A log of Charlottesville City Council Meetings 2008-2015. Transported from the City of Charlottesville website as a project of Smart Cville, http://www.smartcville.com.

  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, January 6, 2014, AT 5:30 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – January 6, 2014
    Council met in special session on this date with the following members present:
    Mr. Huja, Ms. Smith, Ms. Galvin, Ms. Szakos, Mr. Norris.
    On motion by Ms. Smith, seconded by Ms. Galvin, Council voted, (Ayes: Mr. Huja, Ms.
    Galvin, Mr. Norris, Ms. Szakos; Noes: None; Absent at time of vote: Ms. Smith), to meet in
    closed session for discussion and consideration of prospective candidates for (1) Discussion,
    consideration and interviews of prospective candidates for appointment to City boards and
    commissions, as authorized by Va. Code sec. 2.2-3711 (A) (1); and, (2) Consultation with legal
    counsel for legal advice regarding the negotiation of the terms and conditions of a cost sharing
    agreement with the Albemarle County Service Authority for the costs of the Rivanna Pump
    Station and other capital wastewater projects, as authorized by Va. Code sec. 2.2-3711 (A) (7).
    Council returned to open session at 6:50 p.m. Ms. Szakos moved that that the Closed
    Session be adjourned and that Council reconvene in Closed Session in the Second Floor
    Conference Room immediately following the end of the regular City Council meeting for the
    purpose of discussing appointments to City boards and commissions. Ms. Smith seconded the
    motion, which passed unanimously. (Ayes: Mr. Huja, Ms. Smith, Ms. Szakos, Ms. Galvin, Mr.
    Fenwick; Noes: None.)
    COUNCIL CHAMBERS - January 6, 2014
    CALL TO ORDER
    Council met in regular session on this date with the following members present: Mr. Huja, Mr.
    Norris, Ms. Szakos, Ms. Galvin, Ms. Smith
    ORGANIZATIONAL MEETING: Council Election of Mayor and Vice Mayor
    Mr. Jones called the meeting to order and opened nominations for mayor.
    Ms. Smith nominated Mr. Huja. Ms. Galvin seconded the nomination. The motion passed.
    (Ayes: Ms. Smith, Ms. Galvin, Mr. Huja, Mr. Fenwick; Noes: None; Abstain: Ms. Szakos.)
    2
    Nominations for the Vice Mayor were opened.
    Mr. Fenwick nominated Ms. Smith as Vice Mayor. Mr. Huja seconded the nomination.
    The motion passed. (Ayes: Ms. Smith, Ms. Galvin, Ms. Huja, Mr. Fenwick, Ms. Szakos; Noes:
    None.)
    Mr. Huja thanked his colleagues for their support. He welcomed Mr. Fenwick to Council.
    He thanked Ms. Szakos for her work as Vice Mayor over the past two years.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Ms. Galvin announced Tree pick-up, which will occur the week of January 6, 2014. Free
    mulch from recycled trees will be available starting February 1, 2014, at Darden Towe Park.
    Ms. Szakos announced an art show by artists with disabilities will be on display for the
    14th annual VSA Charlottesville/Albemarle Visual Art Show at the Martin Luther King, Jr.
    Performing Arts Center. The opening show is on Friday, January 10, 2014, from 6:30 - 8:00 p.m.
    Mr. Fenwick announced City Offices will be closed for Lee Jackson Day and Martin
    Luther King Day. The next City Council meeting will take place January 21.
    Ms. Smith announced the “Continuing the Dream” event at the Carver Center, January 20
    from 1-3:00 p.m.
    Mr. Jones announced the City is opening warming centers during tomorrow's extreme cold
    temperatures.
    MATTERS BY THE PUBLIC
    Mr. John Heyden, Westwood Rd., said he believes violent crime has reached epic levels.
    He asked Council to direct police to form a Violent Crimes Taskforce.
    Ms. Joanna Salidis, 129 Goodman St., said the context sensitive design resolution would be
    a good step forward for the City and urged Council to approve it at their next meeting. She
    supported a steering committee with broad representation.
    Ms. Nancy Carpenter, 727 Denali Way, outlined her concerns about public transit, funding
    for Route 6 and discontinuation of Route 10 service.
    Mr. Luis Shultz, 1809 E. Market St., said this is the seventh time he has come to Council to
    say staff has violated code. He said Councilors have not seen the evidence he has that Steephill
    Street is dangerous.
    3
    Mr. Zach Reid, 1000 Linden Ave., spoke about recent attacks on the Downtown Mall. He
    asked Council to support Chief Longo's $150,000 request in order to improve safety on the
    Downtown Mall.
    Ms. Lena Seville, 808 Altavista Ave., member of the Transit Riders Association of
    Charlottesville (TRAC), spoke about the process of changes. People should not lose bus service
    in the winter. There should be more outreach when there are changes. Signage regarding the
    changes is inadequate, visible only to two seats on the bus. She requested more riders on the City
    advisory panel.
    Mr. Philip Jones, 1011 Forest Hills Ave., said he is a veteran. He was disappointed that no
    Councilors or County Supervisors were present at the Veteran's Assembly on November 11.
    COUNCIL RESPONSE
    Mr. Fenwick said he appreciated Mr. Reid coming down to speak; it is not always easy. He
    encouraged citizens to use this opportunity to bring forth ideas as well as concerns.
    Ms. Smith said we will be dealing with the context-sensitive streets issue soon. She
    thanked transit riders for their input. She asked to ensure a City Councilor will be on the transit
    board.
    Ms. Galvin thanked Ms. Salidis for her comments about the context-sensitive streets
    resolution. She said the community engagement piece of the transit changes needs our careful
    attention. She asked that Mr. John Jones report to Council in the next quarter after monitoring the
    current changes. She said safety is a big issue, particularly in light of our upcoming budget
    discussions. She said she would have been at the Veterans' ceremony if she were in town, and
    she greatly appreciates the service of all veterans.
    Ms. Szakos said we need an additional online tool to give people the opportunity to weigh
    in on important issues like transit. She said she has been to every Veteran's Day event since she
    has been on Council, and she was at a conference in Seattle on November 11 this year.
    Mr. Huja said he was also in Seattle and supports Veterans. He asked staff to examine the
    possibility of keeping the stop at Water Street open, especially for local shoppers and the elderly.
    He recommended Ms. Seville be appointed to the Transit Committee.
    On motion by Ms. Smith, seconded by Mr. Fenwick, Mr. Jonathan Doer was appointed to
    the Social Services Advisory Board, and terms for the Human Rights Commissioners were
    assigned. (Ayes: Ms. Smith, Ms. Szakos, Ms. Galvin, Mr. Fenwick, Mr. Huja; Noes: None.)
    Mr. Fenwick pulled item i from the consent agenda for discussion.
    On motion by Ms. Smith, seconded by Ms. Galvin, the consent agenda passed with the
    exception of letter i. (Ayes: Ms. Smith, Ms. Szakos, Ms. Galvin, Mr. Fenwick, Mr. Huja; Noes:
    None.)
    4
    CONSENT AGENDA
    a. Minutes for December 16
    Minutes for December 16
    b. APPROPRIATION: Appropriation and Transfer for the Thomas Jefferson Area
    Coalition for the Homeless Collaborative - 65,000 (2nd reading)
    Appropriation and Transfer for the Thomas Jefferson Area Coalition for the Homeless
    Collaborative
    c. APPROPRIATION: FY 2014 JAUNT Pass-through Funding - $480,724 (2nd
    reading)
    FY 2014 JAUNT Pass-through Funding
    d. APPROPRIATION: 2013 Edward Byrne Memorial Justice Assistance Grant (JAG)
    - $27,039 (carried)
    2013 Edward Byrne Memorial Justice Assistance Grant
    e. APPROPRIATION: Thomas Jefferson Crisis Interview Team Asset Forfeiture
    Transfer Program - $111,726 (carried)
    Thomas Jefferson Crisis Interview Team Asset Forfeiture Transfer Program
    f. APPROPRIATION: 2014 Department of Motor Vehicles Virginia Highway Safety
    Grant for Alcohol Enforcement - $13,950 (carried)
    2014 Department of Motor Vehicles Virginia Highway Safety Grant for Alcohol Enforcement
    g. APPROPRIATION: 2014 Department of Motor Vehicles Virginia Highway Safety
    Grant for Speed Enforcement - $6,720 (carried)
    2014 Department of Motor Vehicles Virginia Highway Safety Grant for Speed Enforcement
    h. APPROPRIATION: Appropriation of Funds from the Freeman Dunn Law Firm to
    the Fontaine Fire Station Project - $262.48
    Appropriation of Funds from the Freeman Dunn Law Firm to the Fontaine Fire Station Project
    i. ORDINANCE: Cable Franchise Agreement Extension (2nd reading)
    j. APPROPRIATION: FY12-13 HOME Funds - $89,902 (1st of 2 readings)
    5
    FY12-13 HOME Funds
    PUBLIC HEARING / RESOLUTION: Permit Parking: 10th & Page and Fifeville
    Neighborhoods
    Permit Parking: 10th & Page and Fifeville Neighborhoods
    Mr. Buchanan presented to Council. After research, NDS staff has requested to pursue
    experimental permits, starting in February. Permits will be free of charge until the end of the trial
    period, which is August 2015.
    Ms. Szakos asked what the rationale is for including the whole neighborhood when only
    two streets show high percentages of parking issues. Mr. Buchanan said if you narrow the
    permit parking, it moves would-be parkers out to neighboring streets. This is an effort to combat
    that phenomenon.
    Mr. Fenwick asked if staff would distribute notices to nearby construction sites and
    University employees. Mr. Buchanan said he will communicate this to construction crews; the
    Office of Community Relations at UVA is communicating with their employees.
    Ms. Galvin asked if there is information or background about UVA's accommodations for
    parking for their staff. Mr. Buchanan said employees have an off-site parking/shuttle option. Ms.
    Galvin asked staff to closely monitor the impacts over time and ensure this is not generating
    concerns in different parts of the neighborhood.
    Ms. Smith confirmed that the survey was conducted June 11-13, when UVA was not in
    session. Mr. Buchanan confirmed this.
    On motion, the public hearing was opened.
    Ms. Josephine Morrison, 920 Page St., said parking in the 900 block of Page Street is a big
    problem. She said lack of parking for UVA employees is not the neighborhood's problem. She
    is a prisoner in her own house because if she leaves her home, there will be nowhere for her to
    park when she returns.
    Mr. Justin Pincham, 900 Page St., said he supports the permit parking trial. This affects the
    elderly neighbors disproportionally.
    Ms. Vacima Howard, 822 Aniston Street, president for 10th and Page neighborhood, said
    parking in her neighborhood continues to be a problem. She said she is a University worker, and
    they do not provide good parking. It is a problem.
    Ms. Brenda Casteneda, 206 9th Street NW, said she has lived in her neighborhood for 10
    years, and parking has never been a problem. She does not believe the parking issue reaches the
    threshold for permits. She asked Council to vote against the resolution.
    6
    A citizen from 819 Page St., said he has never had a problem finding parking on the 800
    block of Page Street. He said Council would be jumping the gun to force this when adequate
    evidence is not present.
    Mr. Justin Sarafin, 1001 Page St., urged Council to vote in favor of the trial permit period.
    He said elderly residents are impacted by lack of access to parking near their walkways. He
    asked Council to vote in favor of the trial.
    Having no further speakers, the hearing was closed.
    Mr. Huja said Mr. Gaines sent an email for public record in support of the permits.
    Ms. Smith said the survey does not meet the threshold to support permits, but she is
    concerned about neighbors having access to parking at or near their homes. She said the survey
    numbers do not look reliable.
    Ms. Galvin said the resolution should show 9th St. to West St., not Preston Ave.
    Ms. Smith said we should wait and see if neighboring streets require permits, because she
    does not think spill-over will necessarily be a problem that far out.
    Ms. Szakos said she is inclined to accept the resolution for the entire area because the
    numbers seem low given the survey was conducted while school was out of session.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution was approved pending
    termination in August 2015 unless Council takes further action. Ms. Smith asked if Council
    would entertain doing Page, Paoli, and nearby streets for starters. Ms. Galvin said she trusts staff
    analysis. Ms. Szakos said the neighborhood association supports this. Mr. Huja said he supports
    the motion because it will give staff a chance to find out whether or not this is a problem. Ms.
    Galvin asked for more information on UVA's parking policies for their employees.
    Ms. Smith said she agrees with some permit parking, but this is too extensive. Ms. Szakos
    said when there is a cost to it, she may agree.
    (Ayes: Ms. Szakos, Ms. Galvin, Mr. Fenwick, Mr. Huja; Noes: Ms. Smith.)
    REPORT: Rivanna Quarterly Update
    Rivanna Quarterly Update
    Mr. Frederick reported to Council on Rivanna's quarterly activities, including water
    treatment plant granular activated carbon (GAC) improvements, strategic planning, the capital
    improvement plan, Ragged Mountain Dam, Rivanna Pump Station, cost share agreements, and
    the Ivy Materials Utilization Center.
    7
    Ms. Smith said the difference between hybrid and full scale GAC is $2 million. Ms. Smith
    asked if we can go full scale after we go with the hybrid, or if the equipment would have to be
    replaced. Mr. Frederick said the program is designed to be modular in nature, and it will not
    require equipment replacement to go full scale.
    Ms. Smith asked if Rivanna is planning for South Fork water, which is dirtier, or are they
    planning to rehabilitate for the current raw water supply. Mr. Frederick said the functions are
    very similar for both. The rehabilitation observatory will accommodate South Fork water.
    Ms. Smith asked if they are going to open up the Sugar Hollow Pipe entirely to fill the
    Ragged Mountain Reservoir; the Sugar Hollow Pipe has a fairly limited capacity. Mr. Frederick
    said the plan is to fill the Reservoir as quickly as reasonably possible. The pipe will flow to near
    capacity, but there are some limitations, such as what is available in the Sugar Hollow reservoir
    and new rules affecting the release of water to the Moorman's River. Ms. Smith asked if there
    are plans to use another source besides the Moormans to fill it up more quickly. Mr. Fredrick
    said in a drought situation, to the extent there is excess capacity in the Beaver Creek system, that
    water could be released to South Fork after Crozet's needs have been met.
    Ms. Galvin wanted to ensure Rivanna is in contact with the Woolen Mills Neighborhood
    Association regarding the Woolen Mills Pump Station.
    Mr. Fenwick asked how long it will take to fill the reservoir. Mr. Frederick said it will
    depend on the weather. This can be anywhere from three months in wet conditions to one to two
    years if conditions are extremely dry.
    Mr. Fenwick asked what would happen if we do not meet EPA requirements. Mr.
    Frederick said EPA has the option to issue fairly substantial fines and penalties. Mr. Fenwick
    said $17.3 million is the projected price, not the bid price. This is an engineer's best estimate on
    design.
    REPORT: PVCC Annual Update (Written Report only - no presentation)
    PVCC Annual Update
    ORDINANCE: Cable Franchise Agreement Extension (2nd reading)
    Cable Franchise Agreement Extension
    Mr. Fenwick asked if Comcast knew the deadline was approaching, and why they need a
    six month extension. Mr. Jones said staff recognized we need a committee in place to review the
    contract with Comcast. The ordinance passed unanimously. (Ayes: Ms. Smith, Ms. Szakos, Ms.
    Galvin, Mr. Fenwick, Mr. Huja; Noes: None.)
    8
    OTHER BUSINESS
    Mr. Fenwick said the brickwork on the Downtown Mall outside the Regal Theatre has been
    damaged for a number of years. He asked why the general contractor, MMM, has not taken
    responsibility for repairs.
    Mr. Huja asked staff to look into this matter. Mr. Jones asked Mr. Brown to speak to this
    issue. Mr. Brown said the City acted as its own general contractor on this project. MMM was
    the consulting engineering firm. We also had a construction management firm, and several
    separate contracts.
    Ms. Galvin said they are still liable for the drawings, and this is a valid concern.
    Mr. Jones said staff is looking into a solution for this and will provide an update to Council.
    Ms. Galvin said the cross section should have been designed differently to accommodate
    the loads of vehicles, and this could be a liability concern. Mr. Jones said this will be examined.
    Mr. Huja said the temporary asphalt fix is not attractive. Mr. Jones said staff is working to
    address this.
    MATTERS BY THE PUBLIC
    Mr. Alex Hancock, Eaton Rd., said the discussion about permit parking points to a lack of
    infrastructure to address parking needs throughout neighborhoods. He said it was nice to hear
    Ms. Smith ask intellectual questions about water usage, and it made him think about things from
    a different perspective.
    Ms. Szakos clarified that parking is by zone, so anyone who lives within that zone can park
    in that zone.
    Council reconvened in Closed Session in the Second Floor Conference Room. At the
    conclusion of the closed session City Council opened the meeting.
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following vote
    (Ayes: Mr. Huja, Ms. Galvin, Mr. Norris, Ms. Smith, Ms. Szakos; Noes: None), that to the best
    of each Council Member's knowledge, only public business matters lawfully exempted from the
    open meeting requirements of the Virginia Freedom of Information Act and identified in the
    motion convening the closed session were heard, discussed or considered in the closed session.
    Meeting adjourned.
    Clerk of Council
  • Charlottesville City Council Meeting

    1
    COUNCIL CHAMBERS – January 22, 2014
    (Postponed from Tuesday, January 21, 2014 due to inclement weather)
    CALL TO ORDER
    Council met in regular session on this date with the following members present: Mr. Fenwick,
    Ms. Galvin, Mr. Huja, Ms. Smith, Ms. Szakos.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Ms. Galvin announced the Blue Ribbon Commission on Sustainable School Funding will
    discuss their final report with City Council and the School Board on Tuesday, January 28 at 4:00
    p.m.
    Ms. Szakos said the Downtown Transit Station is now open from 7:00 a.m. to 8:00 p.m.
    Monday through Saturday for full service activities. Sunday hours will remain 9:00 a.m. –
    5:00 p.m.
    Ms. Smith said there will be an open house to review design plans for the McIntire Trail
    Bridge. The bridge will connect the two sides of McIntire Park and support the 250 bypass multiuse
    trail from downtown to Hydraulic Road. The open house will be in the Charlottesville High
    School cafeteria on Tuesday, January 28 at 6:00 p.m.
