She reviewed upcoming
    programs, including Go Office, and Go Green.

    Ms. Galvin said it was a smart move to reposition Ms. Lee in her current role and
    commended her for the impressive progress.

    Ms. Szakos said she was impressed with the first report's recommendations. She asked for
    information on vehicle donations; Ms. Lee gave a review of what they are looking for, and
    suggested contacting Mr. Lindell Chavis at MACAA to donate for Wheels to Work.

    Ms. Smith said this is an amazing initiative. The role of Council is to facilitate the
    connection with the boards and commissions we serve on. She mentioned fencing services as
    another potential partnership with the Parks and Recreation Department. She asked for a copy of
    the service directory, digitally if possible.

    Mr. Fenwick thanked Ms. Lee for her presentation. He asked for clarification on peer
    assets; Ms. Lee said some of them may serve more than one people. Mr. Cory Demchak works
    with folks who do not get hired after interviews. Mr. Jason Ness does business outreach, and
    staff is focusing more on construction-related employers.

    Ms. Galvin asked about day care. Ms. Lee said there are not enough non-traditional child
    care offerings in the community, and staff is doing a survey to collect information to form
    recommendations.

    Mr. Huja said this is an example of a program that works, and Council is supportive of this.


    As an aside, Mr. Jones clarified that the City does not have a taxi board. We will reach out
    to Mr. Young and Mr. Smith, and if Council is interested in forming a taxi commission staff can
    explore it.


    RESOLUTION: Transient Lodging Facilities Zoning Text Amendment Initiation

    Transient Lodging Facilities Zoning Text Amendment Initiation

    Mr. Matt Alfele presented the resolution on the zoning text amendment, which will refer
    the matter back to the Planning Commission for recommendations.

    Ms. Smith asked how the draft ordinance was crafted given the feedback from the Planning
    Commission and the last Council meeting. Mr. Alfele said this draft resolution is still from the
    original; staff is gathering information, and the final resolution will reflect the feedback.

    Ms. Smith named concerns, including those meant to address the risk that people would
    buy up houses in neighborhoods exclusively to use for Bed &Breakfasts. She recommended that
    homes are required to be owner occupied, neighbors must be notified, and a limit to the number
    of bedrooms that may be let out at a time and the frequency should be in place.

    Mr. Alfele said we are ahead of the curve in terms of addressing this issue compared to
    other cities our size. We are working with like-sized localities, including the County.

    Mr. Huja said he submitted to Ms. Creasy the ordinance from Portland, Oregon as an
    example.

    Ms. Szakos requested that staff pay attention to apartment buildings, especially condo
    buildings, so that no regulations we put on would override regulations of the condo association
    itself, for example. Also, she requested that staff pay attention to scale, because on a small scale
    this can be a great opportunity, but on a larger scale, this can gut a neighborhood of residents.
    She suggested that owner-occupied homes should receive lower rates and regulations compared
    to ones that are not.

    Ms. Galvin recommended a limit on the number of days per month that a residential
    dwelling unit could be used in this manner so that it does not become like a boarding house. She
    asked if this would unwittingly reduce affordable housing stock and actual owner occupied or
    renter occupied housing. She said this may provide a good income stream for low to moderate
    income families.

    Mr. Brown recommended directing staff to provide Planning Commission with the minutes
    from this discussion so they can see what Council would like addressed.

    Mr. Fenwick said we should be sure owners are in compliance with fire code.


    At Ms. Szakos’ request, Ms. Robertson explained three options for interacting with
    Planning Commission.
    Ms. Szakos moved that we forward this to the Planning Commission for revision and
    consideration, and include Council minutes from January 20 and February 17, per option one.
    Ms. Galvin seconded the motion.
    Ms. Galvin clarified that when a revised ordinance is drafted, it should include legal
    language that reflects the desires expressed by Council tonight.
    Ms. Smith said she would like the Portland ordinance to be considered as an interesting
    model that addresses many concerns identified tonight.
    The resolution passed. (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja;
    Noes: None)
    Ms. Smith asked if this will overlap or interact with existing ordinances. Ms. Robertson
    said we have to make sure we understand how this affects transient occupancy taxes and refine
    how we define Bed and Breakfast facilities.
    RESOLUTION: Initiation of Changes to Procedures for Submission and Public
    Review of Certain Applications
    Initiation of Changes to Procedures for Submission and Public Review of Certain Applications
    Ms. Robertson and Ms. Creasy presented to Council on a revised process for zoning and
    subdivision application review in order to enhance opportunities for public input.
    Ms. Szakos asked for an example of when the director would need to waive the
    requirement for a public meeting. Ms. Robertson says this leaves a lot of discretion to the
    director and would relate more to smaller applications, such as an in-home child care operation.
    Ms. Galvin said she appreciates the heart of this ordinance, which gets at some serious
    neighborhood concerns about communication. She asked how this would fit in with the code
    audit. Ms. Creasy said this is a totally separate matter. Ms. Galvin said this is part of community
    engagement. Mr. Jones said this came out of a conversation he had with community leaders.
    Ms. Smith said it would be nice to get an idea of how often this would take effect. Ms.
    Creasy said if this applies to public hearing items, it will take effect three to four times per
    month, but if it gets into site plans and subdivisions, hundreds of applications per month would
    be affected.
    Ms. Smith requested gender-neutral language throughout the document, particularly on
    pages five and twelve.
    Mr. Fenwick said he is concerned about the waivers and will keep an eye on that.


    On motion by Ms. Szakos, seconded by Ms. Smith, the resolution passed. (Ayes: Ms.
    Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None)

    OTHER BUSINESS - Downtown Community Improvement District (CID)

    Ms. Szakos said she is aware the proposed process is speedy, and she understands that they
    are hoping to get this done by this year's budget. She said she is willing to put it on the March 16
    agenda and decide then rather than tonight whether or not we should go forward.

    Ms. Galvin said she would like to add it to the March 16 agenda. This discussion actually
    began in summer 2013 as a product of the Downtown Mall work session and has been discussed
    now for two years.

    Ms. Smith disagreed that the matter has been discussed for two years. She said it is
    important to allow for enough discussion, especially as it relates to the difference between
    merchants and property owners.

    Ms. Szakos said she would like to see presentations given to business owners and residents.

    Mr. Fenwick said it is obvious to him from emails and conversations that this matter will
    not be ready for discussion by March 16. If people are not told how this works and what the
    metrics are, we will have issues.

    Mr. Huja said he spoke with the City Manager about making sure all property owners were
    informed.

    Ms. Smith said a report will get information out to the public. Mr. Huja recommended an
    informational report on the first meeting in March, then a public hearing on March 16. He asked
    Mr. Stroh to make a presentation at the next meeting. He asked Mr. Stroh to publicize his
    presentation on March 2 once again to all interested parties. Ms. Galvin asked for the proposal to
    address structure and budget.

    On motion by Ms. Smith, seconded by Ms. Szakos, the following appointments were made
    to boards and commissions: to the CTAC Board, John Pfaltz; to HAC, Carmelita Wood; and to
    the Belmont Bridge Steering Committee, John Harrison (business representative). The motion
    passed. (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None)

    MATTERS BY THE PUBLIC

    Ms. Lena Seville, 808 Altavista Ave., said the mall is a public space, and more than just
    merchants and property owners who are affected by this decision.

    Ms. Tracey Rafael, 832 Harris Rd., asked for the City to reconsider their position on
    closing 2nd Street between Market St. and Water St. She said she is concerned about the increase

    in drug activity since this closure has occurred, and her customer numbers have declined since
    this closure. She recommended using flaggers to direct traffic during construction.
    Mr. Michael Williams, 101 3rd St. SE at the corner of 3rd Street and the Downtown Mall.
    He said a BID is intended to do marketing for businesses. His home will be assessed during the
    course of this activity. Residences should not have to foot part of the bill as part of the BID;
    taxes have already increased greatly since 2013. An extra 13 cents on each $100 is a lot.
    COUNCIL RESPONSE
    Ms. Galvin said it is disturbing that retailers are having trouble with notification, especially
    after McIntire Plaza and the JPA Bridge. We need a method in place that reliably informs our
    businesses before things happen. This needs to be investigated, and we need solutions. Mr.
    Jones said the developer working at Second Street acknowledged that they did not abide by the
    process that was in place. He has discussed tweaking the process with staff so that they do not
    simply rely on the developers to comply with notification requirements. Ms. Galvin asked why
    alternate resolutions would not work. Mr. Jones said the work they are doing requires that they
    have dumpsters located there on a regular basis. They have discussed removing the dumpsters on
    Thursdays so that the road will be open Thursday through Sunday. Mr. Jones is discussing
    signage with Ms. Branche. Construction-related vehicles have been asked to relocate out of the
    two hour parking spaces. Ms. Szakos said she appreciates the idea of the Thursday through
    Sunday opening.
    Mr. Fenwick said we could pull the permit, because they are not in compliance with the
    terms. He said he spoke to Jack Horn personally, and he was disappointed because there is very
    little thought for the surrounding businesses.
    Ms. Smith asked that the police check on the allegations about drug activity in this area.
    Mr. Jones said the police are looking into this. Ms. Smith asked about repairing the crossing;
    Mr. Jones said he will check into this.
    Ms. Szakos said she would like the CID proponents to address the matter of residents on
    the mall.
    Meeting adjourned.
  • Special Meeting of the Charlottesville City Council

    NOTICE OF SPECIAL MEETING

    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, March 2, 2015, AT 6:00 p.m. IN THE Second Floor Conference Room.

    THE PROPOSED AGENDA IS AS FOLLOWS:

    Closed session as provided by Section 2.2-3712 of the Virginia Code

    BY ORDER OF THE MAYOR BY Paige Rice

    SECOND FLOOR CONFERENCE ROOM – March 2, 2015

    Council met in special session on this date with the following members present:
    Ms. Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.

    On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None), to meet in closed session for
    consultation with legal counsel regarding litigation related to panhandling and a construction
    contract as authorized by code.

    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.

    COUNCIL CHAMBERS - March 2, 2015

    CALL TO ORDER

    Council met in regular session on this date with the following members present: Mr. Huja,
    Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos.

    AWARDS/RECOGNITIONS & ANNOUNCEMENTS

    Mr. Huja announced the Distinguished Budget Award for FY 2015. Ms. Beauregard was
    present to accept the award and thanked staff for their support, especially Mr. Ryan Davidson.

    Ms. Galvin announced the Carver Flea Market on Saturday, April 4 from 8:00 a.m. - 1:00
    p.m. at the Carver Recreation Center. Also, the City Market Arts will take place on March 7
    from 10:00 a.m. – 4:00 p.m. at the Carver Recreation Center. The event is free and open to the
    public.


    Ms. Szakos reminded residents that The Namesake is this year's book for The Big Read.
    Copies are available at the downtown library. Also, the 15th Annual First Friday opening,
    sponsored by VSA Charlottesville, will take place at the MLK Performing Arts Center. The
    show runs from March 6 - May 8 in the MLK Performing Arts Center lobby. Contact Sarah
    Blech at blechs@charlottesville.org, or call 970-3264 for more information.

    Ms. Szakos announced that this is National Nutrition Month, emphasizing sustainable
    healthy eating and lifestyle. You can follow activities on Facebook or Twitter using #NNM.
    Also, there will be a ribbon cutting ceremony March 19 at 3:00 p.m. for the City of Promise's
    new space at 708 Page Street.

    Mr. Fenwick announced the Fix-a-Leak 5k on 10am March 22 at Pen Park. This is a
    family-friendly event; registration is now open at www.charlottesville.org/waterconservation.
    Also, the Household Hazardous Waste special collection event will take place Friday, March 6
    from 2pm-6pm and Saturday, March 7 from 9am-2pm at the Material Utilization Center, 4576
    Dick Woods Road, at the Old Ivy Landfill. The fall collection event will be held on October 2
    and 3.

    Mr. Fenwick announced Council's upcoming budget work session dates and encouraged
    residents and students to attend.

    He said the Charlottesville High School girls’ team and boys’ team played great basketball
    games on Saturday night, and he congratulated the players and coaches for a good game.

    Ms. Smith read a proclamation in honor of the Virginia Festival of the Book, which is
    Wednesday, March 18 - Sunday, March 22. Ms. Jane Kulow was present to accept the
    proclamation and invited the community to attend the festival activities.

    Ms. Smith announced the WVPT Children's Event at the Paramount at 9:30 a.m. on
    Saturday, March 21 at the Paramount Theater; “Daniel Tiger” is the theme.

    MATTERS BY THE PUBLIC

    Mr. Huja read guidelines for participation in Matters by the Public.

    Ms. Gertrude A. Ivory, Assoc. Superintendent with the Charlottesville City Schools, 1562
    Dairy Rd., reviewed the schools' achievements over the past years. She requested funding from
    Council equal to the School Board's request.

    Mr. Robert Sawrey, 446 Alwood Ln., managing partner of the Downtown Grille, said there
    is a perception that restaurants are money-making machines, but they have the highest failure
    rate of any industry with thin profit margins and rising food costs. Raising the meals tax will
    make it difficult for City restaurants to compete with County restaurants, in combination with a
    lack of security and an increase in panhandling on the Downtown Mall.


    Mr. Adam Frazier, 707 Graves St., said the proposed meals tax increase of one cent per
    dollar is actually a 25% increase in the current tax. This tax will diminish the ability of restaurant
    owners to reinvest in the local economy. The City has deviated from their conservative fiscal
    policy.

    Mr. Michael Rodi, 403 12th St. NE, said Charlottesville's long-standing conservative fiscal
    policy seems to have come to an end. Citizens have seen several tax increases over the years. He
    asked Council not to support a meals tax increase.

    Mr. John Heyden ceded his time to Ms. Susan Hathaway, Sandston, Virginia. Ms.
    Hathaway spoke about Charlottesville's confederate history. She called for an end to the
    cleansing of Charlottesville's history and asked Council to vote against removing the
    Lee/Jackson employee holiday.

    Ms. Pat Smith, 100 Boulder Spring Ct., spoke on behalf of OAR and said the recommended
    cut for funding for a criminal justice planner will effect more than OAR's programs. The planner
    represents the entire community. Mr. Dave Chapman, Charlottesville's Commonwealth
    Attorney, said without planning and coordination through staff support, they would not be able to
    investigate best practices.

    Ms. Barbara Cruickshank, 324 Parkway St., thanked supporters of the pesticide and
    chemical-free campaign for parks and schools in the City. Research shows wildlife is greatly
    affected by the use of chemical pesticides. She asked for a moratorium on chemical pesticide
    use until a safe policy is in place.

    Ms. Emily Dreyfus, on behalf of the Legal Aid Justice Center (LAJC) and PHAR, said the
    Legal Aid's "Just Children" program was recommended for zero funding, and substantial cuts for
    other LAJC programs were recommended as well. She requested that the City not reduce
    funding for programs.

    Ms. Laura Rydin, 133 Birdwood Ct., president of the Birdwood Court Homeowner's
    Association, said Hillcrest Road is a hazard and an accident waiting to happen, especially after
    the road was poorly plowed after the recent ice and snow. The City has forced residents to use
    Hillcrest Road as an exit because of the Birdwood Court closure. There are also four Do Not
    Enter signs at the Birdwood exit, which is excessive. She thanked Ms. Galvin for agreeing to a
    meeting with local engineers and City planners.

    Mr. Raymond Mason, 717 Cynthianna Ave., cited percentages of Black students reading
    below grade level and failing math SOL scores. These numbers need to be improved, and we as a
    City need to discuss and address this important issue.

    Mr. Lloyd Smith, 929 Henry Ave., said he is concerned about a lack of taxi stands in the
    City. He said he could not find the staff person he was told to contact. Mr. Donald Young, 2350
    Payton Dr., said taxi owners face a problem with the company Uber, which does not operate
    properly and has no supervision. It is not acceptable to be told that the City cannot do anything
    about this.


    Mr. Louis Shultz, 1809 E. Market St., said this is the 35th time he has come to Council
    accusing staff of violating City code and civil rights statutes.

    Mr. Gabriel Rollecoate, 1515 Oxford Rd., Charlottesville High School senior student, said
    the advanced placement European History senior class should not be cut. He said money being
    offered to the schools is not being appropriately allocated.

    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC

    Mr. Fenwick thanked Gabriel for speaking and said the school board members are here. He
    said he would not like to see the City get into a tax fever, where they are raising taxes all the
    time. The budget is not set in stone. He asked if the Birdwood contractor has gotten his bonus for
    completion, because he is responsible for this area. Mr. Jones said he will check on this.

    Ms. Smith said we will discuss budget issues later. She invited folks from outside agencies
    to attend the ABRT work session on March 26.

    Ms. Szakos said she did an analysis of SOL reading scores from third grade and up. There
    is a gap between White and Black students, and this is important to note. However, while the
    gap widened a little in Charlottesville, it widened more in the County. We have done a better job
    of raising scores than either the state or the County. Council will discuss how to address some of
    these issues through the ABRT process and within the community to help provide kids with the
    support they need. She said the original recommendation from the Blue Ribbon Commission was
    a combination of property and meals tax increases, but there was not support for that on Council.
    We have not done a property tax increase in years, and it is too late now for this year. Taxation is
    the way the City pays for things that are important to its citizens, and cuts cause pain. Both the
    state house and the state senate recently passed legislation about Uber, instating new regulations
    and setting aside money for enforcement.

    Ms. Galvin acknowledged Ms. Ivory’s good work with the schools; this is her last budget
    cycle, and she has provided the schools with tremendous service. The graduation rate for
    African American students has improved from 60% to 85% since she was on the School Board in
    2012. The Birdwood snow removal needs to be done extremely well because it is the
    neighborhood’s only outlet. She said we need an overall transportation plan with outside
    expertise, including Toole Design and TJPDC, to help us understand our traffic pattern issues
    around this neighborhood. She said she is committed to fund City schools and police.

    Ms. Smith asked if a progressive tax discussion is possible, or if there will be a public
    discussion about it. There has been a lot of conversation going on about raising taxes that the
    public has not even heard because it is not publicized. She said we have not gotten the
    information about City schools’ budget.


    CONSENT AGENDA


    a.
    Minutes for February 17



    b.
    APPROPRIATION: Fire Station Donations - $1,500 (2nd reading)

    Fire Station Donations

    1) Ms. Elizabeth Tankard - $200
    2) Virginia Diodes, Inc. - $1,000
    3) Charlottesville Area Community Foundation - $300

    NOW, THERFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia, that the sum of $1,500, to be received as donations from the above donors, be
    appropriated in the following manner:

    Revenues
    $1,500 Fund: 105 Internal Order: 2000115 G/L Account: 451999

    Expenditures - $84,194
    $1,500 Fund: 105 Internal Order: 2000115 G/L Account: 599999


    c.
    APPROPRIATION: Virginia Department of Social Services (VDSS) Supplemental,
    Nutrition, Assistance, Employment & Training (SNAPET) Grant - $45,000
    (carried)

    Virginia Department of Social Services (VDSS) Supplemental, Nutrition, Assistance,
    Employment & Training (SNAPET) Grant


    d.
    RESOLUTION: Waterhouse Investors, LLC and Charlottesville Economic
    Development Authority Performance Agreement Appropriation - $84,054.10

    Waterhouse Investors, LLC and Charlottesville Economic Development Authority Performance
    Agreement Appropriation

    NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
    Charlottesville, Virginia that the sum of $84,054.10 is hereby transferred to the Charlottesville
    Economic Development Authority from currently appropriated funds in the Citywide Reserve
    Account in the General Fund in accordance with a performance agreement approved by City
    Council in September 2010.

    $84,054.10 Fund: 105 Cost Center: 1631001000


    e.
    RESOLUTION: Cherry Avenue Streetscape Improvements - Transfer of Funds -
    $40,000

    Cherry Avenue Streetscape Improvements


    NOW, THEREFORE BE IT RESOLVED by the Council of the City of
    Charlottesville, Virginia that the following is hereby transferred in the following
    manner:

    Transfer From
    $40,000 Fund: 426 WBS: SS-010 (P-00697) G/L Account: 599999

    Transfer To
    $40,000 Fund: 426 WBS: P-00837 G/L Account: 599999


    f.
    RESOLUTION: Carlton Views - LITEC Support Change of Non-Profit
    Partner/Owner Payment Schedule

    Carlton Views - LITEC Support Change of Non-profit


    g.
    RESOLUTION: Parking Management Study - $120,000

    Parking Management Study


    h.
    ORDINANCE: Lee Jackson Day Observance (2nd reading)

    Lee Jackson Day Observance

    AN ORDINANCE AMENDING AND REORDAINING SECTION 2-6 OF THE CODE OF
    THE CITY OF CHARLOTTESVILLE, 1990, AS AMENDED, TO REMOVE LEE-
    JACKSON DAY AS A LEGAL HOLIDAY

    BE IT ORDAINED by the Council for the City of Charlottesville, Virginia, that Section
    2-6 of Article I (In General) of Chapter 2 (Administration) of the Charlottesville City Code,
    1990, as amended, is hereby amended and reordained as follows:

    Sec. 2-6. Legal holidays.

    In each year, the first day of January (New Year's Day), the Friday preceding the third Monday
    in January (Lee-Jackson Day), the third Monday in January ( Martin Luther King, Jr. Day), the
    third Monday in February (George Washington Day), the thirteenth day of April (Jefferson's
    Birthday), the last Monday in May (Memorial Day), the fourth day of July (Independence Day),
    the first Monday in September (Labor Day), the fourth Thursday in November (Thanksgiving
    Day), the Friday after the fourth Thursday in November, the twenty-fifth day of December
    (Christmas Day) or, whenever any of such days shall fall on Saturday, the preceding Friday shall
    be a legal holiday, and whenever such days shall fall on Sunday, the Monday next following
    such day shall be a legal holiday.

    [Replacement holiday to be added starting CY 2016.]

    Mr. Fenwick asked to remove item g about the Parking Management study. Ms. Smith
    asked to remove item f and the minutes. The remainder of the consent agenda passed. (Ayes:
    Mr. Huja, Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos; Noes: None.)


    PUBLIC HEARING / ORDINANCE: Closing Portions of Stonehenge Avenue and
    Castalia Street (carried)

    Closing Portions of Stonehenge Avenue and Castalia Street

    Mr. Brown presented to Council. He reviewed the rezoning ordinance adopted in 2013 for
    the Stonehenge PUD.

    Ms. Szakos confirmed that this includes relocating easements for utilities at the developer’s
    expense, not the City. She asked if there will be long-term costs to the City. Mr. Brown said the
    utilities relocation will not incur long-term costs.

    On motion, a public hearing was opened. Having no speakers, the hearing was closed.

    On motion by Mr. Fenwick, seconded by Ms. Szakos, the ordinance carried.


    REPORT: School Board's Adopted FY 2016 Budget

    Ms. Amy Laufer presented to Council. She discussed improvements over the past years and
    gave an overview of the programs and services the schools offer.

    Mr. Ed Gillespie presented the budget summary to Council and reviewed programmatic
    highlights, revenue changes by funding source, total revenues, total expenditure changes by
    funding source, and total expenditures.

    Ms. Smith asked what they chose not to fund from their initial requests. Mr. Gillespie said
    he does not have that list with him, but he can provide it to Council.

    Ms. Smith asked about reading levels versus graduation levels, and how we can accurately
    track this if students leave before graduation. Dr. Atkins said the schools use in-house data about
    literacy to make sure our students are continuously making progress. Ms. Smith asked where in
    the request for additional funds the literacy issue is addressed. Dr. Atkins said it is embedded
    across the entire curriculum.

    Mr. Huja said he is pleased the schools are addressing living wage.

    Mr. Fenwick said many of the City schools' students are remarkable, and he plans to come
    visit to talk with the students.

    Ms. Galvin said it is important to note that a salary increase is from $45,000 as a first year
    teacher salary for a master's degree, so this is strictly to keep us competitive. She said it is

    amazing that this school system has seen the gains it has over the past years and maintained its
    diversity.

    Mr. Huja asked for a brief summary of Ms. Laufer and Ms. Ivory's comments regarding the
    school's achievements.

    Ms. Smith asked what they attribute the difference in cost of per pupil expenditure between
    the County and the City. Mr. Gillespie said our poverty level is higher than the County. Also,
    the City has small class sizes, which is a huge investment. Ms. Smith said it would be interesting
    to see what the savings would be in a combined system.

    Ms. Galvin said we need to delve into the Blue Ribbon Commission report, because it has
    not been given the attention it deserves.

    Ms. Szakos said teachers’ wages are an important part of attracting and retaining the best.
    She asked that the schools send Council a copy of their proposed budget approval for their
    information. Mr. Gillespie said the changes from last year's budget are online.

    Ms. Smith requested that they email this information directly to Council.

    Council took a brief recess.


    REPORT: City Manager's Proposed FY 2016 Budget

    City Manager's Proposed FY 2016 Budget

    Mr. Jones presented to Council. The FY 2016 Leadteam Budget Review Team made
    recommendations to help shape this proposal in the midst of a difficult budget year. He reviewed
    trends, revenue projections for FY 2016, budget projections, a proposed 1% meals tax increase
    and the projected effect, and FY 2016 general fund revenues and projections. He reviewed the
    City’s budget expenditures, including schools (the largest expenditure), compensation and
    benefits for staff, and figures for balancing the budget. He reviewed funding aligned with the
    City's Strategic Plan and reviewed future budget projections. He reviewed significant
    construction projects that have been completed and those that are forthcoming, showing that
    there is healthy investment in the City.

    Ms. Smith asked about the recent news that retail sales are up and how it will affect the
    budget this year and next year. Mr. Jones said this is new information for staff, and we will have
    more about how this will affect us at the upcoming work session. We are receiving money back
    from the state for reimbursement for local aid to the state.

    Ms. Smith asked if we can anticipate any lodging tax from short-term rentals. Mr. Jones
    said it is impossible to put a number on that at this stage of the process.

    Ms. Szakos said we have been told that if a staff person is added to the Commissioner of
    Revenue’s office, we may be able to collect additional taxes on businesses not registered with the

    City. Mr. Jones said an option is to hire a long term temporary employee to take a close look at
    those numbers; he is reluctant to hire a full time employee not yet knowing what the long-term
    results would be.

    Ms. Galvin asked when the Marriott's lodging tax revenue will start effecting revenues.
    Mr. Jones said this will likely take place during the next fiscal year. It is not in current
    projections since it has not yet been completed.

    Mr. Fenwick asked about the General Fund transfer to the debt service and asked if this
    means debt is increasing. Mr. Jones said it does. Mr. Fenwick asked where staff got the 40%
    figure for meals income provided by tourists. Mr. Jones said the Economic Development
    department provided this information.

    Ms. Smith asked what the drivers are behind Charlottesville/Albemarle having the highest
    cost of living index second only to the NOVA/DC area. Mr. Jones said housing, cost of food,
    etc. are primary drivers. Staff can provide more detailed information on what goes into the index.
    Ms. Smith asked why the schools’ figures for salary increase are higher if both the City and the
    schools are giving the same 2% salary increase. Mr. Jones said staff will get back to Council
    with more information.

    Ms. Smith said an increase to the schools through a meals tax is not necessarily going to
    work out year over year. We need to be cognizant of covering the gap going forward. The salary
    increases for the schools are higher than the City.

    Ms. Galvin said she wants the total number of FTEs for schools and the City for a point of
    comparison. She requested looking at a combination of meals and lodging tax increases.

    Ms. Szakos said we should start the conversation about a property tax increase in FY17 on
    the day we get the proposed budget done.

    Ms. Smith said we need to discuss consolidation options for schools.

    Mr. Jones said there is no guarantee revenue streams will be here three years from now.
    There have been efforts to move on consolidation over the years, but it takes cooperation to
    make forward progress.

    Ms. Galvin asked if it would be possible to target revenue streams for certain expenditures.
    Mr. Jones said we can and have in the past.


    REPORT: Proposed Downtown Charlottesville Community Improvement District

    Proposed Downtown Charlottesville Community Improvement District

    Mr. Mark Brown, 2515 Brunswick Rd., presented to Council about a proposed Downtown
    Charlottesville Community Improvement District (CID). The CID committee drew boundaries
    for a CID. The goals of forming a CID are improved safety, marketing, cleanliness and

    coordination of services. Mr. Bob Stroh and Mr. Jeff Sadler were also present. Mr. Mark Brown
    concluded that the CID proponents will halt their efforts to move forward at Mr. Hunter Craig’s
    request. Mr. Craig expressed his desire to work with the City first to see what services they
    could offer before pursuing a CID.

    Ms. Galvin asked what information would be needed from the City to demonstrate the cost
    of care and security for the Downtown Mall. Mr. Mark Brown said what we spend now for the
    mall area and whether we can get more police officers are important factors. Mr. Jones said we
    spend a little over $1 million on the Downtown Mall per year.

    Ms. Galvin asked about Mr. Daly's maintenance plan and outsourcing maintenance. Mr.
    Jones said staff will provide this information to Council. He confirmed that this would be in
    addition to the existing $1 million in expenditures. He suggested the City could contribute
    funding to a CID to increase property values and reduce the tax to property owners.

    Mr. Huja said he has seen this work in other communities, but it must be supported by a
    majority of property owners.

    Ms. Szakos said she appreciates this process and the recognition that this is not happening
    the way they had initially hoped.

    Mr. Huja said if he had a petition signed by property owners, he would be better convinced
    that this was the path to pursue.

    Ms. Galvin said the Downtown Mall was generating $3.9 million of revenue, but only a
    quarter of it was going back, and this is not including the real estate tax. She asked for a figure
    of all the tax revenue that the Downtown Mall land area generates.

    Mr. Fenwick asked how the lines work when you have buildings that will benefit and those
    that will not right next to each other. Mr. Mark Brown said he is not sure exactly how it would
    work, but having a vibrant downtown benefits the whole area.

    Mr. Jeff Sadler, CID Consultant, said many of these districts grow over time because the
    surrounding areas would like to receive benefits as well.

    Ms. Smith asked if Lee Park would be affected by this district. Mr. Mark Brown said Lee
    Park would not pay the tax because it would be exempted, but the board would have the option
    to provide extra services for the park if they wished. Ms. Smith said any arrangement with Lee
    Park would have to be very explicitly laid out.

    Ms. Smith said if having a CID increases property values, it is important to recognize the
    tax rates associated with those increases.

    Mr. Craig Brown confirmed that the public hearing originally scheduled for the next
    meeting is cancelled.



    RESOLUTION: Community Development Block Grant Repayment for
    Charlottesville Redevelopment and Housing Authority (CRHA) property at 405
    Avon St.

    Community Development Block Grant Repayment for Charlottesville Redevelopment and
    Housing Authority (CRHA) property at 405 Avon St.

    Ms. Thackston presented to Council. She explained the importance of funding the project at
    the proper time.

    Ms. Galvin said we need to generate some conditions to make sure that this loan pays us
    back. Mr. Huja said if after five years it does not work out, we will get it back.

    Ms. Szakos moved to appropriate the funds for the CDBG to pay off the loan. Ms. Galvin
    seconded the motion. The resolution passed. (Ayes: Mr. Huja, Ms. Smith, Mr. Fenwick, Ms.
    Galvin, Ms. Szakos; Noes: None.) On motion by Ms. Szakos, seconded by Ms. Smith, the
    appropriating resolution passed. (Ayes: Mr. Huja, Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms.
    Szakos; Noes: None.)

    APPROPRIATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT - $430,851

    WHEREAS, the City of Charlottesville previously awarded $430,851 Community Development
    Block Grant (CDBG) funding to the Charlottesville Redevelopment and Housing Authority; and

    WHEREAS, the Charlottesville Redevelopment and Housing Authority was not able to meet the
    requirements of the CDBG program and needs to repay the City of Charlottesville;

    BE IT RESOLVED by the City Council of Charlottesville, Virginia, that the sums hereinafter
    set forth are hereby appropriated from funds received from the aforesaid grant to the following
    individual expenditure accounts in the Community Development Block Grant Fund for the
    respective purposes set forth; provided, however, that the City Manager is hereby authorized to
    transfer funds between and among such individual accounts as circumstances may require, to the
    extent permitted by applicable federal grant regulations.

    REVENUE:
    $430,851 Fund: 218 Project: P-00001-05-05 G/L Account: 451050

    EXPENDITURE:
    $430,851 Fund: 218 Project: P-00001-05-05 G/L Account: 540368

    BE IT FURTHER RESOLVED that this appropriation is conditioned upon the receipt of
    $430,851 from the Charlottesville Redevelopment and Housing Authority.


    RESOLUTION: Charlottesville Affordable Housing Fund (CAHF) Assistance for
    the Albemarle Housing Improvement Program (AHIP) Block-by-Block
    Charlottesville (BXBC) Planning & Emergency Repair Program -- $97,029


    CAHF Assistance for AHIP Block-by-Block

    Ms. McHugh presented to Council on the request to fund AHIP for the Block-by-Block
    Planning & Emergency Repair Program. Jennifer Jacobs, AHIP Director, was also present. This
    will focus on determining the extent of repair and rehabilitation needed in areas of the City.

    Ms. Galvin said she could not find where the applicant could get funds to do their own
    study. Ms. McHugh said this is defined as a predevelopment expense. Ms. Galvin said she
    would like assurance that this is being coordinated with other ongoing City initiatives to ensure
    we are not duplicating efforts.

    On motion by Ms. Smith, seconded by Ms. Szakos, the resolution passed as amended to
    ensure coordination of efforts. (Ayes: Mr. Huja, Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms.
    Szakos; Noes: None.)

    NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Charlottesville,
    Virginia that the sum of $97,029 be allocated from previously appropriated funds in the
    Charlottesville Affordable Housing Fund to the Albemarle Housing Improvement Program for
    the purpose of providing BXBC planning and emergency repair services in the following
    manner:

    Fund: 426 Project: CP-084 G/L Account: 599999

    Albemarle Housing Improvement Program BXBC Planning $22,029
    Albemarle Housing Improvement Program Emergency Repair $75,000

    NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City of
    Charlottesville, Virginia that BXBC planning be coordinated with other City initiated efforts and
    that findings be reported to other staff to facilitate coordination.


    RESOLUTION: Charlottesville Affordable Housing Fund (CAHF) Assistance for
    Comprehensive Housing Analysis & Policy Recommendations Professional Services
    - $62,000

    CAHF Assistance for Comprehensive Housing Analysis & Policy Recommendations
    Professional Services

    Ms. McHugh presented to Council. She reviewed the professional services offered and
    what each component would entail.

    Mr. Fenwick asked Ms. McHugh if she can do any of this herself, because he is always
    looking to challenge staff to do work in house and save money on outside consultants. Ms.
    McHugh said this is very time-intensive. Some of it could be done by staff, but she is the only
    person in the housing office. Ms. McHugh said the proposed cost is very reasonable for this.


    Ms. Szakos asked if land trust is a way of creating affordable housing an option. If not, she
    asked that staff look at models for how we can make that happen.

    Mr. Huja asked if this will include student housing. Ms. McHugh said it will.

    Ms. Smith said we need to get a good sense of how much of our housing stock is
    affordable.

    On motion by Ms. Galvin, seconded by Ms. Szakos, the resolution passed. (Ayes: Mr.
    Huja, Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos; Noes: None.)

    NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Charlottesville,
    Virginia that the sum of $62,000 be allocated from previously appropriated funds in the
    Charlottesville Affordable Housing Fund for the purpose of contracting for professional services
    with Rhodeside & Harwell for a Comprehensive Housing Analysis and Policy Recommendations
    in the following manner:

    Fund: 426 Project: CP-084 G/L Account: 599999

    Comprehensive Housing Analysis and Policy Recommendations $62,000


    RESOLUTION: Carlton Views - LITEC Support Change of Non-Profit
    Partner/Owner Payment Schedule

    Carlton Views - LITEC Support Change of Non-profit

    Ms. Smith said there is concern about concentrated poverty. She asked if staff received the
    letter of commitment from Mr. Gregory. Ms. McHugh said they committed to commercially
    reasonable efforts to build market-rate units.

    On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution passed. (Ayes: Mr.
    Huja, Ms. Galvin, Ms. Szakos; Noes: Ms. Smith, Mr. Fenwick.)

    BE IT RESOLVED by the City Council of the City of Charlottesville, Virginia that the
    Piedmont Housing Alliance is approved as the non-profit partner/owner of Blue Ridge Homes
    for the purposes of receiving Charlottesville Affordable Housing Fund assistance.

    BE IT FURTHER RESOLVED that the sum of $425,000 be paid to Piedmont Housing
    Alliance from the $950,000 approved previously by the City on October 6, 2014. The remaining
    $425,000 will be paid after July 1, 2015, as previously approved.


    RESOLUTION: Parking Management Study - $120,000

    Parking Management Study

    Mr. Engel presented to Council. Mr. Fenwick said he has five different parking studies in

    front of him now, and this is an example of the City bleeding money when we already have what
    we need. He said the downtown CID and redoing the parking around downtown is not part of the
    promise we made to the County when we agreed to talk about parking in regards to the courts.

    Ms. Smith said this is not independent of the discussion about the CID for the potential to
    increase revenues for downtown.

    On motion by Ms. Galvin, seconded by Ms. Szakos, the resolution passed. (Ayes: Mr.
    Huja, Ms. Smith, Ms. Galvin, Ms. Szakos; Noes: Mr. Fenwick.)
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia that the following is hereby transferred in the following manner:

    Transfer From
    $ 120,000 Fund: 425 WBS: P-00167 G/L Account: 561426

    Transfer To
    $ 120,000 Fund: 426 WBS: P-00855 G/L Account: 498010
    $ 120,000 Fund: 426 WBS: P-00855 G/L Account: 599999

    BE IT FURTHER RESOLVED that any funds not expended at the conclusion of the study
    shall be transferred back to the Strategic Investment fund.

    MATTERS BY THE PUBLIC

    Mr. Jock Yellot, 311 E. Market St., thanked Mr. Andrew Gore in the City Attorney’s office for
    his helpfulness. The service district is a commendable effort, but as a renter, not a property
    owner, he has been completely left out of the process despite being a long-time resident of the
    Downtown Mall. He said his rent will go up, and ceding governmental authority to people who
    are not elected officials concerns him, including parking facilitates and management.

    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC

    Mr. Huja clarified that we have no intent of ceding parking control to anyone else.


    Meeting adjourned.
  • Special Meeting of the Charlottesville City Council

    NOTICE OF SPECIAL MEETING

    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, March 16, 2015, AT 6:00 p.m. IN THE Second Floor Conference Room.

    THE PROPOSED AGENDA IS AS FOLLOWS:

    Closed session as provided by Section 2.2-3712 of the Virginia Code

    BY ORDER OF THE MAYOR BY Paige Rice

    SECOND FLOOR CONFERENCE ROOM – March 16, 2015

    Council met in special session on this date with the following members present:
    Ms. Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.

    On motion by Ms. Galvin, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None), to meet in closed session for
    discussion and consideration of specific candidates for appointment to City boards and
    commissions, as authorized by Va. Code sec. 2.2-3711 (A) (1).

    On motion by Ms. Galvin, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.

    COUNCIL CHAMBERS - March 16, 2015

    CALL TO ORDER

    Council met in regular session on this date with the following members present: Mr. Huja,
    Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos.

    AWARDS/RECOGNITIONS & ANNOUNCEMENTS

    Ms. Galvin read a proclamation recognizing Poison Prevention Week. Ms. Kristin Wenger
    and Dr. Christopher Holstead, Medical Director at the Blue Ridge Center, thanked Council for
    the opportunity to focus on poison safety. Residents may call 1-800-222-1222 for more
    information or for a free refrigerator magnet.

    Ms. Szakos read a proclamation recognizing Virginia Organizing in celebration of their
    20th year anniversary. A volunteer spoke and invited the public to meetings, which are the first
    Mondays of the month at Legal Aid. Mr. Huja said he went to their offices and spoke with
    several ex-felons and will now support “ban the box” initiatives.


    Mr. Fenwick announced Fix-a-Leak week, and residents are encouraged to find and fix
    leaks at home. To celebrate Fix a Leak Week and World Water Day, the City of Charlottesville
    is holding their 3rd Annual Fix a Leak Family 5K at 10am on Sunday, March 22nd at Pen Park.
    Go to www.charlottesville.org/waterconservation for more information.

    Ms. Smith said it would be helpful for citizens to know how much water they should expect
    to use according to their household size. She shared the schedule for the remaining budget work
    sessions. Go to www.charlottesville.org/budget for more information.

    Ms. Smith announced the CAT bus lines poetry reading, which celebrates winners in the
    latest "Bus Lines" contest, on Wednesday, March 18 at 6:00 p.m. It is an official Virginia
    Festival of the Book event and will be held at the Downtown Transit Station. Additional
    information on the poetry reading is available at www.vabook.org and at
    www.charlottesville.org/CatchTheCAT. Also, the Festival of the Book children's event will take
    place this Saturday, March 21 at 9:30 a.m. at the Paramount.

    Ms. Szakos welcomed the high school students in the room. She encouraged them to write
    council@charlottesville.org with any concerns and to register to vote when they turn 18.

    Next Thursday, March 26, the Charlottesville-Winneba Foundation will host a silent
    auction at Feast. Attendance is free, with live music and reception. Go to www.cville-
    winneba.blogspot.com for more information.

    Ms. Charlene Green said the Human Rights Commission meeting is temporarily being
    moved to Buford Middle School at 7:00 p.m. in the library. A follow-up conversation on the film
    I'm Not Racist...Am I? will take place this Saturday from 1-3pm in the Charlottesville High
    School cafeteria. Also, A Conversation with Native Son Richard Dickerson will take place
    March 24 at 6:00 p.m. in Council Chambers.

    On motion by Ms. Smith, seconded by Ms. Galvin, the following appointments were made
    to boards and commission: To the BAR, Emma Earnst; to CAP, Ida Lewis and Heather Walker;
    to CEDA, Greg Shears and Reid Young; to Streets That Work Advisory Committee, Eberhard
    Jehle; to the Tree Commission, Ineke Dickman, Bill Downs and Paul Josey. (Ayes: Mr. Huja,
    Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos; Noes: none.)


    MATTERS BY THE PUBLIC

    Mr. Huja reminded participants about guidelines for Matters by the Public.

    Mr. John Heyden, Westwood Rd., spoke about property tax. He said tax rates have not
    been raised, but the appraisal on these properties have gone up by 300% in the past 20 years. He
    said he has also had to pay increased taxes on City services. Before voting to raise more taxes,
    each department should have to trim 1-2% from their budgets. Stop authorizing studies that
    waste money and get us nothing. He asked what percentage of our budget goes to infrastructure

    and services, and what goes to social programs. He said he knows of no programs that promote
    those who contribute to our society.

    Mr. Kirk Clyatt, 208 Meade Ave., said he was fired as a weatherman by NBC 29 after
    speaking his mind at the February 2 Council meeting. He said he would not be allowed to take a
    position as a gay man regarding whether or not he believed he should be discriminated against.
    He said his freedom of religious expression was inhibited, and the actions of NBC were unethical
    and illegal.

    Mr. Tom Olivier, President of Advocates for a Sustainable Albemarle Population (ASAP)
    brought copies of a book about overdevelopment and overpopulation. This aims to bring
    attention to the crisis brought about by human development and overgrowth.

    Ms. Lena Seville, 808 Altavista Ave., member of the Belmont-Carlton Neighborhood
    Association, spoke in favor of the pesticide-free parks and schools. She said she has yet to
    receive a response after a month's time.

    Mr. Peter Castiglione, member of the West Main Steering Committee, said he spoke to
    Tom Vandever about access for people with independent living situations. He said he is trying to
    appeal his commercial property appraisal on West Main Street. He believes his restaurant is
    assessed at half its value, and although he missed the deadline, he would like to be considered for
    reappraisal in order to save his business.

    Ms. Edith Goode, 305 2nd Street, PHAR Advisory Council, said at a recent meeting at
    Crescent Halls with Ms. Dunn, Ms. Lambert and other HUD representatives, they were told more
    money is being spent than is coming in, and the Housing Authority is moving towards default.
    She said if this happens, some people in public housing will no longer have a place to live.

    Mr. Louis Shultz, 1809 E. Market St., said this is the 36th time he has come to Council
    accusing staff of violating City Code and civil rights statutes. He said there is a sink hole on
    Steephill Street.

    Ms. Rebecca Quinn, 104 4th Street, said questions were asked of the RWSA director
    regarding damage analysis of houses and blasting at the pump station at the December Council
    meeting. Ms. Smith requested water use data be recorded in the quarterly report, and she asked
    that it be included in the City's quarterly report as well. The City should attach a page to reflect
    parallel data for City consumption versus how much is used by the ACSA. There is a lot of
    vegetative area at the Ragged Mountain site that is not stabilized. The water levels look to be
    lower than predicted by Mr. Frederick. She said fixing leaks can have a major impact on water
    bills. Look out for sneaky leaks, and replace toilet flappers.

    Ms. Nancy Carpenter, Albemarle County resident, thanked the mayor for supporting "ban
    the box" and helping ex-felons reenter our communities. She gave information for what can be
    done to help people who are moving out of homelessness into their own home.


    Mr. Dan Zimmerman, 1101 Sherwood Rd., encouraged approval for the skate park design
    before Council this evening. He said the community needs this facility.

    Mr. John Cruickshank, 324 Parkway St., speaking as a representative of the Piedmont
    Sierra Club, thanked staff and Council for responding to the request to end the use of synthetic
    and chemical pesticides at City parks and schools. Adopting a written policy for the use of
    pesticides is important and should state that they will be used for emergency uses only.

    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC

    Ms. Smith thanked the Oliviers for the book and told people they should check out the
    ASAP website for scientific studies on local issues of environmental importance. She said John
    Mann and Brian Daly are developing a policy, and she expects Council to see a draft soon. She
    said she agrees with Ms. Goode and is worried about the CRHA situation. She agreed with Ms.
    Quinn and asked for usage data disaggregated by City, County and UVA; this is important
    especially because our cost share agreement is predicated on usage. She said the land out at the
    reservoir looks bad, and she does not understand why it would not be filling in with sediment.
    She thanked Ms. Carpenter for her dogged advocacy for the homeless.

    Mr. Fenwick thanked Tom Olivier for the book and said he did a great job on the debate
    with the Chamber of Commerce at the Senior Center. He thanked Mr. Clyatt for his bravery and
    for speaking publically. He said leaks in City homes are a real problem. The utility billing
    office at City Hall hands out free packets to detect leaks in your toilet.

    Ms. Szakos thanked Mr. Clyatt for coming and said she has sympathy for the position he
    promoted in February, as it was shared by nine out of ten City residents. She said we do have a
    robust ADA policy, but we need to make sure we have our eye on the ball. She asked if there can
    be an exception for assessment adjustments in the case where someone wants to pay more. Mr.
    Jones said staff will look into this.

    Ms. Galvin said we have a pesticides policy in the works. She said she would like a new
    practice that when there are questions asked of Mr. Frederick at the quarterly reports that those
    questions and their answers are attached to the next quarterly report. She asked Mr. Jones to
    work with her on the December questions and answers from Mr. Frederick. She said Ms. Goode
    and Mr. Olivier's comments are connected. How we manage change in our City has direct
    bearing on the welfare of our residents. Ms. Galvin asked if Mr. Clyatt’s issue could be brought
    to the Human Rights Commission.

    Mr. Huja said he looks forward to discussing the pesticide policy at an upcoming meeting.

    CONSENT AGENDA

    On motion by Ms. Szakos, seconded by Ms. Galvin, the consent agenda passed. (Ayes:
    Mr. Huja, Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos; Noes: none.)

    Ms. Szakos requested a presentation from the jail under Other Business.



    a.
    Minutes for February 17 & March 2


    b.
    APPROPRIATION: Virginia Department of Social Services (VDSS) Supplemental,
    Nutrition, Assistance, Employment & Training (SNAPET) Grant - $45,000 (2nd
    reading)

    VDSS Grant
    WHEREAS, the City of Charlottesville has received funds from the Virginia Department of
    Social Services in the amount of $22,500 requiring a $22,500 in local in-kind match provided by
    the Office of Economic Development through the Workforce Investment Fund; and
    WHEREAS, the funds will be used to support workforce development training programs
    provided by the Office of Economic Development; and
    WHEREAS, the grant award covers the period from February 1, 2015 and September 30,
    2015;
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia, that the sum of $45,000 is hereby appropriated in the following manner:
    Revenue – $45,000
    $22,500 Fund: 209 IO: 1900240 G/L: 430120 State/Fed pass thru
    $22,500 Fund: 209 IO: 1900240 G/L: 498010 Transfers from Other Funds

    Expenditures - $45,000
    $45,000 Fund: 209 IO: 1900240 G/L: 599999 Lump Sum

    Transfer To - $22,500
    $22,500 Fund: 245 WBS: P-00385 G/L: 561209 Transfer to State Grants

    BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of
    $22,500 from the Virginia Department of Social Services and the matching in-kind funds from
    the Office of Economic Development through the Workforce Investment Fund.


    c.
    APPROPRIATION: USDA Local Food Promotion Program Grant - $25,000
    (carried)

    USDA Grant


    d.
    APPROPRIATION: Central Library Restroom Renovation and A.D.A.
    Improvements Project - Albemarle County Reimbursement - $19,330.77 (carried)

    Central Library Restroom Renovation



    e.
    APPROPRIATION: Preston-Morris Building Envelope Restoration Project -
    Albemarle County Reimbursement - $1,300 (carried)

    Preston-Morris Building Envelope Restoration Project


    f.
    RESOLUTION: Virginia Land and Water Conservation Fund Grant Application
    for Construction of McIntire Skate Park

    Virginia Land and Water Conservation Fund Grant

    Land & Water Conservation Fund Resolution Authorizing application(s) for federal
    funding assistance from the Land and Water Conservation Fund (LWCF) to the Virginia
    Department of Conservation & Recreation (DCR) as provided in the LWCF Act of 1965, as
    amended.

    WHEREAS, under the provisions of LWCF, federal funding assistance is requested to aid in
    financing the cost of land acquisition and/or facility development; and

    WHEREAS, The City of Charlottesville considers it in the best public interest to complete the
    development project described in the application;

    NOW, THEREFORE, BE IT RESOLVED that:

    1. The City Manager be authorized to make formal application to DCR for funding assistance;

    2. Any fund assistance received be used for implementation and completion of McIntire Skate
    Park and primary trail system within the specified time frame;

    3. The City of Charlottesville hereby certifies that project funding is currently available and is
    committed for this project

    4. We are aware that the grant, if approved by the National Park Service, will be paid on a
    reimbursement basis. This means we may only request payment after eligible and allowable costs
    have already been paid to our vendors and evidence of such has been provided to DCR in the
    format required.

    5. We acknowledge that any property acquired and/or developed with financial aid from the
    Land & Water Conservation Fund must be placed in use and be retained in perpetuity as a public
    outdoor recreation area in accordance with the provisions and requirements of the Land & Water
    Conservation Fund Act of 1965, as amended;

    6. We acknowledge that any non-recreational uses may not be made of the property without
    undergoing a conversion of use process and obtaining approval from the Department of
    Conservation and Recreation and the U.S. Department of Interior/National Park Service;

    7. We acknowledge that we are responsible for compliance with the National Environmental

    Policy Act, Endangered Species Act, Historic Preservation Act, Executive Orders 11988 and
    11990 (Floodplain Management and Wetlands Protection) and all other applicable state and
    federal laws;

    8. We acknowledge that appropriate opportunity for public comment has been provided on this
    application and evidence of such is a required component for approval.

    9. This resolution becomes part of a formal application to the Virginia Department of
    Conservation & Recreation.


    g.
    RESOLUTION: Donation of Surplus City Police Car to the Town of Gordonsville

    Donation of Surplus City Police Car to the Town of Gordonsville

    NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
    Charlottesville that a 2008 Crown Victoria Police Car operated by the Police Department will be
    donated to the Town of Gordonsville, Virginia.


    h.
    ORDINANCE: Closing Portions of Stonehenge Avenue and Castalia Street (2nd
    reading)

    Closing Portions of Stonehenge Avenue and Castalia Street

    WHEREAS, Simeon Investments, LLC, contract purchaser of properties owned by Vulcan
    Development Company, LLC, initiated a petition seeking to close the following described rights
    of way:

    (1) A portion of unaccepted Stonehenge Avenue right-of-way from the paved, accepted portion
    of Stonehenge Avenue in an easterly direction approximately 680 feet to its terminus; and,

    (2) A portion of unaccepted Castalia Street right-of-way, adjacent to Parcels 81.8, 91, 120 and
    122.7 on City Real Estate Tax Map 60, approximately 264 feet in length.; (hereinafter “Subject
    Rights of Way”), located adjacent to Petitioner’s properties; and,

    WHEREAS, the Subject Rights of Way were platted in 1891 as part of the Belmont
    Subdivision, but were never formally accepted by the City as part of the City’s public street
    system; and,

    WHEREAS, owners along the Subject Rights of Way to be closed have been duly notified; and,

    WHEREAS, following notice to the public pursuant to Virginia Code §15.2-2272, a public
    hearing by the City Council was held on March 2, 2015, and comments from City staff and the
    public were made and heard; and,


    WHEREAS, after consideration of the factors set forth within the City Street Closing Policy,
    adopted by Council on February 7, 2005, this Council finds and determines that the petitioner’s
    request should be granted.

    NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Charlottesville,
    Virginia that the City hereby closes, vacates and discontinues the Rights-of-Way described as
    follows:

    (1) A portion of unaccepted Stonehenge Avenue right-of-way from the paved, accepted portion
    of Stonehenge Avenue in an easterly direction approximately 680 feet to its terminus; and,

    (2) A portion of unaccepted Castalia Street right-of-way, adjacent to Parcels 81.8, 91, 120 and
    122.7 on City Real Estate Tax Map 60, approximately 264 feet in length.

    BE IT FURTHER ORDAINED that unless an appeal from Council’s enactment of this
    ordinance is made to the Charlottesville Circuit Court within thirty (30) days of the date of
    adoption, the Clerk of the Council shall send a certified copy of this ordinance to the Clerk of the
    Circuit Court for recordation in the current street closing book.

    PUBLIC HEARING: City Manager's Proposed F.Y. 2016 Budget

    F.Y. 2016 Tax Rate and City Manager's Proposed F.Y. 2016 Budget

    Mr. Jones presented the proposed budget to Council.

    Ms. Smith asked if Council will have an opportunity to vote separately for a tax increase
    and the budget. Mr. Brown said Council will have to vote separately on an authorizing ordinance
    to increase tax rates.

    On motion, the public hearing was opened.

    Mr. M. Rick Turner, NAACP President, said Sunday, March 8 the front page of the New
    York Times was about Ferguson. He encouraged everyone to read the DOJ report and take stock
    of whether our local jurisdiction suffers from the same plagues. He asked what percentage of the
    budget is being funded by court fines and fees, and what options are offered to people who
    cannot pay their fines. He asked if court fees and traffic tickets have a disproportionate impact
    on the Black people in our community.

    Mr. Mark Kavit, 400 Altamont St., said he believed proper notification is not being posted
    for neighborhoods. We need community involvement on proposed murals and plans.

    Mr. Adam Frazier, 707 Graves St., said the meals tax statistic claiming 40% of customers
    are from out of town does not jive with restaurant statistics, which shows 30%. He said the City
    should target tourists with lodging tax or Air B&B organizations. Raising meals tax will cost
    restaurants via credit card fees, and catering orders will go to County restaurants.


    Ms. Sarah Eshleman, 501 Meridian St., said she works at Maya restaurant and explained
    that customers are often shocked at the final price on their check; the meals tax is a large
    component of that. The customers then tip the servers less, which is a problem for her and her
    coworkers. She encouraged Council to find funding in other ways.

    Ms. Jaclynn Dunkle, 200 W. Market St., said she owns Fellini’s #9 and Tin Whistle Irish
    Pub and urged Council to reconsider the meals tax. This is not preparing for the future and is not
    a sustainable tax. It depends on the economy and is not predictable. There are things in the
    budget that should be examined that are more sustainable. He thanked Mr. Fenwick and Mayor
    Huja for visiting her restaurants and bringing their friends.

    Mr. Bashir Khelafa said the premise on which this raise was based was wrong. The
    attraction to Charlottesville has changed. Tourism in Charlottesville has declined because the
    county has vineyards and a new shopping center. Revisit the elements that you are taking into
    account; a total tax of10.3% is higher than New York City.

    Mr. Peter Castiglione, Charlottesville Restaurant Association, said the restaurant industry
    employs 5,800 people, second only to the University of Virginia. The restaurant owners have
    their finger on the pulse of the industry. He said he has over 3,000 signatures on a petition
    against the meals tax.

    Ms. Rebecca Quinn, 104 4th Street, said it would be helpful to know the basis for
    statements about citizen perceptions. The budget does not explain what the Citizen's Budget
    Survey is and whether there were enough returns to yield statistically valid results. The YMCA
    agreement should be allowed to expire; it would free an additional $1 million for the City.

    Ms. Peggy Van Yahres, 1700 Chesapeake St., said she supports the school's budget.
    Schools have gotten themselves in a hole because the state has decreased funding 30% since
    2008. She said the Blue Ribbon Commission made recommendations, and she supports some
    increase in the meals tax; Charlottesville is at the bottom for the state. The lodging tax is another
    opportunity to raise money.

    Ms. Colette Hall, 101 Robertson Ln., said taxes are increasing for those whose real estate
    assessments have increased. In spite of that increase, her lane was plowed only once in the past
    four snowfalls. Too much money is spent on studies and consultants, and too much is spent on
    schools. The Human Rights Commission has not settled one case. Criteria for non-profits'
    outcomes are overlooked. Generosity with other peoples' money is not good governance.

    Mr. Mark Kavit, 400 Altamont St., said properties in the City have been undervalued as far
    as the assessed value. He said meals tax should be reviewed after one year to see if it is doing
    any good.

    Ms. Lena Seville, 808 Altavista Ave., said an increase in the meals tax is noticed, even 1%.
    She said pesticides should be part of the budget as an important part of health and safety.

    Having no further speakers, the public hearing was closed.


    Ms. Szakos thanked everyone who spoke and said we will discuss this further at upcoming
    work sessions.

    Ms. Galvin said the President's Task Force on 21st Century Policing report, which came
    out March 2, gave a list of action items and recommendations. She asked staff to check on the
    disproportionate impact of fines on our minority population.

    Ms. Smith said she would like to know what percentage of our food service is catering.
    She said we need to have operative conversations about whether or not it is appropriate to use
    this kind of revenue source for what it is being proposed for, and whether or not that is
    sustainable.

    Mr. Fenwick said participation gives a broader input and more energy to our deliberations,
    with more ideas. He encouraged citizens to attend budget meetings and speak their minds. He
    said the budget is not about this year, but about years to come, as well as capital improvement
    projects. He said we have seven bridges that need to be rebuilt. There are important projects for
    our community that we cannot lose sight of. We need help to figure out where we can find
    savings.

    Ms. Szakos said all departments did look for savings within their departments both this
    year and last year.

    PUBLIC HEARING: F.Y. 2016 Tax Rate

    On motion, Mr. Huja opened the public hearing for the tax rate.

    Having no speakers, the hearing was closed.

    RESOLUTION: McIntire Skate Park Design Approval

    McIntire Skate Park Design Approval

    Mr. Daly introduced Mr. Vic Garber, who presented to Council. He thanked their advisors
    and the Skate Park Advisory Team, who have been invaluable with their assistance, input and
    technical advice.

    Mr. Kanten Russell presented an overview of the final plan to Council.

    Ms. Smith asked if the path that links the two parks is two-way. Mr. Russell said it was
    constructed narrowly to avoid root damage to existing trees. She asked if they have a track
    record of constructing in a heavily treed environment and if they will be able to protect those
    trees. Mr. Russell said this is worked into the plan. Ms. Smith said it is important to keep a close
    eye on the trees.


    Mr. Fenwick asked about parking on the west side over the tracks. Mr. Daly said the
    parking on the west side of the park was identified as part of the preliminary master plan. Mr.
    Fenwick confirmed that it will not affect the softball fields.

    Mr. Huja said he is pleased this design is a possibility for our community.

    Ms. Szakos asked about concession stands. Mr. Russell said this would be housed in the
    existing building, possibly. Ms. Szakos asked about protection for potentially steep drops off the
    back of the skate bowl structure. Mr. Russell said guard rails will be installed where drops are
    over two and a half feet. She asked what hours work best for skate parks. Mr. Russell said they
    typically see normal park hours, such as dawn to dusk, although the operations for this skate park
    have not yet been determined. The park will have lighting. Ms. Szakos asked if they help design
    lighting. He said they have a lighting consultant they work with. Ms. Szakos said we want to be
    sure we comply with dark skies policies.