    Mr. Fenwick announced that City Council is currently accepting applications for
    openings on the following boards or commissions: Building Code of Appeals, CDBG Task
    Force, Housing Advisory Committee, Human Rights Commission, Regional Disability Service
    Board, and Youth Council. The application deadline is January 30.
    Mr. Huja announced that the City of Charlottesville Budget Survey for Fiscal Year 2015
    is available. The survey is online at www.charlottesville.org/budgetsurvey, or residents can
    contact the City Manager’s Office for a paper copy, either in person at City Hall or by phone at
    970-3031.
    MATTERS BY THE PUBLIC
    Ms. Lena Seville, 808 Altavista Avenue, suggested that the Ambassadors on the Downtown
    Mall should not be part of the police department but associated with the Visitors Center since
    their primary role is to offer assistance to tourists and visitors to the mall. More police presence
    is necessary on the Downtown Mall. She was happy to hear that transit bus service has expanded
    hours.
    2
    Mr. James Shisler, 901 Rugby Road, said he supports the project at 1000 West Main Street
    because it will enhance the West Main area by creating employment, new green space, parking,
    and will help reduce rental housing in residential neighborhoods.
    Mr. Randy Page, 1401 Wellford Street, is concerned about damage to trees by non-native
    invasive plants, which prevent the natural growth of trees and block sunlight. He supports the
    controlled use of herbicides.
    Mr. Stuart Kessler, 1625 Garth Road, supports the 1000 West Main Street project because
    it encourages pedestrian traffic and offers more opportunity for students to obtain rental housing
    near the University. He said the Planning Commission condition requiring residents to attend a
    course in civility was inappropriate.
    Mr. Steve Bus, a representative of Campus Acquisitions and developer of the 1000 West
    Main Street project, stated the project will benefit the West Main Street area and blend in well
    with the adjacent medical facilities. He said the success of the project depends on the details of
    the site plan and special use permit conditions, and they would like modifications to the
    conditions proposed by the Planning Commission.
    Ms. Valerie Long, attorney for Campus Acquisitions, stated they will be proposing
    revisions to the resolution for the special use permit.
    Ms. Rebecca Quinn, 104 4th Street, N.E., questioned Council’s authority to postpone the
    Council meeting without advance notice to the public. She was also concerned that notices of
    closed sessions frequently do not offer enough information on what Council will be discussing
    and suggested the agenda and notice state the specific reason for the closed session.
    Mr. Louis Schultz, 1809 East Market Street, complained that he has appeared or contacted
    Council eight times about the lack of staff response to certain issues he has with the City about
    Steephill Street. He accused Councilors and staff of ignoring his requests for a hearing on the
    issues and making false statements to him.
    Ms. Nancy Carpenter, Albemarle County resident, requested that Council use the economic
    engine to ensure that new projects benefit the low income and homeless through job
    opportunities and suggested the Section 3 coordinator for the City should be involved with this
    effort.
    Mr. Scott Tumperi, 1800 Jefferson Park Avenue, said he is concerned about increased
    traffic that will be created by the proposed apartment building project at 1000 West Main Street,
    despite the requirement for a traffic study. He urged Council to consider the impact of having so
    many housing units per acre, especially when it becomes fully occupied, and recommended
    scaling back the project.
    COUNCIL RESPONSE
    Mr. Fenwick stated that transit schedules are designed with seniors and the disabled in
    mind. He suggested that the Department of Forestry may have information on how to control
    invasive plants. Mr. Fenwick said any postponement of Council meetings should be prominently
    3
    displayed on the City website and agreed that closed session notices should contain more
    detailed information on the topics to be discussed. In response to Mr. Schultz, Mr. Fenwick said
    his comments about needing new ideas were in the context of the budget and how to raise
    revenue without raising taxes.
    Ms. Smith agreed that closed session notices should be more specific, and City Attorney
    Craig Brown added that closed session topics can change or be added after the agenda is
    published, so citizens should check the website regularly and close to the date of the Council
    meeting. Ms. Smith requested a report from Parks & Recreation on the problem of invasive
    plants and possible solutions. Ms. Smith said she confirmed that the law allows Council to
    postpone a Council meeting when necessary.
    Ms. Szakos stated there is a difference between the role of the downtown Ambassadors
    and the role of the police officers. She agreed with Ms. Quinn’s suggestion on the closed session
    notices. In response to Mr. Schultz, she informed him that the Freedom of Information Act only
    requires the City staff to produce documents in their possession, and all such documents were
    produced for Mr. Schultz. She told Ms. Carpenter that Section 3 regulations only apply to HUDfinanced
    buildings, but she believes the principles of Section 3 should be applied to local
    construction projects whenever possible, and the Section 3 coordinator should try to meet with
    homeless advocacy groups.
    Ms. Galvin said she agrees with her fellow Councilors’ comments and supports generally
    the expansion of opportunities for the homeless and low income population.
    Mr. Huja agreed with the other Councilors about expanding the closed session notices.
    He advised Mr. Schultz that all documents were disclosed in response to his FOIA request and
    denied that any false statements were made by Councilors to Mr. Schultz.
    City Manager Maurice Jones advised Councilors that a report from Parks & Recreation
    on trees, trails and parkland acquisition will be presented to them on February 18, and the report
    will address the invasive plant issue.
    CONSENT AGENDA
    The consent agenda was read into the record. On item 1(j), Ms. Smith questioned
    whether staff had made any additional effort to communicate with the Clark School
    neighborhood on the details of the project funded by the Safe Routes to School grant to be
    approved tonight by Council. She said a similar grant-funded project on Hinton Avenue resulted
    in neighborhood concerns about the work done. Mr. Tolbert, NDS Director, responded that the
    Clark School PTO helped create the project plan for Clark School, and there was extensive
    community involvement. Mr. Tolbert promised to remind the neighborhood of the scope of the
    proposed pedestrian improvements. Mr. Maurice Jones also said he would research the Hinton
    Avenue resident concerns.
    On motion by Mr. Fenwick, seconded by Ms. Szakos, the consent agenda passed. (Ayes:
    Ms. Smith, Ms. Szakos, Ms. Galvin, Mr. Fenwick, Mr. Huja; Noes: None.)
    4
    a. Minutes for January 6
    b. APPROPRIATION: 2013 Edward Byrne Memorial Justice Assistance Grant (JAG)
    - $27,039 (2
    nd reading)
    c. APPROPRIATION: Thomas Jefferson Crisis Interview Team Asset Forfeiture
    Transfer Program - $111,726 (2
    nd reading)
    d. APPROPRIATION: 2014 Department of Motor Vehicles Virginia Highway Safety
    Grant for Alcohol Enforcement - $13,950 (2
    nd reading)
    e. APPROPRIATION: 2014 Department of Motor Vehicles Virginia Highway Safety
    Grant for Alcohol Enforcement - $13,950 (2nd reading)
    f. APPROPRIATION: 2014 Department of Motor Vehicles Virginia Highway Safety
    Grant for Speed Enforcement - $6,720 (2
    nd reading)
    g. APPROPRIATION: BAMA Works Fund Check and Connect Grant - $10,000
    (carried)
    h. APPROPRIATION: FY 2014 Aid to Localities Fire Disbursement Fund - $122,138
    (carried)
    i. APPROPRIATION: FY2014 Transit Grants - $213,693 (carried)
    j. APPROPRIATION: Safe Routes to School Grant – Clark School Pedestrian
    Improvements (carried)
    k. ORDINANCE: Easement to Dominion Power at Public Works Center on Avon
    Street (carried)
    Mr. Fenwick asked Mr. Jones to explain the purpose of the consent agenda, as he noticed
    there are many appropriations on the consent agenda. Mr. Jones responded that the consent
    agenda was intended for routine agenda items, and that many of the appropriations were for passthrough
    grant funding. He said Councilors always have the option of removing a consent agenda
    item if he or she believes it warrants public discussion.
    RESOLUTION: SPECIAL USE PERMIT (SUP) FOR 1000 WEST MAIN STREET
    Brian Haluska, NDS planner, briefly reviewed the project and recommendations from the
    Planning Commission at their January 14 meeting. He suggested that a new condition to reduce
    5
    the Roosevelt Brown Boulevard setback requirement to 5 feet be added to the requested SUP;
    this is shown on the site plan but should also be a condition of the SUP. Mr. Haluska responded
    to Mr. Fenwick’s question about appurtenances.
    On behalf of Campus Acquisitions Holdings, LLC, Mr. Stephen Bus made a brief
    presentation on the proposed mixed-use building at the corner of West Main Street and
    Roosevelt Brown Boulevard in support of its request for approval of an SUP to allow a
    maximum building height to 101 feet, increased residential density to a maximum of 193
    dwelling units per acre, and modification of the setback and stepback requirements. He
    addressed the concerns expressed about job opportunities for Charlottesville residents and agreed
    to work with the City’s Section 3 coordinator on this issue.
    There was discussion on the number of four-bedroom units, their location in the building,
    and concerns about stacked units. Ms. Szakos asked about the affordability of the units, and Mr.
    Bus said the many different types of units would appeal to a diverse population, including
    students, young professionals, families, and seniors, at different income levels. Mr. Bus said the
    building would have a community room for the tenants, retail space on Roosevelt Brown
    Boulevard, a plaza, and a design that would encourage engagement with the boulevard traffic.
    In response to questions about issues involving the University of Virginia, Mr. Bus stated
    they have established a framework for working with UVA on issues that are by-right issues and
    not relevant to the SUP conditions. They have given the Federal Aviation Administration the
    required notice about building height and stated it would not interfere with the helipad at UVA
    Hospital. Mr. Bus requested that Condition #3 of the SUP be amended to require them to
    collaborate with UVA on the airflow study but not to ensure a particular outcome. In response to
    Mr. Fenwick’s question, Mr. Bus stressed that UVA is not a partner in this project.
    There was discussion on the impact of this project on adjacent businesses (UVA CoreLab,
    a hotel, the Patton Mansion, etc.), and Mr. Bus stated they are working with adjoining property
    owners on issues such as air quality and traffic.
    The streetscape plan for the project was discussed, and Mr. Bus assured Council that their
    plan fits in well with the West Main Street streetscape.
    Mr. Bus addressed Mr. Fenwick’s concern about requiring bonds to make sure the project
    is completed in accordance with the plan. Mr. Bus stated that public improvements are bonded,
    and the general contractor has to submit a performance bond. Mr. Craig Brown advised Council
    that public improvements, erosion and sediment control, etc. can be bonded, but there is no legal
    authority to require completion bonds of an owner.
    Ms. Smith asked about garage entrances; Mr. Bus said there are two garage entrances and
    undergrounding the existing utility poles is a possibility. Mr. Bus stated there are no utility poles
    located on any of the frontages of this project. There is a communications line, but they are
    working with UVA on this issue. Mr. Bus commented on the huge expense of undergrounding
    existing utility lines, and Mr. Huja stated that this cannot be required as part of the SUP. Ms.
    6
    Galvin expressed her hope that the Rhodeside & Harwell group can come up with a solution to
    undergrounding the utility lines before the project is completed.
    Mr. Huja asked Council for their comments and disclosed that he is on the Jefferson Area
    Board for Aging (JABA), which will benefit from this project. Mr. Huja said he will recuse
    himself from voting on any JABA board decision that involves the project.
    Mr. Huja said he would like to add Mr. Haluska’s requested condition of reducing the
    Brown Boulevard setback to 5 feet to the SUP. Ms. Smith asked whether the SUP conditions
    could include a requirement to provide adequate parking for construction employees, as this was
    a problem for other projects. Mr. Bus said this is part of the construction planning, and there are
    parking options.
    Mr. Huja suggested that Condition #3 be amended. Ms. Szakos agreed to remove the
    language about the exhaust from adjacent generators not impacting the residents of the project.
    Ms. Galvin asked to change Condition #7 to state: “The number of four bedroom units
    referenced in the application [106 4-bedroom units] will be situated on floors in a manner that
    isolates them from 0, 1 and 2-bedroom units, as practical.” Council and Mr. Bus agreed to this
    change.
    Ms. Szakos commented on Condition #6, and Mr. Bus stated they will incorporate in the
    lease a “rules and regulations” clause approved by City staff, which will be signed by each
    tenant.
    Ms. Valerie Long, attorney representing Campus Acquisitions, LLC, commented on the
    collaboration with UVA on multiple issues. She proposed alternative language to Condition #3
    regarding the airflow study because UVA had all the data and wanted to control the study. Mr.
    Bus was concerned that as an unintended effect of the condition, Campus Acquisitions would be
    obligated to fix or pay for any problem with generator exhaust from CoreLab. Mr. Joseph
    DeLew, RMF Engineering, on behalf of the developer, gave background information on the
    Corelab exhaust issue. There was further discussion on what the City could legally require from
    other parties. The City Attorney proposed alternative language to state that the Applicant and
    UVA would collaborate on an airflow study of the site and surrounding properties to address the
    continued operation of existing buildings adjacent to the proposed structure. Ms. Long asked,
    and Council members agreed, that the condition be modified to specifically identify 1000 West
    Main Street.
    Mr. Fenwick asked Ms. Long to state again that UVA or ancillary organizations do not
    have any legal interest in the project, nor will it eventually own the building; she confirmed that
    UVA does not now, nor do they expect it to ever, have any ownership in the project.
    Mr. Huja summarized the changes proposed to the SUP Resolution, specifically to
    Conditions #3, #6, #7, and adding a new Condition #8. Ms. Galvin said the SUP process creates
    a better project and should be streamlined to allow smaller developers to build. She praised
    7
    Campus Acquisitions for their cooperation in creating enhancements for surrounding small
    businesses, walkability, and pedestrian improvements.
    Ms. Szakos commented that the project increases affordable housing and helps to preserve
    neighborhoods.
    Ms. Smith stated the project does not align with the Council Vision on housing as the staff
    memo indicated, is too dense and too high. She said she was offended that appurtenances are
    used to create an additional story to the building.
    Mr. Fenwick objected to the project because it would prevent property owners from using
    accessory apartments for extra income with all the apartment housing being built. He stated
    UVA is taking over West Main, and the City is spending a lot of money on these projects, which
    means less money is available for pre-kindergarten education.
    Ms. Galvin responded that an increase in rental housing results in lower rents, and housing
    competition is a good thing. The neighborhoods will benefit, and the increased taxes will help
    schools.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution passed (Ayes: Mr. Huja,
    Ms. Szakos, Ms. Galvin; Noes: Mr. Fenwick, Ms. Smith).
    PUBLIC HEARING/RESOLUTION: RELEASE OF DRAINAGE EASEMENT AT 1000
    WEST MAIN STREET
    Mr. Craig Brown, City Attorney, presented a summary of the request by The Ivy Land
    Trust for the City to release a drainage easement acquired by the City in 2002 during the
    construction of Roosevelt Brown Boulevard. New development on the site will replace the
    drainage structure with a storm detention system. Mr. Bus explained that the existing easement
    was primarily to maintain the slope, and the location of the new building will obviate the need
    for such drainage structure or slope. Ms. Valerie Long stated the existing drain inlet will remain
    in place until the new stormwater facilities are built. Mr. Steve Driver, civil engineer for the
    developer, stated that the stormwater will be piped into the new stormwater basin.
    Mr. Huja opened the Public Hearing.
    Mr. Scott Tumperi asked where the stormwater would go once the City quitclaims the
    easement.
    Mr. Joseph DeLew, an engineer on the new project, stated that the new stormwater
    management system will handle all drainage from the site. He said the run-off will be handled by
    bio-retention facilities.
    Having no further speakers, the Public Hearing was closed.
    8
    On motion by Ms. Galvin, seconded by Ms. Szakos, the resolution passed (Ayes: Mr.
    Huja, Ms. Szakos, Ms. Galvin; Mr. Fenwick, Ms. Smith; Noes: None).
    PUBLIC HEARING/ORDINANCE: REVISE NDS FEE SCHEDULE
    PUBLIC HEARING/ORDINANCE: AMEND CAFÉ AND VENDOR FEES AND
    REGULATIONS
    Mr. Jim Tolbert presented the proposed changes to the sidewalk café and vendor
    regulations. Staff is recommending year round permits for café owners and will require cafes to
    have “stable detectable bottoms”, per the requirements of the Americans with Disabilities Act
    (ADA) so that blind persons can feel the outside boundary of the café area. Staff recommends
    changing the annual fee to a quarterly payment plan and allowing the use of outdoor heaters.
    Vendors would be able to use City electricity for operation of cash registers and credit card
    processing, as café owners are currently able to do. Mr. Tolbert stated the proposed fees to be
    charged, including a new annual fee of $25 for non-profit organizations.
    In response to Ms. Smith’s question, Mr. Tolbert said they solicited input from the café
    owners and vendors, and there was no opposition to the proposed changes.
    Ms. Galvin asked why the fees need to be increased. Mr. Tolbert said the City has not
    increased fees in five years and needs to accurately value the public space being leased.
    Ms. Szakos said the Downtown Mall committee report might inform Council on revenue
    from café space that could be used to improve the Mall. Mr. Tolbert estimated the City would
    realize an additional $50,000 in revenue, and Council could decide to use it for Mall
    enhancements.
    Mr. Huja opened the Public Hearing.
    Ms. Rebecca Quinn said she lives on the Downtown Mall and appreciates having the
    open space in the winter without the café furniture crowding the pedestrian walkway. She also
    thinks the City needs to ensure that someone will keep it clean.
    Ms. Lena Seville stated that the outdoor heaters waste energy and would like to see cafés
    semi-enclose their spaces.
    Having no further speakers, the Public Hearing was closed.
    Ms. Smith said year-round cafés may cause unsightly storage problems.
    Ms. Galvin said it may be more appropriate to consider the issue in the larger context of
    the Downtown Mall maintenance plan, especially since Council is hearing a report tonight on the
    Downtown Mall. She asked whether the Downtown Business Association of Charlottesville
    (DBAC) was involved.
    9
    Ms. Szakos commented that the budget process may require more immediate action,
    depending on where the revenue will be going. Mr. Tolbert stated that renewal permits are
    issued on March 1.
    Mr. Huja stated that the increase in café space rental seemed too steep (from $3/square
    foot to $5/square foot), but he would support $4/square foot. Mr. Tolbert commented that a
    majority of the café owners already pay the increased rent in order to stay open year-round.
    Mr. Fenwick asked Mr. Tolbert to confirm that the DBAC is aware and in favor of these
    changes; Mr. Tolbert confirmed that DBAC was notified and has asked for the year-round option
    in the past. He explained that café owners do not have to operate year-round, but they will still
    pay the increased rental fee. He also confirmed there have been no past problems with outdoor
    heaters.
    On motion by Ms. Smith, seconded by Ms. Szakos, the Ordinance to Amend Café and
    Vendor Fees and Regulations was carried.
    On motion by Mr. Fenwick, seconded by Ms. Szakos, the Ordinance to Revise the NDS
    Fee Schedule was carried.
    REPORT: DOWNTOWN MALL WORK GROUPS UPDATE
    Mr. Jones reported that the Downtown Mall work groups were formed in August 2013 to
    address various Downtown Mall issues. He commented on the successful activities taking place
    on the mall and the decrease in criminal incidents and calls for service to the police. Mr. David
    Ellis, Assistant City Manager, presented a report on the work groups, which included Human
    Services, Economic Development, Physical Plant, and Law Enforcement. Many local
    organizations were involved in the work groups. The issues discussed included cameras on the
    mall, lighting, workforce development, a special service district, parking meters, signage,
    outsourcing maintenance, smoking, bench replacement, and movies in the amphitheater.
    Ms. Smith asked whether the City could regulate smoking outdoors on the Mall. Mr.
    Brown stated there is related legislation requested in the legislative program this year, but there
    is no enabling legislation to regulate outdoor smoking currently.
    Mr. Ellis addressed bench replacement; Ms. Galvin commented the new benches would
    be designed to discourage long term use. Mr. Jones said the business owners were consulted on
    the placement and style of benches, but there was less space to put new benches.
    Mr. Ellis reported that older signs will be replaced, with QR codes on the new signs. He
    said Mr. Stroh, manager of the Charlottesville Parking Center, said the CPC provided over
    $800,000 in free parking through the validation system in 2013.
    The law enforcement group recommended cameras on the Mall to be used by the police,
    more police officers, and enhanced lighting.
    10
    The work groups will look at overall costs, strategic plan, and the budget over the next
    three to six months.
    Mr. Fenwick praised the Downtown Mall Ambassadors for their work. Ms. Szakos
    questioned whether their role has strayed from the main purpose of visitor assistance. Mr. Jones
    said staff will be examining the responsibilities of Ambassadors. Ms. Galvin commented that
    Ambassadors would more logically be a function of the Visitors Center. Mr. Jones said the
    Visitors Center is a joint City-County organization, so Albemarle County would have to be
    involved. There was further discussion on what the role of the Ambassadors should be, and how
    it would be funded.
    Several Councilors commented that if outsourcing maintenance is considered, then
    Council should consider training the homeless and hard-to-employ population for such
    maintenance. Mr. Jones stated that The Crossings has facilitated job training for many homeless
    people.
    In response to Mr. Huja, Mr. Jones said there will be a report to Council on February 18
    on vehicular crossings and the mall bricks.
    Ms. Galvin suggested the work groups use the PLACE Design Task Force members as a
    resource. Mr. Ellis said the DBAC did a walking tour of the Mall and will do so again. Ms.
    Galvin suggested using public art to mitigate the unsightly appearance of the Landmark Hotel as
    part of mall maintenance.
    Mr. Chris Engel responded to Ms. Galvin’s question about when there would be a report
    on a special service district, stating they are speaking with local businesses now and hope to have
    a report in March or April.
    Ms. Smith liked the idea of the movies after dark and is still interested in having a public
    stage for children’s theater on the Mall.
    Mr. Tolbert said there will be a report and action requested at the February 3 Council
    meeting on the Landmark Hotel blight issue, following up on the Planning Commission
    recommendations. Mr. Tolbert said he has sent notice to Mr. Dewberry, the owner of the
    Landmark Hotel property, of the upcoming Council meeting on February 3 to discuss this issue.
    In response to Ms. Galvin’s question, Mr. Jones said a review of the Ambassadors’ role
    will be part of his discussions with the Police Chief, as well as the budget process. Ms. Szakos
    suggested using volunteers as ambassadors in a supplemental capacity during the summer.
    RESOLUTION: HARTMAN’S MILL PARKLAND ACQUISITION
    Mr. Brian Daly, Director of Parks and Recreation, reported on the proposed purchase of
    approximately 20 acres of land, known as the Hartman’s Mill property. He described the
    historical background of the property and the proposed use of the land as parkland. Mr. Gensic,
    11
    Trails Planner, explained that four acres are on the City side of Moore’s Creek, and 16 acres are
    on the County side, so at least four acres could be combined with the existing Jordan Park.
    Ms. Smith said this is a significant acquisition, given the importance of mills in our
    cultural past. Ms. Galvin said she would like an update on how much the City is spending on
    parkland acquisition and the maintenance costs. Mr. Jones said those costs would be part of the
    strategic planning process. Mr. Daly said a report will be presented at the February 18 Council
    meeting, which would include the intended purpose of each acquisition.
    On motion by Ms. Smith, seconded by Mr. Fenwick, the resolution passed (Ayes: Mr.
    Huja, Ms. Szakos, Ms. Galvin; Mr. Fenwick, Ms. Smith; Noes: None).
    RESOLUTION: WATER STREET EXTENDED STREETSCAPE IMPROVEMENTS -
    $356,525
    RESOLUTION: APPROVE FUNDING AGREEMENT WITH CEDA
    Mr. Tolbert reported on parking issues and lack of street trees in the area of Carlton
    Avenue and Meade Avenue, where Parks and Recreation is constructing a multi-use trail. City
    staff tried to address the issues by involving the PLACE Design Task Force, the Bike/Pedestrian
    Committee, the Tree Commission and a landscape architect in creating a multi-use 2,300 foot
    trail on Water Street Extended near the new CityWalk development to connect with the
    Carlton/Meade trail. He said the most cost-effective way to accomplish this is to partner with the
    developer of CityWalk and allow his contractor to construct the enhancements since they are
    already doing construction in that area. Mr. Tolbert said the request is for $356,525 to be
    allocated from already appropriated funds in the Capital Improvements fund and transferred to
    the Charlottesville Economic Development Authority (CEDA). The second request is for
    Council to approve a funding agreement between the City and CEDA, whereby CEDA will
    contract with the CityWalk developer to construct the improvements.
    Ms. Szakos questioned whether Section 3 might be used in this project, but Mr. Tolbert
    stated that the developer has already hired a contractor. He said we could ask the contractor to
    use Section 3 provisions when hiring new employees.
    Ms. Smith asked about the number of new trees and what kind of trees would be planted.
    Mr. Tolbert described the types of trees and why they were selected. There was discussion on the
    appropriate types of trees chosen for projects, and Mr. Tolbert said these were recommended by
    the Tree Commission.
    Ms. Szakos asked for the resolution approving the funding to be amended to add that City
    staff will request the developer of CityWalk to work with the City’s Section 3 Coordinator if new
    employees are hired for the streetscape improvements to Water Street Extended.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution to authorize funding
    of $356,525 passed as amended. (Ayes: Mr. Huja, Ms. Szakos, Ms. Galvin; Mr. Fenwick, Ms.
    Smith; Noes: None.)
    12
    On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution approving a funding
    agreement with CEDA passed (Ayes: Mr. Huja, Ms. Szakos, Ms. Galvin; Mr. Fenwick, Ms.
    Smith; Noes: None).
    REPORT: HEALTHY EATING ACTIVE LIVING (HEAL) UPDATE
    Mr. David Ellis, Assistant City Manager, said there are three departments in leading roles
    on the promotion of the principles of HEAL: Parks and Recreation, Neighborhood Development
    Services, and Human Resources. Mr. Ellis reviewed activities undertaken by each department
    and summarized the next steps in the process. He said a comprehensive document will be
    drafted within 60 days as a guide for the next 18 months.
    Ms. Smith expressed concern about children in City programs receiving soda and candy
    as rewards. Ms. Galvin said the City should serve healthy food at the town hall meetings, and
    Mr. Jones said staff is trying to offer more nutritious meals and water at meetings. Ms. Szakos
    said the comprehensive document should include the healthy living programs and the Let’s Move
    program sponsored by the schools. Ms. Galvin asked for the Strategic Investment Area update to
    be included in the comprehensive document.
    Council members discussed the various ways that the City promotes healthy living,
    through artwork in stairways, the programs at Carver Recreation Center, etc.
    OTHER BUSINESS
    Mr. Fenwick commented that the bricks on the Downtown Mall near the Regal Theater
    are in poor repair. Council members discussed the options for getting the repair done, and Mr.
    Jones said he would consult with the City Attorney. Ms. Szakos asked for the update to be part of
    the report to Council on February 18.
    MATTERS BY THE PUBLIC
    Mr. Scott Tumperi, 1800 Jefferson Park Avenue, told Council about the LED lights at the
    top of his building, which work well. He also commented on the SUP conditions for 1000 West
    Main Street and the fact that many older houses in the University Corner area are now serving as
    rentals for students. He also remarked that California has a law that controls the construction of
    tall buildings that impact adjacent buildings by eliminating the sunlight, which effectively
    removes the energy efficiency of solar panels.
    Mr. Jon Bright, 109 Altamont Circle, thanked staff for their work on the Downtown Mall.
    He said everyone should be an ambassador and make an extra effort to help tourists and visitors.
    He recommended that maps of the area be made available.
    Meeting adjourned.
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, February 3, 2014, AT 5:30 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – February 3, 2014
    Council met in special session on this date with the following members present:
    Mr. Huja, Ms. Smith, Ms. Galvin, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Smith, seconded by Mr. Fenwick, Council voted, (Ayes: Mr. Huja,
    Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), to meet in closed session for
    discussion and consideration of prospective candidates for (1) Discussion and consideration of
    prospective candidates for appointment to City boards and commissions, as authorized by Va.
    Code sec. 2.2-3711 (A) (1); and, (2) Consultation with legal counsel for legal advice regarding
    the negotiation of the terms and conditions of a cost sharing agreement with the Albemarle
    County Service Authority for the costs of the Rivanna Pump Station and other capital wastewater
    projects, as authorized by Va. Code sec. 2.2-3711 (A) (7); and, (3) Discussion of the disposition
    of City-owned real property in Albemarle County on Pen Park Lane, where discussion in an open
    meeting would adversely affect the City’s negotiating strategy, as authorized by Va. Code sec.
    2.2-3711 (A) (3).
    On motion by Ms. Smith, seconded by Mr. Fenwick, Council certified by the following
    vote (Ayes: Mr. Huja, Ms. Galvin, Mr. Fenwick, Ms. Smith; Noes: None; Absent at time of vote:
    Ms. Szakos), that to the best of each Council Member's knowledge, only public business matters
    lawfully exempted from the open meeting requirements of the Virginia Freedom of Information
    Act and identified in the motion convening the closed session were heard, discussed or
    considered in the closed session.
    COUNCIL CHAMBERS - February 3, 2014
    CALL TO ORDER
    Council met in regular session on this date with the following members present: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Galvin, Ms. Smith.
    2
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Ms. Smith announced the budget survey online at www.charlottesville.org/budgetsurvey,
    or you may contact the City Manager's office for a paper copy. Call 970-3031 for more
    information.
    Ms. Galvin announced the second West Main Street public meeting on Saturday, February
    22 from 10:00 a.m. – 1:00 p.m. at the Carver Recreation Center. Go to www.gowestmain.com
    for more information. She also announced the Oliver Shultz presentation on International Urban
    and Streetscape design on February 21 at 6:00 p.m. in the McIntire Room at the Central Library.
    Ms. Galvin announced the Plugged In Virginia (PIVA) program began on January 6 and
    has been successful. Contact Hollie Lee at 970-3117 for more information.
    Ms. Szakos announced the Heritage Air Force Brass Band will perform on February 11 at
    the Carver Recreation Center.
    Ms. Szakos read a proclamation in honor of the Senior Center National Accreditation,
    which will be presented to them at their event on February 14. Mr. Peter Thompson, Executive
    Director of the Senior Center, accepted the proclamation on behalf of the Board of Directors and
    staff.
    Mr. Huja announced City offices will be closed February 17 for President's Day. The City
    Council meeting will take place on Tuesday, February 18. Transportation, trash and recycle
    services will take place normally.
    MATTERS BY THE PUBLIC
    Ms. Kathy Welch, Rio District, 2924 Idlewood Dr., said we are lucky to have the CAT staff
    in place; the changes have been impressive. She believes we can work across regional lines
    towards a highly effective transportation system.
    Mr. Brandon Collins, 418 Fairway Ave., welcomed Mr. Fenwick to Council. He said the
    time is not right to include the Strategic Investment Area in Charlottesville's Comprehensive
    Plan. There is little attention to affordable housing, and it deconcentrates poverty instead of
    addressing poverty.
    Ms. Mo Nichols, 2315 Cresmont Ave., said the Strategic Investment Area will change the
    tone of West Main Street and will not provide affordable housing. She is glad it will consider
    daylighting streams and greenspace, but deconcentration of poverty is not the well-meaning
    action it sounds to be.
    Mr. Jim Hingeley, Public Defender for Charlottesville and Albemarle County, 719 Graves
    St., asked for City Council's support of the Pay Equity Proposal for Public Defenders. Public
    Defenders are critical to our criminal justice system. The requested amount is just under
    $79,000. Prosecutors make more than defenders; he asked Council to remedy this disparity.
    3
    Mr. Luis Shultz, 1809 E. Market Street, said this is the ninth time he has appeared before
    Council about his concerns regarding Steephill Street. He made a list of requests.
    Mr. Walt Heineke, 1521 Amherst St., said he is concerned about the impact of
    gentrification on our community. There are many people living near low income neighborhoods
    dependent on rental incomes whose well-being will be affected by massive developments around
    West Main and other places. He asked Council to consider the unintended consequences of
    policies and examine developments' impacts on diversity.
    Mr. Blair Hawkins, 614 Rockcreek Rd., said there seems to be two parts to the Strategic
    Investment Area. He said this was previously known as the Garrett Neighborhood, and he said it
    is worse than Vinegar Hill. He said surplus land should be sold at auction for tax revenue.
    Mr. Paul Wright, 612 Preston Place, asked Council to support the MPO vote for the 29
    Bypass. Facts have been misapplied in the past, and the City will benefit from the project. He
    said pollution in the Charlottesville/Albemarle area has been reduced by 30%, and the many
    studies claiming the project will cause environmental damage have no merit. Many existing
    projects would be in danger if we turn back the bypass project.
    Ms. Nakyah Walker, City resident, said she is here to comment on the Strategic Investment
    Area, especially its impact on Friendship Court. She said many residents were not aware of the
    public meetings. She asked the City to define what "affordable" means. She asked if the
    residents at Friendship Court would be displaced.
    Ms. Shalanda Green, 420 Garrett Street, said she supports the comments Ms. Walker made.
    She said she and her neighbors need to prepare for the future and do not need more coffee shops
    or boutiques.
    Mr. Winston Greenhow, 207 Ridge St., said he is trying to develop a home for men coming
    home from prison. He asked what steps he needs to take to make this happen in the City.
    COUNCIL RESPONSE
    Mr. Huja referred Ms. Green and Ms. Walker to the Piedmont Housing Alliance.
    Ms. Szakos said we are discussing the SIA on the agenda and asked the interested parties to
    stay. She said she saw Ms. Welch's husband on the bus, and she is delighted at the Board of
    Supervisors’ interest in investing in transit. We are looking forward to working with them to
    make the system stronger and expand the investment. She said she is supportive of Mr.
    Hingeley's request. She said the prosecutors in the County make more than the prosecutors in
    the City, so the numbers should be equitable. She supported the projects on West Main Street
    for the very reason Mr. Heineke mentioned; affordable housing has been crowded out, and he is
    creating it by offering his basement for rent. She told Mr. Wright that the ACBOS are
    committed to public engagement with the bypass project before it comes back to the MPO. She
    encouraged him to participate.
    4
    She told Mr. Greenhow that Mr. Tolbert is indeed the proper person to speak with
    regarding his project. Mr. Jones said staff is open to conversations about this sort of project.
    Ms. Smith said there was a lot of community engagement during the SIA development
    process, but we needed more time after the full report came out. She said she liked Mr.
    Heineke’s suggestion that we add an impact statement regarding the environment or diversity
    where applicable. She said she supports the pay equity for public defenders proposal.
    Ms. Galvin thanked Ms. Welch for her positive comments about our incredible CAT team.
    She said she would like to connect with Ms. Green, and she said she plans to attend the projects
    subcommittee meeting at the PHA board on February 18 to talk about the Growing Opportunity
    Report and the Strategic Investment Area. She said we are committed to one-to-one replacement
    for housing at Friendship Court. She told Mr. Greenhow to talk to Mike Murphy as well and
    requested a group meeting with staff and Mr. Greenhow.
    Mr. Fenwick said Ms. Welch is right that CAT is offering great new service. He said he
    supports the public defender equal pay proposal, which serves people who cannot serve
    themselves. He said citizens should be skeptical about the promises they hear regarding SIA,
    because there are no guarantees they will be kept. He wished Mr. Greenhow success on his
    project. He asked the community for ideas for what the Council can do to raise money or save
    revenue this budget season.
    On motion by Ms. Smith, seconded by Mr. Fenwick, the following appointments were
    made to Boards & Commissions: to the Building Code Board of Appeals: Mr. Weems, Mr.
    Lewis, Mr. Barnhardt; to the Housing Advisory Committee: Mr. Schuler (at-large position); to
    the Human Rights Committee, Ms. Shepard; to the LEAP Advisory Board, Ms. Smith. (Ayes:
    Ms. Smith, Mr. Fenwick, Mr. Huja, Ms. Szakos, Ms. Galvin; Noes: None.)