    Ms. Galvin asked if these types of installations have generated competitions. Mr. Russell
    said this will be considered a regional size skate park, with the ability to accommodate users in
    Charlottesville and the ability to generate revenue through competitions. Ms. Galvin thanked
    them for their impressive community engagement.

    On motion by Ms. Szakos, seconded by Ms. Galvin, the design passed (Ayes: Mr. Huja,
    Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos; Noes: none.).

    RESOLUTION: McIntire Park East Conceptual Design Approval

    McIntire Park East Conceptual Design Approval

    Mr. Daly introduced Steve Kelly, ASLA, of Mahan Rykiel Associates, to go through the
    conceptual design.

    Mr. Fenwick asked about cost. Mr. Kelly said it will be phased and will be in the $5
    million range. Mr. Daly said the cost of the Botanical Garden Visitor Center is unknown, but the
    McIntire Botanical Gardens group (MBG) has committed to raising funds for it.

    Mr. Daly outlined the steps in the construction process once the design is approved.

    Mr. Fenwick thanked staff for their work but he said he cannot support this when we have
    many other important projects to fund. Mr. Huja said this is part of a good quality of life for our
    community.

    Ms. Szakos asked about the Schenk's Branch overlook. Mr. Kelley said they would use the
    existing bridge and build a boardwalk/platform to overlook the Schenk's Branch creek. Ms.
    Szakos asked how emergency vehicles could navigate the area. Mr. Kelly said the trails are 12
    feet wide, enough for an ambulance to pass through. Ms. Szakos confirmed that MBG was
    amenable to the proposed water feature.


    Mr. Huja said this will be our central park, in many ways. Ms. Szakos said this is
    something we have been planning for decades.

    Ms. Galvin thanked staff and the design team for developing a unifying plan. She said any
    City that is memorable and worth growing up in has excellent parks. We need to have
    discussions further on about providing local opportunity when building the park.

    Ms. Smith asked about ADA accessibility with stairs. Mr. Kelly said an ADA bypass
    reaches the same location as the stairs. Ms. Smith asked about growth opportunities and whether
    there are canopy trees planned for the next generation. Mr. Kelly said portions are planned for
    reforestation, which will eventually become larger. A combination of overstory and understory
    trees is planned. She said we should consider tapping into mitigation funds, as we did with
    Meadowcreek. Mr. Daly said we are looking into that option. Ms. Smith asked about the pond;
    Mr. Kelly said this still needs to be studied but will probably end up being a well.

    On motion by Ms. Galvin, seconded by Ms. Smith, the plan was approved. (Ayes: Mr.
    Huja, Ms. Smith, Ms. Galvin, Ms. Szakos; Noes: Mr. Fenwick.)

    Ms. Smith said she believes the MOU with MBG is missing a lot and does not address the
    relationship between responsible parties. Mr. Daly acknowledged there are details that still need
    to be worked out.

    Mr. Huja said someone from City staff should be on the MBG Board.

    Ms. Smith said she was concerned about a comment on how wildlife conflicts would be
    considered. Mr. Daly said we have had conversations about how to protect sensitive elements of
    the garden by barriers or fences, not by removing wildlife.

    Mr. Fenwick said we are getting way ahead of ourselves with all these projects.

    Ms. Galvin said this is a good public/private partnership.

    OTHER BUSINESS: Presentation from ACRJ (Regional Jail)

    Col. Martin Kumer asked for FY16 funding for a diversion center for the jail that will serve
    both the City and the County. The Center of Risk Reduction (CRR) will be for non-violent
    offenders of medium to high risk of reentering the system. They were notified in February that
    they received grant funding. He reviewed total cost and annual anticipated savings, which will be
    reinvested back into the center. They project $112,000 from FY16 and $125,000 for FY17,
    assuming they reach their savings of $300,000.

    Mr. Fenwick asked what other programs help this population. Col. Kumer said these are
    only people who would have been sentenced to jail otherwise. Mr. Fenwick asked why there are
    not already savings, as we are seeing a decrease in jail population. Col. Kumer said the jail will
    realize savings once they reach a tipping point.


    Ms. Szakos asked what crimes have the highest arrest rate. Col. Kumer said driving under
    the influence and drunk in public are examples. Ms. Szakos said this is not just saving us money
    for the jail, but also by having productive members of the community supporting themselves, we
    help keep families intact and keep people engaged in the community and at work. Also, police
    savings are not counted here either.

    Mr. Huja said this is a win for the community and the convicted population.

    Ms. Galvin asked if any studies have been done or if there has been proven success in
    existing organizations. Col. Kumer said this is all evidence-based decision making.

    Mr. Fenwick said he will support this because of his respect for Col. Kumer's professional
    judgment and belief that this will work.

    Ms. Smith said we need to be sure we are not implementing a program that
    disproportionately benefits one population over another. Ms. Szakos asked for statistics to show
    whether or not this would be true.

    Council voiced unanimous support for two years of funding, contingent on the County's
    approval.

    Col. Kumer said the jail also has a chance to win a grant that will help study
    disproportionate contact in jails. It is a $150,000 technical assistance grant through the McArthur
    Foundation. The County is considering support; the Jail Board has sent their support.

    Council voiced unanimous support for this as well.

    Ms. Smith suggested Col. Kumer speak with Tracey L. Jenkins on the Governor's Advisory
    Committee on Juvenile Justice.

    MATTERS BY THE PUBLIC

    Having no speakers, the meeting was adjourned.
  • Charlottesville City Council Meeting

    1
    COUNCIL CHAMBERS - April 6, 2015
    CALL TO ORDER
    Council met in regular session on this date with the following members present: Mr. Huja,
    Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Mr. Huja introduced Maeve Curtain, the UVA student liaison to City Council. She thanked
    Council for the opportunity to serve in this position and said she looks forward to working with
    UVA and the City.
    Mr. Huja encouraged residents to go to www.mywaterpledge.com to participate in this
    year’s water conservation contest.
    Mr. Huja announced a Budget Work Session on April 9 at 4:30 p.m. at City Space, and the
    Council adoption of the final budget on April 14 at 5:30 p.m. in the Second Floor Conference
    Room.
    Ms. Szakos announced Our Town Charlottesville on April 9 from 6-8pm at City Space for
    the Kellytown / Rose Hill neighborhoods.
    Ms. Szakos announced the new composting initiative at the City Market from April 4 -
    September 26. Go to www.charlottesville.org/composting for more information, or call 9703371.
    Ms. Galvin announced the Downtown Job Center Job Fair for The Graduate Charlottesville
    on Wednesday, April 8 from 9am - 11am at City Space for potential new hotel employees. Go to
    www.charlottesville.org/jobcenter for an application, or visit the Downtown Job Center in the
    lower level of the Downtown Library. Call Cory Demchak for more information at 970-3933.
    Mr. Fenwick announced the City Market has returned in a new location downtown,
    temporarily located at the parking lot at 100 Water Street. The market is held Saturdays from
    7:00 a.m. - noon between April and October. For more information, call 970-3371 or email
    citymarket@charlottesville.org.
    Ms. Smith announced that CAT is launching a new fare box system in mid-May, which
    will use smart card technology. Outreach meetings with live demonstrations will be held on
    Saturday, April 18 at 1:45 p.m. and Monday, May 4 at 9:45 a.m., both at City Space.
    MATTERS BY THE PUBLIC
    Mr. Huja read guidelines for speakers.

    2
    Ms. Barbara Cruickshank, 324 Parkway St., said glyphosate has been listed as a class 2A
    carcinogen by the International Agency for Research on Cancer. She requested a moratorium on
    the use of chemical pesticides on City parks and schools.
    Ms. Lena Seville, 808 Altavista Ave., said Charlottesville Sparkles had a kick-off
    campaign this past week in the Belmont neighborhood. She said the area looked wonderful after
    the clean-up. She asked if the City could schedule street sweepers to go through this area more
    regularly.
    Ms. Aurora Nichols, 630 Park St., said you have to pay $10 per bin to recycle for apartment
    complexes. This is counterintuitive because the trucks actually have to make fewer stops. She
    asked the City to look into this.
    Ms. Rebecca Quinn, 104 4th St., encouraged residents to compost. She asked what it would
    take to continue the composting project beyond this market season, because this initiative is
    funded with a one-time grant.
    Mr. Al Page, 806 Page St., requested Council help him ask for an apology from the Human
    Resources department for addressing him as "Ms." in writing. He said substitute teachers should
    receive $100 / day instead of $75 / day.
    Mr. Louis Shultz, 1809 E. Market St., said this is the 37th time he has come to Council
    accusing staff of violating City code and civil rights statutes.
    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
    Ms. Szakos said she thinks the measures for success for the composting program would be
    the tonnage of garbage that goes out. Curbside composting is still expensive, but it is an option
    she and staff are still interested in pursuing. She said she will join Mr. Page in requesting a
    written apology from the Schools. She said she supports the effort to increase pay for substitute
    teachers. She said Mr. Shultz has been given an answer to his repeated requests for a hearing,
    and the answer is no. There is a disagreement on the facts.
    Ms. Galvin asked staff to follow up on Ms. Nichols' concern. She asked how often street
    sweepers are running through, and what the cost would be to increase the frequency. She joined
    Mr. Page in asking for an apology. She said the School Board is the decision-making body that
    can address substitute teachers’ salaries.
    Ms. Smith asked for a comprehensive look at who does and does not get recycling services
    at apartment complexes. She said the pesticides policy is on the Council's agenda for April 20.
    Mr. Fenwick said he supports an apology to Mr. Page from the School Board. He thanked
    the young people in the audience for coming.
    Mr. Huja said he supports the composting experiment.

    3
    CONSENT AGENDA
    Mr. Huja said item e has been pulled for discussion. Ms. Smith also pulled item f for
    discussion.
    On motion by Ms. Smith, seconded by Ms. Szakos, the remaining consent agenda items
    passed. (Ayes: Ms. Galvin, Ms. Smith, Ms. Szakos, Mr. Fenwick, Mr. Huja; Noes: None.)
    a. Minutes for March 16
    b. APPROPRIATION: USDA Local Food Promotion Program Grant - $25,000 (2nd
    reading)
    USDA Local Food Promotion Program Grant
    WHEREAS, the City of Charlottesville has received a grant from the United States
    Department of Agriculture to support the development of new markets for lightly processed and
    flash frozen Virginia grown,
    NOW, THERFORE BE IT RESOLVED by the Council of the City of Charlottesville funding
    is hereby appropriated in the following manner:
    Revenues
    $25,000 Fund: 209 Internal Order: 1900232 G/L Account: 431110 Federal Grant
    Expenditures
    $25,000 Fund: 209 Internal Order: 1900232 G/L Account: 530550 Contract Serv.
    BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of
    $25,000 from the USDA Local Food Promotion Program.
    c.
    APPROPRIATION: Central Library Restroom Renovation and A.D.A.
    Improvements Project - Albemarle County Reimbursement - $19,330.77 (2nd
    reading)
    Central Library Restroom Renovation
    WHEREAS, Albemarle County was billed by the City of Charlottesville in the amount of
    $19,330.77;
    NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia that $19,330.77 from Albemarle County is to be appropriated in the following manner:
    Revenues - $19,330.77
    Fund: 426 Funded Program: CP-013 (P-00726-01) G/L Account: 432030
    Expenditures - $19,330.77
    Fund: 426 Funded Program: CP-013 (P-00726-01) G/L Account: 599999

    4
    BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of
    $19,330.77, from Albemarle County.
    d.
    APPROPRIATION: Preston-Morris Building Envelope Restoration Project -
    Albemarle County Reimbursement - $1,300 (2nd reading)
    Preston-Morris Building Envelope Restoration
    WHEREAS, Albemarle County was billed by the City of Charlottesville in the amount of
    $1,300;
    NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia that $1,300 from Albemarle County is to be appropriated in the following manner:
    Revenues - $1,300
    Fund: 426 Funded Program: CP-014 (P-00785-02) G/L Account: 432030
    Expenditures - $1,300
    Fund: 426 Funded Program: CP-014 (P-00785-02) G/L Account: 599999
    BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of
    $1,300, from Albemarle County.
    e.
    APPROPRIATION: CDBG & HOME Funds for FY 2015-2016:
    pulled for discussion
    Fund Appropriation for 2015-16 CDBG Block Grant - $884,059.82 (carried)
    Fund Appropriation for 2015-16 HOME Funds - $59,652 (carried)
    Amendment to CDBG Account: Reprogramming Funds for FY 15-16 (carried)
    Amendment to HOME Account: Reprogramming Funds for FY 15-16 (carried)
    CDBG & HOME Funds for FY 2015-2016
    f.
    RESOLUTION: Critical Slopes Waiver for Kroger pulled for discussion
    Critical Slopes Waiver for Kroger
    g.
    RESOLUTION: Fund Transfer to the Smith Aquatic & Fitness Center Project
    Account - $231,547
    Fund Transfer to the Smith Aquatic & Fitness Center
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of
    Charlottesville, Virginia that the following is hereby transferred in the following manner:
    Transfer From

    5
    $50,000 Fund: 426 WBS: P-00599 G/L Account: 599999
    $72,690 Fund: 426 WBS: P-00769 G/L Account: 599999
    $3,857 Fund: 426 WBS: P-00588 G/L Account: 599999
    $25,000 Fund: 426 Project: CP-070 G/L Account: 599999
    $80,000 Fund: 107 Project: FR-001 G/L Account: 561426
    Transfer To
    $231,547 Fund: 426 WBS: P-00858 G/L Account: 599999
    $80,000 Fund: 426 WBS: P-00858 G/L Account: 498010
    h.
    RESOLUTION: Loan Extension Request for The Lewis & Clark Exploratory
    Center of Virginia, Inc. - $130,000
    Loan Extension Request for The Lewis & Clark Exploratory Center
    BE IT RESOLVED by the City Council of the City of Charlottesville that the due date for funds
    previously transferred from the City’s Strategic Investment Fund to the Charlottesville
    Economic Development Authority (CEDA) for the purpose of a loan to The Lewis & Clark
    Exploratory Center of Virginia, Inc.; be extended to October 31, 2015.
    BE IT FURTHER RESOLVED by the City Council of the City of Charlottesville that once the
    funds have been repaid to CEDA, $130,000 will be returned to the City’s Strategic Investment
    Fund.
    PUBLIC HEARING / ORDINANCE: Amendment to City Code - Meals Tax
    Ordinance Change (carried)
    Meals Tax Ordinance Change
    Mr. Jones said the proposed major tax rates, including the real estate tax rate (no change)
    and the meals tax rate (proposed increase from 4% to 5%), will be discussed tonight.
    Ms. Beauregard reviewed the City Council's amendments to the FY 2016 proposed general
    fund budget. She reviewed amendments to FY 2016 expenditures and the Council Strategic
    Initiatives fund. Outstanding issues include the CORR program at the regional jail and the
    proposed BAR staff position.
    Ms. Smith asked for clarification on the revised school figure. Mr. Jones said the Schools
    realized a savings of $185,000 related to their health care plan, and they have requested to keep
    $85,000 of the $185,000 to address reading level issues. Ms. Smith said Council should discuss
    whether the City should retain the funds to address literacy issues. Mr. Jones suggested inviting
    the schools to attend the budget work session on Thursday.
    Ms. Smith asked if there is a legal reason Council must vote on the budget on April 14.
    Mr. Jones said the City’s code requires Council to pass a balanced budget by April 15, but we
    will likely not penalize ourselves if we do not meet that deadline. Ms. Beauregard said for

    6
    practical reasons, a final budget needs to be in place so that bills can go out in time for the July 1
    fiscal year, and staff can prepare to go into the bond market.
    On motion, the public hearing was opened.
    Mr. Ben Clore, Cherry Ave., owner of Oakhart Social, said 316 businesses collected $10
    million in meals taxes. City saw a 9% increase in meals tax revenue over projected income. He
    said the current Council has spent $1.2 million on consultants, which is more than any previous
    Council has ever spent. He said this is a tax on the elderly and people who have more than one
    job and are forced to disproportionately buy prepared meals.
    Ms. Laura Galgano, owner of Blue Moon Diner, said the meals tax is regressive and is not
    a good source for funding. Restaurants rely on regulars to pay their bills, not tourists. Lower
    income residents pay a disproportionately larger percentage of their income to eat out as a
    necessity.
    Ms. Jaclynn Dunkle, owner of Fellini's #9 and Tin Whistle, said the sustainability of this
    proposed tax will worsen loses, and the restaurant industry is very unpredictable. Local
    restaurants lose money when construction projects affect their foot traffic. She said this is not
    just a luxury tax; for many people, it is a tax on necessities.
    Mr. Roy Vandoorn, owner of City Select, a company that facilities information to visitors,
    said he is here to speak for the 1 million people who stay in lodging every year and who cannot
    be here to speak for themselves. They represent about 3 million dining trips a year.
    Mr. Mark Han, owner of Harvest Moon Catering, said the meals tax increase is
    unnecessary, and Council should look for another solution. His organization gives back to the
    community, and taking an additional percentage from their bottom line will erode their ability to
    do so.
    Mr. Eric Terry, President of Virginia Hospitality and Travel Association, said he is
    speaking on behalf of restaurants and urged Council to take a hard look at this tax. Restaurants
    have low profit margins and high fail rates. They will also have to absorb additional credit card
    fees on the increased tax rates. This is singling out businesses that are the fabric of the City and
    effect people of the lowest economic brackets.
    Mr. Peter Castiglione, Maya restaurant, said this Council has claimed the only way to
    balance the budget is with a meals tax. This Council has used money to fund their political
    agendas and is passing their responsibility on to the small businesses and taxpayers for spending
    more money than was brought to the table. This will affect the restaurant industry and those in
    the lowest economic brackets. He gave a petition against the meals tax increase with over 3,000
    signatures to the Clerk.
    Mr. Robert Smith, 100 Ridge St., asked how the founders of this country managed without
    consultants.
    Having no further speakers, the hearing was closed.

    7
    Ms. Galvin offered a motion that retires the meals tax upon future conditions being met.
    She said if meals tax revenue declines 10% or more from levels recorded prior to July 1, 2015,
    subsequent to the passage of the 1% meals tax, Council shall retire the 1% meals tax increase,
    effective midnight on June 30, 2017. She said she did agree to the 1% meals tax at the April 26
    work session.
    Ms. Szakos agreed to second the motion with the added phrase, "in a way that cannot be
    attributed to other causes", such as economic decline.
    Ms. Smith said this is not scientific, and there is no way to possibly know. She said we
    should just put a point blank sunset on the tax increase, especially since we have all sorts of
    potential tax revenues pending.
    Ms. Szakos said we need to have a sustainable funding tool for our schools and our budget.
    She said she supported a property tax increase, but there was not support on Council for it. She
    said it is important to know that this is going towards schools, and cuts would affect students
    most at risk. This additional revenue is for public safety, more police, and the need for relational
    policing. These are things that will benefit restaurants. A one cent meals tax increase will not
    affect the number of people who eat out, but a thriving economy will.
    Mr. Fenwick said he likes the idea of a sunset, but the wording is important. He said a
    majority of the Council did not have an idea they were up against a time limit for noticing a
    lodging increase. He said we could advertise for a lodging increase and would not put it into
    effect but would give the public time to comment on it.
    Ms. Galvin accepted Ms. Szakos' amendment to her original motion. The motion carried
    for a second reading.
    Ms. Smith said she is opposed to this increase, and it is not sustainable funding. It is a stop
    gap for one year. She said Council stopped looking for another way to close the gap as soon as
    there were three votes for the increase. There are myriad places where we could find the money
    for this year, including the fact that we are budgeting for police officer positions that have very
    little chance of actually being filled as of July 1. She said Council should approve the additional
    police positions with the expectation that we will fund them if and when we get them; we have
    several pots of money in reserves. She said a real estate tax is not any more progressive than a
    meals tax, and she does not support that either.
    Mr. Fenwick said we could pass a budget now and give ourselves extra time to find funding
    elsewhere, or consider a lodging tax.
    Ms. Galvin reiterated that her measure will retire the meals tax if it is considered to be
    ineffective, and we can charge the City Manager and Economic Development to examine
    revenues and trends. She said we must consider our school system as the backbone of our
    community and economy. Funding our public schools is a real need. The time has come to make
    a decision, and we need to pass our budget. She said Mr. Fenwick and Ms. Smith did not support

    8
    an increase in tax lodging when it could have been properly advertised, and now it is no longer
    on the table.
    Mr. Huja said we started this process with a $3 million shortfall, which affected the most
    important aspects of our City operations: education and security. This meals tax makes sense. He
    supports the motion on the floor as amended by Ms. Szakos.
    Ms. Smith said we could at least get down to half a cent with relative ease.
    PUBLIC HEARING: City Council's Proposed FY 2016 Budget
    City Council's Proposed FY 2016 Budget
    Ms. Smith asked what the reserve balance was. Ms. Beauregard said it is now at 17%. We
    went from 12% to 14%, and there is an additional 3% in the economic downturn fund, with rules
    about when we can access those funds.
    Ms. Smith asked for clarification on page 15 of the City's financial statements on our
    website. Mr. Huja asked her to speak with the City Manager after the meeting.
    On motion, the public hearing was opened.
    Ms. Marta Keane, CEO of JABA, thanked the City for their past support and encouraged
    them to support the JABA staff's proposed budget. She reminded Council of the many services
    JABA offers.
    Mr. Peter Castiglione said the restaurants employ many of the parents who send their kids
    to school. If we do not have jobs for them, the schools will not have those students. He asked
    Council to find a way to fund the budget without putting the restaurant industry at risk.
    Ms. Colette Hall, 101 Robertson Ln., said a headline from the March 26 Daily Progress
    said "Legal Aid, PHAR Likely to See Big Budget Cuts". These programs received fair ratings
    for the second year in a row, which do not get recommended for funding according to the ABRT
    policy. However, the very next day, the paper reported that Council reversed agency cuts. She
    asked why Council has a rating system at all.
    Having no further speakers, the hearing was closed.
    FY 2016 BUDGET
    ORDINANCE: Tax Levy Ordinance (carried)
    APPROPRIATION: F.Y. 2016 Budget Appropriation (carried)
    Ms. Szakos made a motion for the tax levy and the budget as written. Mr. Huja seconded
    the motion.

    9
    Ms. Galvin requested that Council discuss funding for the African American Teaching
    Fellows at Thursday’s work session, because the decision may have been made based on
    misinformation.
    Ms. Smith asked if Council will see a plan for increased police force on Thursday. Mr.
    Jones said staff will bring that to the work session.
    Ms. Smith said we got a windfall this year for affordable housing, and this may offset other
    funds we have dedicated to affordable housing.
    OTHER BUSINESS: Resolution to Secure Cost Savings & Secure Efficiencies in Local
    Government
    Ms. Galvin read a proposed resolution to secure cost savings in efficiencies in local
    government. Mr. Jones said this will effect budget negotiations for Fiscal Year 2018.
    Mr. Huja said Council can discuss this at Thursday's work session.
    Ms. Szakos said she would like an estimate for what this would cost. Mr. Jones said staff
    will not have that figure ready in time for Thursday's budget work session, but staff will commit
    to bringing this back to Council at a later date.
    APPROPRIATION: CDBG & HOME Funds for FY 2015-16 (item e.) (carried)
    Ms. Smith asked for clarification on how the new funds from the Levy building would
    affect this, and how funds may be spent. Ms. Creasy said funds have to be spent by one and a
    half times the entitlement allocation by each May, or a percentage of funds is taken away. Ms.
    Smith asked for clarification on existing home versus land. Ms. Creasy said she will look into
    this.
    Ms. Smith moved to amend the resolution to address that these funds would be used only
    for existing City residents. Ms. Creasy said all programs except down payment assistance are
    required to be for City residents. The down payment assistance program allows for applicants
    who live or work in the City for at least six months.
    Ms. Szakos said she is in favor of this but wants to make sure the requirements are not too
    rigid so we can help those we are trying to reach.
    On motion by Ms. Smith, seconded by Ms. Szakos, the appropriation carried.
    RESOLUTION: Critical Slopes Waiver for Kroger (item f.)
    Ms. Smith said she is concerned about invasive vines being planted next to the park on the
    retaining wall. Ms. Creasy said the representatives from Kroger have been working with
    Hearthwood to determine what type of plantings would be best to provide year-round screen.

    10
    Ms. Galvin asked what the ultimate follow-up was with the neighborhood association and
    asked if there was further discussion. Ms. Creasy said there was additional correspondence, and
    they have not gotten any further comments at this time.
    Mr. Fenton Childers, Real Estate Manager for Kroger, addressed Council.
    Ms. Smith said she would be happy if they would pass their plant choices through the Tree
    Commission and John Mann with the Parks and Recreation department. Ms. Creasy said they
    will be required to use plantings from the City’s local species plant list. Alternatives all go
    through Tim Hughes. Ms. Smith said the Tree Commission should look at this too, because the
    City list is outdated.
    Ms. Szakos asked if it will be possible to reach the store from behind. Mr. Childers said he
    does not think there is a way for residents on the other side of the creek to get up to the property.
    There has been discussion about improving the pathway through the apartment buildings behind
    Kroger.
    Ms. Szakos asked how many more jobs they estimate will be generated. Mr. Childers said
    they are anticipating about 75 additional jobs.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution passed with the seven
    amendments as proposed by the Planning Commission. (Ayes: Ms. Galvin, Ms. Smith, Ms.
    Szakos, Mr. Fenwick, Mr. Huja; Noes: None.)
    Mr. Huja asked Ms. Smith to speak with Ms. Creasy after the meeting with any further
    questions.
    MATTERS BY THE PUBLIC
    Ms. Nancy Carpenter, Albemarle County, spoke about the CARES allocation.
    Homelessness starts with a crisis, and she asked Council to support the ABRT recommendation.
    She thanked Council for their support and funding for the homelessness crisis.
    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
    Ms. Szakos said there is money in the budget for emergency assistance program support.
    (button)
    Meeting adjourned.
  • Special Meeting of the Charlottesville City Council

    NOTICE OF SPECIAL MEETING

    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, April 20, 2015, AT 5:30 p.m. IN THE Second Floor Conference Room.

    THE PROPOSED AGENDA IS AS FOLLOWS:

    Closed session as provided by Section 2.2-3712 of the Virginia Code

    BY ORDER OF THE MAYOR BY Paige Rice

    SECOND FLOOR CONFERENCE ROOM – April 20, 2015

    Council met in special session on this date with the following members present: Ms.
    Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.

    On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None), to meet in closed session for (1) The
    annual performance evaluation of the Clerk of Council, and discussion and consideration of the
    performance of a specific City Council appointee, as authorized by Va. Code sec. 2.2-3711 (A)
    (1); (2) Discussion of the terms for the sale of City-owned real property on Water Street, where
    discussion in an open meeting would adversely affect the negotiating strategy of the City, as
    authorized by Va. Code sec. 2.2-3711 (A) (3); and, (3) Consultation with legal counsel (a)
    pertaining to litigation involving the City’s solicitation ordinance where discussion in an open
    meeting would adversely affect the City’s litigating posture, and (b) legal advice regarding
    potential City responsibility for future operations at the Ivy Landfill; and (c) legal advice
    regarding acquisition of permanent easements for City utilities in Steephill Street, all as
    authorized by Va. Code sec. 2.2-3711 (A) (7).

    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.

    COUNCIL CHAMBERS - April 20, 2015

    CALL TO ORDER

    Council met in regular session on this date with the following members present: Mr. Huja,
    Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos.


    AWARDS/RECOGNITIONS & ANNOUNCEMENTS

    Ms. Smith read a proclamation in honor of Fair Housing Month 2015. Ms. Karen
    Reifenberger was present to accept the proclamation on behalf of PHA and invited the
    community to attend upcoming Fair Housing events.

    Mr. Huja recognized the City's Constitutional Officers and thanked them for their service.
    Ms. Szakos read a proclamation in honor of Constitutional Officers week. The Honorable
    Warner D. Chapman, the Honorable James E. Brown, III, the Honorable Llezelle Agustin
    Dugger, the Honorable Jason Vandever, and the Honorable Todd Divers were present to accept
    their proclamations.

    Ms. Smith read a proclamation that the Human Rights Commission issued in honor of Mr.
    Alex Zan. Mr. Zan thanked Council for the recognition and thanked his mother for her support.
    Ms. Smith announced Mr. Zan's new essay contest on how it is important to help people for all
    City school students. Winners will receive a $300 cash prize; the deadline is May 22.

    Ms. Galvin announced the 2015 Charlottesville Community Spring Job Fair on May 6 from
    10:00 a.m. - 3:00 p.m. at the John Paul Jones Arena. Job seekers may preregister by going to
    www.charlottesville.org/jobfair. For more information, contact Hollie Lee at 970-3117 or by
    email at leeh@charlottesville.org.

    Ms. Galvin announced a free workshop on how zoning can encourage smart economic
    development in keeping with community values on April 28 at 5:00 p.m. at the Jefferson School
    African American City Center. Go to www.smartgrowthamerica.org for more information.

    Ms. Szakos read a proclamation honoring the Friends of the Library. Ms. Anne Hemenway
    was present to accept the proclamation. She thanked Council for the recognition and invited
    residents to their celebration on May 2 in Lee Park.

    Ms. Szakos announced that Parks and Recreation summer registration is open. Go to
    www.charlottesville.org/parksandrec for more information, or call 970-3260.

    Mr. Fenwick announced the Tonsler Park basketball court replacement project began today
    and is scheduled for completion by July 3.

    Mr. Fenwick announced the Charlottesville Cardinals Wheelchair Basketball Team went to
    the playoffs this past weekend and performed well. He also thanked the Parks and Recreation
    Department for their assistance with the Veterans Memorial. This past week was a busy week in
    the City, and he thanked the Charlottesville Police Department, Public Works, and Parks and
    Recreation for making everything run smoothly.

    Ms. Szakos announced the Dogwood Parade this Saturday at 10:00 a.m. in downtown
    Charlottesville.


    Mr. Fenwick announced a Charlottesville Sparkles event this Thursday at 9:30 a.m. on the
    west end of the Downtown Mall.