    CONSENT AGENDA
    a. Minutes for January 22
    b. APPROPRIATION: BAMA Works Fund Check and Connect Grant - $10,000 (2nd
    reading)
    BAMA Works Fund Check and Connect Grant
    c. APPROPRIATION: FY 2014 Aid & Localities Fire Disbursement Fund - $122,138
    (2nd reading)
    FY 2014 Aid & Localities Fire Disbursement Fund
    d. APPROPRIATION: Appropriation of FY 2014 Transit Grants - $213,693 (2nd
    reading)
    5
    Appropriation of FY 2014 Transit Grants
    e. APPROPRIATION: Safe Routes Grant for Clark Pedestrian Improvements -
    $174,800 (2nd reading)
    Safe Routes Grant for Clark Pedestrian Improvements
    f. APPROPRIATION: HVAC Replacement at Gordon Avenue Library and Health
    Department - $90,000 (carried)
    HVAC Replacement at Gordon Avenue Library and Health Department
    g. APPROPRIATION: City of Promise Reimbursement from Children, Youth &
    Family Services, Inc. - $10,000 (carried)
    City of Promise Reimbursement from Children, Youth & Family Services, Inc. - $10,000
    h. APPROPRIATION: Asset Forfeiture Funds for Regional Firearms Range -
    $971,167 (carried)
    Asset Forfeiture Funds for Regional Firearms Range
    i. RESOLUTION: Transfer of Funds for Stormwater Utility Fee Incentives - $16,000
    Transfer of Funds for Stormwater Utility Fee Incentives
    j. RESOLUTION: Amendment to Lease Agreement with Visitors Center for Transit
    Center space
    Amendment to Lease Agreement with Visitors Center for Transit Center space
    k. RESOLUTION: City Entry for Georgetown University Energy Prize Competition
    City Entry for Georgetown University Energy Prize Competition
    l. ORDINANCE: Revise Neighborhood Development Services (NDS) Fee Schedule
    (2nd reading)
    Revise Neighborhood Development Services (NDS) Fee Schedule
    m. ORDINANCE:
    Amend Café and Vendor Fees and Regulations (2nd reading)
    n. ORDINANCE: Easement to Dominion VA Power at Public Works Center on Avon
    6
    Street (2nd reading)
    Easement to Dominion VA Power at Public Works Center on Avon Street
    Ms. Smith asked if there are only two tenants in the Transit Center. Staff confirmed this.
    She said she thought it was interesting that the City does not use any of the space in this Cityowned
    building for their own needs.
    She asked if cafe vendor fees could be reassessed in the next 10 months to see if any of the
    unintended consequences people brought up play out. Ms. Szakos seconded this amendment to
    the resolution.
    The consent agenda passed unanimously. (Ayes: Ms. Smith, Mr. Fenwick, Mr. Huja, Ms.
    Szakos, Ms. Galvin; Noes: None.)
    RESOLUTION: Comprehensive Plan Amendment - Strategic Investment Area Plan
    Comprehensive Plan Amendment - Strategic Investment Area Plan
    Mr. Tolbert presented to Council. He gave an overview and history of the project. He
    reviewed the charge developed by the Steering Committee and followed by the consulting team,
    Cunningham Quill Architects. He said adding this to the appendix for the Comprehensive Plan
    enables staff to work more easily with developers within the City's land use and investment
    goals.
    Ms. Smith said if there is a conflict, the SIA plan will trump the Comprehensive Plan. She
    said that concerns her, because we had broader public input for the Comprehensive Plan, and she
    would rather it be the other way around.
    Ms. Galvin suggested that if a conflict arises, it be brought before the Planning
    Commission and Council. Ms. Smith agreed to that solution.
    Ms. Smith said she wants to remove the language "without limitation" to the resolution and
    remove the parenthesis. She said what we are approving concerns her overall. She asked if we
    are approving goals or objectives. Mr. Tolbert said we are approving the plan in its entirety.
    Ms. Szakos clarified that if there is private property in the SIA, this does not keep people
    from building on their own property. Mr. Tolbert says this provides guidelines for what we
    might want to consider in the future. Ms. Szakos asked if what we do tonight will sell public
    land for private development. Mr. Tolbert said absolutely not.
    Mr. Fenwick said he is concerned that people from the community were not involved with
    the process. He said staff has spent a lot of time on this project, so it has already cost money.
    Mr. Tolbert gave a history of the public open houses and discussions in the neighboring
    areas.
    7
    Mr. Fenwick said he is skeptical of the many projects the City is investing in, and with City
    staff currently being tasked with rewriting code, this is backwards.
    Ms. Szakos said she has the opposite take on it. This is proactive and examines planning
    ahead of time so we know what we want when projects come through in the future.
    Ms. Galvin said she is a stickler about public engagement, and she commended staff for the
    excellent job they did with working with the public. She asked to add an ongoing citizen steering
    committee to the resolution.
    Ms. Smith asked if the phasing was binding. Mr. Tolbert said these are just suggestions
    and are not binding. Staff will come back to Council when these decisions need to be made.
    Ms. Szakos addressed Ms. Nichols and Mr. Collins and said it is important that we pay
    attention to the neighborhoods and do not rip them apart. However, many of the concentrated
    poverty areas we have are a result of racism, and we cannot force people to continue living on
    the same block just because that is the way it has always been. Decentralization is not a cure for
    poverty; we have to do more to help people move out of poverty.
    Mr. Fenwick confirmed that this does not spend any money aside from staff time.
    Mr. Huja said he supported adopting this amendment to the Comprehensive Plan because
    of its positive effects on our City.
    Ms. Smith moved, and Ms. Szakos seconded. She asked to add wording to the resolution
    indicating flexibility. Specifically, she requested adding to the second paragraph that the SIA is a
    “flexible guide, without being binding". Ms. Smith accepted the amendments. The resolution
    passed. (Ayes: Ms. Smith, Mr. Huja, Ms. Szakos, Ms. Galvin; Noes: Mr. Fenwick.)
    RESOLUTION: Adoption of Policy and Transfer of Funds for Context Sensitive Street
    Design - $50,000
    Adoption of Policy and Transfer of Funds for Context Sensitive Street Design
    Mr. Tolbert presented to Council. This will help us look at how traffic moves and how we
    deal with it holistically in our community. This will also examine it in context with land use
    patterns and what they are projected to be so we can anticipate impacts.
    Mr. Tolbert said the amount of money suggested is vastly less than what was proposed in
    December, bringing much of the work in-house and tying it into existing projects. Also, Council
    was concerned about creating another advisory committee. Therefore, instead the PLACE
    Committee formed several subcommittees in January, which will be supplemented with staff,
    citizens, and experts as needed.
    8
    This resolution will adopt the Context Sensitive Street Design policy, allocate the necessary
    resources, and amend the Complete Streets policy.
    Mr. Fenwick asked if the $50,000 was for consultants or experts. Mr. Tolbert said this
    would be to cover consultant fees on an as-needed basis. Mr. Fenwick asked why this project
    could not be completed entirely by staff. Mr. Tolbert said he has complete confidence in his
    staff, but there are some small areas of expertise that they do not have on their staff. Mr. Fenwick
    said he has total confidence in staff to do this without spending money on consultants.
    Ms. Galvin said she is in complete support of this plan. She said there have been
    opportunities to make code changes in the past, but it has not happened. She is not convinced
    that we have the staff power to do so. The implementation process is fundamental.
    Mr. Fenwick asked if the money was coming from the contingency fund. Mr. Tolbert said
    it is. Mr. Fenwick asked if this would impact potential funding for fixes on Old Lynchburg
    Road. Mr. Tolbert said there is still plenty of money in the account. Mr. Fenwick asked where
    the money for brick repairs on the Downtown Mall would come from. Mr. Tolbert said this
    would also come from contingency fund.
    Mr. Huja said this is a well-thought out plan and moves us in the right direction, and he
    supports it.
    Mr. Tolbert clarified what exactly was being voted on for Ms. Smith; he confirmed the
    resolution approves examining our approach using the referenced manuals as tools to develop
    street guidelines for the City.
    Ms. Galvin asked for the first paragraph on page 5 be deleted and replaced with language
    creating an advisory group, including three items: policy and regulatory audit, a comprehensive
    multi-modal plan, and a green infrastructure plan.
    Ms. Smith said she is concerned that the PLACE Design Task Force is involved in several
    projects, and she asked if we are getting the diversity we need. Mr. Tolbert said staff can
    recommend people for each category to ensure we are being inclusive. Ms. Szakos suggested
    adding language indicating that the task force would aid staff in the development with the
    assistance of an outside consultant. Mr. Huja said staff does not need to seek Council approval
    for the task forces. Ms. Szakos said Council does not have to approve the task force, but staff
    should report back to Council and give an opportunity for feedback.
    The three categories Ms. Galvin recommended were accepted.
    Ms. Galvin suggested an amendment to remove “by the spring of 2015” from the paragraph
    regarding implementation, and she recommended including “Comprehensive Stormwater/Green
    Infrastructure Plan”. Council agreed.
    Ms. Galvin asked staff to come back if the $50,000 requested is not sufficient.
    9
    Ms. Galvin asked for #3 of the Complete Streets Policy to be revised to say “Keep the
    street pavement widths to the minimum necessary to ensure pedestrian safety and comfort,
    including but not limited to ample sidewalk widths free of obstructions, street trees planted in
    accordance with best practices, well-positioned and sized street lamps, and clearly identified
    crossings.” Mr. Tolbert said you do not want to overdesign travel lanes for the automobiles. Ms.
    Szakos said we can simply state that automobile travel lanes will be kept to the minimum widths
    necessary. Ms. Galvin agreed.
    Ms. Galvin asked to add "provide bicycle accommodation either along or parallel to all
    arterial and collector streets" to #5. Ms. Szakos agreed.
    Ms. Galvin asked to revise #6 to say “Plant trees along all streets be they newly
    constructed, reconstructed, or relocated, using a variety of strategies as necessitated by existing
    physical conditions and in accordance with the guidelines from the Tree Commission.” Council
    agreed.
    Ms. Galvin asked that #7 include the Director of Stormwater Utility and the Urban
    Designer. Ms. Galvin said she is willing to give up "approval by Council" if this gets additional
    staff review. Mr. Jones said staff will run all major decisions by Council so they are kept
    informed. Council agreed.
    Ms. Galvin requested adding “apprise the office of economic development on street design
    relative to redevelopment” to the list of actions the City will take in support of the Complete
    Streets Policy. She also requested adding the words "and map" to letters a-d under bullet seven.
    She requested adding “and increases in numbers of people cycling to work” to letter a, adding
    “by type of street and increases in numbers of people walking to work” to letter b, and adding “e.
    Resident satisfaction as measured by surveys, correspondence, etc.” under bullet eight. She also
    requested adding update the street design guidelines "as necessitated by comprehensive plan
    updates" to the final bullet. Council agreed with these changes. Ms. Galvin made further
    suggestions to staff regarding the implementation policy. Staff said they will implement the
    changes and send a final copy to Council.
    Ms. Szakos asked to add public engagement for all tasks in June 2015.
    On motion by Ms. Galvin, seconded by Mr. Huja, the resolution was moved as amended.
    Ms. Smith requested adding “Transit Riders” and “Water Resources Protection Program
    Advisory Group” to Task 5 under Stakeholder Review Meetings. Ms. Galvin accepted the
    amendment. The resolution passed. (Ayes: Ms. Smith, Mr. Huja, Ms. Szakos, Ms. Galvin;
    Noes: Mr. Fenwick.)
    ORDINANCE: Water Street Planned Unit Development (PUD) Rezoning (carried)
    Water Street Planned Unit Development (PUD) Rezoning
    Mr. Mike Smith presented to Council. He gave an overview of the project and addressed
    concerns Councilors noted during the Planning Commission meeting.
    10
    The applicant, Mr. Alan Taylor with Riverbend Development, presented their revisions to
    Council. Mr. Scott Collins, Civil Engineer, showed where the project was revised to add 15 feet
    around the coal tower area.
    Mr. Fenwick asked how much the units would go for on average. The applicant said they
    anticipate they will go for $600,000-$800,000 on average, but they are just the developers and do
    not currently have home builders.
    Ms. Szakos said not much could be done about the sidewalk having no buffer from the
    road. She asked for a flashing crosswalk at the coal tower to facilitate pedestrian travel. Mr.
    Taylor said they would be happy to add this. She said she appreciated their attention to
    accessibility options in spite of the tricky topography.
    Ms. Smith asked how we know what will be built here. Staff explained the design
    guidelines that are part of the project.
    Ms. Smith asked about the intent behind the tradeoff between open space and density. Mr.
    Tolbert said the PUD meets the code. Many developments have historically done what this PUD
    is doing. The code does not require 15% open space to be all in one place. Ms. Smith asked if
    the open space is supposed to be useable. Mr. Tolbert said our code does not stipulate this. Ms.
    Smith said this is a lost opportunity to create open space in honor of a rare commodity. Mr. Huja
    said that is not the intent of open space.
    Mr. Taylor clarified that regarding the density exchange, they are only changing the lot
    width with the PUD.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the ordinance carried. Ms. Galvin said
    this is close to trails, connected, and walkable, and shows smart growth strategy, which is why
    she supports it.
    RESOLUTION: Financial Assistance Program - Stormwater Utility Fee
    Financial Assistance Program - Stormwater Utility Fee
    Mr. Brown presented to Council. This is in response to a request from Council to evaluate
    offering financial assistance for the stormwater utility fee. This resolution embodies the
    discussion Councilors had in December. The bill has been passed on by the Senate Committee
    regarding church on non-profit relief, so that is not a requirement.
    Ms. Szakos said CHAP requires no real estate tax relief and wants to make sure that we say
    "with the exception of #3", because they will have at that point received relief from their taxes.
    Mr. Brown said this would not be a problem; anyone can get relief from the stormwater and
    either CHAP or the Elderly and Disabled. He will add "for the elderly and disabled" to provide
    further clarification.
    11
    In response to an inquiry from Ms. Smith, Mr. Brown clarified that it is a requirement for
    both programs that you reside within the property as your sole dwelling.
    Ms. Smith clarified that this money comes from the General Fund. Mr. Brown said the
    money would go straight from the General Fund to the Stormwater Fund. No one would actually
    receive money. Council may want to monitor this program.
    Mr. Fenwick said there is talk the state will postpone this program for two to three years.
    Mr. Brown said this is a voluntary program. The City has mandates it has to meet that require
    revenue, and this is a way the City generates that revenue.
    Ms. Szakos moved to pass the resolution with the added CHAP language change. Ms.
    Smith seconded. The resolution passed unanimously. (Ayes: Ms. Smith, Mr. Huja, Ms. Szakos,
    Ms. Galvin, Mr. Fenwick; Noes: None.)
    RESOLUTION: Emmet Street/Route 29 Signal Synchronization
    Emmet Street/Route 29 Signal Synchronization
    Mr. Tolbert presented to Council. He gave an overview of the history of the project.
    VDOT agreed to coordinate with the City while doing the County project. Also, staff confirmed
    that the City would not be putting any money into the Best Buy ramp project as part of this
    effort. Mr. Tolbert requested adding a bullet to the resolution saying "Others as determined to be
    necessary".
    Ms. Smith asked if this will help Rugby Road. Mr. Tolbert said this is too far from the
    project, which is intended to give flow to Barracks and Emmet Street.
    Mr. Fenwick said it sounds like it will make the feeders back up even worse. Mr. Tolbert
    said if this works like it should, that will not be the case. This technology has been working at
    Pantops. Ms. Szakos said this is a proven technology.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution passed unanimously.
    (Ayes: Ms. Smith, Mr. Huja, Ms. Szakos, Ms. Galvin, Mr. Fenwick; Noes: None.)
    Ms. Szakos clarified that this is a state matching grant program, not County/City revenue
    sharing.
    OTHER BUSINESS
    Mr. Fenwick confirmed the mall brick replacement is on our next Council agenda.
    MATTERS BY THE PUBLIC
    Ms. Nakyah Walker, City resident, showed Council the flyer residents from the meeting
    received. Ms. Szakos said this flyer was not distributed by the City. Ms. Walker said the
    12
    residents are not getting factual information, and they are not receiving communication.
    Friendship Court does not have an advisory board or an active community center. She offered
    her door-to-door services on a volunteer basis.
    Mr. Scott Bandy, Cherry Ave., thanked Ms. Rebecca Quinn for requesting the closed
    session topics be included on the agenda. He said it looks like there is electronic communication
    going on between audience members and Councilors during the meeting, and this is concerning.
    He thanked Ms. Galvin for her input concerning the small area plans.
    Ms. Rebecca Quinn, 104 4th Street, thanked Council for identifying the closed session
    topics as requested. She thanked them for agreeing to a ten-month review on cafes being allowed
    to keep their chairs outside.
    COUNCIL RESPONSE
    Ms. Galvin asked Mr. Jones if staff can meet with PHA to open a dialogue regarding the
    many different kinds of communication. This is creating confusion for the residents, and we
    should explore streamlining information. Ms. Szakos asked staff to take Ms. Walker up on her
    offer to go door-to-door.
    Ms. Galvin said she was not actively communicating with email during the meeting. Ms.
    Szakos said she was not either.
    Meeting adjourned.
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Tuesday, February 18, 2014, AT 5:30 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – February 18, 2014
    Council met in special session on this date with the following members present:
    Mr. Huja, Ms. Smith, Ms. Galvin, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Smith, seconded by Ms. Galvin, Council voted, (Ayes: Mr. Huja, Ms.
    Galvin, Mr. Fenwick, Ms. Smith; Noes: None; Absent at time of vote: Ms. Szakos), to meet in
    closed session for discussion and consideration of prospective candidates for (1) Discussion of
    the annual performance evaluations for the City Manager and the Clerk of City Council, as
    authorized by Va. Code sec. 2.2-3711 (A) (1); and, (2) Consultation with legal counsel and
    briefings by staff members pertaining to actual litigation involving the condemnation of property
    owned by the Monticello Area Community Action Agency, where consultation in an open
    meeting would adversely affect the City’s negotiating posture, as authorized by Va. Code sec.
    2.2-3711 (A) (7); and, (3) Consultation with legal counsel for legal advice regarding the
    negotiation of the terms and conditions of a cost sharing agreement with the Albemarle County
    Service Authority for the costs of capital wastewater projects; and consultation with legal
    counsel for legal advice regarding the negotiation of the terms and conditions for acquiring a
    utility easement from Albemarle County along McIntire Road, all as authorized by Va. Code sec.
    2.2-3711 (A) (7); and, (4) Discussion of the acquisition of real property on Baylor Lane and
    Cedar Hill Road for public park purposes, where discussion in an open meeting would adversely
    affect the City’s negotiating strategy, as authorized by Va. Code sec. 2.2-3711 (A) (3).
    On motion by Ms. Smith, seconded by Ms. Szakos, Council certified by the following
    vote (Ayes: Mr. Huja, Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS - February 18, 2014
    CALL TO ORDER
    Council met in regular session on this date with the following members present: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Galvin, Ms. Smith.
    2
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Ms. Szakos announced the next Our Town meeting will take place on February 20 for the
    Greenbrier, Locust Grove, The Meadows and Barracks/Rugby neighborhoods.
    Ms. Szakos read a proclamation in recognition of African American History Month.
    Ms. Smith read a proclamation announcing the Big Read. Ms. Carla Mullen was present to
    accept the proclamation. Go to www.jmrl.org for more information.
    Ms. Galvin announced the Oliver Schultz presentation on February 21 and the W. Main St.
    public meeting on February 22.
    Ms. Szakos announced that Charlottesville was named a Top 10 City for Affordable Health
    Care by Livability.com.
    Mr. Fenwick announced the Household Hazardous Waste Collection Event on March 14
    and 15. He also announced upcoming events for Ghana Independence Day.
    Ms. Smith announced Alex Zan's All People Matter event on February 28 at 6:30 p.m. at
    the Boys & Girls Club.
    MATTERS BY THE PUBLIC
    Mr. Rozelle Smith, 133 Michelin Trail, Ruckersville, spoke in support of pay equity for
    public defenders.
    Ms. Susan King, Dominion Virginia Power External Affairs Representative, introduced
    herself to Council and described her role. Customers can call 866-DOM-HELP to report any
    outages.
    Mr. Brandon Collins, 418 Fairway Ave., asked Council to ask Virginia Dominion Power
    about how many electricity shut-offs there are in the City so that we can work to eliminate them.
    He announced the PHAR intern program graduated four interns.
    Ms. Lena Seville, 808 Altavista Ave., said she has had trouble getting information for the
    PLACE Task Force's public meetings. Getting information about subcommittee meetings has
    been difficult, and materials for the meeting are not made public ahead of the meeting. She asked
    Council to find out how often consultants’ recommendations are actually implemented so we can
    determine whether we are getting what we actually want from consultants.
    Ms. Rebecca Quinn, 104 4th Street, said this Council is known for having lots of closed
    meetings, and there have been many recently about the cost share agreement for the Rivanna
    Pump Station. She asked when this discussion will be brought to the public. She asked why
    closed meetings and consultation is necessary when there is a four party agreement in place.
    3
    Mr. Luis Shultz, 1809 E. Market St., said this is the tenth time he has come to Council with
    evidence that staff have violated City code. He said a Google search for Steephill Street will
    provide background on this issue.
    Ms. Nancy Carpenter, Albemarle County resident, said there are homeless people who
    want help, but no referrals to services are being made because there is a barrier. She said there is
    no inebriate shelter for women.
    Mr. Jim Chang, 1612 Ricky Rd., president of the Meadows Neighborhood Association,
    presented a petition from his neighbors requesting a playground be built in their neighborhood on
    Cedar Hill Drive across the street from the church. Access to City parks is difficult because of
    the location of their neighborhood, and the traffic causes safety issues for children who wish to
    play near or on the street.
    Ms. Robbi Savage, Executive Director of the Rivanna Conservation Society, brought her
    students from the class "Planning for Nonprofits". She said they are planning events for the week
    of Earth Day. They have done two clean-ups at Quarry Park, and they are planning an invasive
    plant removal at the creek. They are also working with Chris Gensic on the removal of the
    cement bridge. There will be a "Primitive and Survival Skills" workshop as part of the Big Read
    as well. She offered the Councilors fly-overs in order to view the City's watershed from the air.
    COUNCIL RESPONSE
    Ms. Smith said Council is interested in exploring the equal pay proposal for Public
    Defenders. She said the "Extreme Rivanna Makeover" earth week event sounds very exciting,
    and she appreciated their work. She thanked Ms. Seville and Ms. Quinn for bringing up the issue
    of transparency. We have to be vigilant about what we do and how we treat our citizens. Our
    wastewater project is a major issue, and we need to discuss the details publically. She said 10%
    of our households cannot pay their gas, water and sewer bills, and she thanked Mr. Collins for
    asking Ms. King to examine electricity shut-offs as well. She thanked Dominion for working
    with the community on energy efficiency, particularly through the LEAP program.
    Mr. Fenwick said he supported researching power shut-offs. He said there is a telephone
    poll in the middle of Old Lynchburg Road sidewalk that requires attention. He said he supports
    the equal pay proposal for public defenders. He announced the PHAR graduates: Sabrina Allen,
    Mary Faulkner, Christine Hester, and Jamika Moore. He told Ms. Seville to keep him informed
    of communications from PLACE. He agreed with Ms. Quinn that the public should know what
    is going on with the cost share agreements. He thanked Mr. Chang for his playground idea and
    for the citizen participation from his neighborhood. He said he hopes to be working with Ms.
    Savage soon. He agreed with Ms. Carpenter that the Moore Center is a dead end, and there is no
    coordination beyond it.
    Ms. Szakos said she also supports pay equity for public defenders. She congratulated the
    PHAR interns on their graduation. She asked the City Attorney to look into how often Mr. Shultz
    can come forward and accuse employees of breaking laws until it rises to the level of slander.
    The playground in the Meadows neighborhood is a wonderful idea, especially since it is
    4
    landlocked. She said the flyover would be very helpful, because it helps put things together that
    can only be seen in little bits from the ground.
    Ms. Galvin invited Ms. King to the West Main Street event on Saturday to hear the
    conversation about high tension power lines. She said she is willing and able to attend a PHAR
    meeting and hopes to do so in April. She met today with the PHA and had a very good exchange
    about the SIA. They are firmly committed to replace their 150 units one-for-one, and she
    welcomed the opportunity to discuss this plan with PHAR. She said the PLACE Task Force has
    engaged with the public fully in their two years of existence and is functioning the way Council
    intended.
    Mr. Huja recognized the Adult Learning Center group in attendance. Many of these
    members will also be participating in the Festival of Cultures. He said a proposal regarding the
    Cost Share Agreement will come forward in the middle of March.
    CONSENT AGENDA
    On motion by Ms. Szakos, seconded by Mr. Fenwick, the consent agenda passed
    unanimously. (Ayes: Ms. Szakos, Mr. Fenwick, Mr. Huja, Ms. Smith, Ms. Galvin; Noes: None.)
    a. Minutes for February 3
    b. APPROPRIATION: HVAC Replacement at Gordon Avenue Library and Health
    Department - $90,000 (2nd reading)
    HVAC Replacement at Gordon Avenue Library and Health Department
    WHEREAS, Albemarle County share of expenditures will be submitted to them for
    reimbursement as work progresses; and
    NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia that $90,000 from Albemarle County is hereby appropriated in the following manner:
    Revenues - $90,000
    Fund: 426 Funded Program: CP-070 G/L Account: 432030
    Expenditures - $90,000
    Fund: 426 Funded Program: CP-070 G/L Account: 599999
    BE IT FURTHER RESOLVED, that this appropriation is contingent upon the receipt of $90,000
    from Albemarle County.
    c. APPROPRIATION: City of Promise Reimbursement from Children, Youth &
    Family Services, Inc. - $10,000 (2nd reading)
    City of Promise Reimbursement from Children, Youth & Family Services
    5
    WHEREAS, The City of Charlottesville has been offered reimbursement of $10,000 for the
    salary of the City of Promise Director, by partner organization Children, Youth & Family
    Services,
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia that the sum of $10,000 is hereby appropriated in the following manner:
    Revenues
    $10,000 Fund: 209 CC: 3413005000 G/L: 451020 Contributions
    Expenditures
    $10,000 Fund: 209 CC: 3413005000 G/L: 519999 Sal/Benefit Lump Sum
    BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of
    $10,000 from Children, Youth & Family Services, Inc.
    d. APPROPRIATION: Asset Forfeiture Funds for Regional Firearms Range -
    $971,167 (2nd reading)
    Asset Forfeiture Funds for Regional Firearms Range
    WHEREAS, the City of Charlottesville has been awarded $971,167 from the Attorney’s
    Office of Virginia for a one time award of asset forfeiture money;
    WHEREAS, the funds will be used to help to fund the City’s share of construction costs of
    a regional firearms range to be shared by the City of Charlottesville, County of Albemarle and
    the University of Virginia;
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia, that the sum of $971,167 is hereby appropriated in the following manner:
    Revenue – $971,167
    $971,167 Fund: 426 WBS Element: P-00715 G/L Account: 430110
    Expenditures - $971,167
    $971,167 Fund: 426 WBS Element: P-00715 G/L Account: 599999
    e. ORDINANCE: Water Street Planned Unit Development (PUD) Rezoning (2nd
    reading)
    Water Street PUD Rezoning
    APPROVING A REZONING OF PROPERTY IDENTIFIED ON CITY TAX MAP 57 AS
    PARCEL 157A, FROM THE DOWNTOWN EXTENDED MIXED USE DISTRICT
    (“DE”) WITH PARTIAL HISTORIC OVERLAY, TO THE PLANNED UNIT
    DEVELOPMENT (“PUD”) DISTRICT, WITH PARTIAL HISTORIC OVERLAY
    SUBJECT TO PROFFERED DEVELOPMENT CONDITIONS
    (“WATER STREET PROMENADE PUD”)
    6
    WHEREAS, Riverbend Development, Inc. (“Applicant”) has made application for a zoning map
    amendment, with respect to certain property consisting of approximately 2.1 acres of land,
    identified as City Tax Map 57 Parcel 157A, currently located within the Downtown Extended
    (DE) mixed use zoning district, including an area of approximately 4,900 square feet
    (approximately 0.1 acre) containing an historic coal tower, which was previously designated by
    city council as an individually protected historic property by ordinance approved September 15,
    2008 and as a result is subject to historic overlay (the “Subject Property”); and
    WHEREAS, the Applicant has submitted an application seeking a rezoning of the Subject
    Property to the PUD zoning district (continuing the historic overlay for the coal tower site)
    subject to the contents of a proposed PUD Development Plan and two proffered development
    conditions described within a final proffer statement submitted by the Applicant, all part of
    written application number ZM-13-07-11 (“Water Street Promenade PUD”); and
    WHEREAS, this Council finds and determines that, the open space proposed for the
    Water Street Promenade PUD consists of approximately 16% of the gross area of the
    development site, inclusive of the coal tower site, and approximately 10.7% of the development
    site, excluding the coal tower site; it is the determination of Council that the proposed PUD
    Development Plan, through creative design, and in light of the nature and extent of active
    recreational facilities provided, will best serve the overall objectives of Chapter 34, Article V
    (PUD Districts) of the City Code, with the open space provided as shown, whether or not the
    area of the coal tower site is included in the calculation; and
    WHEREAS, this Council finds and determines that in its other aspects, the proposed
    PUD Development conforms to the criteria and requirements set forth within Chapter 34, Article
    V of the City Code; and
    WHEREAS, following a joint public hearing before this Council and the Planning
    Commission, duly advertised and held on January 14, 2014, the Planning Commission
    transmitted its recommendation for approval of this application, and this Council finds and
    determines that approval of the proposed rezoning, and acceptance of the proffered development
    conditions, would serve the interests of the public necessity, convenience, general welfare or
    good zoning practice; and
    WHEREAS, Council further finds and determines that the proposed rezoning, and acceptance of
    the proffered development conditions, is consistent with the City’s adopted Comprehensive Plan;
    NOW THEREFORE,
    BE IT ORDAINED by the Council of the City of Charlottesville, Virginia that the
    Zoning District Map Incorporated in Section 34-1 of the Zoning Ordinance of the Code of the
    City of Charlottesville, 1990, as amended, be and hereby is amended and reenacted as follows:
    Section 34-1. Zoning District Map. Rezoning from DE(H) to PUD(H) subject to
    the PUD Development Plan and to the final proffered development conditions
    included as part of ZM-13-07-11, all of the property identified on City Tax Map
    7
    57 as Parcel 157A, consisting of approximately 2.1 acres (inclusive of the 4,900
    square foot area comprising the historic coal tower site).
    PUBLIC HEARING / RESOLUTION: Blight Determination/Correction for 201 East
    Water Street (vote deferred)
    Blight Determination/Correction for 201 East Water Street
    Mr. Tolbert presented to Council and provided an update on the status of the blight
    determination discussions between the City and Mr. Dewberry's representative. Those
    discussions have resulted in a tentative agreement; Mr. Tolbert distributed the draft agreement to
    Council and reviewed the contents. Staff will request that Mr. Dewberry add language to address
    securing the upper floors.
    Mr. Tolbert requested that Council delay action in anticipation of a favorable resolution on
    this agreement.
    Mr. Huja recommended delaying action.
    Ms. Szakos asked about security cameras. Mr. Tolbert said staff does not feel they need to
    push the issue on the matter. Ms. Smith asked about protecting the historic wall. Mr. Tolbert
    said the first item was geared towards addressing protection. Ms. Smith asked that a specific
    reference to the wall be added to the agreement. Ms. Smith confirmed that this will come back
    to Council if the resolution is not satisfactory.
    Mr. Fenwick said he supports removing "sole and absolute discretion". He asked if Mr.
    Dewberry has insurance on the building. Staff said they believe he does. Mr. Fenwick asked if
    we can request a copy of it; Mr. Brown said we can always ask.
    Ms. Galvin said she suggested we add "and seal" to section 1.1 to ensure it is approved by a
    licensed engineer. She thanked The Bridge's efforts and said she supports any negotiations they
    can manage with Mr. Dewberry and the BAR.
    On motion, the public hearing was opened.
    Ms. Rebecca Quinn, 104 4th Street, said she sees this building from her terrace, and even
    without the graffiti it is not a pleasing visual. She said the public has not seen the agreement that
    was just handed to Council. She asked what Mr. Dewberry is asking the City to commit to. She
    asked if there are any timelines for this project. She said she is concerned if we cannot see into
    the windows that more unfavorable activity may occur.
    Having no further speakers, the public hearing was closed.
    Mr. Tolbert said anything in this agreement has to be related to curing the blight, which
    does not deal with anything aside from making it safe and ridding it of the graffiti. Staff cannot
    compel the owners to complete construction, although that is the hope.
    8
    Ms. Szakos said she wants to hold the owners to the proposed timeframe, or come back at
    the next meeting with a blight determination. Mr. Fenwick said he agreed with Ms. Szakos and
    asked for a guarantee of a penalty if the timeline is not met. If this goes to litigation, Mr.
    Dewberry should have to pay for it, not the citizens of Charlottesville.
    Mr. Tolbert said successfully engaging the owner is positive, and we should work with
    them. We can still do a blight declaration if we need to.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the motion to defer a resolution passed
    unanimously. (Ayes: Ms. Szakos, Mr. Fenwick, Mr. Huja, Ms. Smith, Ms. Galvin; Noes: None.)
    Ms. Smith requested that the draft agreement be added to the online agenda materials for
    this meeting.
    PUBLIC HEARING / ORDINANCE: Conveyance of Land - Lochlyn Hills Subdivision (passed;
    2nd reading waived)
    Conveyance of Land - Lochlyn Hills Subdivision
    Mr. Brown presented to Council. This land is located in Albemarle County and is a portion
    of Pen Park Lane. The normal procedure for the City is to require fair market payment when
    conveying land; however because of the circumstances in this instance, this may not be
    appropriate.
    Council has been asked to waive the second reading of the ordinance, as time is of the
    essence in getting County approval of the subdivision plat and road dedication; this requires a
    4/5th's vote of Council.
    The public hearing was opened. Having no speakers, the hearing was closed.
    On motion by Ms. Galvin, seconded by Ms. Smith, the ordinance was carried.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the motion to waive the second
    reading passed. (Ayes: Ms. Szakos, Mr. Fenwick, Mr. Huja, Ms. Smith, Ms. Galvin; Noes:
    None.)
    Having been moved and seconded, and the second reading having been waived, Council
    passed the ordinance. (Ayes: Ms. Szakos, Mr. Fenwick, Mr. Huja, Ms. Smith, Ms. Galvin; Noes:
    None.)
    AN ORDINANCE AUTHORIZING THE CONVEYANCE OF CITY-OWNED LAND ON
    PEN PARK LANE IN ALBEMARLE COUNTY TO MEADOWCREEK DEVELOPMENT,
    LLC
    WHEREAS, the City of Charlottesville is the owner of land currently known as Pen Park
    9
    Lane in the County of Albemarle, shown and labeled “7,187 S.F.” on the attached plat dated
    February 10, 2014 (hereinafter the “Property”); and
    WHEREAS, Meadowcreek Development, LLC (“Meadowcreek”) wishes to acquire the
    Property in order to relocate and re-configure a portion of Pen Park Lane to serve as an entrance
    to the new Lochlyn Hills Subdivision; and
    WHEREAS, in accordance with Virginia Code Section 15.2-1800(B), a public hearing was
    held on February 18, 2014 to give the public an opportunity to comment on the proposed
    conveyance of City land as requested by Meadowcreek;
    WHEREAS, natural gas lines may need to be installed by the City within a portion of the
    Property to serve the new subdivision, and Public Utilities has approved the proposed
    conveyance subject to reservation of a utility easement for such natural gas facilities;
    NOW, THEREFORE, BE IT ORDAINED by the Council for the City of Charlottesville,
    Virginia that the Mayor is authorized to execute a Quitclaim Deed, in form approved by the City
    Attorney, to convey said Property to Meadowcreek Development, LLC, shown on the attached
    plat dated February 10, 2014 made by Kirk Hughes and Associates, being a total of
    approximately 7,187 square feet in area. The City Attorney is hereby authorized to take whatever
    steps are necessary to effect the closing of said property conveyance.
    RESOLUTION: Repair Downtown Mall Crossings - $120,000 (vote deferred)
    Repair Downtown Mall Crossings
    Mr. Tolbert presented to Council. Mr. Daly and Mr. Edwards were also present. The City
    undertook a major renovation of the Downtown Mall in 2007 from 6th Street East to Old
    Preston, which had been developed over 25 years earlier. A guiding principle was to honor the
    original design inasmuch as was possible. The original design did not include vehicular
    crossings. Heavy delivery vehicles at the crossings have been a primary issue.
    Staff recommends approval of the allocation of $120,000 from the Capital Contingency
    Fund to repair the 2nd Street and 4th Street crossings. Staff also recommends that trucks over two
    axels be restricted from the crossings at any time. The only exception would be the CAT trolley.
    Construction would last two weeks on each road, and the crossings would be closed to vehicles
    during that time. If Council wishes to proceed with this prohibition, staff will consult with
    downtown business owners before bringing this back to Council for a vote. Another option
    would be to pave the crossings.
    Mr. Huja said he is opposed to changing the crossings to any other material besides brick.
    Mr. Tolbert confirmed that there is concrete underneath the brick at the crossings.