    Ms. Smith read a proclamation in recognition of Arbor Day. Mr. Doug Ehman from the
    City's Parks and Recreation department was present to accept the proclamation and invited
    residents to the Arbor Day event on Friday at 10:00 a.m. on Jefferson Park Avenue in front of the
    Immanuel Lutheran Church.

    Mr. Huja encouraged citizens to go to www.mywaterpledge.com to participate in the
    Mayor's Water Conservation competition. Also, April 22 is Earth Day. He encouraged residents
    to participate in Earth Day. Ms. Smith said an EcoFair will take place this Sunday at the Main
    Street Arena.

    MATTERS BY THE PUBLIC

    Mr. Huja read rules for Matters by the Public.

    Mr. John Cruickshank, 324 Parkway St., representative of the Piedmont chapter of the
    Sierra Club, said he was encouraged by the presentation made to Council in November 2014 by
    Parks and Recreation staff member John Mann. However, the resolution presented in tonight’s
    materials is missing key elements that were in his presentation. The policy should include a
    definition of IPM that states chemical pesticides will be used in case of emergency only. Please
    include a commitment to reduce pesticide use and provide complete transparency. He requested a
    public hearing on this issue.

    Ms. Jackie Lombardo, 313 Parkway St., thanked Council and the Parks and Recreation
    Department for the time and effort they put into the pesticides policy. The Sierra Club has 1,000
    signatures on a petition to stop the use of unnecessary products that are classified by the EPA as
    carcinogenic or toxic. A preapproval process should be required for certain pesticides.

    Ms. Barbara Cruickshank, 324 Parkway St., thanked Council and the Parks and Recreation
    Department for all they have done to beautify the City. She requested Council reject the
    resolution presented in tonight's materials. She asked Council to revisit John Mann's presentation
    from November and his proposed policy with proposed steps.

    Ms. Leigh Trippe, Executive Director of Meals on Wheels of Charlottesville/Albemarle,
    thanked Councilor Fenwick for volunteering to pack meals. She gave a history of the
    Charlottesville/Albemarle chapter of Meals on Wheels.

    Ms. Rebecca Quinn, 104 4th St., said she was frustrated about the City's budget process
    and the low monetary value of proposed reductions by staff. She asked how staff was asked to
    make reductions and whether Council challenged how seriously that effort was undertaken. She
    thanked the City Manager for passing on a request that the events calendar online be updated to
    show actual events.


    Ms. Josephine Morrison, 920 Page St., thanked Council for the temporary permit parking in
    her area and asked for it to be made permanent.

    Mr. John Gaines, 214 9th Street N.W., asked Council to establish permanent permit
    parking on streets east of 10th Street, from 10th Street over to 7th and Albemarle Streets. The
    west side of 10th Street over to 14th Street is an area that is in the Venable Neighborhood
    association. He said it would be a mistake to consider permit parking for only a few streets in his
    area or to consider only a few blocks on his street.

    Mr. Louis Shultz, 1809 E. Market St., said this is the 39th time he has come to Council
    accusing staff of violating City code and civil rights statutes.

    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC

    Ms. Szakos thanked Ms. Trippe for coming and said her family values Meals on Wheels.

    Ms. Galvin said the resolution she proposed regarding efficiencies in government speaks to
    some of what Ms. Quinn discussed. She asked when Council can vote on the resolution. Ms.
    Smith said we needed a price on the resolution before Council can consider the study.

    Mr. Fenwick thanked Ms. Trippe for coming and said Meals on Wheels is an incredible
    organization.


    CONSENT AGENDA


    a.
    Minutes for April 6


    b.
    APPROPRIATION: CDBG & HOME Funds for FY 2015-2016

    Fund Appropriation for 2015-16 CDBG Block Grant - $884,059.82 (2nd reading)
    A RESOLUTION APPROPRIATING FUNDS FOR THE CITY OF
    CHARLOTTESVILLE'S 2015-2016 COMMUNITY DEVELOPMENT BLOCK GRANT -
    $884,059.82

    WHEREAS, the City of Charlottesville has been advised of the approval by the U.S.
    Department of Housing and Urban Development of a Community Development Block Grant
    (CDBG) for the 2015-2016 fiscal year in the total amount of $884,059.82 that includes new
    entitlement from HUD amounting to $376,098.00, previous entitlement made available through
    program income of $72,748.32, previous entitlement made available through canceled activities
    of $430,851, and reprogramming of $4,362.50.

    WHEREAS, City Council has received recommendations for the expenditure of funds from the
    CDBG Task Force, the SAT, the 10th and Page Priority Neighborhood Task Force and the City
    Planning Commission; and has conducted a public hearing thereon as provided by law; now,
    therefore


    BE IT RESOLVED by the City Council of Charlottesville, Virginia, that the sums hereinafter
    set forth are hereby appropriated from funds received from the aforesaid grant to the following
    individual expenditure accounts in the Community Development Block Grant Fund for the
    respective purposes set forth; provided, however, that the City Manager is hereby authorized to
    transfer funds between and among such individual accounts as circumstances may require, to the
    extent permitted by applicable federal grant regulations.

    PRIORITY NEIGHBORHOOD
    10th and Page – Pedestrian safety and accessibility improvements $258,879.82

    ECONOMIC DEVELOPMENT
    Community Investment Collaborative Scholarships $12,500
    Seedplanters Women Entrepreneur Academy $25,000
    Office of Economic Development Small Business Development $25,200

    SOCIAL PROGRAMS
    City of Promise – Dual Generation $ 6,890
    Office of Economic Development – GO CNA $ 6,890
    OAR- Reentry Program $ 6,890
    DSS- VIEW Career Training $ 6,890
    United Way – Childcare Subsidies $28,850

    BONUS ENTITLEMENT FROM CANCELED ACTIVITY
    MACAA – Hope House $200,000
    On Our Own – Facility Improvements $ 26,850
    ReadyKids – Facility Improvements $ 72,300
    ARC of the Piedmont – Facility Improvements $ 76,900
    TJCLT – Existing Home Land Acquisition $ 54,8..1

    ADMINISTRATION AND PLANNING:
    Admin and Planning $75,219

    TOTAL $884,059.82

    BE IT FURTHER RESOLVED that this appropriation is conditioned upon the receipt of
    $376,098 from the Department of Housing and Urban Development.

    The amounts so appropriated as grants to other public agencies and private non-profit, charitable
    organizations (subreceipients) are for the sole purpose stated. The City Manager is authorized to
    enter into agreements with those agencies and organizations as he may deem advisable to ensure
    that the grants are expended for the intended purposes, and in accordance with applicable federal
    and state laws and regulations; and
    The City Manager, the Directors of Finance or Neighborhood Development Services, and staff
    are authorized to establish administrative procedures and provide for mutual assistance in the
    execution of the programs.

    CDBG & HOME Funds for FY 2015-2016

    Fund Appropriation for 2015-16 HOME Funds - $59,652 (2nd reading)
    A RESOLUTION APPROPRIATING FUNDS FOR THE CITY OF
    CHARLOTTESVILLE’S 2015-2016 HOME FUNDS – $59,652

    WHEREAS, the City of Charlottesville has been advised of the approval by the U.S.
    Department of Housing and Urban Development of HOME Investment Partnership (HOME)
    funding for the 2015-2016 fiscal year;

    WHEREAS, the region is receiving an award for HOME funds for fiscal year 15-16 of which
    the City will receive $59,652 to be expended on affordable housing initiatives such homeowner
    rehab and downpayment assistance.

    WHEREAS, it is a requirement of this grant that projects funded with HOME initiatives money
    be matched with local funding in varying degrees;

    BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that the local match
    for the above listed programs will be covered by the Charlottesville Housing Fund (account CP-
    0084 in SAP system) in the amount of $14,243; the resolution for this appropriation with come
    forward after July 1, 2015. Project totals also include previous entitlement made available
    through program income of $6,182, previous entitlement made available through canceled
    activities of $37,425, and reprogramming of $8,947.91. The total of the HUD money, program
    income, reprogramming, and the local match, equals $126,449.91 and will be distributed as
    shown below. Administrative funds for the year total $2,684, which do not require a City match.


    * includes Program Income and Reprogramming which does not require local match.

    BE IT FURTHER RESOLVED that this appropriation is conditioned upon the receipt of
    $59,652 from the Department of Housing and Urban Development.

    The amounts so appropriated as grants to other public agencies and private non-profit, charitable
    organizations (subreceipients) are for the sole purpose stated. The City Manager is authorized to
    enter into agreements with those agencies and organizations as he may deem advisable to ensure
    that the grants are expended for the intended purposes, and in accordance with applicable federal
    and state laws and regulations; and The City Manager, the Directors of Finance or Neighborhood
    Development Services, and staff are authorized to establish administrative procedures and
    provide for mutual assistance in the execution of the programs.

    Amendment to CDBG Account: Reprogramming Funds for FY 15-16 (2nd reading)
    APPROPRIATION AMENDMENT TO COMMUNITY DEVELOPMENT BLOCK
    GRANT ACCOUNT Reprogramming of Funds for FY 15-16

    WHEREAS, Council has previously approved the appropriation of certain sums of federal grant
    receipts to specific accounts in the Community Development Block Grant (CDBG) funds; and

    WHEREAS, it now appears that these funds have not been spent and need to be reprogrammed,
    and therefore,

    BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that appropriations
    made to the following expenditure accounts in the CDBG fund are hereby reduced or increased
    by the respective amounts shown, and the balance accumulated in the Fund as a result of these
    adjustments is hereby reappropriated to the respective accounts shown as follows:


    Amendment to HOME Account: Reprogramming Funds for FY 15-16 (2nd reading)
    APPROPRIATION AMENDMENT TO HOME INVESTMENT PARTNERSHIP
    ACCOUNT Reprogramming of Funds for FY 15-16

    WHEREAS, Council has previously approved the appropriation of certain sums of federal grant
    receipts to specific accounts in the HOME Investment Partnership (HOME) funds; and

    WHEREAS, it now appears that these funds have not been spent and need to be reprogrammed,
    and therefore,

    BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that appropriations
    made to the following expenditure accounts in the HOME fund are hereby reduced or increased
    by the respective amounts shown, and the balance accumulated in the Fund as a result of these
    adjustments is hereby reappropriated to the respective accounts shown as follows:




    c.
    APPROPRIATION: Appropriation of Funds - $7,714.10 (Jenkins Loan Payoff) and
    $50,000 (Longwood Drive PUD) to the Charlottesville Affordable Housing Fund
    (CP-084) (carried)

    Jenkins Loan Payoff and Longwood Drive to the CAHF


    d.
    APPROPRIATION: DollarWise Summer Youth Campaign Grant - $4,000
    (carried)

    DollarWise Summer Youth Campaign Grant


    e.
    RESOLUTION: Chief Local Elected Officials Agreement

    Chief Local Elected Officials Agreement

    Ms. Smith asked about the issue of affordable housing and why would we only now be
    getting the affordable housing proffer that was approved in 2009. She asked that staff provide an
    answer but said this does not need to delay the vote.

    On motion by Ms. Szakos, seconded by Ms. Galvin, the consent agenda passed. (Ayes:
    Mr. Huja, Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None)


    PUBLIC HEARING / ORDINANCE: 10TH / PAGE AND FIFEVILLE
    NEIGHBORHOOD PERMIT PARKING ZONE EXPANSION (carried)

    10th & Page Permit Parking Zone Expansion

    Ms. Christine Fisher presented to Council. She distributed a revised ordinance regarding
    parking Zone 7, which will be reflected in the May 4 materials for the second reading. She
    reviewed the trial permit parking program and said tonight's discussion is about whether or not
    this area should become eligible to be a permanent permit parking zone.

    Ms. Smith asked if applicants have to get the permit in person. Mr. Vandever said first time
    applicants have to come to City Hall to provide documentation, but subsequent permits may be
    obtained through the mail. There are accommodations available for those who may not be able to
    come to City Hall.

    Ms. Szakos asked if one household can buy several permits. Mr. Vandever said they are
    allocated by address, and there is a limit per address.

    On motion, the public hearing was opened.

    Ms. Brenda Casteneda, 9th St. NW, said she has never had a problem with parking during
    her time as a resident in the 10th and Page neighborhood. She said the permit trials have not
    made any difference. She said the real issue is the University is expanding but not providing

    Mr. Huja said he doubts staff will get much more of a response in the next two weeks. He
    said Council can hold another public hearing at the next meeting to make sure there is ample
    opportunity for the neighborhood to give feedback.

    Ms. Szakos moved to adopt the ordinance to expand the zone. Ms. Galvin seconded the
    motion. The motion carried for a second reading.

    Ms. Szakos recommended that letters distributed to residents state very clearly in the first
    paragraph that we are soliciting feedback about parking permits.

    Ms. Smith thanked staff for the color coded list and map.


    PUBLIC HEARING /ORDINANCE: GRANT OF EASEMENTS FOR STEAM
    TUNNEL AND ELECTRIC DUCT BANK UNDER EMMETT STREET TO THE
    UNIVERSITY OF VIRGINIA (carried)

    Grant of Easements for Steam Tunnel and Electric Duct Bank under Emmett Street to the
    University of Virginia

    Mr. Brown presented to Council.

    On motion, the public hearing was opened.

    Having no speakers, the public hearing was closed.

    Ms. Smith asked if undergrounding utilities is part of this project. Mr. Hurt, UVA Real
    Estate, said there are existing steam tunnels that are not captured in the easement, and the duct
    bank was part of an upgrade project. Ms. Smith asked if they have considered undergrounding
    utilities as long as they are digging up the street. Mr. Hurt said they would like for Dominion
    Power to do that. There has been no budget or planning for undergrounding utilities, so it is a
    funding issue.

    On motion by Ms. Smith, seconded by Ms. Szakos, the ordinance carried.

    Ms. Smith asked if there were any circumstances under which this easement would be
    deleterious to the City, such as if the City wanted to underground utilities. Mr. Brown said there
    are provisions that give the City the ability to exercise options.


    PUBLIC HEARING / ORDINANCE: GRANT OF EASEMENTS FOR ELECTRIC DUCT
    BANK UNDER ELEVENTH STREET TO THE UNIVERSITY OF VIRGINIA (carried)

    Grant of Easements for Electric Duct Bank under Eleventh Street to the University of Virginia

    Mr. Brown presented to Council.

    On motion, the public hearing was opened.

    Having no speakers, the public hearing was closed.

    Ms. Smith confirmed that digging has already begun in this area.

    On motion by Ms. Galvin, seconded by Ms. Smith, the ordinance carried.

    For the second reading, Ms. Smith asked for an opinion as to whether this will affect the
    Sycamore Hotel.


    RESOLUTION: INTEGRATED PEST MANAGEMENT (IPM) POLICY

    Integrated Pest Management Policy

    Mr. Daly presented to Council. This policy represents the codification of existing practices
    in the Parks and Recreation Department, which have been used for almost a decade.

    Ms. Smith confirmed that the county's document was for informational purposes only. She
    asked if City schools have a policy about chemical use. Mr. Daly said staff takes care of exterior
    grounds of the schools, but he is not sure about the interior. He has heard they have moved away
    from synthetic cleaning products. Ms. Smith asked if we have anything in our policy for City
    buildings. Mr. Jones said no. Ms. Smith said we should consider this.

    Ms. Smith suggested incorporating transparency and accountability, and add wording that
    we are committed to reducing overall pesticide use and eliminating pesticide use on school
    grounds and parks. She said Council should direct the IPM coordinator to submit an annual
    pesticide report for review to the Parks and Recreation Advisory Board in March and shared with
    Council in April of each year. She said this establishes a goal and provides feedback as to how
    we are achieving them.

    Ms. Szakos suggested adding "where feasible/appropriate" to the resolution. Ms. Galvin
    suggested using "restricting” instead of "eliminating".

    Ms. Szakos asked if online access to information was feasible. Mr. John Mann said updates
    and professional, research-based information is planned to be posted online this year.

    Ms. Smith accepted Ms. Szakos' proposed revision and second to the motion.

    Ms. Galvin asked what Council should be looking for with the reporting suggested in the
    last paragraph. Ms. Smith said the purpose is to be able to compare over time. If we have a goal
    to reduce usage, we can see whether we are doing it, and if not, assess why. Ms. Szakos said we
    should say per acre so that there is consistency when parkland is added, for example.

    Ms. Smith asked for clarification when one reading is required versus two readings. Mr.
    Brown said two readings are for ordinances and appropriations. Ms. Smith asked if there could
    be an option to have two readings. Mr. Brown said Council could defer a decision to the next
    meeting.


    Ms. Szakos said she would like to see this solidified and implemented as soon as possible.

    Mr. Huja called for the vote. The revised policy passed. (Ayes: Mr. Huja, Mr. Fenwick,
    Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None.)


    RESOLUTION: HOMEOWNER TAX RELIEF GRANT - 2015

    Homeowner Tax Relief Grant - 2015

    Mr. Todd Divers presented to Council. He requested reauthorization for the Charlottesville
    Housing Affordability Program. He reviewed activities over the past year and said it is a very
    popular program that helps many residents. Funds have already been appropriated with the new
    budget. He gave an overview of the grant. He reported that 832 residents took advantage of this
    program this past year.

    Ms. Szakos asked how often the amount of the grant changes. Mr. Divers said he is not
    sure, but it remains the same this year from last. Ms. Szakos said as property values go up we
    should keep our eye on this.

    On motion by Ms. Smith, seconded by Ms. Szakos, the ordinance carried.


    REPORT: TJACH PLAN TO END HOMELESSNESS

    TJACH Plan to End Homelessness

    Mr. Mike Murphy presented to Council.

    Ms. Kaki Dimock, Executive Director of the Thomas Jefferson Area Coalition for the
    Homeless (TJACH), presented to Council and reviewed strategies to end homelessness. She
    reviewed the seven guiding primary principles of the plan. She said the goals were aggressive,
    but not impossible.

    Mr. Huja said Council has been very supportive of these initiatives and continues to be so.

    Ms. Szakos asked how Ms. Dimock responds to the concerns that if services are available,
    more homeless will come to this area. Ms. Dimock said between 75-85% of those seeking
    services have long-standing ties to the community. The data demonstrates that the majority of
    those seeking services are originally from this area.

    Ms. Galvin said she recently learned about Gov. McAuliffe's push to end homelessness for
    veterans. She asked if there has been engagement about veteran's affairs. Ms. Dimock said HUD
    has sent veterans representatives to The Haven, and there has been an increase in veteran
    services. Veterans are receiving better services than they ever have in the past.


    Ms. Smith asked how many TJACH serves are from the City; Ms. Dimock said the number
    is close to 80%. Ms. Smith asked if the "robust supply of housing" is concentrated somewhere.
    Ms. Dimock said they have found many flexible landlords throughout the City, with many units
    concentrated in the downtown area.

    Ms. Szakos thanked Ms. Dimock for her leadership in this area. Ms. Galvin said this
    demonstrates the importance of collaboration. Council voted to accept the report and release
    funds. (Ayes: Mr. Huja, Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None.)


    REPORT: STATE OF THE FOREST

    State of the Forest

    Mr. Maynard Sipe, Chairman of the Tree Commission, presented to Council. He gave
    background on the activities of the Tree Commission over the past year.

    Ms. Smith asked if they work on policies for undergrounding utilities. Mr. Sipe said they
    have worked with the Public Works department, but more needs to be incorporated up front.

    Ms. Szakos said she is interested in facilitating trees in neighborhoods where we there are
    not many trees. She asked if there are trees the Commission recommends to people that will not
    take up a lot of space and can survive in limited light. This would make our neighborhoods more
    livable. Mr. Sipe said this is part of what the Commission would like to tackle this coming year.

    Mr. Huja said there is a program in Portland that provides free trees. Mr. Sipe said they are
    looking into such a program and are working with the Tree Stewards to put together the
    resources to do something like this.

    Council thanked the Commission for their work.

    OTHER BUSINESS - RESOLUTION: Obtain Outside Counsel for Steephill Street

    Ms. Szakos introduced a resolution authorizing the City Attorney to obtain outside counsel
    regarding Steep Hill Street.

    On motion by Ms. Szakos, seconded by Ms. Smith, the resolution passed. (Ayes: Mr.
    Huja, Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None.)

    OTHER BUSINESS - Request to Add Resolution Regarding West Main

    Ms. Galvin requested adding a resolution concerning the initiation of a public process to
    consider zoning for the West Main Street corridor to the May 18 agenda. The ordinance passed
    in 2003 is creating a structure that is not in keeping with the existing urban context of the City,
    and this is a serious problem facing West Main Street at this time.


    Mr. Huja said he has spoken with staff, and this will be scheduled for a discussion on the
    May 18 Council agenda. Ms. Smith said she wants to be sure the West Main Steering Committee
    and the Streets That Work and Form-Based Code Steering Committees will be included in the
    discussion, because she does not want to usurp the work of the community groups Council has
    convened.

    MATTERS BY THE PUBLIC

    Mr. Louis Schultz, 1809 E. Market St., said passing the resolution on Steephill Street when
    it was not published on the agenda was cowardly.

    Mr. Scott Bandy, 1639 Cherry Ave., said there is a list of nightmarish things Charlottesville
    has endured, and he asked where the discussion about public surveillance cameras has gone.

    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC

    Mr. Huja said security cameras will be on the agenda for the first Council meeting in May.