    Ms. Szakos said she is not comfortable allocating funds before we know whether or not
    heavy vehicles will be prohibited.
    10
    Mr. Huja asked if mortar joints would work better with the bricks at the crossings. Mr.
    Edwards said you need a flexible bed. Ms. Galvin asked if the problem was the length of brick.
    Mr. Edwards said that is an issue; a shorter brick would have more longevity. Ms. Galvin agreed
    that we should wait for community feedback before allocating funds.
    Mr. Fenwick said this will clearly not be done by April, and he wants to be sure this is done
    in an off-season for the students particularly because of the free trolley. Mr. Tolbert said staff has
    been able to arrange for minimal impacts in the past and will be able to do so in the future. He
    confirmed that staff will avoid construction on graduation weekend. He said an ongoing repair
    fund should be established with a replacement schedule. Council agreed.
    Mr. Huja directed staff to discuss prohibiting delivery trucks with the downtown business
    owners and come back to Council with their feedback.
    RESOLUTION: Affordable Dwelling Unit (ADU) Ordinance Regulations
    Affordable Dwelling Unit (ADU) Ordinance Regulations
    Ms. McHugh presented to Council on Affordable Dwelling Unit (ADU) ordinance
    regulations. Regulations are needed to deal with the fact that to date, developers have opted to
    utilize the cash contribution option; however, should they elect to provide actual units, the City
    currently has no regulations in place to dictate how this should happen and what the City
    expects.
    Mr. Huja confirmed that the Housing Advisory Committee has reviewed the recommended
    regulations.
    Ms. McHugh said staff wants to encourage innovation, as was shown with the Lochlyn
    Hills project.
    Ms. Galvin confirmed that the Housing Advisory Committee is revising approaches for use
    of the Housing Fund and will come to Council with their ideas.
    Ms. Szakos asked NDS staff to devise differentiating acronyms, because currently “ADU”
    means two different things in City code and staff reports.
    Mr. Fenwick thanked the HAC for tackling affordable housing. He asked when payment
    would be made. Ms. McHugh said it would occur at the time the building permit is issued.
    On motion by Ms. Galvin, seconded by Mr. Fenwick, the resolution passed unanimously.
    (Ayes: Ms. Szakos, Mr. Fenwick, Mr. Huja, Ms. Smith, Ms. Galvin; Noes: None.)
    BE IT RESOLVED by the Council for the City of Charlottesville, Virginia, that this Council
    hereby approves the attached Affordable Dwelling Unit Regulations, and the City Manager is
    hereby authorized to sign the following document, in form approved by the City Attorney or his
    designee:
    11
    Standard Operating Procedure (SOP) providing regulations governing the affordable
    dwelling unit requirements of City Code Sec. 34-12 on residential housing projects
    that are approved by rezoning or special use permit.
    Council took a brief recess.
    REPORT: Park Land Acquisition & Forest Management Update
    Park Land Acquisition & Forest Management Update
    Mr. Daly presented to Council on parkland, trails and green infrastructure.
    Mr. Daly and Mr. Gensic presented on the Rivanna Trails Foundation progress from 2003
    to present, Charlottesville waterways, parkland acquisitions and their costs, maintenance
    expenses, trail easements, and multi-use trail network expansion plans. They also reviewed green
    infrastructure, including stormwater management, the UVA tree canopy study, the urban forest
    assessment, strategic tree planting efforts, and invasive plant management.
    Ms. Galvin asked if staff has looked at Pollack’s Branch Greenway near the Strategic
    Investment Area. Mr. Daly said they have, and the SIA report has informed some decisions staff
    has made.
    Ms. Szakos asked if the goats are coming back. Mr. Daly said we hope to bring them back
    in the next fiscal year. She asked if staff has considered doing a trail near the rail line that goes
    from the City yard, across the street and behind Bodos. Mr. Gensic said it would have to be a
    rail with trail, as there are a few deliveries a year on that track.
    Ms. Smith said our parks, especially as cultural resources, are phenomenal. She asked if
    staff is using controlled herbicide with some of the vines in particular. Mr. Daly said it depends
    on the type of invasive plant, size of the vine, and location.
    Ms. Galvin asked how the department is handing the staff reduction from 40 to 37. Mr.
    Daly said he has strategically reclassified positions to meet the department’s needs, and this has
    not affected their ability to perform well.
    Mr. Huja said he was impressed by their systematic and strategic approach and asked staff
    to keep up their good work.
    RESOLUTION: Festival of Cultures Funding Request - $2,000
    Festival of Cultures Funding Request
    Ms. Zakira Beasley, ESL instructor at the Adult Learning Center and a coordinator for the
    Charlottesville Festival of Cultures, presented to Council. She said the Festival of Cultures is
    about community and welcoming people into a safe environment. Their primary funding came
    12
    from Bamaworks; however, due to recent changes in their funding requirements, the Festival of
    Cultures was not able to secure funding.
    Mr. Fenwick said the Festival of Cultures is one of the most fun and energetic festivals the
    City hosts. It is a remarkable way for the community to introduce themselves to different areas,
    and he encouraged citizens to attend. The Festival is on May 10 at Lee Park from 10:00 a.m.
    until 4:00 p.m.
    Ms. Beasley asked for full funding at $4,000; City staff recommended funding at $2,000.
    Ms. Szakos said she supports upholding the Council's policy to remain under $2,000 for
    off-budget requests. She asked Ms. Beasley to let people know how they can donate. Checks
    may be sent to the Adult Learning Center, payable to Charlottesville City Schools, 935 A Second
    St. SE, 22902. Please indicate "for Festival of Cultures" in the check memo.
    Ms. Smith said Council did not see the full proposal and asked for more information. Ms.
    Beasley said the money they are requesting is for the infrastructure of the festival itself. Ms.
    Szakos asked if we can do an in-kind donation for electricity. Council supported this suggestion.
    Mr. Huja said he would not be opposed to waiving the fee for permits. Council did not support
    the suggestion.
    Ms. Galvin said she supports the $2,000 request and said she believes Council must adhere
    to their policy limit. On motion by Ms. Galvin, seconded by Ms. Smith, the resolution passed
    with Ms. Szakos’ amendment.
    NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
    Charlottesville, Virginia that the sum of $2,000 is hereby paid from currently appropriated funds
    in the Community Arts and Festivals account in the General Fund to the Charlottesville City
    Schools in support of the Festival of Cultures:
    $2,000 Fund: 105 Cost Center: 9753005000
    BE IT FURTHER RESOLVED by the City Council that the cost of electricity for the festival will
    be paid by the City.
    OTHER BUSINESS
    Mr. Fenwick asked for a discussion on the Old Lynchburg Road project. Staff will provide
    an update to Council in writing.
    Meeting adjourned.
  • Charlottesville City Council Meeting

    1
    COUNCIL CHAMBERS - March 5, 2014
    CALL TO ORDER
    Council met in regular session on this date with the following members present: Mr. Huja,
    Mr. Fenwick, Ms. Szakos, Ms. Galvin, Ms. Smith.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Mr. Huja announced the National Mayor's Challenge for Water Conservation. Go to
    www.mywaterpledge.com starting April 1 to register your pledge to conserve water for our
    community.
    Mr. Huja read a proclamation in honor of the 20th Anniversary of the Virginia Festival of
    the Book, which takes place March 19-23, 2014. Ms. Nancy Damon was present to accept the
    proclamation and thanked Council for their support. Go to www.vabook.org for a complete
    schedule.
    Ms. Galvin announced the Household Hazardous Waste Collection Event on Friday, March
    14 and Saturday, March 15 at the Ivy Material Utilization Center. Go to http://rswa.avenue.org
    for more information on items that will be accepted.
    Ms. Galvin announced the City received the GFOA distinguished budget award. Ms.
    Leslie Beauregard, Budget Director, accepted the award and thanked Ryan Davidson and staff
    for their support.
    Ms. Szakos read a proclamation in recognition of National Nutrition Month, which takes
    place during the month of March. This week is also National Breakfast Week, and Councilors
    will attend a breakfast at Burnley Moran on Friday morning to celebrate Breakfast Week.
    Ms. Smith announced an award from the Department of Environmental Quality’s Virginia
    Environmental Excellence Program, which recognized Charlottesville as a Sustainability Partner
    for the second year in a row. Mr. Jones accepted the award on behalf of the City's environmental
    staff.
    Ms. Smith announced the DMV2Go van will be on the Downtown Mall on Friday, March
    14. This is a full service DMV mobile station and will be open from 9:00 a.m. until 4:00 p.m.
    Mr. Fenwick announced that March 17-23 is Fix-a-Leak Week, and the Fix-a-Leak 5K will
    take place on March 22. Go to www.fixaleak5k.com to register for the race. Go to
    www.charlottesville.org/WaterConservation for more information on Water Conservation.
    Also, you can go to www.cvillecitizen.com for more information on how to use the water
    conservation packets distributed by the City.
    2
    Mr. Fenwick announced that the Charlottesville Cardinals, the City’s wheelchair basketball
    team, went 5-0 this weekend in Philadelphia and claimed the championship trophy. A national
    tournament will be held April 4-6, and the Cardinals have been ranked 15th in the country.
    Mr. Fenwick said there is a show called Handi-chat, which airs every Thursday at 6:30 p.m.
    on public access TV. He thanked Jason Hatfield and Cal Tate for their work on this new show.
    MATTERS BY THE PUBLIC
    Ms. Amita Sudhir, 707 Northwood Ave., said she was the first responder on the scene of
    the accident that took a child’s life on Nelson Ave. She said if traffic patterns were different, or
    the car was travelling at a slower speed, the child may have survived. She said Council should
    vote to fund better pedestrian facilities in the North Downtown area to save lives.
    Mr. Matthew Trowbridge, 702 Northwood Ave., is a pediatrician, and most of his academic
    research is focused on traffic safety. The intersection of 2nd Street NE, Nelson and Northwood
    drives many of the traffic issues near the area. The traffic circle has created a dangerous, urgent
    safety condition, and there is a culture of speeding through the neighborhood. He asked Council
    to include traffic safety for their neighborhood in the current budget.
    Mr. Jim Rounsevell, 1113 Monticello Rd., said he was a member of the design team for the
    Belmont Bridge. He said cost estimates were skewed to sway Council on the bridge-only option.
    He said www.cvillegateway.com has more information on the underpass option.
    Mr. Fran Lawrence, 1729 Chesapeake St., President of the Lewis & Clark Exploratory
    Center, updated Council on their new building and upcoming activities.
    Ms. Rebecca Quinn, 104 4th Street, said she took a closer look at the Landmark agreement,
    and she thinks Mr. Dewberry's expectations are too high for the City. She said the Rivanna
    Board is pressuring the City to wrap up the cost share agreement, even though there is no legal
    requirement to have an agreement before settling a bond resolution. She asked if Council is
    renegotiating the four-party agreement, which seems to have served us well.
    Mr. Louis Shultz, 1809 E. Market St., said he has come to Council eleven times claiming
    staff members have violated City code and civil rights statutes regarding Steephill Street. He
    asked Council to investigate.
    Ms. Lena Seville, 808 Altavista Ave., said she went to the West Main outreach meeting and
    encouraged residents to participate in the planning process. She said the project is not simply the
    University area, and it covers a central part of our downtown corridor.
    Mr. Mark Kavit, 400 Altamont St., said he attended the Belmont Bridge meeting and would
    like to see the underpass concept examined as well. He said the traffic situation in North
    Downtown is urgent, especially where the traffic circles are painted on the street. The completion
    of the McIntire Interchange will increase cut-through traffic, and speed is an issue.
    3
    Ms. Nancy Carpenter, Albemarle County resident, said the issues with waivers for the
    Crossings have been resolved, bringing three additional homeless residents into housing. She
    said the Buford video featuring the song "Happy" was a great video, and she thanked the
    students and staff involved.
    COUNCIL RESPONSE
    Ms. Szakos said the North Downtown neighborhood does not have more cut-through
    traffic, but it does have faster cut through traffic, and she hopes the CIP process has immediate
    remedies available until more permanent solutions can be implemented. She said she was not
    excited about the bridge underpass idea. She encouraged residents to respect the three minute
    time limit to allow for fair participation by all. She told Mr. Shultz that public officials may be
    accused of anything, but staff is not subject to the same. She said she does not know why he
    continues to come, because a public hearing will not be held on his issue. She thanked Ms.
    Seville for encouraging participation in the West Main project. She said she also loved the
    Buford school video.
    Ms. Smith said the crash on Nelson Ave. was such a tragedy. She said this intersection has
    been under scrutiny for a while, and we need to give it attention. She thanked Ms. Seville for
    bringing the West Main project up and directed listeners to www.gowestmain.com for more
    information. She thanked Ms. Carpenter for putting a face on the Crossings. She said Ms.
    Quinn is correct that the scope of the cost-share negotiations has changed, and Council will
    discuss what can safely be said without compromising negotiations.
    Ms. Galvin said she feels terrible about what happened on Nelson Street. Staff has told her
    there are active strategies in play that will be put into practice, and we need to communicate our
    commitment to resolving the safety issues in the neighborhood as soon as possible. We should
    examine near and long-term solutions. She asked for more details about the resolution and
    funding for solutions. She said the Belmont Bridge project needed a well-designed bridge to
    compare to the underpass option, as opposed to the FHA design the community rejected, in order
    to examine comparable designs and engineering strategies. She said she believes both concepts
    will be on the table at the April meeting. She said she will visit the new Lewis & Clark center.
    She thanked Ms. Carpenter for her words.
    Mr. Fenwick thanked the North Downtown residents for speaking about traffic safety in
    their neighborhood. He said he is disappointed something has not been done more quickly. He
    encouraged Mr. Rounsevell to stick with his efforts. The cost-share agreements should not be
    made without citizen input. He thanked Ms. Seville for highlighting the West Main project. He
    thanked Ms. Carpenter for her comments about the homeless community. He encouraged
    community members to attend meetings and share their opinions about the budget.
    Ms. Szakos reported on the Cities United conference she and Mr. Jones attended in New
    Orleans. They discussed ways to reduce violence and increase academic and professional
    achievement in young Black males. She discussed ongoing programs and said the City must
    build on gains and not lose ground. She asked Council to keep this important initiative in mind
    4
    during budget discussions. A community-based public/private plan is being developed to ensure
    we can make a difference in this area.
    Mr. Huja said he supports this plan.
    Mr. Jones said there are some short-term solutions that are currently being implemented to
    address the traffic issues in North Downtown, and longer term solutions are also being
    developed.
    CONSENT AGENDA
    On motion by Ms. Smith, seconded by Ms. Szakos, the consent agenda passed unanimously
    (Ayes: Ms. Smith, Ms. Szakos, Ms. Galvin, Mr. Fenwick, Mr. Huja; Noes: None).
    Ms. Smith asked Ms. Cynthia Adams to share information about LEAP. Ms. Adams
    thanked Council for awarding the grant. There is funding in 2014 that will support services to
    low-income families. Residents can reach LEAP at 266-4777. Ms. Smith said it is important to
    help our low-income families conserve energy because they are particularly impacted by utility
    bills.
    a. Minutes for February 18
    b. RESOLUTION: LEAP Climate Protection Program Partnership Proposal - $100,130
    LEAP Proposal
    NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
    Charlottesville, Virginia that the sum of $100,130 is hereby paid to LEAP from currently
    appropriated funds in the Gas Fund, Environmental Sustainability Cost Center as follows:
    $100,130 Fund: 631 Cost Center: 2711001000 G/L Account: 599999
    c. RESOLUTION: Wayfinding Maintenance Transfer - $10,000
    Wayfinding Maintenance Transfer
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of
    Charlottesville, Virginia that the following is hereby transferred in the following manner:
    Transfer From
    $ 10,000 Fund: 426 Funded Program: SS-010 G/L Account: 561425
    Transfer To
    $ 10,000 Fund: 425 WBS: P-00130 G/L Account: 498010
    $ 10,000 Fund: 425 WBS: P-00130 G/L Account: 599999
    5
    REPORT: SCHOOL BOARD ADOPTED FY 2015 BUDGET
    School Board Adopted FY 2015 Budget
    Mr. Juandiego Wade presented the School Board Adopted FY 2015 Budget to City
    Council. He reviewed programmatic highlights for 2014-2015 and invited Mr. Ed Gillespie to
    speak. Mr. Gillespie reviewed salary and benefit changes, the Virginia Retirement System
    proposed employer rate, and the cost of implementing a coaching model. He overviewed major
    contractual relationships and other operating costs. He reviewed revenue changes by funding
    source, including city, state, federal, tuition and other sources. He reviewed expenditures by state
    reporting categories.
    Ms. Smith asked what the overall budget difference was compared to 2009. Mr. Gillespie
    said it has increased about $3 million. Ms. Smith confirmed that decreased state funding has
    been a big driver.
    Ms. Galvin asked if tuition rates have gone down. Mr. Gillespie said the decrease in tuition
    intake was due to a change in how the Piedmont Regional Program calculates cost among
    participating divisions, not a tuition decrease.
    Ms. Galvin asked if the coaching model was done as a cost-saving device. Dr. Atkins said
    the coaching model allows instructional coaching at each school. The model actually costs more
    overall, but there were savings by eliminating positions in order to move forward with the
    coaching model.
    Ms. Smith asked about the increase in staff size when the benchmark shows they are
    already heavy on staff compared to peer schools. Mr. Gillespie said Charlottesville emphasizes
    the importance of small class sizes and with that comes an increase in staff.
    Mr. Fenwick asked for clarification on the coaching model. Dr. Atkins said it is a teachertype
    position where teachers with area expertise are positioned at schools to provide one-on-one
    support. School staff answered Mr. Fenwick's questions about the pre-school programs.
    Ms. Smith said the schools have requested more than what the City has budgeted, and she
    asked how this discrepancy would be handled. Mr. Huja clarified that schools have asked for
    $1.7 million, and $1.5 is currently budgeted. Ms. Szakos said this is very close, compared to the
    discrepancy in the County.
    REPORT: CITY MANAGER'S PROPOSED FY 2015 BUDGET
    City Manager's Proposed FY 2015 Budget
    Mr. Jones presented the proposed budged for FY 2015. He reviewed the operating and
    capital improvement budget, highlighting support for schools and preserving quality of life for
    Charlottesville residents. Details of the budget may be found at www.charlottesville.org/budget.