    Adjourned.
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, May 4, 2015, AT 6:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – May 4, 2015
    Council met in special session on this date with the following members present: Ms.
    Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None), to meet in closed session.
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS - May 4, 2015
    CALL TO ORDER
    Council met in regular session on this date with the following members present: Mr. Huja,
    Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Mr. Huja announced the Duke and Duchess of York named their newborn girl Charlotte
    and pointed out that Charlottesville was named after Queen Charlotte.
    Ms. Szakos announced that the recipients of the Charlottesville Scholarship Program are
    present at tonight’s meeting. She invited Mr. Steve Engel to introduce the scholars. The scholars
    introduced themselves, their major, and the name of their navigator. Ms. Szakos said she is proud
    of this outstanding group of people.
    Ms. Szakos read excerpts from President Obama's proclamation in honor of Public Service
    Recognition Week, May 3 - May 9. She thanked City staff present at tonight's Council meeting.
    2
    Ms. Szakos announced Mr. Thomas Van Hemert has been named recipient of the 2015
    Clarence Earl Gideon Award by the Public Defender's Office. She also announced the Festival
    of Cultures will take place this Saturday from 10:00 a.m. - 4:00 p.m. at Lee Park. Also, the
    official dedication of the John Warner Parkway will be held Monday, May 11 at 10:00 a.m.
    Ms. Galvin announced the Adult Learning Center Plugged in Virginia (PIVA) workforce
    graduates. Also, the pilot Plugged in Virginia class is present this evening. They introduced
    themselves and thanked Council for supporting their class.
    Ms. Galvin read a proclamation in honor of the Virginia Discovery Museum, as they are
    celebrating their 25th Anniversary. Ms. Lindsay Jones, Director, was present to accept the
    proclamation and thanked Council for their support.
    Ms. Smith read a proclamation in honor of Mental Health Awareness Month. Ms. Cindi
    Richardson from On Our Own; Ms. Myra Anderson from Brave Souls on Fire; MS. Beth Gager,
    M.Ed.; Coordinator of Consumer Empowerment, Region Ten Community Services Board; Mr.
    Eric Mayes, Mental Health and Wellness Coalition Coordinator; and Ms. Catherine Kane,
    President of the Board of Directors for Mental Health America, were present to accept the
    proclamation on behalf of their organizations.
    Mr. Fenwick read a proclamation in honor of JABA's 40th Anniversary. Mr. Huja said they
    are an outstanding agency with outstanding staff and presented the proclamation to Ms. Marta
    Keane.
    Ms. Smith announced Energize Charlottesville's Energy Center has opened for residents to
    assess their home energy use and start saving energy. For more information, go to
    www.energizecharlottesville.org/energycenter.
    Ms. Szakos announced the Spring Job Fair this Wednesday at the John Paul Jones Arena.
    Mr. Fenwick announced the full service mobile DMV Van will be on 6th Street alley on
    Tuesday, May 5. He also announced absentee voting is underway for the June 9 primary. For
    more information, or to vote, go to the Voter Registration Office in the City Hall Annex from
    8:30 a.m. - 4:30 p.m.
    Mr. Fenwick cautioned residents to be careful about recent phone scams and internet
    scams, especially involving those claiming to be with the IRS or PayPal.
    MATTERS BY THE PUBLIC
    Mr. Bruce Carveth, 205 Riverview St., Vice President of the Blue Ridge Chapter of the
    United Nations Association of USA, said with support of the Charlottesville Human Rights
    Commission, they have brought forth a resolution from CEDAW (the Convention on the
    Elimination of All Forms of Discrimination Against Women) to raise the profile of women's
    rights worldwide and to encourage the U.S. Senate to take action on a treaty that is long overdue.
    He asked supporters to stand.
    3
    Mr. John Gaines, 214 9th St. NW, said he is concerned about the status of sidewalk
    construction on 7th and Albemarle Streets. He asked what summer activities are being planned
    for the City's youth. He asked what plans are in place to renovate public housing units. He asked
    who on Council represents the City to Comcast. He asked how participants were selected to
    participate in the dialogue with the Police Chief on Saturday, because his neighborhood
    association president was not invited. He said he supports permit parking on the east side of 10th
    St. over to 7th and Albemarle St.
    Mr. Jeffrey Fogel, Spruce St., asked why the City is adding police officers during a time of
    significantly reduced crime in the City. We could have more teachers and reduce class sizes, and
    provide addiction services in the City to help people and reduce crime, not add police officers.
    There is not evidence that this is a successful measure. He asked why we are talking about more
    cameras. They do not deter crime, and they have limited utility in catching people. He said if
    they must be implemented, they should be placed in high-crime neighborhoods, not the
    Downtown Mall, which has the least criminal activity in the City. He said he read a recent study
    about income mobility that said Charlottesville is one of the worst places to achieve income
    mobility. This should be our focus, not adding police officers.
    Mr. David Repass, 227 E. Jefferson St., said he is here to support cameras on the
    Downtown Mall. The purpose of the cameras is to serve as witness to crimes. They can enhance
    public safety without infringing on rights.
    Ms. Wendy Cooper, 117 Turkey Trot, Zion’s Crossroads, spoke in support of the honorary
    street name for Dr. Johnson. The Pilgrim Baptist Church will have a 50th Anniversary
    celebration June 26-28, and her husband is the current pastor. She asked those in support of the
    honorary street name to stand.
    Mr. Mark Kavit, 400 Altamont St., said in spite of low crime, there is a perception from
    those outside of the area that there is a crime problem here. Cameras may provide comfort to
    those who are worried. He suggested installing some fake cameras so people would not know
    the difference.
    Ms. Josephine Morrison, 900 Page St., said she thought the City had grant money for
    sidewalks in their area, and they are needed in the 900 block of Page Street. She thanked Council
    for the temporary parking, which has been convenient for the residents. She said permanent
    permit parking permits are urgent.
    Mr. Louis Shultz, 1809 E. Market St., said too many African Americans have been
    victimized by out of control police. He said accountability is important, and this is the 39th time
    since 2013 he has come to Council accusing staff of violating City Code and civil rights statues.
    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
    Ms. Szakos thanked the CEDAW supporters for attending. She asked Mr. Jones for an
    update on summer activities for youth and asked the Police Chief to update the public about the
    4
    Saturday event. Mr. Jones said the Summer Youth Internship Program and playground programs
    for kids are running this summer. Go to www.charlottesville.org/parksandrec for the Parks and
    Recreation spring and summer guide, which provides a list of activities that take place in the
    spring and summer as well. She said she supported the eight additional police officers; it takes a
    long time to train officers, and we end up shorthanded when we lose officers. The City did have
    a program of deep community policing at one point, and that is something that we can only
    provide with adequate staffing in our Police Department. This type of program is evidencebased
    and has been requested by our neighborhoods. This provides proactive crime prevention
    rather than just response. She said she saw the report about income mobility, and Charlottesville
    did come in poor shape. She has looked at the data and methodology, and the data is at least 15
    years old. We have done a lot in the past 15 years to help families move out of poverty, and we
    knew then and still know now that we have a problem and have been responding to it in very
    proactive ways. We need to keep working hard. The City has a sidewalk plan, and she asked for
    an update on the 900 block of Page Street.
    Ms. Galvin said the Community Oriented Policing Strategies (COPS) task force President
    Obama convened provided several recommend action items, including relational policing, which
    is community-driven and requires more staff. That does not mean we do not need additional
    preschool teachers and more resources to move people out of poverty. We are committed to this,
    and the Growing Opportunity Report is something ongoing Councils will invest in for years to
    come. She said she supports Mr. Carveth's CEDAW resolution. She asked for a report from the
    Police Chief on the invitees for Saturday's meeting.
    Ms. Smith said she supports the CEDAW resolution and appreciates that it was framed in
    terms of Charlottesville. She read the article Mr. Fogel referenced, and there were a lot of issues
    that played into the inability to move up. She said she supports an honorary street name for Rev.
    Johnson.
    Mr. Fenwick thanked CEDAW supporters. He said he shares Mr. Gaines' frustration with
    Comcast, because they have a monopoly in the City. He said he is personally working hard to
    find competition. He thinks he has found some, but he cannot say any more because he believes
    that is going to be under negotiation. He said we need a community discussion about the issues
    Mr. Fogel brought forth.
    Mr. Huja said he is happy to support the CEDAW resolution.
    Chief Longo updated Council on Saturday's event, which was planned in coordination with
    the Department of Justice (DOJ) Relations Section. The City was instructed to limit the number
    of participants to 50-75 to ensure a wide variety of the population was represented, including
    youth, clergy, civil rights leaders, etc. A panel identified participants and prepared a participation
    list. Another discussion will most likely take place in the fall and will be directed more widely at
    a community-based group, including neighborhood leaders. The Police Department will continue
    working with the Human Rights Commission and the DOJ moving forward.
    5
    CONSENT AGENDA
    Ms. Smith said she is concerned about the easements to UVA that have no dollar figure on
    them in light of the fact that if we should need to put any kind of infrastructure in the street, we
    would have to pay to move UVA's infrastructure. We are giving up our right without
    compensation, or retaining rights should there be no other alternative. At Ms. Smith's request,
    Mr. Brown clarified that if the City wants the space for its own needs, it can compel the
    University to move its infrastructure, but it would be at the cost of the City.
    Ms. Szakos said these two easements happened before we approved them, and she
    understands that staff is looking to correct this for future easement requests. With this noted
    concern in public record, she is satisfied with moving forward. Mr. Brown said he would work
    with University representatives to see if there is room for alternative language if it is Council's
    wish to defer. Ms. Szakos said she does not support pulling the item, but she would like the City
    to call out undergrounding utilities in future easements.
    Ms. Galvin said it is important that we establish a good relationship with the University so
    we can move forward with discussions about undergrounding utilities, which is a priority for
    both the University and the City. We should put our energy towards future collaboration on this
    initiative.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the consent agenda passed. (Ayes: Mr.
    Huja, Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None.)
    a. Minutes for April 20
    b. APPROPRIATION: Jenkins Loan Payoff ($7,714.10) and Longwood Drive PUD
    ($50,000) to the Charlottesville Affordable Housing Fund (2nd reading)
    Jenkins Loan Payoff ($7,714.10) and Longwood Drive PUD ($50,000) to the Charlottesville
    Affordable Housing Fund
    WHEREAS, the City of Charlottesville has received funding from the payoff received
    for the James Jenkins Deed of Trust ($7,714.10) and from proceeds associated with the proffer
    statement for the Longwood Drive Planned Unit Development ($50,000); and
    WHEREAS, these should be paid into the Charlottesville Affordable Housing Fund; and
    NOW, THERFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia, that the sum of $57,714.10 is appropriated as follows:
    Revenues
    $50,000 Fund: 426 Project: CP-084 G/L Code: 434675
    $7,714.10 Fund: 426 Project: CP-084 G/L Code: 451160
    6
    Expenditures
    $57,714.10 Fund: 426 Project: CP-084 G/L Code: 599999
    c. APPROPRIATION: DollarWise Summer Youth Campaign Grant - $4,000 (2nd
    reading)
    DollarWise Summer Youth Campaign Grant
    WHEREAS, the City of Charlottesville has been awarded $4,000 from the United States
    Conference of Mayors to provide financial literacy incentives for the 2015 C.A.Y.I.P. Summer
    Youth Employment Program (S.Y.E.P.) participants; and
    WHEREAS, the grant award covers the period from June 1, 2015 through August 31,
    2015;
    NOW, THEREFORE BE IT RESOLVED, by the Council of the City of
    Charlottesville, Virginia, that the sum of $4,000 is hereby appropriated in the following manner:
    Revenue – $4,000
    $4,000 Fund: 213 Internal Order: 1900244 G/L Account: 451020
    Expenditures - $4,000
    $4,000 Fund: 213 Internal Order: 1900244 G/L Account: 540170
    BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of
    $4,000 from the U. S. Conference of Mayors.
    d. APPROPRIATION: National Recreation and Parks Association and the Wal-Mart
    Foundation Out-of-School Time Programs Grant - $25,000 (carried)
    National Recreation and Parks Association and the Wal-Mart Foundation Out-of-School Time
    Programs Grant
    e. APPROPRIATION: Virginia Department of Health Special Nutrition Program
    Summer Food Service Program - $105,000 (carried)
    Virginia Department of Health Special Nutrition Program Summer Food Service Program
    f. APPROPRIATION: Funds from Charlottesville City Schools to the Charlottesville
    High School Science Labs Project - $35,344.54 (carried)
    Funds from Charlottesville City Schools to the Charlottesville High School Science Labs Project
    g. RESOLUTION: Anti-Discrimination for Women
    CEDAW Anti-Discrimination Resolution
    7
    Proposal by the Blue Ridge Virginia Chapter of the United Nations Association for a
    RESOLUTION BY THE CHARLOTTESVILLE, VIRGINIA, CITY COUNCIL
    SUPPORTING THE UNITED NATIONS CONVENTION ON THE ELIMINATION OF
    ALL FORMS OF DISCRIMINATION AGAINST WOMEN (CEDAW) AND
    ADDRESSING SEX DISCRIMINATION IN CHARLOTTESVILLE
    WHEREAS, The Convention on the Elimination of All Forms of Discrimination Against
    Women (CEDAW) was adopted by the United Nations General Assembly on December 18,
    1979, became an international treaty as of September 3, 1981; and 187 of the 194 UN member
    nations have ratified CEDAW; and
    WHEREAS, Though the United States has not yet ratified CEDAW, a national movement in the
    U.S. called “Cities for CEDAW” exists (1) to urge cities to apply the principles of CEDAW and
    (2) to raise awareness of the need for the ratification of CEDAW by the U.S. Senate; and
    WHEREAS, Several American cities have already adopted resolutions or ordinances supporting
    CEDAW and benefitting women in other communities; and
    WHEREAS, The City of Charlottesville, Virginia, is committed to eliminating all forms of
    discrimination in Charlottesville, including discrimination against women and girls; and the City
    of Charlottesville has created the Charlottesville Human Rights Commission to act as a strong
    advocate against sex discrimination and for justice and equal opportunity for women and girls in
    the areas of education, employment, health, economics, business, and safety from violence and
    harassment; and the Human Rights Commission has created a Sex Discrimination Committee to
    advocate for the rights of women and girls; and
    WHEREAS, The Charlottesville Human Rights Commission supports this resolution; and
    WHEREAS, City governments have an appropriate and legitimate role to affirm the importance
    of eliminating all forms of discrimination and violence against women and girls both locally and
    worldwide;
    BE IT RESOLVED BY THE CITY COUNCIL OF CHARLOTTESVILLE, VIRGINIA,
    AS FOLLOWS:
    SECTION I. City Council supports the United Nations Convention on the Elimination of all
    Forms of Discrimination against Women (CEDAW).
    SECTION II. City Council shall continue to work to eliminate sex discrimination and violence
    against women and girls in Charlottesville through the Human Rights Commission and other city
    departments.
    SECTION III. City Council shall notify our U.S. Senators and Congressman of this resolution.
    SECTION IV. This Resolution shall take effect upon passage and approval.
    8
    h. RESOLUTION: Proposed Settlement of Clatterbuck et al. v. City (Panhandling
    Lawsuit)
    Proposed Settlement of Clatterbuck et al. v. City
    BE IT RESOLVED by the Council for the City of Charlottesville, Virginia that a settlement of
    all outstanding claims and issues of whatever nature in the pending federal court lawsuit entitled
    Clatterbuck et al. v. City of Charlottesville, which settlement requires payment by the City to the
    Plaintiffs of $2,975.70 in costs and $123,000 in full satisfaction of all other claims that are or
    could be asserted by the Plaintiffs or their attorneys in this action, is hereby approved, and the
    City Attorney, or his designee, is hereby authorized to execute on behalf of the City of
    Charlottesville all necessary documents to effectuate the settlement.
    i. RESOLUTION: Tax Payment Refund to UVA Foundation for 514 Brandon Ave.
    Tax Payment Refund to UVA Foundation for 514 Brandon Ave.
    WHEREAS, the real estate tax assessment for Parcel 97 on Real Estate Tax Map 11, known as
    514 Brandon Avenue (the “Property”), was erroneously assessed for calendar year
    2011 because the parcel included less land than the assessments represented; and
    WHEREAS, the real estate taxes for the Property for the years 2012-2014 were paid on time and
    as billed; and
    WHEREAS, the City Real Estate Assessor has certified that the real estate tax assessments for
    2012-2014 were erroneous as a result of this error, and determined that UVA
    Foundation, owner of the Property, is due a refund of $5,891.90 plus interest in the amount of
    $911.03; and
    WHEREAS, City Code Section 30-6(b) requires City Council approval for any tax refund
    exceeding $2,500.00, and payment of interest is required in accordance with Virginia
    Code Section 58.1-3918; now, therefore,
    BE IT RESOLVED by the Council for the City of Charlottesville, Virginia, that the City
    Council hereby authorizes the City Treasurer to issue a refund of $6,802.93 representing
    $5,891.90 in overpaid taxes and $911.03 in interest, payable to UVA Foundation
    j. RESOLUTION: Tax Payment Refund to Charlottesville Parking Center
    Tax Payment Refund to Charlottesville Parking Center
    WHEREAS, the real estate tax assessment for Parcels 61 and 61.3 on Real Estate Tax
    Map 28, known as the Water Street Parking Garage (the “Property”), was erroneously assessed
    for calendar year 2011 due to an incorrect apportionment of parking spaces for each owner of the
    Property; and
    9
    WHEREAS, the real estate taxes for the Property for the calendar year 2011 were paid on time
    and as billed; and
    WHEREAS, the City Real Estate Assessor has certified that the real estate tax assessments for
    2011 were erroneous as a result of this incorrect apportionment, and determined that
    Charlottesville Parking Center, Inc., owner of the Property, is due a refund of $11,996.60 plus
    interest in the amount of $4,398.76; and
    WHEREAS, City Code Section 30-6(b) requires City Council approval for any tax refund
    exceeding $2,500.00, and payment of interest is required in accordance with Virginia
    Code Section 58.1-3918; now, therefore,
    BE IT RESOLVED by the Council for the City of Charlottesville, Virginia, that the City
    Council hereby authorizes the City Treasurer to issue a refund of $16,395.36, representing
    $11,996.60 in overpaid taxes and $4,398.76 in interest, payable to Charlottesville Parking
    Center, Inc.
    k. RESOLUTION: Tax Payment Refund to Jefferson Properties, Inc.
    Tax Payment Refund to Jefferson Properties, Inc.
    WHEREAS, the real estate tax assessment for Parcel 61.1 on Real Estate Tax Map 28, known as
    the Water Street Parking Garage (the “Property”), was erroneously assessed due to an incorrect
    apportionment of parking spaces for each owner of the Property; and
    WHEREAS, the real estate taxes for the Property for the year 2011 was paid on time and as
    billed; and
    WHEREAS, the City Real Estate Assessor has certified that the real estate tax assessment for
    2011 was erroneous as a result of this incorrect apportionment, and determined that Jefferson
    Properties, Inc., owner of the Property, is due a refund of $4,816.50 plus interest in the amount
    of $1,786.12; and
    WHEREAS, City Code Section 30-6(b) requires City Council approval for any tax refund
    exceeding $2,500.00, and payment of interest is required in accordance with Virginia
    Code Section 58.1-3918; now, therefore,
    BE IT RESOLVED by the Council for the City of Charlottesville, Virginia, that the City
    Council hereby authorizes the City Treasurer to issue a refund of $6,602.62, representing
    $4,816.50 in overpaid taxes and $1,786.12 in interest, payable to Jefferson Properties, Inc.
    l. ORDINANCE: 10th / Page and Fifeville Neighborhood Permit Parking Zone
    Expansion (2nd reading)
    10th / Page and Fifeville Neighborhood Permit Parking Zone Expansion
    10
    AN ORDINANCE AMENDING AND REORDAINING SECTION 15-204 OF ARTICLE
    V (STOPPING, STANDING AND PARKING) OF CHAPTER 15 (MOTOR VEHICLES)
    OF THE CODE OF THE CITY OF CHARLOTTESVILLE, 1990, AS AMENDED
    EXPANDING PERMIT PARKING ZONE 7.
    m. ORDINANCE: Grant of Easements for Steam Tunnel and Electric Duct Bank
    under Emmett Street to the University of Virginia (2nd reading)
    Grant of Easements for Steam Tunnel and Electric Duct Bank under Emmett Street to the
    University of Virginia
    AN ORDINANCE AUTHORIZING THE GRANT OF A UTILITY EASEMENT
    UNDER EMMET STREET TO THE RECTOR AND VISITORS OF THE UNIVERSITY
    OF VIRGINIA
    n. ORDINANCE: Grant of Easements for Electric Duct Bank under Eleventh Street
    to the University of Virginia (2nd reading)
    Grant of Easements for Electric Duct Bank under Eleventh Street to the University of Virginia
    AN ORDINANCE AUTHORIZING THE GRANT OF AN ELECTRIC DUCT BANK
    EASEMENT UNDER ELEVENTH STREET TO THE RECTOR AND VISITORS OF
    THE UNIVERSITY OF VIRGINIA
    o. ORDINANCE: Homeowner Tax Relief Grant - 2015 (2nd reading)
    AN ORDINANCE TO ESTABLISH A GRANT PROGRAM TO PROMOTE AND
    PRESERVE HOMEOWNERSHIP BY LOW- AND MODERATE-INCOME PERSONS
    WITHIN THE CITY OF CHARLOTTESVILLE
    Homeowner Tax Relief Grant - 2015
    PUBLIC HEARING / RESOLUTION: $31.8 million Bond Issue
    $31.8 million Bond Issue
    RESOLUTION AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION
    PUBLIC IMPROVEMENT BONDS OF THE CITY OF CHARLOTTESVILLE,
    VIRGINIA, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED
    $15,400,000, TO FINANCE THE COSTS OF CERTAIN PUBLIC IMPROVEMENT
    PROJECTS, PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL
    OBLIGATION REFUNDING BONDS, SERIES 2015, OF THE CITY OF
    CHARLOTTESVILLE, VIRGINIA, IN AN AGGREGATE PRINCIPAL AMOUNT NOT
    TO EXCEED $16,400,000, PROVIDING FOR THE FORM, DETAILS AND PAYMENT
    11
    OF SUCH BONDS, AND PROVIDING FOR THE REFUNDING OF CERTAIN
    OUTSTANDING GENERAL OBLIGATION BONDS OF THE CITY.
    Mr. Cullinan, Director of Finance, presented to Council on the bond issue and answered
    clarifying questions from Council.
    Mr. Fenwick said it is important for the public to understand that this is borrowed money.
    On motion, the public hearing was opened.
    Having no speakers, the public hearing was closed.
    Ms. Szakos said this is debt, but it is taking cash towards investment in our future. On
    motion by Ms. Szakos, seconded by Ms. Galvin, the resolution passed. (Ayes: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None.)
    PUBLIC HEARING / RESOLUTION: 10th & Page and Fifeville Neighborhood Permit
    Parking
    10th & Page and Fifeville Neighborhood Permit Parking
    Ms. Christina Fisher, Asst. Traffic Engineer, presented the resolution for the 10th & Page
    and Fifeville neighborhood permit parking. She summarized results of the survey, which she
    distributed to Council; 21% of households responded.
    On motion, the public hearing was opened.
    Mr. John Gaines, 214 9th St. NW, said he is in favor of continuing permit parking. He is
    concerned about it being on just one or two streets and not the entire area. He asked Council to
    adopt the resolution.
    Ms. Josephine Morrison, 900 Page St., said she and her neighbors want permit parking. She
    said neighbors need to understand they do not have to pay if they are on any kind of financial
    assistance.
    Mr. Mark Kavit, 400 Altamont St., said he became involved in neighborhood affairs
    because of parking. He said the threshold for obtaining permit parking is too high. You cannot
    get good response from neighbors unless you go door-to-door and explain the situation.
    Ms. Sena Magill, 700 block of Anderson St., said she has not heard about the surveys until
    last week and has received nothing. She said the problems she and her neighbors have are at
    night time, and she does not want to have to pay more money for permit parking on her street.
    Staff should instead start talking to the University about supplying sustainable, affordable
    parking for their staff. She said some populations will not understand a note on their door, and
    they need to talk to someone who can explain this to them.
    12
    Ms. Gloria Beard, 1100 block of Page St., said she lives at a dead end. She asked where
    residents’ visitors are supposed to park if permit parking is implemented. She asked if parking
    was built in the back of the four new PHA houses.
    Mr. Al Page, 806 Page St., said he is pleased with permit parking on the 800 block of Page
    St. The crime has been reduced tremendously. He said they have not had police at neighboring
    homes since permit parking was implemented.
    Having no further speakers, the public hearing was closed.
    Ms. Galvin asked if Anderson St. is included. Mr. Jones said it is not.
    Ms. Szakos said this permits are only in effect until 5:00 p.m. on the weekdays.
    Ms. Smith asked Chief Longo if he could speak to any impact on calls for service. Chief
    Longo said he does not have the data tonight, but anecdotally, he has observed that calls for
    service have declined.
    Mr. Fenwick said he agrees that people will be coming back in the years to come
    requesting permits for surrounding areas, especially with what is developing on West Main
    Street. He said he supports permits; we need to protect the neighborhoods.
    Ms. Galvin said we might be setting a very high bar with the current ordinance. She said
    she sees the need for restrictive parking, but the requirements in our current ordinance are not
    being met. She said she is inclined to follow the second option of not adopting it and letting the
    trial continue, so we can ensure we have the right ordinance in place and pay better attention to
    the community engagement piece.
    Ms. Szakos said she agrees with Ms. Galvin's sentiment about changing the ordinance and
    hopes the letters that go out will be more compelling about engaging people. She said she would
    like to take a vote on this for clarity and to improve the current situation.
    Ms. Smith said we have sent staff out, conducted surveys, and used a lot of staff time, not a
    single one of which has warranted permit parking. We should listen to the community and try to
    solve the problem, but this does not even come close to following the process, as imperfect as it
    may be. We need to examine our criteria and our options, be creative and accommodate the
    problems without putting blanket restrictions on the neighborhood.
    Mr. Huja asked staff to do further research on some of the suggested locations, and in the
    meantime leave the parking as it is now.
    Ms. Galvin asked if any other streets have received exceptions. Ms. Fisher said they have
    not.
    Ms. Szakos said we are spending money enforcing this without getting fees from permits to
    do so, but if that is the wish of Council she will go along.
    13
    On motion by Ms. Galvin, seconded by Ms. Szakos, Council supported keeping permit
    parking in place indefinitely, pending further staff research. (Ayes: Mr. Huja, Mr. Fenwick, Ms.
    Szakos, Ms. Smith, Ms. Galvin; Noes: None)
    Council clarified that residents do not have to pay for permits; this is still considered a pilot
    program.
    RESOLUTION: HONORARY STREET NAME REQUEST - REV. JOHNSON
    Honorary Street Name Request - Rev. Johnson
    WHEREAS, City Council adopted a policy for Honorary Street Name Designation;
    WHEREAS, City Staff has reviewed the application for appropriateness and verified the
    historical information;
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia that Albemarle Street between 8th Lane North and West Street shall be honorarily
    named Rev. Dr. R.A. Johnson Ave.
    On motion by Ms. Smith, seconded by Ms. Szakos, the resolution passed. (Ayes: Mr. Huja,
    Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None)
    Council adjourned for a brief recess.
    PUBLIC HEARING / RESOLUTION: COMMUNITY DEVELOPMENT BLOCK
    GRANT (CDBG)/HOME ACTION PLAN
    Community Development Block Grant (CDBG)/Home Action Plan
    Ms. Thackston presented to Council on the FY15/16 annual action plan for CDBG/HOME.
    This is the Consolidated Plan, which is different from the Comprehensive Plan.
    On motion, the public hearing was opened.
    Having no speakers, the public hearing was closed.
    Ms. Galvin asked about the reference to public housing on page 75 and other charts that
    indicate there are categories of funds with no dollars attached to it. Ms. Thackston said these are
    placeholders for any potential thing we may ever want to fund. There are many goals in this plan
    that may never be actually allocated.
    On motion by Ms. Szakos, seconded by Ms. Galvin, support for the action plan passed
    unanimously. (Ayes: Mr. Huja, Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None.)
    14
    RESOLUTION: SECURITY CAMERAS
    Security Cameras
    Chief Long presented to Council, along with Det. Blaine Cosgrove. He clarified that he is
    not asking Council to vote on a camera system tonight, but for approval to move forward with a
    request for quotes or to pursue a purchasing process.
    Chief Longo gave an overview of the various systems and related costs for four options the
    Police Department has researched for the Downtown Mall, West Main, and the
    University/Corner areas, as well as a Temporary Deployment Camera System.
    Mr. Huja asked if Chief Longo has been approached by Downtown business owners who
    have said they are willing to install cameras themselves. Chief Longo said they have been
    working with businesses, and this is an option that may be explored. However, staff cannot
    control this process or control the speed at which this is implemented.
    Ms. Galvin said she is leaning towards option 3, and would also entertain a hybrid of
    Option 2 and Option 3. She said she is concerned about the aesthetics and would like to have the
    BAR at least take a look at the fixtures to get a read on how this would integrate with the Halprin
    design of the Downtown Mall area. She said we should push the private sector to see how they
    could cooperate with us.
    Mr. Huja said he is supportive of temporary deployable camera systems. Chief Longo said
    when emerging crime patterns occur, they would be very helpful.
    Ms. Szakos said the quoted prices help her with her reluctance, because one of her main
    concerns is that we do not expend a large part of our safety budget on a part of town that is
    actually relatively safe. She said she supports temporary deployment cameras so we can use
    them in areas where we know there is recurring crime, or where something is coming up. She
    would want a very clear privacy and civil liberties policy guiding their use. She said she is
    intrigued by the idea of letting the private sector play itself out on the Downtown Mall and on
    West Main.
    Mr. Fenwick asked for clarification on the administrative cost to run the cameras. Chief
    Longo said Det. Cosgrove would be responsible for the administration, and it would not be more
    than the cost of reviewing privately owned cameras. Mr. Fenwick asked what the life expectancy
    of the cameras is. Det. Cosgrove said about five years, although some may be used far longer.
    Chief Longo said he prefers Option 2, but could live with Option 3. He said Option 4 puts
    us no further along than we are currently. He said a hybrid with portable deployment cameras
    included would be possible.
    Det. Cosgrove answered clarifying questions from Council, including server and network
    operation details.
    15
    Ms. Galvin said she would like to see Chief Longo's assessment of an integrated hybrid of
    Option 2 and Option 3.
    Chief Longo said he will seek to obtain a firm, fixed price of what an Option 2 and Option
    3 hybrid would look like, analyze what is already in existence and clarify where we are not
    getting coverage, use existing wireless capability along the mall, and pursue the purchase of six
    portable cameras. He will return to Council with prices and a model policy for how all these
    systems would be used and purchased. He will explore state contracts options, which may
    change the costs. He will reach out to colleagues regarding model policies and create one that is
    unique to our community’s needs.
    Ms. Smith asked for an update on the purchase of body cameras. Mr. Brown said after the
    process goes through the City’s Purchasing Department, it will come back to the City Attorney's
    office for the final stages of negotiation.
    OTHER BUSINESS
    Ms. Szakos reported that she, Chief Longo, Gretchen Ellis, and Sarad Davenport went to a
    Cities United conference in Philadelphia to examine ways our communities can be made safer
    for young Black men as part of a technical assistance grant. They received a lot of good
    information, and Charlottesville was selected as a finalist for a grand final award.
    Ms. Galvin said she and Mr. Huja, along with Ms. Kathy McHugh, are travelling to
    Alexandria, Virginia with PHA tomorrow to look at public housing sites that have been
    redeveloped.
    Adjourned.
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, May 18, 2015, AT 6:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – May 18, 2015
    Council met in special session on this date with the following members present: Ms.
    Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Smith, seconded by Ms. Galvin, Council voted, (Ayes: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None), to meet in closed session for (1) The
    annual performance evaluation of the City Manager, and consideration of prospective candidates
    for appointment to City boards and commissions, as authorized by Va. Code sec. 2.2-3711 (A)
    (1); and, (2) Legal advice regarding acquisition of permanent easements for City utilities in
    Steephill Street, as authorized by Va. Code sec. 2.2-3711 (A) (7).
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    On motion by Ms. Szakos, seconded by Mr. Fenwick, Council voted, (Ayes: Mr. Huja,
    Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None), to reconvene in closed session
    for (1) The annual performance evaluation of the City Manager, the consideration of prospective
    candidates for appointment to City boards and commissions, and consideration of the