    6
    He reviewed revenues and projections, user fees and revenue enhancements. He reviewed,
    general fund expenditures, including school funding, compensation and benefits. He reviewed
    new funding for Council priorities, including an urban design position and funding for the
    Workforce Development Satellite Center, which will be located in the library. He reviewed the
    Capital Improvement Program, which includes $16.5 million in projects for FY 2015. He
    reviewed challenges and positive signs for the future.
    Ms. Smith said she is concerned that we are saving money in a few places by delaying
    expenditures that will come up in the future, and we should be careful about how we spend that
    saved money. She is also concerned that the schools request for salary increase is greater than
    what we have requested for our own staff.
    Ms. Szakos said she shares Ms. Smith's concern about delayed expenditures. We need to
    look at new sources of revenue.
    REPORT: UVA HOUSING STUDY
    UVA Housing Study
    Ms. Gay Perez presented to Council on the UVA student housing study and findings. She
    reviewed the current student housing climate and student housing strategic planning. She
    reviewed the results of the Brailsford & Dunlavey study, a national housing consultant employed
    to study whether there is unmet demand for on-Grounds housing.
    Mr. Fenwick said he is color-blind and cannot read the red and green charts. He asked them
    to be conscious of this when they post their report online. He asked for a ballpark figure of what
    students would spend to live on-Grounds. Ms. Perez said the average is under $700 per bedroom,
    inclusive of utilities. He asked how recent developments fit into the report. Ms. Perez said they
    were not a factor because the report examined existing housing only. Mr. Fenwick asked if the
    City asked the University if they wanted them to build dormitories. Ms. Perez said they were not
    asked any such question. He asked if projected growth is included in the report. Ms. Perez said
    they have been able to maintain inventory for first year growth; there is not a requirement to live
    on-Grounds after the first year.
    Ms. Smith asked if UVA was contemplating increasing housing during the study. Ms.
    Perez said they were examining that possibility if it became necessary. The University will wait
    to see what housing trend the students will create in the next few years, especially with the new
    developments in the City.
    Ms. Galvin asked if Council could be kept abreast of the housing situation at UVA,
    especially when they need to make decisions about student housing. Ms. Perez said they can
    continue direct communication with Council, as well as with the Planning Commission and the
    media.
    7
    OTHER BUSINESS
    Mr. Fenwick said he would like an accounting of the McIntire Park interchange project
    after the budget process has concluded.
    Ms. Galvin requested an update on the progress of East McIntire Park. The public needs to
    be kept informed about the various stages in the design process. She asked for an update on the
    process, particularly how all the moving parts are being coordinated. Mr. Jones said the design
    was just awarded, and staff will discuss next steps for the public process. Ms. Galvin asked that
    the project website be checked to ensure it is kept updated.
    Ms. Szakos asked the City to support Medicare legislation to our legislators. She asked
    residents to contact their legislators in support of the Medicare legislation.
    CLOSED SESSION
    Pursuant to section 2.2-3712 of the Virginia Code, on motion by Ms. Galvin, seconded by
    Ms. Szakos, Council voted, (Ayes: Mr. Huja, Ms. Galvin, Ms. Szakos, Mr. Fenwick, Ms. Smith;
    Noes: None), to meet in closed session for discussion and consideration of prospective
    candidates for (1) Discussion of the annual performance evaluations for the City Manager and
    the Clerk of City Council, as authorized by Va. Code sec. 2.2-3711 (A) (1); and, (2)
    Consultation with legal counsel for legal advice regarding the negotiation of the terms and
    conditions of a cost sharing agreement with the Albemarle County Service Authority for the
    costs of capital wastewater projects, as authorized by Va. Code sec. 2.2-3711 (A) (7).
    On motion by Mr. Fenwick, seconded by Ms. Szakos, Council certified by the following
    vote (Ayes: Mr. Huja, Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    Meeting adjourned.
    Clerk of Council
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, March 17, 2014, AT 6:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – March 17, 2014
    Council met in special session on this date with the following members present:
    Mr. Huja, Ms. Smith, Ms. Galvin, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Ms.
    Galvin, Mr. Fenwick, Ms. Smith; Noes: None; Absent at time of vote: Ms. Szakos), to meet in
    closed session for discussion and consideration of prospective candidates for (1) Discussion and
    consideration of prospective candidates for appointment to City boards and commissions, as
    authorized by Va. Code sec. 2.2-3711 (A) (1); and, (2) Discussion of the acquisition of real
    property located on 11th Street, N.W., for a public purpose, where discussion in an open meeting
    would adversely affect the City’s negotiating strategy, as authorized by Va. Code sec. 2.2-3711
    (A) (3); and, (3) Discussion of the award of a public contract for recycling services that involves
    the expenditure of public funds, including a discussion of the terms and scope of such contract,
    where discussion in an open session would adversely affect the City’s negotiating strategy, as
    authorized by Va. Code sec. 2.2-3711 (A) (29).
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Mr. Huja, Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS - March 17, 2014
    CALL TO ORDER
    Council met in regular session on this date with the following members present: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Galvin, Ms. Smith.
    2
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Ms. Galvin read a proclamation for Poison Prevention Month. Ms. Kristin Wenger,
    Education Coordinator for the Blue Ridge Poison Center, was present to accept. The number for
    the Poison Prevention hotline is 1-800-222-1222.
    Ms. Smith read a proclamation in honor of Family Services Staff Appreciation Month. Ms.
    Szakos also read a proclamation for Benefit Program Staff Appreciation Month. Ms. Diane
    Kuknyo was present to accept both proclamations.
    Mr. Fenwick announced the Fix-A-Leak 5k on March 22 at Pen Park. For more
    information on water conservation and fixing leaks visit their website at
    www.charlottesville.org/WaterConservation. He said the Utilities office has free water
    conservation packets available.
    Mr. Fenwick also reminded property owners to remove snow from their sidewalks by 1:00
    p.m. on March 18. Please be safe and healthy while removing snow and assist neighbors who
    may need help. Call 970-3333 if you need assistance removing snow.
    Ms. Smith read a proclamation for WVPT Children's Book Festival event, which will take
    place on Saturday, March 22 at 9:30 a.m. at the Paramount Theatre. They are celebrating the
    45th anniversary of Sesame Street; the event is free and open to the public.
    Mr. Huja announced the Mayor's Water Conservation challenge. Go to their website at
    www.mywaterpledge.com starting April 1 to sign the pledge for water conservation and
    participate in the competition with other communities.
    Ms. Szakos announce the Office of Human Rights has moved to the second level of the
    Market Street Parking Garage, next to City Space. There are several upcoming sessions, which
    will provide information about the Office of Human Rights and are open to the public. Go to
    www.charlottesville.org/humanrights for more information.
    Ms. Smith announced the Historic Tree Preservation Symposium on Sunday April 6, from
    1:00 p.m. – 5:00 p.m., at St. Anne's Belfield.
    Mr. Huja said April is Child Abuse Prevention Month, and he will be participating in an
    event on April 1.
    MATTERS BY THE PUBLIC
    Ms. Wendy Brown, 1505 Dairy Rd., said the Charlottesville Community Investment
    Collaborative (CIC) has had three 17-week sessions to assist entrepreneurs. She said they have
    had a successful year, which has benefitted many Charlottesville residents. She invited
    Councilors to attend any of their classes on Tuesday evenings at 6:00 p.m. at CitySpace.
    3
    Ms. Rebecca Quinn, 104 4th Street, said simply holding a public hearing without telling the
    public the impact of a decision does not qualify as being transparent. She said some Councilors
    may not want the public to know the truth. She said the decision on a cost share agreement
    would be rushed if made tonight.
    Ms. Lena Seville, 808 Altavista Ave., said she is now the Vice President of the BelmontCarlton
    Neighborhood Association and asked for a neighborhood representative on the Belmont
    Bridge Steering Committee. She said she has met resistance on this request. There are important
    details that have been left off the plans because they are not informed by people who actually use
    the bridge.
    Mr. Louis Shultz, 1809 E. Market Street, said this is the twelfth time he has come to
    Council about staff violating the City code regarding Steephill Street and asked Council to open
    an investigation.
    Ms. Edith Goode, 305 2nd Street, member of the PHAR Advisory Council, asked for
    consideration for PHAR in the City Budget.
    COUNCIL RESPONSE
    Mr. Fenwick thanked Ms. Brown for her terrific program and said he would help if needed.
    He told Ms. Quinn he also has serious concerns about the Rivanna negotiations. He said he had
    not had enough time to get up to speed on the matter, and he was not sure which version of the
    agreement he was being asked to vote on tonight. He said he supports Ms. Seville's membership
    on the Belmont Bridge Steering Committee. He said PHAR does good work and thanked Ms.
    Goode for bringing forward their statistics.
    Ms. Smith thanked CIC for providing statistics on how many City residents are served. She
    said she agreed with Ms. Quinn and believes that the issue has not been before the public for
    long enough.
    Ms. Szakos said the agreement has been out for two weeks. She agreed that we have had
    too many closed sessions on this matter, which was because the Councilors could not reach
    agreement. She supported a member of the Belmont neighborhood being appointed to the
    Belmont Bridge Steering Committee.
    Ms. Galvin thanked Ms. Brown for her data on the CIC. She asked staff to clarify for the
    public how mediated negotiations function during the report. She was ready for this to come out
    for discussion in January. She said the PLACE Design Task Force appointed subcommittees, and
    Council appointed PLACE, so members cannot be added without being appointed by Council.
    Mr. Huja thanked Ms. Brown for her report and said Council is continually supportive of
    the CIC. He sympathized with Ms. Quinn's comments and said Council will not take a vote on
    the cost share agreement until the next meeting.
    4
    On motion by Ms. Smith, seconded by Ms. Szakos, the following appointments were made
    to Boards and Commissions: to CEDA, Tony Lucadamo; to JABA Advisory Council, Joe Szakos
    and Amy Leider; to JABA Board of Directors, Sue Lewis and Elayne Phillips; to the Regional
    Disability Services Board, Jim Herndon; to the RWSA Citizen Advisory Committee: Leo
    Mallek; to the Tree Commission: Mike Henrietta, Dot Smith, Maynard Sipes, Elizabeth Waters,
    Lena Seville; to the Youth Council: Quamia Dennis. (Ayes: Mr. Huja, Ms. Galvin, Mr. Fenwick,
    Ms. Smith, Ms. Szakos; Noes: None)
    CONSENT AGENDA
    a. Minutes for March 5
    b. APPROPRIATION: Special Events Sponsorships - $10,869 (carried)
    Special Events Sponsorships - $10,869
    c. APPROPRIATION: Appropriation of Escrowed bond funds from the Landmark
    Hotel - $111,006.39 and Transfer of $102,506.39 (carried)
    Appropriation of Escrowed bond funds from the Landmark Hotel - $111,006.39 and Transfer of
    $102,506.39
    d. RESOLUTION: Reallocation of Virginia Department of Rail and Public
    Transportation FY2014 Mid-Year Funding - $565,105
    Reallocation of Virginia Department of Rail and Public Transportation FY2014 Mid-Year
    Funding - $565,105
    WHEREAS, the Virginia Department of Rail and Public Transportation has approved an
    allocation to the City of Charlottesville in the amount of $565,105 for use during F.Y. 2014;
    NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia that $565,105 is hereby transferred in the following manner and is not deemed to expire
    unless further altered by Council:
    Transfer Expenditures:
    From:
    Fund: 245 I/O: 2200005 (CC: 2801004000) G/L: 541011 $565,105
    To:
    Fund: 245 I/O: 2600020 (CC: 2804001000) G/L: 541011 $565,105
    Transfer Revenues:
    From:
    Fund: 245 CC: 2801003000 G/L: 498010 $565,105
    To:
    Fund: 245 I/O: 2600020 (CC: 280400100) G/L: 498010 $565,105
    5
    From:
    Fund: 245 I/O: 2200005 (CC: 2801004000) G/L: 430110 $565,105
    To:
    Fund: 245 CC: 2801003000 G/L: 430110 $565,105
    e. ORDINANCE: Minimum Attendance Requirements for CRHA (carried)
    Minimum Attendance Requirements for CRHA
    Ms. Smith said she is concerned that letter e is only about the Charlottesville
    Redevelopment and Housing Authority (CRHA) and said it should be broadened to all boards
    and commissions. She asked if there was enough public input. Ms. Szakos said the CRHA
    requested this item, and they did a public hearing on it at their meeting.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the consent agenda passed
    unanimously. (Ayes: Mr. Huja, Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None)
    PUBLIC HEARING: FY 2015 TAX RATE
    FY 2015 Tax Rate
    Mr. Jones presented an overview of the proposed Fiscal Year 2015 budget. He noted that
    no change is being recommended for the tax rate. He reviewed FY 2015 revenue projections,
    funding for schools, compensation and benefits for City employees, budget balancing and future
    planning. More information may be found at www.charlottesville.org/budget.
    Ms. Szakos clarified for the public that the false alarm fee does not apply to children
    accidentally dialing 9-1-1, for example.
    Mr. Fenwick asked how the School Budget has trended over the last five years. Mr. Jones
    said there was a large increase about seven years ago to address some important issues they were
    facing, but it has stayed much the same over the past five years.
    On motion, the public hearing on the FY 2015 Tax Rate was opened.
    Mr. Scott Bandy, 1639 Cherry Ave., said the sunshine concept applies to the tax rate as
    well. He asked if there have been any cuts in spending.
    Having no further speakers, the hearing was closed.
    Ms. Galvin asked if revenue would increase by the same exponent if the cigarette tax were
    increased another 10 cents. Mr. Jones said we would have to factor in the possibility that sales
    may decrease.
    6
    Ms. Szakos said Council dropped the tax rate when the real estate boom occurred and has
    not raised the rate again despite the end of the boom. She said it is important for people to know
    we have cut things, and this cost savings comes at a price.
    PUBLIC HEARING: CITY MANAGER'S PROPOSED FY 2015 BUDGET
    On motion, the public hearing on the FY 2015 City Manager's budget was opened.
    Ms. Marta Kane, 2040 Earlysville Rd., CEO of the JABA Board, thanked Council for their
    support for seniors and their families. She said they are projecting a 14% increase in the number
    of people they will serve in FY 2015, and they are looking for ways to live within their means.
    She sent Mr. Dick Gibson's regards.
    Ms. Rebecca Quinn, 104 4th Street, said she sees $5 million in revenue related to utilities,
    called Payment in Lieu of Taxes (PILOT). This is still a tax. With water and sewer rates about
    to increase, the PILOT will also increase. She asked why it is 6% and asked if this could be
    changed. Rather than add PILOT into the general budget, this money should be used to offset
    future rate increases. She asked if housing money is conveyed with a condition that it be used for
    City residents.
    Mr. Brandon Collins, 318 Fairway Ave., said he is speaking on behalf of PHAR. He asked
    Council to consider PHAR's internship program, which was not recommended for funding, when
    they consider outside agencies at their work session on March 27.
    Ms. Barbara Miller, 3105 District Ave., Executive Director of MACAA, said CARES is a
    program that assists people with their rent and utilities in emergency situations and asked for
    Council to consider supporting the program.
    Having no further speakers, the public hearing was closed.
    Mr. Fenwick asked Ms. Miller to consider renting out their terraced gardens as a source of
    revenue.
    Ms. Smith said she is concerned about cuts to our public transit, which were in response to
    extra monies the City received. However, she does not believe the extra money was meant to
    offset general funding, and using the funding in this way jeopardizes future funding.
    PUBLIC HEARING: COST ALLOCATION AGREEMENT FOR RIVANNA
    WATER AND SEWER AUTHORITY WASTEWATER PROJECTS
    Cost Allocation Agreement for Rivanna Water and Sewer Authority Wastewater Projects
    Ms. Hildebrand presented to Council. She reviewed the cost allocation discussions for the
    new Rivanna pump station.
    7
    Ms. Smith asked when the data was collected for the Greeley and Hanson study. Ms.
    Hildebrand said it was collected in 2006. MS. Smith asked how much was spent on upgrading
    sewer pipes. Ms. Hildebrand said $22 million total. Ms. Smith asked what that debt service is
    being paid from. Ms. Hildebrand said this comes from the City's utility budget, and it is factored
    into rates.
    Ms. Smith asked City Attorney Craig Brown what would happen if Council does not accept
    this agreement. Mr. Brown said Rivanna would continue to operate under the agreement we
    have been under for the past fifteen years. Ms. Smith asked if the pump station is contingent on
    the cost share agreement going forward. Mr. Brown said it is his understanding that it is not.
    Ms. Smith asked if the ACSA can insist that the City pay for the tunnel. Mr. Brown said they
    cannot, but their attorney may give a different answer. Ms. Smith confirmed that the Four Party
    Agreement is considered a legally binding agreement.
    Ms. Smith asked if the fact that Crozet is in the wastewater system a recent change. Mr.
    Frederick said it is not.
    Ms. Smith asked if the money this will cost the City was calculated in the same way it will
    be calculated in the future. Mr. Frederick said it was calculated the way the contract states.
    Mr. Huja said there were negotiation meetings with a mediator present. At Ms. Galvin's
    request, Mr. Brown provided an explanation of the confidentiality requirements of a mediation
    agreement and how this varies from a closed session.
    On motion, the public hearing was opened.
    Ms. Martha Levering, 712 Grove Ave., said she supports the proposed agreement between
    the City and County for the Rivanna Pump Station.
    Ms. Rebecca Quinn, 104 4th Street, said the increased cost for residents has still not been
    made public. She asked Council to postpone the decision until this information has been
    released. She asked if UVA has been informed of the rates. She said our water usage has
    decreased historically.
    Ms. Lena Seville, 808 Altavista Ave., asked Council to wait on this decision because
    information was not available to the public in a timely manner. The Council agenda does not
    show that a vote was planned for tonight.
    Mr. James Nix, 2402 Kerry Lane, said he supports the agreement, which shares the cost for
    current and future projects. This agreement is fair and equitable because it depends on actual
    flows and will be updated at regular intervals. He said Council should vote on this tonight so the
    County can vote on it at their upcoming meeting.
    Mr. Chris Hayes, 1900 Chesapeake St., said they have a vested interest in the pump station
    because of their proximity to it. He said he supports the mediated agreement because it is fair and
    will make a huge difference to the Woolen Mills neighborhood.
    8
    Ms. Joanna Salidis, 129 Goodman St., said the real cost of stormwater treatment should be
    incentivized in the rates. However, she believes the agreement would be unfair because the City
    will owe the County. This will be fair only if the County accounts for the money the City has
    spent on subsidizing growth in the County. This focuses only on the pipes that are in disrepair,
    not on other projects that benefit the County and are paid for by the City.