    performance of a specific City Council appointee, all as authorized by Va. Code sec. 2.2-3711
    (A) (1); and, (2) Legal advice regarding acquisition of permanent easements for City utilities in
    Steephill Street, as authorized by Va. Code sec. 2.2-3711 (A) (7).
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    2
    COUNCIL CHAMBERS - May 18, 2015
    CALL TO ORDER
    Council met in regular session on this date with the following members present: Mr. Huja,
    Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Ms. Szakos read a proclamation in honor of Emergency Medical Services Week. Emily
    Pelliccia, deputy COO for CFD, and Mike Berg, President of CARS, were present to accept the
    proclamation.
    Mr. Fenwick read a proclamation in honor of Public Works Week. Ms. Lauren Hildebrand
    was present to accept the proclamation.
    Ms. Smith announced that the City was accepted as a Sustainability Partner by the Virginia
    Department of Environmental Quality's Virginia Environmental Excellence Program for the third
    year in a row. Ms. Kristel Riddervold was present to accept the award.
    Ms. Galvin announced the City's spray grounds are open for the season. Locations are at
    Belmont Bridge, Forest Hills Park, and Greenleaf Park. For more information call 970-3260 or
    visit www.charlottesville.org/parksandrec.
    Ms. Smith announced an essay contest hosted by Mr. Alex Zan about why it is important to
    help people. The deadline is Friday, May 22.
    Ms. Smith announced the McIntire Golf Course will close permanently on May 31,
    allowing this area of the park to revert to passive use in line with the master plan adopted for the
    park.
    Mr. Fenwick announced last week was Police Memorial Week, May 10-15. This year, the
    National Law Enforcement Memorial will add the name of Lieutenant Robert Eugene Frazier Jr.,
    of the Charlottesville Police Department, to the wall of those that have fallen in the line of duty.
    Mr. Huja asked for a moment of silence in memory of Lt. Frazier.
    MATTERS BY THE PUBLIC
    Mr. John Hossack, 615 Elliott Ave., said he objects to the Rio grade-separated interchange
    process and said the project will wreck his neighborhood. He asked Council to fight for City
    residents' interest.
    Mr. Tom Olivier, 4632 Green Creek Rd., of Schuyler, speaking on behalf of Advocates for
    a Sustainable Albemarle Population, said we have undergone significant growth in recent years.
    He distributed a study to Council. He said it is a myth that we need growth.
    3
    Ms. Elizabeth Cunningham, 1015 Morningside Ln., Ms. Erin Wills, and Mr. Jeremy
    Thomas, 7561 Porters Rd., of Esmont, from Monticello High School, said their group has been
    studying the YMCA at McIntire Park and the renewals of their ground lease. They said the City
    needs additional activity options, and they are in favor of the YMCA project because it benefits
    residents, students, and the City.
    Mr. Morgan Butler, Director of Charlottesville/Albemarle project at the Southern
    Environmental Law Center, said zoning that guides redevelopment along West Main, such as
    The Flats, which is widely seen as out of scale and damaging to the character of this corridor, is
    important to address and fix. Lower street wall heights, adequate setbacks, and the definition of
    rooftop appurtenances are missing from the proposed amended ordinance for the West Main
    Street Zoning Initiation.
    Mr. Raymond Mason, 717 Cynthiana Ave., said there has been misconduct by Mr. Signer,
    a candidate running for City Council. He alleged that Mr. Signer sent emails to Council and his
    neighborhood about Mr. Mason's criminal history.
    Ms. Rebecca Quinn, 104 4th St., said City Market visitors should drop off their composting
    at the booth at the lower corner across from the parking garage entrance, because there are
    volunteers who will answer questions and weigh your organics. This is important because the
    success of the pilot effort will be measured by the weight of material dropped off. Pick up a
    compostable bag, and start composting today. She suggested storing collected compostable
    material in the freezer to eliminate smell and avoid attracting flies. She said she has been able to
    reduce her trash to one bag every three weeks with composting.
    Ms. Tracy Riffel, 832 Harris Rd., asked Council to reconsider their position on the closure
    of 2nd Street. The Charlottesville Police Department has done a great job in helping curtail drug
    activity, especially Officer Sclafani. She said her numbers are going down the longer the 2nd
    Street closure goes on. The traffic situation has not been addressed; she does not know which
    way to drive on the street, and there is not an indicator of whether or not it is a one way road
    when it is open to traffic. She said she has video of workers on the job between 11:00 a.m. and
    2:00 p.m., which is forbidden according to the application distributed to Council. She said there
    is no interaction with the businesses, only letters informing the business owners of the
    contractor’s plans.
    Ms. Anna-Kathleen Camru, 4541 Woodside Rd., a senior at Monticello High School, said
    her classmates researched the BID proposal to see if it should be brought back to the Council's
    attention. She said it was correct to postpone the project initially, but they believe it would
    ultimately benefit property owners and should be brought back to Council at a future date.
    Ms. Anika Mian, 1250 Pebblebrook Ln., Mr. Robert Colms, 3420 Keswick Rd., and Mr.
    Adam Fox, Keswick Rd., said they debated the meals tax increase as part of their senior project
    for their Monticello High School Honors government class. They said their research showed it
    would be detrimental to the restaurants in the City.
    4
    Mr. Scott Paisley, 1207 Oakhill Dr., said parking is and will be an issue regarding West
    Main zoning, beyond the design itself. The West Main parking study has recommended several
    creative concepts and some great ideas, although some may be difficult to implement.
    Mr. Brian Andres, 1623 Gateway Pl., Ms. Melanie Aragon, 1221 Silverbrook Ter., Ms.
    Jessica Tucker, Herds Mtn. Rd., and Mr. William Snyder, William Valley Ct., students from
    Monticello High School, said they have been studying school consolidation. Consolidating
    County and City schools together will reduce the overall budget and help with transportation.
    They said while there are advantages and disadvantages, the positives outweigh the negatives.
    Mr. Chris Henry, 200 Garrett St., said form-based code allows for more transparency
    regarding the West Main rezoning initiation and asked Council to adopt the Rhodeside &
    Harwell recommendations in full.
    Mr. Raymond Mason, 717 Cynthiana Ave., said he has spoken to Mike Murphy and Doug
    Ehman and has been trying to get work done at the Washington Park basketball courts. The
    baskets are crooked and have trees growing into them. He asked the Parks Department to repair
    these issues. Also, the court surface is uneven and torn up.
    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
    Ms. Smith said she learns things from the Monticello students and thanked them for their
    community action. She thanked Mr. Mason for bringing the Washington Park issue to their
    attention and asked staff for an update on the status; she was under the impression they had been
    fixed. She thanked Ms. Quinn for supporting composting and Ms. Szakos for supporting the
    initiative from the beginning.
    Mr. Fenwick thanked Mr. Mason for his comments about Washington Park, and he said
    this should be in top shape coming into the summer. He said the students’ projects are terrific
    and thanked them for their presentations. He said we can do better for the businesses affected by
    the closing of 2nd Street.
    Ms. Szakos thanked the Monticello High students for coming.
    Ms. Galvin thanked Monticello High students for discussing regionalism and encouraged
    them to talk to their underclassman about how they can do joint planning amongst the
    jurisdictions in the future. She thanked speakers for their comments about West Main. She asked
    Mr. Jones to look into how our staff might be coming across in letters to the businesses. Mr.
    Jones said these letters are coming from the contractors, and staff will look into this matter. Staff
    will also approach them about the working hours required through the extension.
    CONSENT AGENDA
    Ms. Szakos asked about item h. regarding enhanced penalties on Locust Ave. She said
    there has been discussion about doing things structurally to visually queue drivers to slow down.
    5
    She asked for a double penalty for speeding for a year while we implement other things and then
    evaluate whether or not the double penalty is still warranted.
    Ms. Smith said we talked about enabling legislation to give us more control over our speed
    limits. She asked staff to add this to Council’s legislative package.
    She asked about clarification on the language for item i. regarding meals tax exemptions
    for non-profits. Mr. Divers said this is geared towards fundraising organizations, churches, etc.
    She asked if it would apply to the Omni Hotel, for example, if they provide meals for nonprofit
    events. Mr. Divers said it does not; it only applies to non-profits and churches. Ms. Szakos said
    this aligns the City’s policies with state legislation.
    Ms. Szakos asked if there was support for sun-setting the doubled fines on Locust Ave. Mr.
    Jones said Council may agree to revisit this in one year. Ms. Smith asked if the doubled fines
    tactic works. Mr. Jones said we do not have data, but signs and public relations initiatives on the
    matter do initially work.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the consent agenda passed with the
    added language on item h. regarding enhanced fines on Locust Ave. (Ayes: Mr. Huja, Ms. Smith,
    Ms. Galvin, Ms. Szakos, Mr. Fenwick; Noes: None.)
    a. Minutes for May 4
    b. APPROPRIATION: National Recreation and Parks Association and the Wal-Mart
    Foundation Out-of-School Time Programs Grant - $25,000 (2nd reading)
    National Recreation and Parks Association and the Wal-Mart Foundation Out-of-School Time
    Programs Grant
    WHEREAS, the City of Charlottesville, through Parks and Recreation, has received a grant of
    $25,000 from the National Recreation and Parks Association and the Wal-Mart Foundation to
    support and enhance our participation in the S.F.S.P. and the C.A.C.F.P.
    WHEREAS, the grant award covers the period from period March 31, 2015 through May 1,
    2016.
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia, that the sum of $25,000, received from the National Recreation and Parks Association
    and the Wal-Mart Foundation is hereby appropriated in the following manner:
    Revenue – $25,000
    Fund: 210 Internal Order: 1900245 G/L Account: 451022 Other Grants
    Expenditures - $25,000
    Fund: 210 Internal Order: 1900245 G/L Account: 599999 Lump Sum
    6
    BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of
    $25,000 from the National Recreation and Park Association and the Wal-Mart Foundation.
    c. APPROPRIATION: Virginia Department of Health Special Nutrition Program
    Summer Food Service Program - $105,000 (2nd reading)
    Virginia Department of Health Special Nutrition Program Summer Food Service Program
    WHEREAS, the City of Charlottesville, through Parks and Recreation, has received approval
    for reimbursement up to $105,000 from the Virginia Department of Health Special
    Nutrition Program to provide free breakfast and lunch to children attending summer camp
    programs; and
    WHEREAS, the grant award covers the period from period June 1, 2015 through December 31,
    2015.
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia, that the sum of $105,000, received from the Virginia Department of Health Special
    Nutrition Program, is hereby appropriated in the following manner:
    Revenue – $105,000
    Fund: 209 Internal Order: 1900246 G/L Account: 430120
    Expenditures - $105,000
    Fund: 209 Internal Order: 1900246 G/L Account: 530670
    BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of
    $105,000 from the Virginia Department of Health Special Nutrition Program.
    d. APPROPRIATION: Funds from Charlottesville City Schools to the Charlottesville
    High School Science Labs Project - $35,344.54 (2nd reading)
    Funds from Charlottesville City Schools to the Charlottesville High School Science Labs Project
    WHEREAS, the Charlottesville City Schools has made a supplemental contribution to the
    C.H.S. Science Labs Project in the amount of $35,344.54 originating from the C.C.S. FY14
    Gain-Sharing Fund.
    NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
    Charlottesville, Virginia that $35,344.54 from Charlottesville City Schools is to be appropriated
    in the following manner:
    Revenues - $35,344.54
    Fund: 426 Funded Program: SH-015 (P-00827-01) G/L Account: 432085
    7
    Expenditures - $35,344.54
    Fund: 426 Funded Program: SH-015 (P-00827-01) G/L Account: 599999
    e. APPROPRIATION: Virginia Homelessness Solutions Grant (VHSP) - $69,368.95
    (carried)
    Virginia Homelessness Solutions Grant
    f. RESOLUTION: 2015 City-LEAP Climate Protection Program Support Grant -
    $100,880
    2015 City-LEAP Climate Protection Program Support Grant
    NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
    Charlottesville, Virginia that the sum of $100,880 is hereby paid to LEAP from currently
    appropriated funds in the Gas Fund, Environmental Sustainability Cost Center as follows:
    $100,880 Fund: 631 Cost Center: 2711001000 G/L Account: 599999
    g. RESOLUTION: Approval of Letter - Public Comment to the State Executive
    Council
    Approval of Letter - Public Comment to the State Executive Council
    h. ORDINANCE: Enhanced Penalties for Speeding on Locust Avenue from Hazel
    Street to the 250 Bypass (carried)
    Enhanced Penalties for Speeding on Locust Avenue
    i. ORDINANCE: Meals Tax Exemptions for Non-Profits (carried)
    Meals Tax Exemptions for Non-Profits
    On motion by Ms. Smith, seconded by Ms. Szakos, the following boards and commissions
    were appointed: to the Social Services Advisory Board, Alana Hill; to the Sister City
    Commission: Viktoria Basham and Edward Herring; to the Tree Commission: Peter Russell and
    Ken Wertz; to the Vendor Appeals Board: Meghan Cloud and Hugh Gravitt; to the Youth
    Council: Cole Fairchild, Jade Gonzalez, Madelyn Lindsay, and Atiqullah Nasim. (Ayes: Mr.
    Huja, Ms. Smith, Ms. Galvin, Ms. Szakos, Mr. Fenwick; Noes: None.)
    PUBLIC HEARING: PROPOSED UTILITY RATES FOR FY 2016
    Proposed Utility Rates for FY 2016
    Ms. Sharon O'Hare presented the Utility Rates report.
    8
    Ms. Szakos asked about the new rate for the 5/8” meters. This gives an incentive for
    builders to install a meter for each unit, which helps increase conservation. She said she is glad
    for this development. She said the report quoted $52 / 1,000 cubic feet, but this is not an average
    family use. The average family would see an increase of about $1 per month for water and about
    $4 per month for sewer, based on average single family household use.
    In response to an inquiry from Ms. Szakos, Ms. O’Hare said the price is set annually with
    UVA for water and sewer. She said she did not know how often this comes up for consideration.
    Ms. Smith asked what part of the final bill goes to the general fund. Mr. Chris Cullinan,
    Director of Finance, said all costs on the final bill are attributed to utilities. Different parts of the
    bill go to the portions of the general fund that have an impact on utility costs, such as the PILOT
    program. This is based on the sales of the utility. Ms. Smith said utility rates have a greater
    effect on low income homes, which have a higher probability of being less efficient. She said
    she wants people to know how much of their bill is not for actual usage.
    On motion, the public hearing was opened.
    Ms. Rebecca Quinn, 104 4th St., thanked the City for reporting current rates alongside
    proposed rates. The documentation showed an increase for the average household. The drop in
    the gas rate offsets the increases in water and sewer rates. Another paragraph should explain
    what the average monthly increase would be for customers using water and wastewater without
    gas. Low income residents are least likely to have retrofits for water conservation, and she asked
    the City to look for ways to help not just homeowners, but renters and landlords to conserve
    water.
    Ms. Colette Hall, 101 Robertson Ln., said not everybody has gas, so it is misleading to
    make it look like there will be an insignificant change. She said people who have been following
    this issue knew an increase was coming. She said some people in the City have increased real
    estate assessments in the coming fiscal year, and hers is significant. Now she has an increase in
    her water and sewer rate as well. She asked Council to realize that some residents are not just
    getting a utility increase, but also a real estate tax increase. She said the Stormwater fee is a tax
    and is another increase homeowners have to deal with.
    Having no further speakers, the public hearing was closed.
    Ms. Szakos said she agrees with Ms. Quinn that those without gas will see a more
    significant increase.
    Ms. Galvin asked if there is anything we have done in the past or would consider for the
    future that would provide people incentives to become gas consumers. Ms. O'Hare reviewed the
    City’s program to reduce and assist those who received cut-offs. She said there is still an
    extensive marketing program for gas.
    Ms. Smith applauded City staff for their work in reducing cut-offs.
    9
    ORDINANCE: AMENDING AND REORDAINING CHAPTER 31 (UTILITIES)
    OF THE CHARLOTTESVILLE CITY CODE, 1990, AS AMENDED, RELATING TO
    CHANGES IN MISCELLANEOUS UTILITY FEES.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the ordinance carried.
    ORDINANCE: AMENDING AND REORDAINING CHAPTER 31 (UTILITIES) OF THE
    CODE OF THE CITY OF CHARLOTTESVILLE, 1990, AS AMENDED, TO
    ESTABLISH NEW UTILITY RATES AND SERVICE FEES FOR CITY GAS, WATER
    AND SANITARY SEWER.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the ordinance carried.
    REPORT: CHARLOTTESVILLE YOUTH COUNCIL (CYC) ANNUAL REPORT
    Youth Council Annual Report
    Ms. Gretchen Ellis introduced the Youth Council members present. Ms. Ramsey Byrne,
    senior at Charlottesville High School (CHS), Ms. Cat Johnson, sophomore at CHS, Ms. Addie
    Brown, sophomore at CHS, Ms. Ellen Yates, sophomore at CHS, Mr. Zach Greenhoe,
    sophomore at CHS; Ms. Avion Saylor-Mills, junior at CHS; Mr. Inigo Drake, freshman at CHS,
    and Mr. Wendell Santiago, junior at CHS, introduced themselves to Council.
    Ms. Byrne said she and a few members of the CYC attended the National League of Cities
    Conference in Austin, TX and were able to learn about what other youth councils around the
    country were doing.
    Mr. Greenhoe said on Saturday, May 2, the CYC held a community forum at City Space to
    obtain input from their peers around the City from a variety of ages. He said it was successful
    and they hope to repeat it in the future.
    Ms. Brown and Ms. Yates said the achievement gap has been a primary focus for the CYC.
    Ms. Yates noted disparities between the schools and the relationship to race.
    Ms. Saylor-Mills and Mr. Santiago spoke about their participation in the AVID program
    and said it should be more of a program, not an elective.
    Ms. Brown spoke about unleveled classes and why she decided to take one. She said
    unleveled classes should be promoted because they give students the opportunity to meet and
    interact with other students you may not normally get to interact with and gives students the
    opportunity to expand their horizons.
    Ms. Johnson and Mr. Greenhoe spoke about the importance of educating the police force
    on how to interact with the community and educate residents so they know the police are there to
    help. Mr. Greenhoe said a lot of youth do not understand their rights with policemen and may not
    know how to interact. One of their members pushed for an expansion of the blue light phones,
    installed anywhere youth may be. They also support security cameras on the Downtown Mall.
    10
    Ms. Byrne presented Mr. Arib Khan, the CYC’s UVA advisor, with a gift for his mentoring
    over the past three years. Mr. Khan said it has been a great opportunity to work with the youth
    and thanked them.
    Ms. Smith thanked Ms. Byrne for her service and congratulated her on her graduation.
    Ms. Galvin said the CYC should present to the School Board. Ms. Ellis said there were
    several members of the School Board at the community forum meeting. Ms. Ellis sent a copy of
    the CYC’s report to the Chair of the School Board and requested a meeting time, which will
    probably be in the fall. The Chair also met with the group in February.
    Mr. Fenwick commended the Youth Council for their work and said they are in a unique
    position to help with the achievement gap discussion.
    Ms. Smith congratulated them for their work and their discussion about tough questions.
    She said Council is working on several of the issues the Youth Council brought up. Ms. Szakos
    thanked the youth for their work and thanked them for giving their time to public service.
    Mr. Huja thanked them for taking part in the community and encouraged them to follow up
    on their work this fall.
    RESOLUTION: CHARLOTTESVILLE AFFORDABLE HOUSING FUND (CAHF)
    ASSISTANCE FOR THE PIEDMONT HOUSING ALLIANCE (PHA) DOWN PAYMENT
    ASSISTANCE PROGRAM FOR ORANGEDALE AND PROSPECT NEIGHBORHOOD -
    $181,125
    CAHF Assistance for PHA
    Ms. Kathy McHugh presented to Council. She gave an overview of the program.
    Mr. Huja stated that he is on the PHA board but does not think it is a conflict for him to
    participate in the discussion and vote, as he does not get paid.
    Ms. Szakos asked about the money that went into the housing fund from the Cherry/Ridge
    property. Ms. McHugh said this is all from the same pot and honors the spirit of what it was
    intended for.
    Ms. Galvin asked how they identify properties for the program. Ms. McHugh said the funds
    are targeted to people, not properties. Ms. McHugh said AHIP has people on staff who provide
    inspection services and write reports. They then work with staff to determine who needs funds.
    Ms. Szakos asked if this money would cover the entire cost of repairs. Ms. McHugh said
    this is what they envisioned would happen. Ms. Szakos said she wants to make sure they are not
    unduly burdening AHIP. Ms. McHugh said Jennifer Jacobs, the Executive Director at AHIP, is
    on board with this.
    11
    On motion by Ms. Smith, seconded by Ms. Szakos, the resolution passed. (Ayes: Mr. Huja,
    Ms. Smith, Ms. Galvin, Ms. Szakos, Mr. Fenwick; Noes: None.)
    Council took a brief recess.
    REPORT: HOME VISITING COLLABORATIVE REPORT
    Home Visiting Collaborative Report
    Ms. Judy Smith, Jefferson Area CHIP, and Ms. Jackie Bryant with Ready Kids presented to
    Council. They discussed the CHIP mission and the Home Visiting Collaborative activities.
    Mr. Fenwick asked them what their challenges are. Ms. Smith said it is expensive to serve
    international families. Ms. Bryant said low income families often struggle with appropriate and
    adequate resources to be good parents to their children.
    Ms. Szakos asked if many dads participate in the programs. Ms. Smith said yes, any dads
    or men in the home benefit from the program.
    Ms. Smith asked how big their geographic area is. Ms. Smith said they serve
    Charlottesville, Albemarle, and sites in Fluvanna and Louisa counties. She said their
    Charlottesville and Albemarle teams work across boundaries.
    Council thanked them for their work.
    REPORT: WEST MAIN STREET ZONING INITIATION
    West Main Street Zoning Initiation
    Ms. Creasy and Ms. Rainey presented to Council. Ms. Mary Joy Scala was also present to
    assist with questions.
    Mr. Huja said he does not think form-based zoning in the City will work. He agreed with
    staff regarding east/west height, parking, and bike lanes. He said we should remove density
    requirements because it will allow for affordable housing options and can provide incentives. He
    said the two properties at WM-1 should both be zoned WM-1 to be in keeping with the other
    side.
    Ms. Szakos said she is trying to understand reservations about form-based code, which
    would enable people working on a project to be able to make discretionary decisions without
    coming back several times for approval. Ms. Creasy confirmed that the biggest concern is that
    the BAR would not have discretion, and there would be no ability to do SUPs. Ms. Creasy said
    portions of the form-based code that were of interest would be that no SUPs are allowed on
    height. Ms. Szakos said she agreed that the definition for an appurtenance needs to be addressed.
    12
    Ms. Szakos said she would like to add something from the form based code about expanses
    between buildings.
    Ms. Galvin said she would add back as many elements as possible to get us to the same
    place as a form-based code but by conventional means. She said she would like to revisit
    transparency requirements.
    Mr. Huja asked what the average number of times a significant project would go before the
    BAR. Ms. Scala said most projects would come once for a preliminary discussion, then at least
    once more for final approval. However, for large projects such as Market Plaza, there is a lot of
    detail to cover, and the applicants came back four to five times.
    Ms. Galvin said parking should be located at the rear or side yard of buildings and has
    direct bearing on the safety and quality of a walkable space. Ms. Creasy said that is already a
    requirement in the standard zoning currently in place. Ms. Galvin said height requirements of 60'
    for WM-1 and 40' for WM-2 should be included. Mr. Huja said he would prefer a 40' setback all
    across the way. Ms. Galvin said she would agree to this. Ms. Galvin confirmed that screening of
    the outdoor storage and mechanicals are required. She said we should discuss streetscape
    standards. Ms. Creasy said these elements are not specific to the form-based code. She said the
    West Main streetscape plan will come before Council next month. Ms. Galvin asked for
    clarification on what types of residential units would be allowed along the West Main corridor.
    Ms. Smith asked when the code would apply to existing structures. Ms. Creasy said if there
    is a footprint change, zoning would be a primary consideration. Staff works closely with the
    BAR. Ms. Scala clarified that this will not change the BAR’s review of historic buildings.
    Ms. Smith said she is concerned Charlottesville will look too homogenized if we get too
    restrictive.
    Mr. Fenwick said he has not heard from the development committee, the BAR, or the
    Planning Commission, and we will have to have this conversation all over again. He said we
    should be voting on policy, and work out the details at a work session. The people of the City
    should decide how they want the City to look and not have it decided by consultants.
    Ms. Szakos and Ms. Galvin said this is a discussion to tee up the conversation on the
    process that will take 100 days. Ms. Smith said knowing worst case scenarios would be helpful
    before removing any density restrictions.
    Ms. Galvin said there is a sense of urgency here, because remaining parcels on West Main
    Street will soon disappear, and we need to get the massing and scale right.
    OTHER BUSINESS
    Mr. Huja said the work session on May 21 will begin at 5:30 p.m. as Ms. Galvin requested.
    13
    Ms. Smith asked for a profile of the respondents demographically compared to our City for
    the National Citizen’s Survey.
    MATTERS BY THE PUBLIC
    Ms. Rebecca Quinn, 104 4th St., said she heard about this 100 day deadline. She said she
    sees it in the city code, and what does it take to be modified if this causes problems?
    Adjourned.
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, May 18, 2015, AT 6:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – May 18, 2015
    Council met in special session on this date with the following members present: Ms.
    Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Smith, seconded by Ms. Galvin, Council voted, (Ayes: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None), to meet in closed session for (1) The
    annual performance evaluation of the City Manager, and consideration of prospective candidates
    for appointment to City boards and commissions, as authorized by Va. Code sec. 2.2-3711 (A)
    (1); and, (2) Legal advice regarding acquisition of permanent easements for City utilities in
    Steephill Street, as authorized by Va. Code sec. 2.2-3711 (A) (7).
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    On motion by Ms. Szakos, seconded by Mr. Fenwick, Council voted, (Ayes: Mr. Huja,
    Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None), to reconvene in closed session
    for (1) The annual performance evaluation of the City Manager, the consideration of prospective
    candidates for appointment to City boards and commissions, and consideration of the
    performance of a specific City Council appointee, all as authorized by Va. Code sec. 2.2-3711
    (A) (1); and, (2) Legal advice regarding acquisition of permanent easements for City utilities in
    Steephill Street, as authorized by Va. Code sec. 2.2-3711 (A) (7).
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    2
    COUNCIL CHAMBERS - May 18, 2015
    CALL TO ORDER
    Council met in regular session on this date with the following members present: Mr. Huja,
    Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Ms. Szakos read a proclamation in honor of Emergency Medical Services Week. Emily
    Pelliccia, deputy COO for CFD, and Mike Berg, President of CARS, were present to accept the
    proclamation.
    Mr. Fenwick read a proclamation in honor of Public Works Week. Ms. Lauren Hildebrand
    was present to accept the proclamation.
    Ms. Smith announced that the City was accepted as a Sustainability Partner by the Virginia
    Department of Environmental Quality's Virginia Environmental Excellence Program for the third
    year in a row. Ms. Kristel Riddervold was present to accept the award.
    Ms. Galvin announced the City's spray grounds are open for the season. Locations are at
    Belmont Bridge, Forest Hills Park, and Greenleaf Park. For more information call 970-3260 or
    visit www.charlottesville.org/parksandrec.
    Ms. Smith announced an essay contest hosted by Mr. Alex Zan about why it is important to
    help people. The deadline is Friday, May 22.
    Ms. Smith announced the McIntire Golf Course will close permanently on May 31,
    allowing this area of the park to revert to passive use in line with the master plan adopted for the
    park.
    Mr. Fenwick announced last week was Police Memorial Week, May 10-15. This year, the
    National Law Enforcement Memorial will add the name of Lieutenant Robert Eugene Frazier Jr.,
    of the Charlottesville Police Department, to the wall of those that have fallen in the line of duty.
    Mr. Huja asked for a moment of silence in memory of Lt. Frazier.
    MATTERS BY THE PUBLIC
    Mr. John Hossack, 615 Elliott Ave., said he objects to the Rio grade-separated interchange
    process and said the project will wreck his neighborhood. He asked Council to fight for City
    residents' interest.
    Mr. Tom Olivier, 4632 Green Creek Rd., of Schuyler, speaking on behalf of Advocates for
    a Sustainable Albemarle Population, said we have undergone significant growth in recent years.
    He distributed a study to Council. He said it is a myth that we need growth.
    3
    Ms. Elizabeth Cunningham, 1015 Morningside Ln., Ms. Erin Wills, and Mr. Jeremy
    Thomas, 7561 Porters Rd., of Esmont, from Monticello High School, said their group has been
    studying the YMCA at McIntire Park and the renewals of their ground lease. They said the City
    needs additional activity options, and they are in favor of the YMCA project because it benefits
    residents, students, and the City.
    Mr. Morgan Butler, Director of Charlottesville/Albemarle project at the Southern
    Environmental Law Center, said zoning that guides redevelopment along West Main, such as
    The Flats, which is widely seen as out of scale and damaging to the character of this corridor, is
    important to address and fix. Lower street wall heights, adequate setbacks, and the definition of
    rooftop appurtenances are missing from the proposed amended ordinance for the West Main
    Street Zoning Initiation.
    Mr. Raymond Mason, 717 Cynthiana Ave., said there has been misconduct by Mr. Signer,
    a candidate running for City Council. He alleged that Mr. Signer sent emails to Council and his
    neighborhood about Mr. Mason's criminal history.
    Ms. Rebecca Quinn, 104 4th St., said City Market visitors should drop off their composting
    at the booth at the lower corner across from the parking garage entrance, because there are
    volunteers who will answer questions and weigh your organics. This is important because the
    success of the pilot effort will be measured by the weight of material dropped off. Pick up a
    compostable bag, and start composting today. She suggested storing collected compostable
    material in the freezer to eliminate smell and avoid attracting flies. She said she has been able to
    reduce her trash to one bag every three weeks with composting.
    Ms. Tracy Riffel, 832 Harris Rd., asked Council to reconsider their position on the closure
    of 2nd Street. The Charlottesville Police Department has done a great job in helping curtail drug
    activity, especially Officer Sclafani. She said her numbers are going down the longer the 2nd
    Street closure goes on. The traffic situation has not been addressed; she does not know which
    way to drive on the street, and there is not an indicator of whether or not it is a one way road
    when it is open to traffic. She said she has video of workers on the job between 11:00 a.m. and
    2:00 p.m., which is forbidden according to the application distributed to Council. She said there
    is no interaction with the businesses, only letters informing the business owners of the
    contractor’s plans.
    Ms. Anna-Kathleen Camru, 4541 Woodside Rd., a senior at Monticello High School, said
    her classmates researched the BID proposal to see if it should be brought back to the Council's
    attention. She said it was correct to postpone the project initially, but they believe it would
    ultimately benefit property owners and should be brought back to Council at a future date.
    Ms. Anika Mian, 1250 Pebblebrook Ln., Mr. Robert Colms, 3420 Keswick Rd., and Mr.
    Adam Fox, Keswick Rd., said they debated the meals tax increase as part of their senior project
    for their Monticello High School Honors government class. They said their research showed it
    would be detrimental to the restaurants in the City.
    4
    Mr. Scott Paisley, 1207 Oakhill Dr., said parking is and will be an issue regarding West
    Main zoning, beyond the design itself. The West Main parking study has recommended several
    creative concepts and some great ideas, although some may be difficult to implement.
    Mr. Brian Andres, 1623 Gateway Pl., Ms. Melanie Aragon, 1221 Silverbrook Ter., Ms.
    Jessica Tucker, Herds Mtn. Rd., and Mr. William Snyder, William Valley Ct., students from
    Monticello High School, said they have been studying school consolidation. Consolidating
    County and City schools together will reduce the overall budget and help with transportation.
    They said while there are advantages and disadvantages, the positives outweigh the negatives.
    Mr. Chris Henry, 200 Garrett St., said form-based code allows for more transparency
    regarding the West Main rezoning initiation and asked Council to adopt the Rhodeside &
    Harwell recommendations in full.
    Mr. Raymond Mason, 717 Cynthiana Ave., said he has spoken to Mike Murphy and Doug
    Ehman and has been trying to get work done at the Washington Park basketball courts. The
    baskets are crooked and have trees growing into them. He asked the Parks Department to repair
    these issues. Also, the court surface is uneven and torn up.
    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
    Ms. Smith said she learns things from the Monticello students and thanked them for their
    community action. She thanked Mr. Mason for bringing the Washington Park issue to their
    attention and asked staff for an update on the status; she was under the impression they had been
    fixed. She thanked Ms. Quinn for supporting composting and Ms. Szakos for supporting the
    initiative from the beginning.
    Mr. Fenwick thanked Mr. Mason for his comments about Washington Park, and he said
    this should be in top shape coming into the summer. He said the students’ projects are terrific
    and thanked them for their presentations. He said we can do better for the businesses affected by
    the closing of 2nd Street.
    Ms. Szakos thanked the Monticello High students for coming.
    Ms. Galvin thanked Monticello High students for discussing regionalism and encouraged
    them to talk to their underclassman about how they can do joint planning amongst the
    jurisdictions in the future. She thanked speakers for their comments about West Main. She asked
    Mr. Jones to look into how our staff might be coming across in letters to the businesses. Mr.
    Jones said these letters are coming from the contractors, and staff will look into this matter. Staff
    will also approach them about the working hours required through the extension.
    CONSENT AGENDA
    Ms. Szakos asked about item h. regarding enhanced penalties on Locust Ave. She said
    there has been discussion about doing things structurally to visually queue drivers to slow down.
    5
    She asked for a double penalty for speeding for a year while we implement other things and then
    evaluate whether or not the double penalty is still warranted.
    Ms. Smith said we talked about enabling legislation to give us more control over our speed
    limits. She asked staff to add this to Council’s legislative package.
    She asked about clarification on the language for item i. regarding meals tax exemptions
    for non-profits. Mr. Divers said this is geared towards fundraising organizations, churches, etc.
    She asked if it would apply to the Omni Hotel, for example, if they provide meals for nonprofit
    events. Mr. Divers said it does not; it only applies to non-profits and churches. Ms. Szakos said
    this aligns the City’s policies with state legislation.
    Ms. Szakos asked if there was support for sun-setting the doubled fines on Locust Ave. Mr.
    Jones said Council may agree to revisit this in one year. Ms. Smith asked if the doubled fines
    tactic works. Mr. Jones said we do not have data, but signs and public relations initiatives on the
    matter do initially work.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the consent agenda passed with the
    added language on item h. regarding enhanced fines on Locust Ave. (Ayes: Mr. Huja, Ms. Smith,
    Ms. Galvin, Ms. Szakos, Mr. Fenwick; Noes: None.)
    a. Minutes for May 4
    b. APPROPRIATION: National Recreation and Parks Association and the Wal-Mart
    Foundation Out-of-School Time Programs Grant - $25,000 (2nd reading)
    National Recreation and Parks Association and the Wal-Mart Foundation Out-of-School Time
    Programs Grant
    WHEREAS, the City of Charlottesville, through Parks and Recreation, has received a grant of
    $25,000 from the National Recreation and Parks Association and the Wal-Mart Foundation to
    support and enhance our participation in the S.F.S.P. and the C.A.C.F.P.
    WHEREAS, the grant award covers the period from period March 31, 2015 through May 1,
    2016.
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia, that the sum of $25,000, received from the National Recreation and Parks Association
    and the Wal-Mart Foundation is hereby appropriated in the following manner:
    Revenue – $25,000
    Fund: 210 Internal Order: 1900245 G/L Account: 451022 Other Grants
    Expenditures - $25,000
    Fund: 210 Internal Order: 1900245 G/L Account: 599999 Lump Sum
    6
    BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of
    $25,000 from the National Recreation and Park Association and the Wal-Mart Foundation.
    c. APPROPRIATION: Virginia Department of Health Special Nutrition Program
    Summer Food Service Program - $105,000 (2nd reading)
    Virginia Department of Health Special Nutrition Program Summer Food Service Program
    WHEREAS, the City of Charlottesville, through Parks and Recreation, has received approval
    for reimbursement up to $105,000 from the Virginia Department of Health Special
    Nutrition Program to provide free breakfast and lunch to children attending summer camp
    programs; and
    WHEREAS, the grant award covers the period from period June 1, 2015 through December 31,
    2015.
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia, that the sum of $105,000, received from the Virginia Department of Health Special
    Nutrition Program, is hereby appropriated in the following manner:
    Revenue – $105,000
    Fund: 209 Internal Order: 1900246 G/L Account: 430120
    Expenditures - $105,000
    Fund: 209 Internal Order: 1900246 G/L Account: 530670
    BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of
    $105,000 from the Virginia Department of Health Special Nutrition Program.
    d. APPROPRIATION: Funds from Charlottesville City Schools to the Charlottesville
    High School Science Labs Project - $35,344.54 (2nd reading)
    Funds from Charlottesville City Schools to the Charlottesville High School Science Labs Project
    WHEREAS, the Charlottesville City Schools has made a supplemental contribution to the
    C.H.S. Science Labs Project in the amount of $35,344.54 originating from the C.C.S. FY14
    Gain-Sharing Fund.
    NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
    Charlottesville, Virginia that $35,344.54 from Charlottesville City Schools is to be appropriated
    in the following manner:
    Revenues - $35,344.54
    Fund: 426 Funded Program: SH-015 (P-00827-01) G/L Account: 432085
    7
    Expenditures - $35,344.54
    Fund: 426 Funded Program: SH-015 (P-00827-01) G/L Account: 599999
    e. APPROPRIATION: Virginia Homelessness Solutions Grant (VHSP) - $69,368.95
    (carried)
    Virginia Homelessness Solutions Grant
    f. RESOLUTION: 2015 City-LEAP Climate Protection Program Support Grant -
    $100,880
    2015 City-LEAP Climate Protection Program Support Grant
    NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
    Charlottesville, Virginia that the sum of $100,880 is hereby paid to LEAP from currently
    appropriated funds in the Gas Fund, Environmental Sustainability Cost Center as follows:
    $100,880 Fund: 631 Cost Center: 2711001000 G/L Account: 599999
    g. RESOLUTION: Approval of Letter - Public Comment to the State Executive
    Council
    Approval of Letter - Public Comment to the State Executive Council
    h. ORDINANCE: Enhanced Penalties for Speeding on Locust Avenue from Hazel
    Street to the 250 Bypass (carried)
    Enhanced Penalties for Speeding on Locust Avenue
    i. ORDINANCE: Meals Tax Exemptions for Non-Profits (carried)
    Meals Tax Exemptions for Non-Profits
    On motion by Ms. Smith, seconded by Ms. Szakos, the following boards and commissions
    were appointed: to the Social Services Advisory Board, Alana Hill; to the Sister City
    Commission: Viktoria Basham and Edward Herring; to the Tree Commission: Peter Russell and
    Ken Wertz; to the Vendor Appeals Board: Meghan Cloud and Hugh Gravitt; to the Youth
    Council: Cole Fairchild, Jade Gonzalez, Madelyn Lindsay, and Atiqullah Nasim. (Ayes: Mr.
    Huja, Ms. Smith, Ms. Galvin, Ms. Szakos, Mr. Fenwick; Noes: None.)
    PUBLIC HEARING: PROPOSED UTILITY RATES FOR FY 2016
    Proposed Utility Rates for FY 2016
    Ms. Sharon O'Hare presented the Utility Rates report.
    8
    Ms. Szakos asked about the new rate for the 5/8” meters. This gives an incentive for
    builders to install a meter for each unit, which helps increase conservation. She said she is glad
    for this development. She said the report quoted $52 / 1,000 cubic feet, but this is not an average
    family use. The average family would see an increase of about $1 per month for water and about
    $4 per month for sewer, based on average single family household use.
    In response to an inquiry from Ms. Szakos, Ms. O’Hare said the price is set annually with
    UVA for water and sewer. She said she did not know how often this comes up for consideration.
    Ms. Smith asked what part of the final bill goes to the general fund. Mr. Chris Cullinan,
    Director of Finance, said all costs on the final bill are attributed to utilities. Different parts of the
    bill go to the portions of the general fund that have an impact on utility costs, such as the PILOT
    program. This is based on the sales of the utility. Ms. Smith said utility rates have a greater
    effect on low income homes, which have a higher probability of being less efficient. She said
    she wants people to know how much of their bill is not for actual usage.
    On motion, the public hearing was opened.
    Ms. Rebecca Quinn, 104 4th St., thanked the City for reporting current rates alongside
    proposed rates. The documentation showed an increase for the average household. The drop in
    the gas rate offsets the increases in water and sewer rates. Another paragraph should explain
    what the average monthly increase would be for customers using water and wastewater without
    gas. Low income residents are least likely to have retrofits for water conservation, and she asked
    the City to look for ways to help not just homeowners, but renters and landlords to conserve
    water.
    Ms. Colette Hall, 101 Robertson Ln., said not everybody has gas, so it is misleading to
    make it look like there will be an insignificant change. She said people who have been following
    this issue knew an increase was coming. She said some people in the City have increased real
    estate assessments in the coming fiscal year, and hers is significant. Now she has an increase in
    her water and sewer rate as well. She asked Council to realize that some residents are not just
    getting a utility increase, but also a real estate tax increase. She said the Stormwater fee is a tax
    and is another increase homeowners have to deal with.
    Having no further speakers, the public hearing was closed.
    Ms. Szakos said she agrees with Ms. Quinn that those without gas will see a more
    significant increase.
    Ms. Galvin asked if there is anything we have done in the past or would consider for the
    future that would provide people incentives to become gas consumers. Ms. O'Hare reviewed the
    City’s program to reduce and assist those who received cut-offs. She said there is still an
    extensive marketing program for gas.
    Ms. Smith applauded City staff for their work in reducing cut-offs.
    9
    ORDINANCE: AMENDING AND REORDAINING CHAPTER 31 (UTILITIES)
    OF THE CHARLOTTESVILLE CITY CODE, 1990, AS AMENDED, RELATING TO
    CHANGES IN MISCELLANEOUS UTILITY FEES.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the ordinance carried.
    ORDINANCE: AMENDING AND REORDAINING CHAPTER 31 (UTILITIES) OF THE
    CODE OF THE CITY OF CHARLOTTESVILLE, 1990, AS AMENDED, TO
    ESTABLISH NEW UTILITY RATES AND SERVICE FEES FOR CITY GAS, WATER
    AND SANITARY SEWER.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the ordinance carried.
    REPORT: CHARLOTTESVILLE YOUTH COUNCIL (CYC) ANNUAL REPORT
    Youth Council Annual Report
    Ms. Gretchen Ellis introduced the Youth Council members present. Ms. Ramsey Byrne,
    senior at Charlottesville High School (CHS), Ms. Cat Johnson, sophomore at CHS, Ms. Addie
    Brown, sophomore at CHS, Ms. Ellen Yates, sophomore at CHS, Mr. Zach Greenhoe,
    sophomore at CHS; Ms. Avion Saylor-Mills, junior at CHS; Mr. Inigo Drake, freshman at CHS,
    and Mr. Wendell Santiago, junior at CHS, introduced themselves to Council.
    Ms. Byrne said she and a few members of the CYC attended the National League of Cities
    Conference in Austin, TX and were able to learn about what other youth councils around the
    country were doing.
    Mr. Greenhoe said on Saturday, May 2, the CYC held a community forum at City Space to
    obtain input from their peers around the City from a variety of ages. He said it was successful
    and they hope to repeat it in the future.
    Ms. Brown and Ms. Yates said the achievement gap has been a primary focus for the CYC.
    Ms. Yates noted disparities between the schools and the relationship to race.
    Ms. Saylor-Mills and Mr. Santiago spoke about their participation in the AVID program
    and said it should be more of a program, not an elective.
    Ms. Brown spoke about unleveled classes and why she decided to take one. She said
    unleveled classes should be promoted because they give students the opportunity to meet and
    interact with other students you may not normally get to interact with and gives students the
    opportunity to expand their horizons.
    Ms. Johnson and Mr. Greenhoe spoke about the importance of educating the police force
    on how to interact with the community and educate residents so they know the police are there to
    help. Mr. Greenhoe said a lot of youth do not understand their rights with policemen and may not
    know how to interact. One of their members pushed for an expansion of the blue light phones,
    installed anywhere youth may be. They also support security cameras on the Downtown Mall.
    10
    Ms. Byrne presented Mr. Arib Khan, the CYC’s UVA advisor, with a gift for his mentoring
    over the past three years. Mr. Khan said it has been a great opportunity to work with the youth
    and thanked them.
    Ms. Smith thanked Ms. Byrne for her service and congratulated her on her graduation.
    Ms. Galvin said the CYC should present to the School Board. Ms. Ellis said there were
    several members of the School Board at the community forum meeting. Ms. Ellis sent a copy of
    the CYC’s report to the Chair of the School Board and requested a meeting time, which will
    probably be in the fall. The Chair also met with the group in February.
    Mr. Fenwick commended the Youth Council for their work and said they are in a unique
    position to help with the achievement gap discussion.
    Ms. Smith congratulated them for their work and their discussion about tough questions.
    She said Council is working on several of the issues the Youth Council brought up. Ms. Szakos
    thanked the youth for their work and thanked them for giving their time to public service.
    Mr. Huja thanked them for taking part in the community and encouraged them to follow up
    on their work this fall.
    RESOLUTION: CHARLOTTESVILLE AFFORDABLE HOUSING FUND (CAHF)
    ASSISTANCE FOR THE PIEDMONT HOUSING ALLIANCE (PHA) DOWN PAYMENT
    ASSISTANCE PROGRAM FOR ORANGEDALE AND PROSPECT NEIGHBORHOOD -
    $181,125
    CAHF Assistance for PHA
    Ms. Kathy McHugh presented to Council. She gave an overview of the program.
    Mr. Huja stated that he is on the PHA board but does not think it is a conflict for him to
    participate in the discussion and vote, as he does not get paid.
    Ms. Szakos asked about the money that went into the housing fund from the Cherry/Ridge
    property. Ms. McHugh said this is all from the same pot and honors the spirit of what it was
    intended for.
    Ms. Galvin asked how they identify properties for the program. Ms. McHugh said the funds
    are targeted to people, not properties. Ms. McHugh said AHIP has people on staff who provide
    inspection services and write reports. They then work with staff to determine who needs funds.
    Ms. Szakos asked if this money would cover the entire cost of repairs. Ms. McHugh said
    this is what they envisioned would happen. Ms. Szakos said she wants to make sure they are not
    unduly burdening AHIP. Ms. McHugh said Jennifer Jacobs, the Executive Director at AHIP, is
    on board with this.
    11
    On motion by Ms. Smith, seconded by Ms. Szakos, the resolution passed. (Ayes: Mr. Huja,
    Ms. Smith, Ms. Galvin, Ms. Szakos, Mr. Fenwick; Noes: None.)
    Council took a brief recess.
    REPORT: HOME VISITING COLLABORATIVE REPORT
    Home Visiting Collaborative Report
    Ms. Judy Smith, Jefferson Area CHIP, and Ms. Jackie Bryant with Ready Kids presented to
    Council. They discussed the CHIP mission and the Home Visiting Collaborative activities.
    Mr. Fenwick asked them what their challenges are. Ms. Smith said it is expensive to serve
    international families. Ms. Bryant said low income families often struggle with appropriate and
    adequate resources to be good parents to their children.
    Ms. Szakos asked if many dads participate in the programs. Ms. Smith said yes, any dads
    or men in the home benefit from the program.
    Ms. Smith asked how big their geographic area is. Ms. Smith said they serve
    Charlottesville, Albemarle, and sites in Fluvanna and Louisa counties. She said their
    Charlottesville and Albemarle teams work across boundaries.
    Council thanked them for their work.
    REPORT: WEST MAIN STREET ZONING INITIATION
    West Main Street Zoning Initiation
    Ms. Creasy and Ms. Rainey presented to Council. Ms. Mary Joy Scala was also present to
    assist with questions.
    Mr. Huja said he does not think form-based zoning in the City will work. He agreed with
    staff regarding east/west height, parking, and bike lanes. He said we should remove density
    requirements because it will allow for affordable housing options and can provide incentives. He
    said the two properties at WM-1 should both be zoned WM-1 to be in keeping with the other
    side.
    Ms. Szakos said she is trying to understand reservations about form-based code, which
    would enable people working on a project to be able to make discretionary decisions without
    coming back several times for approval. Ms. Creasy confirmed that the biggest concern is that
    the BAR would not have discretion, and there would be no ability to do SUPs. Ms. Creasy said
    portions of the form-based code that were of interest would be that no SUPs are allowed on
    height. Ms. Szakos said she agreed that the definition for an appurtenance needs to be addressed.
    12
    Ms. Szakos said she would like to add something from the form based code about expanses
    between buildings.
    Ms. Galvin said she would add back as many elements as possible to get us to the same
    place as a form-based code but by conventional means. She said she would like to revisit
    transparency requirements.
    Mr. Huja asked what the average number of times a significant project would go before the
    BAR. Ms. Scala said most projects would come once for a preliminary discussion, then at least
    once more for final approval. However, for large projects such as Market Plaza, there is a lot of
    detail to cover, and the applicants came back four to five times.
    Ms. Galvin said parking should be located at the rear or side yard of buildings and has
    direct bearing on the safety and quality of a walkable space. Ms. Creasy said that is already a
    requirement in the standard zoning currently in place. Ms. Galvin said height requirements of 60'
    for WM-1 and 40' for WM-2 should be included. Mr. Huja said he would prefer a 40' setback all
    across the way. Ms. Galvin said she would agree to this. Ms. Galvin confirmed that screening of
    the outdoor storage and mechanicals are required. She said we should discuss streetscape
    standards. Ms. Creasy said these elements are not specific to the form-based code. She said the
    West Main streetscape plan will come before Council next month. Ms. Galvin asked for
    clarification on what types of residential units would be allowed along the West Main corridor.
    Ms. Smith asked when the code would apply to existing structures. Ms. Creasy said if there
    is a footprint change, zoning would be a primary consideration. Staff works closely with the
    BAR. Ms. Scala clarified that this will not change the BAR’s review of historic buildings.
    Ms. Smith said she is concerned Charlottesville will look too homogenized if we get too
    restrictive.
    Mr. Fenwick said he has not heard from the development committee, the BAR, or the
    Planning Commission, and we will have to have this conversation all over again. He said we
    should be voting on policy, and work out the details at a work session. The people of the City
    should decide how they want the City to look and not have it decided by consultants.
    Ms. Szakos and Ms. Galvin said this is a discussion to tee up the conversation on the
    process that will take 100 days. Ms. Smith said knowing worst case scenarios would be helpful
    before removing any density restrictions.
    Ms. Galvin said there is a sense of urgency here, because remaining parcels on West Main
    Street will soon disappear, and we need to get the massing and scale right.
    OTHER BUSINESS
    Mr. Huja said the work session on May 21 will begin at 5:30 p.m. as Ms. Galvin requested.
    13
    Ms. Smith asked for a profile of the respondents demographically compared to our City for
    the National Citizen’s Survey.
    MATTERS BY THE PUBLIC
    Ms. Rebecca Quinn, 104 4th St., said she heard about this 100 day deadline. She said she
    sees it in the city code, and what does it take to be modified if this causes problems?
    Adjourned.
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, June 1, 2015, AT 6:30 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – June 1, 2015
    Council met in special session on this date with the following members present: Ms.
    Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None), to meet in closed session for (1) The
    annual performance evaluation of the City Manager, and consideration of prospective candidates
    for appointment to City boards and commissions, as authorized by Va. Code sec. 2.2-3711 (A)
    (1); and, (2) Legal advice regarding acquisition of permanent easements for City utilities in
    Steephill Street, as authorized by Va. Code sec. 2.2-3711 (A) (7).
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS - June 1, 2015
    CALL TO ORDER
    Council met in regular session on this date with the following members present: Mr. Huja,
    Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Ms. Galvin announced "Comedy with Brett Leake" at the Carver Recreation Center on
    Saturday, June 6. For more information, call 970-3053 or go to charlottesville.org/parksandrec.
    Ms. Szakos announced the Democratic Primary is on Tuesday, June 9. All polls will be
    open from 6:00 a.m. - 7:00 p.m. Contact the Voter Registrar at vote@charlottesville.org, or call
    970-3250 for more information.
    2
    Mr. Fenwick announced the tax deadline is Friday, June 5 for first half real estate and
    personal property tax. Call the Treasurer's Office at 970-3146 before the due date if you have not
    received your bill.
    Ms. Smith announced National Trails Day stream clean-up and trail building project this
    Saturday, June 6 from 9:00 a.m. - noon at Pollack's Branch. Clean-ups are also taking place at
    Meadowcreek and Rivanna. Call Chris Gensic for more information, or email
    gensic@charlottesville.org. She also announced a walkable watershed project next Monday
    from 6-8pm at the Portico Church in the Ix Building. She acknowledged the passing of Mr.
    Jamika Canata, born James Fisher, who was an active member in the Charlottesville community.
    A memorial service will be held Saturday, June 13 at 11:00 a.m. at Washington Park; for more
    information, call Alex Zan at 804-321-3636.
    Ms. Szakos announced the next Our Town meeting will take place on Thursday, June 11
    for the Greenbrier, Meadows, Meadowbrook Heights, and Rugby neighborhoods at
    Charlottesville High School.
    MATTERS BY THE PUBLIC
    Mr. Scott Peyton, 900 W. Main, a lifelong native of Charlottesville and Albemarle County,
    said West Main Street has drawn his interest in recent years. His father owned and operated a car
    dealership on West Main for over 40 years. He said the view shed of Monticello is now forever
    lost due to The Flats. The fault lies with Council for approving these projects and not with a
    flawed review process. He asked Council to take steps now to make sure this does not continue.
    He asked Council to cease consideration for further SUPs with variance requests for maximum
    height for the remaining parcels on West Main.
    Mr. Downing Smith, 810 Locust Ave., gave a history of Locust Ave., and asked Council to
    keep the speeding ordinance in place as is.
    Ms. Craig Reynolds, 857 Locust Ave., said they welcome the City’s ideas to control speed
    in addition to the speed zone. She said the neighbors do not understand why the reexamination is
    just for Locust Ave. and does not apply City-wide to other locations with enhanced speeding
    fines. She asked Council to pass the ordinance in its original form.
    Mr. Alex Hancock, 2712 Eaton Rd., said he submitted an online request for drainage help
    in 2003 and 2004 and never got a response from the City. He said Eaton Rd. is a dead end street
    with a failed retaining road at the end of it and has no stormwater structure or fire hydrant access.
    He said there is nowhere for emergency vehicles and other trucks to turn around, so they use his
    driveway. He said transient lodging facilities should not be allowed at all within the City's
    residential district. They should not be allowed without the owners' presence, and all in current
    violation should be denied licenses in the future. He said doors have been locked to City Hall
    during public meetings, and he has not been able to reenter some meetings. He asked why the
    City's parking is being taken up during Pavilion events.
    3
    Mr. Bruce O'dell, 878 Locust Ave., said it is a mistake to assume that you have a choice
    between traffic calming measures and creating a speed zone on Locust Ave. They are separate
    issues, and they reinforce each other. He asked Council for a clean ordinance as was proposed in
    the first reading. He said there have been a lot of studies on appropriateness for increased fines,
    and they tell us there is generally a reduction in speeds and an increased number of citations.
    Mr. Louis Shultz, 1809 E. Market St., said this is the 40th time he has come to Council
    accusing staff of taking his property on Steephill Street and violating City code and civil rights
    statutes.
    Mr. Raymond Mason, 717 Cynthiana Ave., asked for a solution to the high cost of
    swimming at Washington Pool. The price used to be $29 for a season pass, and kids used to be
    able to pay $1 a day until they paid the price of a pass. He said many Black children cannot
    afford to swim there.
    Mr. Brandon Collins, 418 Fairway Ave., said his daughter graduated from Charlottesville
    High School this past weekend, and he is very proud. He said Charlottesville has a troubled past,
    including the razing of Vinegar Hill, and there are amends that need to be made to the Black
    community here in Charlottesville.
    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
    Ms. Smith said she appreciated Mr. Peyton’s reminder of the historic character of West
    Main, and we need to make sure we maintain and honor the history. She requested pulling the
    Locust Ave. item from the consent agenda for discussion. She had a conversation with Mr. Daly
    about the pools, and this issue needs to be addressed. We need to assure that our children can
    learn to swim by giving them access to the pools.
    Ms. Szakos said she supported pulling the Locust item from consent. She said Council did
    approve The Flats, and they tried to make the building more responsive to the space than it
    would have been if built by-right. Council and staff are working on improving the process. Ms.
    Szakos asked for a phone number to be posted on doors during public meetings so people can
    call if they cannot get in. She said we need to figure out a way kids can get to the pool without
    having to pay for the season pass up front. We need to devise a payment plan, and we are
    working to resolve this issue. She urged Mr. Mason to stay engaged in the conversation.
    Ms. Galvin said Mr. Peyton made an eloquent case for expediting the zoning changes on
    West Main Street. She said we should be able to figure out a sliding scale arrangement for people
    to be able to use the pool based on their income level. She said she is looking forward to PHAR's
    vision for public housing and hearing from staff about what the next steps will be.
    Mr. Fenwick said Mr. Peyton's comments are timely. He said he supports kids being able to
    get into City pools for $1 a day.
    Mr. Huja asked staff to follow up on a solution to the Washington Pool fees in the next 30
    days.
    4
    CONSENT AGENDA
    Item g regarding Locust Ave. was pulled for discussion.
    Ms. Szakos clarified that the Domestic Violence Coordinator is not a new position and is a
    grant-funded position.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the consent agenda passed. (Ayes: Mr.
    Huja, Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None)
    On motion by Ms. Smith, seconded by Ms. Szakos, the following appointments were made
    to Boards and Commissions: to the CACVB, Kirby Hutto and Yolunda Harold; to the PWN,
    Christie Phillips and Casey Carwile. (Ayes: Mr. Huja, Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms.
    Galvin; Noes: None)
    a. Minutes for May 18
    b. APPROPRIATION: Virginia Homelessness Solutions Grant (VHSP) - $69,368.95
    (2nd reading)
    Virginia Homelessness Solutions Grant
    WHEREAS, The City of Charlottesville, through the Department of Human Services, has
    received additional funding for the Virginia Homelessness Solutions Grant from the Virginia
    Department of Housing and Community Development in the amount of $69,368.95;
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of
    Charlottesville, Virginia that the sum of $69,368.95 is hereby appropriated in the following
    manner:
    Revenues
    $58,269.92 Fund: 209 IO: 1900231 G/L: 430110 State Grants
    $11,099.03 Fund: 209 IO: 1900231 G/L: 430120 State (Federal Pass-Thru)
    Expenditures
    $69,368.95 Fund: 209 IO: 1900231 G/L: 530550 Contracted Services
    BE IT FURTHER RESOLVED, that this appropriation is conditioned upon receipt of
    $69,368.95 in additional funds from the Virginia Department of Housing and Community
    Development.
    c. APPROPRIATION: Domestic Violence Services Coordinator Grant - $44,876
    (carried)
    Domestic Violence Services Coordinator Grant
    5
    d. RESOLUTION: Funds Transfer to the Market Street Parking Garage Building
    Envelope Restoration Project Account - $70,000
    Funds Transfer to the Market Street Parking Garage Building Envelope Restoration Project
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of
    Charlottesville, Virginia that the following is hereby transferred in the following manner:
    Transfer From
    $70,000 Fund: 107 WBS: FR-001/P-00808 G/L Account: 561426
    Transfer To
    $70,000 Fund: 426 WBS: CP-015/P-00826-04 G/L Account: 599999
    $70,000 Fund: 426 WBS: CP-015/P-00826-04 G/L Account: 498010
    e. RESOLUTION: Fund Transfer to the Facilities Capital Projects Lump Sum
    Account for the Public Service Office Renovation Project - $65,000
    Public Service Office Renovation Project
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia that the following is hereby transferred in the following manner:
    WHEREAS, the City of Charlottesville will commence office renovation work in the amount of
    $65,000.
    Transfer From - $65,000
    $40,000 Fund: 105 Cost Center: 2431001000 G/L Account: 561426
    $5,000 Fund: 105 Cost Center: 2443001000 G/L Account: 561426
    $7,500 Fund: 105 Cost Center: 2461001000 G/L Account: 561426
    $7,500 Fund: 105 Cost Center: 2461002000 G/L Account: 561426
    $5,000 Fund: 105 Cost Center: 2481001000 G/L Account: 561426
    Transfer To - $65,000
    $65,000 Fund: 426 WBS: CP-015/P-00826 G/L Account: 599999
    $65,000 Fund: 426 WBS: CP-015/P-00826 G/L Account: 498010
    f. ORDINANCE: Meals Tax Exemptions for Non-Profits (2nd reading)
    Meals Tax Exemptions for Non-Profits
    AN ORDINANCE AMENDING AND REORDAINING SECTION 30-284 OF ARTICLE
    X OF CHAPTER 30 (TAXATION) OF THE CODE OF THE CITY OF
    CHARLOTTESVILLE, 1990, AS AMENDED, RELATING TO EXEMPTIONS FROM
    MEALS TAX
    6
    g. ORDINANCE: Enhanced Penalties for Speeding on Locust Avenue from Hazel
    Street to the 250 Bypass (2nd reading) pulled for discussion
    Enhanced Penalties for Speeding on Locust Avenue
    h. ORDINANCE: Sidewalk Waiver Provision (VA Code update) (carried)
    Sidewalk Waiver Provision
    i. ORDINANCE: Affordable Dwelling Unit Revised Definition (carried)
    Affordable Dwelling Unit Revised Definition
    PUBLIC HEARING / RESOLUTION: AUTHORIZATION OF LEASE
    AGREEMENT FOR 608 RIDGE STREET
    Authorization of Lease Agreement for 608 Ridge Street
    Ms. McHugh reviewed the report. She gave a history of the space at 608 Ridge St. LEAP
    has asked for an 18 month lease. Staff is most comfortable with a one year lease with an option
    to renew. Ms. Szakos asked if staff expects the development at 610 Ridge Street will be
    completed within 12 months. Ms. McHugh said it will be close.
    On motion, the public hearing was opened. Having no speakers, the public hearing was
    closed.
    Ms. Szakos said she supports continuing the lease. She asked why staff would not give
    LEAP an 18 month lease, especially since it is unlikely the house next door will sell, and there
    are unforeseen circumstances that could be issues. Ms. McHugh said staff is trying to make the
    lease terms for 608 and 610 coincide with one another. Ms. Szakos asked if this would affect
    LEAP's operations. Ms. McHugh said it will not, to staff’s knowledge.
    Ms. Smith said LEAP is an essential partner in our Georgetown Energy Program, and she
    said an 18-month lease makes more sense because January would be a better time to take
    possession of the house and prepare it for market.
    Mr. Huja said he supports a one year lease with an option to renew for one year. Ms.
    Galvin said she agrees with Mr. Huja because it keeps the records clear and keeps the schedule
    predictable. She asked for a report on the status of 610 Ridge St. within the next four to five
    months. Ms. Szakos said she is satisfied with a 12-month lease.
    On motion by Ms. Galvin, seconded by Ms. Smith, the resolution passed. (Ayes: Mr. Huja,
    Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None.)
    7
    REPORT: UTILITY RATES
    Utility Rates
    Ms. Sharon O'Hare, Assistant Finance Director, presented to Council and reviewed the
    recommended utility rates for FY 2016.
    Ms. Smith asked if there is a set number of affordable units within the multi-family units.
    Ms. O'Hare said the project needs to qualify as low-income housing when it starts. The project
    would then file paperwork with NDS upon completion, and rates would be pro-rated according
    to the number of units at market rate.
    Ms. Szakos confirmed the fee to reinstate services was increasing to $90 for weekends and
    holidays. She confirmed that there is a moratorium on cut-offs during winter months and that the
    regular next-day fee remains at $30.
    Mr. Huja called for a vote on the fees ordinance; the ordinance passed. (Ayes: Mr. Huja,
    Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None.)
    AN ORDINANCE AMENDING AND REORDAINING CHAPTER 31 (UTILITIES) OF
    THE CHARLOTTESVILLE CITY CODE, 1990, AS AMENDED, RELATING TO
    CHANGES IN MISCELLANEOUS UTILITY FEES.
    Mr. Huja called for a vote on the service fees; the ordinance passed. (Ayes: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None.)
    AN ORDINANCE AMENDING AND REORDAINING CHAPTER 31 (UTILITIES) OF
    THE CODE OF THE CITY OF CHARLOTTESVILLE, 1990, AS AMENDED, TO
    ESTABLISH NEW UTILITY RATES AND SERVICE FEES FOR CITY GAS, WATER
    AND SANITARY SEWER.
    Mr. Huja said these rates will be effective July 1, 2015.
    RESOLUTION: 1725 JEFFERSON PARK AVE. APARTMENTS SPECIAL USE
    PERMIT
    1725 Jefferson Park Ave. Apartments Special Use Permit
    Mr. Matt Alfele presented to Council and reviewed staff and community work on the SUP
    to date. The Planning Commission voted 5-0 to recommend approval of the Special Use Permit.
    Ms. Szakos said this developer has been amazingly responsive to the community and the
    Planning Commission.
    Ms. Szakos moved the resolution; Ms. Galvin seconded.
    8
    Ms. Galvin said she is concerned that previously they have granted SUPs, and then the
    project has evolved in an unforeseen manner. She said she was concerned about the language in
    condition #4, "essentially the same". She asked to modify it to say "essentially and substantially
    the same". Also on the same condition, Ms. Galvin requested that it state, “subsequently be
    modified to specifically comply" to ensure this is in line with requirements of the Certificate of
    Appropriateness. Mr. Huja supported the modifications.
    Mr. Fenwick asked for clarification on who in NDS is tasked with ensuring this does not
    vary from what we are seeing now.
    Ms. Smith echoed Ms. Szakos' appreciation for the developers' responsiveness and said we
    need to make sure we always give neighborhoods this opportunity.
    The resolution passed as modified. (Ayes: Mr. Huja, Mr. Fenwick, Ms. Szakos, Ms. Smith,
    Ms. Galvin; Noes: None)
    RESOLUTION APPROVING A SPECIAL USE PERMIT AS REQUESTED BY
    APPLICATION NO. SP-1500001 TO AUTHORIZE ADDITIONAL RESIDENTIAL
    DENSITY AND TO MODIFY CERTAIN YARD REQUIREMENTS IN CONNECTION
    WITH THE CONSTRUCTION AND ALTERATION OF A MULTIFAMILY
    RESIDENTIAL DWELLING LOCATED AT 1725 JEFFERSON PARK AVENUE
    Ms. Galvin thanked Mr. Alfele for a clear, thorough report and said she appreciated his
    coordination of the community meetings.
    ORDINANCE: ENHANCED PENALTIES FOR SPEEDING ON LOCUST
    AVENUE FROM HAZEL STREET TO THE 250 BYPASS (2nd reading)
    Ms. Szakos said she would be content to remove the piece about reevaluating the fines.
    Ms. Galvin moved that we remove item 2 and revert to the original proposed ordinance. Ms.
    Smith seconded the motion. The motion passed. (Ayes: Mr. Huja, Mr. Fenwick, Ms. Szakos,
    Ms. Smith, Ms. Galvin; Noes: None.)
    Mr. Huja called for a vote on the revised ordinance; the ordinance passed. (Ayes: Mr. Huja,
    Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None.)
    AN ORDINANCE AMENDING AND REORDAINING SECTION 15-101 OF ARTICLE
    IV (SPEED LIMITS) OF CHAPTER 15 (MOTOR VEHICLES AND TRAFFIC) OF THE
    CODE OF THE CITY OF CHARLOTTESVILLE, 1990, AS AMENDED ADDING
    LOCUST AVENUE BETWEEN HAZEL STREET AND THE 250 BYPASS TO THE
    LIST OF STREETS WITH ENHANCED PENALTIES FOR SPEEDING.
    OTHER BUSINESS
    Ms. Smith asked about the new hours for Smith Pool as approved through the budget
    process. Councilors recently received requests from a few citizens requesting that the pool retain
    9
    the early opening time. Mr. Huja asked about the cost to revert to the earlier opening time. Mr.
    Jones said it would cost a little over $3,000 to revert to opening the pool at 5:00 a.m. on Saturday
    mornings.
    Ms. Galvin confirmed that this was a cost-saving measure that was proposed by Mr. Daly
    as a part of the budget cycle.
    Mr. Fenwick said this is an unintended consequence for a dedicated group of regular pool
    users and supported reverting to the original opening time.
    Ms. Galvin said this is not a sound budget tactic. The public comments should have been
    made during the budget process, not after Council and staff have made cuts and voted on the
    final budget.
    Mr. Huja asked to hear back from staff on this matter.
    Meeting adjourned.
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, June 15, 2015, AT 6:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – June 15, 2015
    Council met in special session on this date with the following members present: Ms.
    Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None), to meet in closed session for
    discussion of the annual performance evaluation of the City Manager, as authorized by Va. Code
    sec. 2.2-3711 (A) (1).
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS - June 15, 2015
    CALL TO ORDER
    Council met in regular session on this date with the following members present: Mr. Huja,
    Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Ms. Smith announced the new CAT fare box launch date on June 22. For more
    information and updated pass guidelines, please go to www.charlottesville.org/transit, or visit
    Charlottesville Area Transit on Facebook.
    Ms. Szakos announced the new meals tax will go into effect July 1. She also announced
    that seven members of the City’s police and fire departments will take place in the 2015 World
    Games from June 22 - July 5. She also wished her husband a happy 30th anniversary, which is
    tonight.
    2
    Mr. Fenwick announced applications for the Charlottesville Housing Affordability Program
    (CHAP) will go in the mail shortly after the July 4 holiday. For questions about CHAP, please
    call 970-3160. He also announced the Herman Key Recreation Center, Tonsler, and the JMRL
    Central Branch will be open as cooling centers June 15 - June 21. For more information, please
    contact Vic Garber, Parks and Recreation, at 970-3354 or garberv@charlottesville.org. City Hall
    will be closed Friday, July 3 in observance of Independence Day.
    Ms. Galvin announced the new Energize Charlottesville Energy Center. LEAP will give
    away prizes of approximately $50-$100 in value through a drawing of residents who create
    "Energy Center" accounts by July 4. Residents can access the Energize!Charlottesville Energy
    Center at www.energizecharlottesville.org/energycenter.
    Mr. Huja announced that Council has reviewed the City Manager's performance and will
    extend his contract.
    MATTERS BY THE PUBLIC
    Ms. Anne Knox, 1531 Westwood Rd., said recent changes in the Saturday morning hours
    for the Smith Aquatic Fitness Center (AFC) from a 5:30 a.m. opening time to 7:00 a.m.
    eliminates the possibility of a Saturday workout for early bird exercisers. She asked Council to
    reassess this change and restore the previous schedule.
    Mr. Howard Craddock, 1880 River Inn Ln., asked Council to reconsider the decision to
    delay the opening time on Saturday mornings to 7:00 a.m. He said he competes in many open
    water events and trains exclusively at Smith AFC Pool. He said the later opening Saturday
    mornings eliminates 25% of his trainees' training time.
    Mr. Stephen Turner, 2310 Jefferson Park Ave., professor at UVA Medical School and
    regular patron of Smith AFC, said the delayed opening on Saturday mornings closes access to
    those who have family and work obligations during the day. It disrupts the schedule of the most
    dedicated users of the facility and may force them to decide to patronize another facility with
    earlier hours.
    Mr. John Post, 424 Ednam Dr., County resident, said as a county resident, he pays county
    fees to use the facility only on Saturday mornings, which accounts for 10% of the savings of
    closing early.
    Mr. Brian Yudkin, 1308 Wertland St., on behalf of several local environmental groups,
    urged Council to support a resolution in favor of Virginia joining the regional greenhouse gas
    initiative.
    Mr. Brandon Collins, 418 Fairway Ave., said PHAR supports Council's financial
    contribution to the CRHA for a maintenance supervisor. Charlottesville's current public housing
    stock needs redevelopment and renovation. He asked Council to visit public housing, speak with
    residents, and support resident-lead decision making.
    3
    Ms. Cynthia Ivery, 814 Hardy Dr., public housing resident and PHAR intern, said they
    have been busy learning how to work as a team and how to be effective leaders. She said PHAR
    supports funding for the maintenance supervisor, which will ensure many important tasks are
    performed.
    Mr. Downing Smith, 810 Locust Ave., said the West Main Zoning Initiation resolution
    allows the head of NDS to waive hearings solely on their authority when it comes to approving
    zoning changes for particular properties. This is a bad idea. He has found City government to be
    more open and transparent the last couple of years. Having a few extra meetings to make sure
    something does not go wrong is worth it.
    Pastor Hodari Hamilton, 632 West Main St., said there is a concern over morale with City
    employees, particularly management. He said he hopes Councilors will treat members of
    management with the highest level of regard and respect.
    Mr. John McLaren, 520 Locust Ave., said it is encouraging that there is a proposal to have
    a community meeting requirement whenever there is a zoning change. Several members of his
    neighborhood association have expressed alarm that there is a waiver provision.
    Mr. Peter Kleeman, 407 Hedge St., said there are unmet needs in the City. He said he has
    identified several places along City sidewalks that are hazards and probably violate ADA
    requirements for height. Many sewer covers near E. High Street and other places around the
    Downtown area are sunk into the holders or are inappropriate covers. He suggested that a staff
    member or intern be designated to walk the City, note issues and ensure safety.
    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
    Mr. Huja said he is sympathetic with the swim group and wants Council to take action at
    the next meeting. He said he supports the greenhouse gas initiative resolution. Also he agrees
    with Mr. Kleeman about the sidewalks.
    Ms. Szakos said she also supports the greenhouse gas resolution. She thanked Ms. Ivery for
    coming and said the PHAR internship is preparing her well. She said supporting funding for a
    maintenance supervisor is an important step to take in support of the Housing Authority. The
    City has been doing a lot of sidewalk repair; we buffed edges to eliminate many tripping hazards.
    She said she often takes a picture of hazards and sends it to Council or staff.
    Ms. Galvin said she also supports the greenhouse gas resolution. She shares Mr. Kleeman's
    concerns about tripping hazards along the sidewalks. Hopefully a mobile 3-1-1 system will make
    it very easy to log in and register complaints. She said we may be turning a corner for public
    housing and thanked PHAR members for their comments.
    Ms. Smith supported the swimmers and maintaining Saturday early morning hours. She
    said she supports the greenhouse gas resolution and said it would be interesting to see how it
    comports with our Georgetown Energy Prize program. She thanked Pastor Hamilton for coming
    4
    tonight and said it is powerful that most of his congregation grew up here and are engaged in
    Charlottesville. Our families are an important part of our history.
    Mr. Fenwick said he supports the swimmers as well, and he plans to bring it up under Other
    Business so we do not have to wait for two weeks. He thanked Mr. Collins and Ms. Ivery for
    speaking and he said he supports the maintenance supervisor position on the agenda tonight. He
    thanked Pastor Hamilton for his words and said civility is a very important message. He said the
    sidewalk waiver provision is troubling for many in the community.
    Ms. Smith said it would be nice to be sure there is coordination on manhole covers between
    NDS and Public Works.
    Mr. Huja said it is heartening to see PHAR coming and speaking on behalf of the Housing
    Authority staff. He appreciates that they have come a long way on their relationship.
    CONSENT AGENDA
    Ms. Szakos confirmed that the Longwood Drive PUD recommendation is to send it back to
    the Planning Commission.
    Ms. Szakos asked about the Tarleton Dr. sidewalk, which is on a loop of the street and not
    a through-drive.
    Ms. Smith requested not to approve the minutes because she was not able to read them
    before the meeting.
    Ms. Smith asked whether item h, Sidewalk Provision (VA Code update), gives developers
    an option to buy their way out of building a sidewalk. Ms. Creasy said this is at the applicant’s
    discretion. Ms. Smith said she has concerns that we would not have a sidewalk built when it was
    truly needed. Ms. Creasy said the money has to go to the sidewalk fund. Waivers are typically
    requested when there are extenuating circumstances and in limited situations.
    Ms. Szakos confirmed that the money put into a fund when they elect not to build a
    sidewalk is actually enough to build the sidewalk. Ms. Creasy said staff has to approve the price
    on estimates. Ms. Szakos said she wanted staff to look into the administrative cost of reviewing
    these.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the consent agenda was approved,
    with item a. Minutes for June 1 deferred to the July 6 meeting. (Ayes: Mr. Huja, Mr. Fenwick,
    Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None.)
    a. Minutes for June 1 deferred
    b. APPROPRIATION: Domestic Violence Services Coordinator Grant - $44,876 (2nd
    reading)
    5
    Domestic Violence Services Coordinator Grant
    WHEREAS, The City of Charlottesville, through the Commonwealth Attorney’s Office, has
    received the Domestic Violence Services Coordinator Grant from the Virginia Department of
    Criminal Justice Services in the amount of $38,336 in Federal pass-thru funds, Albemarle
    County is to contribute an additional $6,000 in local cash match, and the City Commonwealth
    Attorney’s Office will contribute up to $540 cash match, as needed to meet salary and benefit
    expenses.
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia that the sum of $44,876 is hereby appropriated in the following manner:
    Revenues
    $38,336 Fund: 209 Cost Center: 1414002000 G/L Account: 430120
    $ 6,000 Fund: 209 Cost Center: 1414002000 G/L Account: 432030
    $ 540 Fund: 209 Cost Center: 1414002000 G/L Account: 498010
    Expenditures
    $44,876 Fund: 209 Cost Center: 1414002000 G/L Account: 519999
    Transfer
    $ 540 Fund: 105 Cost Center: 1401001000 G/L Account: 561209
    BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of
    $38,336 from the Virginia Department of Criminal Justice Services, and $6,000 from the County
    of Albemarle, Virginia.
    c. APPROPRIATION: Revenue Sharing for Sidewalk Construction - Appropriate &
    Transfer $350,000 (carried)
    Revenue Sharing for Sidewalk Construction
    d. RESOLUTION: Longwood Drive PUD Recommendation
    Longwood Drive PUD Recommendation
    REFERRING ZM15-00001 (PROPOSED AMENDMENT TO THE LONGWOOD DRIVE
    PUD BACK TO THE PLANNING COMMISSION FOR FURTHER REVIEW
    WHEREAS, following the joint public hearing conducted by the planning commission and city
    council on May 12, 2015 for ZM15-001, the applicant submitted a revised PUD plan dated June
    2, 2015; and
    WHEREAS, the revised PUD plan is sufficiently different than the one previously reviewed by
    the planning commission, that this council concurs with staff that the commission and the public
    6
    should have an additional opportunity to review and comment upon the changed plan, which
    increases open space and reorients units fronting on Harris Street;
    NOW, THEREFORE, BE IT RESOLVED THAT ZM15-0001, with the revised PUD plan dated
    June 2, 2015, is hereby referred to the planning commission for additional public hearing and for
    its recommendations.
    e. RESOLUTION: Naylor St. Sidewalk Waiver
    Naylor St. Sidewalk Waiver
    Approving a Sidewalk Waiver Request for 400 Harris Road (Property within the Proposed
    “Naylor Street Subdivision”)
    f. RESOLUTION: Affordable Dwelling Unit Ordinance Standard Operating
    Procedures/Regulations Revision
    Affordable Dwelling Unit Ordinance Standard Operating Procedures/Regulations Revision
    BE IT RESOLVED by the Council for the City of Charlottesville, Virginia, that this Council
    hereby approves the attached revised Affordable Dwelling Unit Regulations (as revised June 15,
    2015), and the City Manager is hereby authorized to sign the following document, in form
    approved by the City Attorney or his designee.
    Standard Operating Procedure (SOP) providing regulations governing the affordable dwelling
    unit requirements of City Code Sec. 34-12 on residential housing projects that are approved for
    rezoning or special use permit.
    g. RESOLUTION: Funds Transfer to Smith Aquatic & Fitness Center Account -
    $150,000
    Funds Transfer to Smith Aquatic & Fitness Center Account
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of
    Charlottesville, Virginia that the following is hereby transferred in the following manner:
    Transfer From
    $150,000 Fund: 426 WBS: CP-080 (P-00684) G/L Account: 599999
    Transfer To
    $150,000 Fund: 426 WBS: P-00858 G/L Account: 599999
    h. ORDINANCE: Sidewalk Provision (VA Code update) (2nd reading)
    Sidewalk Provision (VA Code update)
    7
    AMENDING AND REORDAINING SECTION 34-1124 OF CHAPTER 34 (ZONING)
    OF THE CODE OF THE CITY OF CHARLOTTESVILLE, 1990, AS AMENDED,
    RELATED TO SIDEWALK WAIVER PROVISIONS
    i. ORDINANCE: Affordable Dwelling Unit Revised Definition (2nd reading)
    Affordable Dwelling Unit Revised Definition
    AMENDING AND REORDAINING SECTION 34-12 OF ARTICLE I OF CHAPTER 34
    (ZONING) OF THE CODE OF THE CITY OF CHARLOTTESVILLE, 1990, AS
    AMENDED, TO CHANGE THE DEFINITION OF AFFORDABLE DWELLING UNIT.
    PUBLIC HEARING / RESOLUTION: FOUR PARTY AGREEMENT
    Four Party Agreement
    Ms. Mueller presented to Council. Debt service was rolled into flow rates in 1973 when the
    original contract was signed. Staff is working to make this a better process for the Finance
    Department. Ms. Smith asked if the new wastewater metering methodology developed under the
    recent wastewater cost share allocation is being used for any project other than the capacityrelated
    projects identified in the cost share agreement. Ms. Mueller said it did not.
    On motion, the public hearing was opened.
    Mr. Downing Smith, 810 Locust Ave., said the agreement should be between the City and
    the County, and he does not trust the County because they have taken the City to the cleaners on
    every water and sewer agreement we have had. He said ratepayers should not get stuck with
    costs that should be going to the County.
    Ms. Rebecca Quinn, 104 4th St., said she does not understand why the County gets two
    seats. The RWSA should not be an equal partner. The City cedes to the County way too often.
    Councilors are responsible for making sure this is a good deal for the City. The County is
    expected to have a huge population increase in the next 15 years, and this should be factored in
    when considering future negotiations.
    Having no further speakers, the public hearing was closed.
    Ms. Szakos asked for a change to the second page of the agreement, under item 4 to say,
    “The Debt Service Charges for each facility or project benefitting solely by the City, County or
    the Service Authority and undertaken pursuant to Section 4.3 shall be determined and allocated
    to the requesting party.”
    Ms. Mueller stated that if the City or the County requests a project, the requesting entity
    will be solely responsible for that project. The original agreement said the County will pay twice
    the amount of the City for wastewater projects.
    8
    Ms. Smith said this was most likely written by Rivanna's lawyer, who has in the past used
    language that is not to the advantage of the City. Ms. Galvin said that is a supposition and is not
    appropriate. Ms. Smith said it is our City Attorney's responsibility to read this exclusively from
    the perspective of what is best for the City. Ms. Mueller said the City, County, and Rivanna
    attorneys have labored over this extensively, and she feels confident that City Attorney Craig
    Brown would not have brought this forward if he did not feel comfortable with it.
    Ms. Szakos said she understands why people do not trust this, but as Councilors we have
    been through this agreement language several times, and she sees no reason to stop this. She said
    her request would not hold up her vote, but she believes we should request the language change
    she recommended from all parties because of the history of distrust.
    Ms. Galvin said this has been the product of an extensive negotiation, and it is verily an
    accounting clean-up of a document governing all four parties.
    Ms. Szakos said this does not just benefit the Finance Department; it benefits residents of
    the City, because we will have predictability in our budget.
    Mr. Cullinan said the difference is between a rate, which is variable, and a charge. The debt
    service is a fixed amount.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution passed. (Ayes: Mr.
    Huja, Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None.)
    PUBLIC HEARING / RESOLUTION: CACVB/TRANSIT LEASE RENEWALS
    CACVB/Transit Lease Renewals
    Mr. John Jones, CAT Manager, presented to Council.
    Ms. Smith asked how the lease rate on this building compares to the market. Mr. Jones
    said it is pretty low. Ms. Szakos asked if MusicToday receives a commission. Mr. Burkhart said
    there is a small commission on the service charge.
    On motion, the public hearing was opened.
    Ms. Quinn, 104 4th St., said Council should not vote on public hearing matters the same
    night they come before the public. She was under the impression that Council adopted the
    practice of not taking a vote the same night as a public hearing.
    Having no further speakers, the public hearing was closed.
    Ms. Szakos said we are charging a very low rent, and because the City has already made
    this offer we should do this for the year. She would like to explore this after the one year
    contract. Mr. Jones said that is the reason for the shorter term, so staff can explore the rate
    compared to market rates. Ms. Szakos said we may want to make it a longer lease in the future if
    9
    the rates are increased, which sounds like it is part of the plan. Ms. Szakos said there is a
    premise in the lease that no animals shall be kept on premises; she said while she believes that
    should be a CACVB policy that no animals are kept on premises, she would not support no
    animals allowed at all.
    Ms. Galvin said it is noted on our agenda that action will be taken on this tonight. Also, we
    have unfinished business on voting on our Council Policies and Procedures from last year. We
    should finalize this in the near future.
    Mr. Fenwick asked Mr. Jones to repeat why this is a one year lease instead of a three year
    lease.
    Ms. Smith asked when the lease begins. Mr. Jones said it will commence July 1. Ms.
    Smith said we need to get these in a timelier manner if we are going to start delaying a vote on
    public hearings until the next meeting.
    Ms. Smith said she wants staff to consider that the Transit Center may not be the best
    location for our Visitor's Center. Ms. Szakos said she believes it is a great location because it
    brings people the full length of the Mall.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution to approve the leases
    was passed. (Ayes: Mr. Huja, Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None.)
    RESOLUTION: WEST MAIN STREET ZONING INITIATION
    West Main Street Zoning Initiation
    Ms. Carrie Rainey presented to Council.
    Ms. Galvin presented slides showing graphic depictions of code changes recommended by
    the Rhodeside & Harwell team, to include percentage of transparency/floor, retail ground floor
    ceiling height, and building elements, such as awnings. She proposed that these be studied for
    possible inclusion in the existing zoning ordinance.
    Ms. Smith asked if there was discussion about stronger regulations for appurtenances. Ms.
    Rainey said they are currently reviewed by the Board of Architectural Review (BAR); however
    with a form based code (FBC), they would no longer be reviewed directly by the BAR.
    Ms. Szakos said visuals help a lot. She clarified that what Ms. Galvin is asking for is not
    FBC, but staff examining zoning. Ms. Szakos said she has no problem with the ones she sees
    here being studied.
    Ms. Smith asked if there are issues with including design elements in zoning. Ms. Rainey
    said doing so would remove those elements from BAR control.
    10
    Ms. Galvin said she would change the language in item #8 to be less restrictive. She
    suggested, “Require a building break for buildings that expand the entire block or exceed a
    specified length as determined by the Planning Commission in consultation with staff. It is
    recommended that staff and Planning Commission further study what shall be considered an
    adequate building break and where one is required.”
    Ms. Creasy said there would have to be a threshold established in the zoning code. The
    design elements come forth in the BAR evaluation stage.
    Ms. Szakos suggested adding item 9 to state: “Request the following components for the
    proposed zoning code for West Main Street also be studied for possible incorporation into the
    existing zoning ordinance or design guidelines in a manner deemed appropriate by the Planning
    Commission.”
    Ms. Smith said she is concerned about getting specific about zoning, because this is a
    historic district, and including design here seems ill-advised. Mr. Huja said he has the same
    concern, but he would like to see this as part of the design guidelines.
    Ms. Galvin welcomed Szakos modifications, but we need to make sure the process we have
    in place gets us to where we want to be, and this did not happen with The Flats project.
    Ms. Creasy said there is no time frame, and going back to three or four different boards
    could create a lengthy process. A time frame could assist staff in getting to an endpoint with
    some of those groups.
    Ms. Szakos recommended item 9 be revised to say, “Request the following components for
    the proposed zoning code for West Main Street also be studied for possible incorporation into the
    design guidelines in a manner deemed appropriate by the Planning Commission.” Mr. Huja
    agreed with this recommendation.
    Council agreed to move ahead with staff recommendations for zoning, and then look at the
    design guidelines separately. Ms. Szakos said she would like to remove the 200 foot requirement
    from item 8. Ms. Galvin agreed.
    On motion with Ms. Smith, seconded by Mr. Fenwick, Council moved to direct NDS staff
    to prepare draft zoning text amendments reflecting provisions outlined in the Revised Staff
    Recommendation dated June 12, 2015, with revisions to item 8. Staff will present these draft
    text amendments to the Planning Commission, with a request that the Commission consider
    initiating a formal zoning amendment/ public hearing process, subject to any adjustments or
    additional provisions the Planning Commission may recommend. (Ayes: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin; Noes: None.)
    Mr. Fenwick said we should fold in a robust public education effort during public hearings.
    This is an opportunity for beneficial community discussion.
    11
    On motion by Ms. Galvin, seconded by Ms. Szakos, Council resolved to request the BAR
    to study the following components of the proposed form based code for West Main Street for
    possible incorporation into the existing design guidelines in consultation with the BAR, PLACE
    Design Task Force, and NDS staff: ground floor story height; transparency requirements per
    floor (inclusive of appurtenances and building elevations visible from primary and linking
    streets); blank wall area (inclusive of appurtenances and building elevations visible from primary
    and linking streets); and building elements.
    The motion passed. (Ayes: Mr. Huja, Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin;
    Noes: None.)
    Ms. Smith said she is concerned with including the Amtrak station because of its historic
    nature. Mr. Huja said he is concerned as well. The height restriction should honor the Amtrak
    bridge. Staff said this is the case.
    Council took a five minute recess.
    ORDINANCE: WILLIAM TAYLOR PLAZA PLANNED UNIT DEVELOPMENT
    AMENDMENT (carried)
    William Taylor Plaza Planned Unit Development Amendment
    Mr. Alfele presented to Council on amending the existing 2009 William Taylor Plaza PUD.
    The applicant has amended the concept plan originally approved November 2, 2009, to create
    additional surface parking, establish building setbacks, and allow the development to be
    completed in two phases.
    Ms. Galvin asked what the original use mix was for this site. Mr. Alfele said 2009 called
    for residential and commercial and gave a mix on square footage, but did not break it down into
    usage. Ms. Galvin asked if the existing use matrix is within the parameters of the original PUD.
    Mr. Alfele said the breakdown is the same, but the use matrix would say what was and was not
    permitted.
    Mr. Charlie Armstrong, Southern Development, representing the owner of Cherry Ave.
    Investments, addressed Council. The arrangement of the proposal is much the same as the
    original. The use mix is not changing from what was approved in the current plan, except for all
    commercial uses included in the last one. Staff decided that there were a few commercial uses
    that are not appropriate, and those were proffered out.
    He reviewed the currently approved plan. He discussed the PUD amendment requests and
    answered clarifying questions from Council.
    Ms. Smith asked what the Planning Commission did not like about this. Mr. Armstrong
    said he would have to speculate, but he believed it was that they did not want a hotel in this
    location, which is a by-right use.
    12
    Ms. Szakos said to leave this parcel undeveloped kicks the can down the road, and
    Southern Development is sensitive to what the City wants. She supports this project. She said
    the Planning Commission has a narrow list of things they are concerned about, and Economic
    Development is not one of them. We have neglected this neighborhood for a long time, and this
    would bring foot traffic and employment into the area.
    Mr. Fenwick said the Planning Commission voted 5-0 against this, and he does not want to
    substitute his judgment for the Planning Commission that this plan is not good for the
    neighborhood.
    Ms. Smith said the negatives are a large cinder retaining wall, which will make this project
    feel forced. To call it an arboretum is insulting. There is a reason this corner has not been
    developed for years. Phasing is not an improvement and in some ways works against us by
    putting off promises.
    Ms. Galvin said this is in keeping with the original PUD that was approved in 2009. It has
    more flexibility than some of the other hotels we have seen in the City, which gives her some
    comfort. She would like to push for a different use on the first floor. More transparency and
    more windows and doors will be better on Cherry Ave.; we have to animate this street. This fits
    within the SIA Plan. It will create a gateway to the City, and to the SIA. The plaza being in the
    knuckle of it is calling out public space and will animate the corner. She finds it ironic that
    people do not want to give up the green space, but this is not a space people can use. Marriott is a
    good company and one of the better employers, and this area of the City desperately needs this.
    She said she has trouble going against the Planning Commission, but they seem to have been
    hung up on the parking, which will be concealed.
    Mr. Huja said he agrees with Ms. Galvin and Ms. Szakos that this is a good project, and
    better than anything that can be built by-right. He hopes this will provide jobs and provide a
    good entrance to the City.
    Ms. Smith asked for a proviso that archeologists be employed to discover if there are any
    human grave sites. Mr. Armstrong said this does not require a proviso; it is state law that if
    anything of this nature is discovered, the project will halt until it is sorted out.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the ordinance carried for a second
    reading.
    ORDINANCE: DEVELOPMENT CODE CHANGES FOR APPLICATION
    REVIEW PROCESS (deferred)
    Development Code Changes for Application Review Process
    Mr. Haluska presented to Council and reviewed the proposed ordinance. Ms. Szakos asked
    what the Planning Commission vote was; Mr. Haluska said they voted 3-2 to recommend
    approval of the zoning text amendment.
    13
    In response to Ms. Szakos’ inquiry, Mr. Haluska confirmed that staff tends to err on the
    side of having meetings rather than not.
    Ms. Galvin asked why this is not restricted to rezoning, SUPs and PUDs. Mr. Haluska said
    they would apply to specific situations, not minor adjustments like shifting lot lines. Ms. Galvin
    said a waiver policy could be a good option. Ms. Smith said staff should be clear with the public
    when a developer is open to more public input.
    Ms. Galvin said we should not approve this until we can see the policy. Ms. Szakos asked
    if staff could prepare a policy before the next meeting. Ms. Creasy said staff can get this done for
    a future meeting.
    Council decided to defer a first reading until a policy has been drafted.
    REPORT: FUNDING FOR CRHA POSITIONS
    Funding for CRHA Positions
    Mr. Jones presented to Council.
    Ms. Szakos moved to approve taking $35,000 a year for the next three years from the
    Affordable Housing Fund to pay for the coordinator position. Ms. Galvin seconded.
    Ms. Smith said her only discomfort is that these discussions are taking place off-budget.
    Ms. Szakos said this is coming from the Affordable Housing Fund. Ms. Smith said that is still
    public money, and this should have been done as part of the budget. Ms. Galvin said we knew
    about these from Mr. Jones' earlier submission of a plan with price tags. Mr. Jones said if it is
    the will of Council, we could include this discussion as part of the budget going forward, but
    historically we have separated the Affordable Housing Fund from the budget discussion.
    Ms. Galvin said we should wean these positions off the Housing Fund so that the Housing
    Authority is self-sustaining and can fund these positions themselves. Mr. Jones said this is why
    we have placed a three-year time line on this; we are hopeful this will happen moving forward.
    Ms. Smith said this might address one aspect of public housing, but it does not address the
    critical issue of the deficit.
    The motion to approve funding passed. (Ayes: Mr. Huja, Mr. Fenwick, Ms. Szakos, Ms. Smith,
    Ms. Galvin; Noes: None.)
    OTHER BUSINESS
    Mr. Daly discussed his department’s budget cut recommendations as part of the FY 2016
    budget. The reduced hours at Smith AFC Pool were implemented on Memorial Day weekend to
    coincide with the opening of the outdoor pools. The hour reductions were posted well in
    14
    advance. If Council wishes to reinstate them, he requested that it be made effective July 11 to
    enable a shift in staffing.
    Mr. Fenwick said if the notice was posted, users did not see it.
    Mr. Fenwick moved to reinstate Saturday hours at Smith AFC; Ms. Smith seconded the
    motion. Ms. Szakos moved to amend the motion to specify that the funding come from the
    Council priority fund. Mr. Fenwick accepted the amendment.
    Ms. Galvin said she is concerned about the precedent this sets, because we have already
    gone through the budget process and accepted staff's cuts. Now we have opened ourselves up to
    using our discretionary money to fund anything that we have cut to meet our budget that has
    inconvenienced someone.
    The motion passed. (Ayes: Mr. Huja, Mr. Fenwick, Ms. Szakos, Ms. Smith, Ms. Galvin;
    Noes: None.)
    MATTERS BY THE PUBLIC
    Mr. Brandon Collins, 418 Fairway Ave., said he likes public meetings and believes that
    more public engagement is better. Giving the Housing Authority receivership is a real
    possibility, but the Richmond field office pointed to the Alexandra Housing Authority (ARHA)
    as a good model. If ARHA comes on as consultants, whatever they come back to the Housing
    Authority with is likely to be what we all agree needs to happen. He said they appreciate Mr.
    Jones' commitment to get everyone together and discuss this. We have to make sure this is right
    for Charlottesville.
    Ms. Rebecca Quinn, 104 4th St., said she assumes the $3,000 cut for the Smith AFC hours
    were part of the City Manager's recommendations. She asked what the logic was behind cutting
    a program that was generating revenue. She said the business license tax is a way to increase
    revenue, especially if the Commissioner of Revenue's office has a new staff member working
    with businesses to bring revenue in. Once this money comes in, she hopes there is a serious
    reconsideration of the meals tax.
    COUNCIL RESPONSE
    Ms. Szakos thanked members of the public for staying under their time limit.
    Meeting adjourned.