    Ms. Peggy Van Yahres, 1700 Chesapeake St., said she is thankful that the pump station is
    moving out of the Woolen Mills neighborhood. She said she supports the agreement because
    there was give and take, and it seems fair. This is a good model for City/County relations going
    forward.
    Having no further speakers, the public hearing was closed.
    Mr. Huja asked Mr. Jones to state the impact on the average single family household. Mr.
    Jones said it would equate to a $0.46 per month increase for this year. Ms. Smith asked if this
    reflects future costs. Mr. Jones said it does not.
    Mr. Wray said the 46 cents per month is the additional cost to the City for using the
    proposed method versus the flow method. It goes up to 72 cents per month in FY19.
    Ms. Szakos asked for an explanation of the rate equalization policy. Mr. Wray said profit
    from the end of the year is placed into a rate stabilization fund and used over a five year time
    period to prevent significant swings in rates.
    Ms. Galvin asked why we are not metering as soon as possible, because we need to start
    getting measurements sooner rather than later. Mr. Jones asked Mr. Frederick how quickly we
    can have this metered. Mr. Frederick says the draft agreement calls for updating the flow
    projections based on metered data every five years, starting in 2015. In response to an inquiry
    from Ms. Szakos, he said the best time to get data tends to be December through March for
    usable data to forecast a two year wet weather event.
    Ms. Smith asked what the definition of a two year storm is. Mr. Frederick said this is a
    storm event that has a reoccurrence interval of about two years. Ms. Hildebrand said it equals
    3.68 inches of rain over a 24 period for our region. Mr. Frederick said you have to size pipes for
    peak load, or you will have sewage in the street during heavy rains. He said the cost of metering
    must be weighed against the price of accuracy.
    Ms. Smith said we are asking our citizens to pay every day for a peak storm. Ms. Szakos
    said we are required to have a system that is built for peak flow. Ms. Smith said this is a
    disincentive for pipe rehabilitation. Ms. Szakos said this is not true.
    Ms. Smith asked Mr. Frederick how much the five year metering will cost. Mr. Frederick
    said in the range of $130,000 every five years.
    9
    Mr. Fenwick said he is disappointed that the conversation was not delayed so that he could
    be brought up to speed. He said the document does not have plain language. He said several
    documents have been given to him, and he was not sure what he would see tonight coming into
    the meeting. He said he does not believe Council or the Albemarle County Board would allow
    this to go to court. He said he has grave reservations about this negotiation.
    Ms. Galvin said we should not use an outdated formula but instead should use updated
    methodology to calculate rates. This compels both parties to reduce stormwater seepage into the
    system. We need to settle this amicably so that we do not set back our relationship with the
    County.
    Ms. Szakos said this is complicated, but not impossible to understand. Mr. Fenwick has
    been here for six meetings' worth of discussion. We are negotiating with the ACSA, not the
    County. This gives us a process for planning for projects rather than never knowing what the
    price of any given project will be.
    Ms. Smith said she is shocked and embarrassed that this conversation has been based on
    fear mongering. This has nothing to do with the Rivanna Pump Station project moving forward.
    This proposal does not pay by flow; the vast majority of the cost is determined by one day out of
    every two years. We are not obligated to the County just because they are arguing with us about
    building a tunnel. She said ratepayers get nothing for giving up their lower rates.
    Mr. Huja said this is a good agreement that resulted from professional mediation. We are
    obligated to protect the best interests of our citizens, and the proposal before Council does just
    that. This also provides a rational method for sharing costs for future projects and meets industry
    standards for best practices. He said he is ready to move forward on this, but he will wait for the
    next meeting to give citizens more time to review this.
    Ms. Smith moved to table a vote. Ms. Szakos said she does not want Council to have this
    same conversation again in two weeks. Ms. Galvin said there should be some ground rules for
    the next discussion. Mr. Fenwick seconded the motion to table a vote until the next meeting. Mr.
    Huja said he supports voting at the next meeting. Ms. Smith requested that UVA be brought up
    to speed on the proposed agreement.
    REPORT: RIVANNA QUARTERLY UPDATE
    Rivanna Quarterly Update
    Mr. Frederick updated Council on the major issues facing the Rivanna authorities aside
    from the cost share agreement, including the water treatment plant Granular Activated Carbon
    (GAC) improvements, the approved Capital Improvement Plan, the Ragged Mountain Dam, and
    the Ivy Materials Utilization Center.
    10
    Ms. Szakos asked when the GAC is to be completed. Mr. Frederick said they are targeting
    June 2017. Ms. Szakos asked about dam mitigation. Mr. Frederick said the mitigation has been
    completed and will not be impacted.
    Ms. Smith asked if the powdered GAC is being used as a back-up measure. Mr. Frederick
    said Rivanna is monitoring and revising formulas to be sure they are meeting EPA requirements
    on a consistent basis. Ms. Smith asked how much the interim powdered process costs. Mr.
    Fenwick said it costs about $800,000 per year, but that could go up or down depending on water
    quality; we may not need to use it month to month.
    Ms. Smith asked if water metering is included in the rate. Mr. Frederick said wholesale
    water metering is in the capital budget and is included in the rate. Ms. Smith confirmed that
    GAC can be regenerated.
    APPROPRIATION: DEPARTMENT OF SOCIAL SERVICES FOR SALARY
    ALIGNMENT AND OFFICE SPACE FURNISHINGS - $211,490 (carried)
    Department of Social Services Appropriation for Salary Alignment and Office Space Furnishings
    - $211,490
    Ms. Diane Kuknyo presented to Council and requested approval for an appropriation to
    receive new federal funding. She reported an 11% discrepancy in salary compared to local
    competitors. Increasing the baseline salary for employees would result in raises for 40
    employees. Money will also be used to provide office furnishings for the department’s new
    office spaces, which are desperately needed.
    Ms. Szakos clarified that this is not one-time money. Ms. Kuknyo confirmed that it is
    ongoing. Ms. Smith asked if this would improve the competition. Ms. Kuknyo said it would
    certainly be a big step towards helping.
    On motion by Ms. Szakos, seconded by Ms. Smith, the motion carried for a second
    reading.
    RESOLUTION: VIRGINIA PRODUCED - PLANNING GRANT SUPPORT
    Virginia Produced - Planning Grant Support
    Mr. Engel presented to Council. The proposed planning grant project consists of a phase
    two business planning process for a flash freezing and light food processing hub, building on a
    feasibility study completed under the auspices of the Jefferson Area Board for Aging (JABA).
    The match would be shared with the County. If the planning grant is approved, the local match
    will be triggered in the amount of $17,500.
    Mr. Fenwick asked about the status of funding approval in the county. Mr. Engel said it is
    scheduled for their next meeting. Ms. Smith said funding is recommended.
    11
    Ms. Galvin thanked everyone involved for their efforts. On motion by Ms. Galvin,
    seconded by Ms. Szakos, the resolution passed unanimously. (Ayes: Mr. Huja, Ms. Galvin, Mr.
    Fenwick, Ms. Smith, Ms. Szakos; Noes: None)
    Ms. Smith asked how far JABA got in their process. Mr. Chris Murray clarified that JABA
    is not a partner, but will give the grant project their intellectual property.
    OTHER BUSINESS: Belmont Bridge Citizen Steering Committee
    Ms. Galvin said this is the first project PLACE is reviewing as a piece of public
    infrastructure. She said the committee could be a citizen's steering committee with PLACE
    members included for expertise. Mr. Huja said he supports a committee, as long as it is not too
    large. Mr. Jones recommended involving other neighborhoods that are near the bridge. Staff
    will draft a plan and return to Council.
    Mr. Fenwick asked if this would be a separate, additional committee. Mr. Jones said it
    would replace the existing committee.
    OTHER BUSINESS: Crossings Repair
    Mr. Fenwick asked how the repair of the crossover is going. Mr. Jones said staff will get
    back to Council with an update.
    MATTERS BY THE PUBLIC
    Ms. Rebecca Quinn, 104 4th Street, said if something is too good to be true, it probably is.
    She said the cost quote does not cover the cost of the additional debt service. She asked what
    happened with the proposed Landmark agreement. She said the temporary fence does not look
    good.
    Mr. Jones said there is still more work to be done on the Landmark, and he will provide an
    update to Council.
    Meeting adjourned.
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, April 7, 2014, AT 6:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – April 7, 2014
    Council met in special session on this date with the following members present:
    Mr. Huja, Ms. Smith, Ms. Galvin, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Ms.
    Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), to meet in closed session for
    discussion and consideration of prospective candidates for (1) Discussion of the acquisition of
    real property located on 11th Street, N.W.; on Page Street; and on Ridge Street, all for a public
    purpose, where discussion in an open meeting would adversely affect the City’s negotiating
    strategy, as authorized by Va. Code sec. 2.2-3711 (A) (3); and, (2) Discussion of the disposition
    of City-owned real property on Kenwood Lane, where discussion in an open meeting would
    adversely affect the City’s bargaining position, as authorized by Va. Code sec. 2.2-3711 (A) (3);
    and, (3) Discussion of the award of a public contract for recycling services that involves the
    expenditure of public funds, including a discussion of the terms and scope of such contract,
    where discussion in an open session would adversely affect the City’s negotiating strategy, as
    authorized by Va. Code sec. 2.2-3711 (A) (29).
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Mr. Huja, Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS – April 7, 2014
    CALL TO ORDER
    Council met in regular session on this date with the following members present: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Galvin, Ms. Smith.
    AWARDS/RECOGNITIONS
    Mr. Fenwick said the City Market has kicked off its season and invited citizens to attend.
    2
    Mr. Fenwick read a proclamation for "Charlottesville Sparkles", a City-wide clean-up
    initiative for the week of April 12. Ms. Laura Galgano with Blue Moon Diner and Mr. Peter
    Castiglione with Maya restaurant were present to accept the proclamation.
    Ms. Smith read a proclamation for Local Government Education Week. Ms. Amy Laufer
    was present to accept on behalf of the Charlottesville City School Board.
    Ms. Galvin announced the City-wide bagged leaf collection on the week of April 14. Call
    970-3830 for more information. She also announced the McIntire Skate Park Design Workshop
    on Tuesday, April 8.
    Ms. Szakos read a proclamation for Fair Housing Month. Ms. Karen Reifenberger was
    present to accept the proclamation and shared a 30 second PSA.
    Ms. Szakos announced the Charlottesville Sister City grants application process has been
    opened for the spring. Applications are due by May 1 to cvillesistercities@gmail.com, or the can
    be mailed to P.O. Box 911, Attn. Paige Rice.
    Ms. Smith announced the Charlottesville Albemarle African American History Charrette at
    the Jefferson School City Center on April 12.
    Mr. Huja announced that he read a proclamation for Child Abuse Prevention Month at their
    event on April 1 and encouraged citizens to be aware of this issue.
    Mr. Huja announced the City has eliminated the box from their job applications regarding
    past criminal history in an effort to reduce barriers to employment for ex-offenders.
    Mr. Tolbert announced the Planning Commission Award recipients for 2014:
    NDS Staff Member of the Year
    2014 Winner: Kathy McHugh
    The Herman Key, Jr., Access to the Disabled Award
    2014 Winner: Jim Herndon
    The Eldon Fields Wood Design Professional of the Year
    2014 Winner: Cunningham Quill Architects
    Neighborhood of the Year
    2014 Winner: West Main
    Outstanding Neighborhood Effort
    2014 Winner: Strategic Investment Area (SIA)
    3
    Outstanding Plan of Development
    2014 Winner: Jefferson School City Center
    Citizen Planner of the Year
    2014 Winner: Bill Emory
    Outstanding Sustainable Development
    2014 Winner: City Schoolyard Garden
    MATTERS BY THE PUBLIC
    Ms. Kathy Johnson Harris, 902 Raymond Rd., commended Council for making
    Charlottesville a second chance city. She said opinions should not be biased before jobs are
    filled. She asked them to reach out to interview boards to give people a chance to come forward
    who are interested in doing so.
    Mr. John Cruickshank, 324 Parkway St., said it is important to invest in Charlottesville's
    neighborhoods, especially sidewalks, crosswalks, bicycle lanes, trees, parks, and education. He
    thanked Councilors for meeting with his neighborhood to discuss safety concerns near
    Northwood. He said he sent a letter to Council on behalf of the Sierra Club asking Virginia
    Dominion Power to commit to renewable energy and energy efficiency and reduce carbon
    dioxide pollution. He invited Councilors to "A Chemical Reaction" on April 27 at the central
    library.
    Mr. James Nix, 2402 Kerry Ln., said he supports the cost share agreement. He said you
    cannot base sewer capacity on water consumption. Also, peak flows are what counts for sewer
    systems. Our share of the cost of future projects should fall if this agreement works as it is
    intended. He urged Council to approve the agreement. He also said the second chance city is a
    wonderful idea, and he supports it.
    Mr. Peter Castiligione, owner of Maya restaurant, 633 W. Main St., is a resident of Woolen
    Mills and a member of the PLACE Steering Committee. On behalf of the Midtown Association,
    he asked for $340,000 in the upcoming budget for the design project on West Main and to bring
    midtown up to the same speed as the Downtown Mall. He also asked for help branding
    "Midtown" with City signage and marketing. He invited Councilors to join the “City Sweepers”
    this Saturday from 10am-1pm. They will walk the streets and mulch trees, collect debris, and
    perform other tasks to spruce up their street.
    Mr. Paul Grady, 4398 Rockfish Gap Tnpk., said he was dismayed the last market district
    consultant's charge was included with a no purchase of land limitation. He suggested using the
    right of way from First Street from Water Street to South Street for a two story City Market
    construction with a roof.
    Ms. Kerin Yates, 1932 Arlington Blvd., with the League of Women Voters (LWV), said
    they have national and local recognition for championing healthy water. The LWV board urged
    Council to adopt the cost share resolution before them tonight on the principle of having the
    4
    capital costs fairly proportioned among users, reduce the infiltration of stormwater, and reflect
    the cost of growth as the County's population increases in an equitable fashion.
    Mr. Chris Hays, 1900 Chesapeake St., said he is immediately adjacent to the current pump
    station site and thanked Council for their vigilance to be sure the pump station was not rebuilt in
    larger form at the entrance of Riverview Park. The proposed cost share agreement is more
    equitable than the current agreement and reflects a commitment to a green city.
    Mr. Jim Rounsevell, 1113 Monticello Rd., encouraged the public to participate in the
    Belmont Bridge process. He said this site is loaded with history and opportunity.
    Ms. Carol Thorpe, 1318 Oak Tree Ln., Chair of the Jefferson Area Tea Party (JATP), said
    Tuesday, April 15 will mark the fifth anniversary of the JATP. They try to be vigilant watch
    dogs for the taxpayers and control the role of government. She said she does not believe in
    proclamations and is coming during Matters by the Public as others should to speak about her
    organization's accomplishments.
    Ms. Nancy Carpenter, 727 Denali Way in the County, asked for the CAT report to be
    moved ahead on the agenda. She said she went to Charlottesville High School and represented
    alternatives to military service. She said there are many budding entrepreneurs in the high
    school. She said the Tom Tom Festival should consider doing a junior level kick-starter
    program.
    Ms. Kathy Welch, 2924 Idlewood Dr., in the Rio district of Albemarle County, said her
    main focus has been to encourage cooperation between the City and County in transit, and being
    the County representative on the CAT Advisory Board has helped her in that effort. She said
    CAT has been helpful and supportive to her and thanked them. She requested the CAT
    presentation be moved up on the agenda.
    COUNCIL RESPONSE
    Mr. Huja said the Council asked staff to do an RFP for the City Market, and there were
    four proposals that all look good. Council and the public will have a chance to look at these
    proposals. He moved the CAT report to number four on the agenda.
    Ms. Szakos said it was nice to hear gratitude from tonight’s speakers. She said she is a big
    supporter of the “Ban the Box” revolution. She said we need to make sure we are training our
    staff on the hiring process.
    Ms. Smith said she supports “Ban the Box”, and she thanked former Councilor Dave Norris
    for being instrumental in putting this issue in front of the public. Ms. Smith asked to put Mr.
    Cruickshank's letter at the end of the agenda for Council’s consideration. She thanked Ms. Welch
    for her service on the CAT Advisory Board, which brings together great partners for public
    transportation. She said she is concerned about public disclosure, and this is why she is very
    concerned about the cost share agreement. She said she is disappointed that the LWV did not
    disclose that one of their members was on the negotiation team for the cost share agreement.
    5
    Ms. Galvin asked staff to follow up on staff members being sensitive to the interview
    process, especially in light of the “Ban the Box” initiative. She said Council should discuss the
    whole plan addressed in the Sierra Club’s letter instead of just voting on it before we agree to
    sign a letter of support. She thanked citizens for their comments supporting the cost allocation
    agreement. She thanked Mr. Castiglione for the details on the Midtown project. She said the goal
    for the Belmont Bridge is to get both the underpass and the bridge options on the table for equal
    comparison and discussion.
    Mr. Fenwick said he appreciated the efforts of citizens who pay attention to the people of
    the City and the neighborhoods. He thanked Ms. Galgano and Mr. Castiglione for coming to
    support Charlottesville Sparkles and the Midtown corridor. He said Council will make sure the
    advisory council will have citizen representation for the City Market. He thanked Ms. Thorpe
    for speaking about things we are not used to hearing. He encouraged Ms. Welch to continue
    speaking out about public transit.
    CONSENT AGENDA
    a. Minutes for March 17
    b. APPROPRIATION: Special Events Sponsorships - $10,869 (2nd reading)
    Special Events Sponsorships
    WHEREAS, the City of Charlottesville, through the Parks & Recreation Department, has
    received sponsorship funds in the amount of $10,869 for the Sunday Sundowns and the
    Downtown Safe Halloween Festival special events
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville
    funding is hereby appropriated in the following manner:
    Revenue
    $2,803 Fund: 105 Cost Center: 3661001000 G/L Account: 434230
    $8,066 Fund: 105 Cost Center: 1800006 G/L Account: 451020
    Expenditures
    $1,080 Fund: 105 Cost Center: 3631004000 G/L Account: 510030
    $1,843 Fund: 105 Cost Center: 3651001000 G/L Account: 510040
    $2,947 Fund: 105 Cost Center: 3651001000 G/L Account: 520600
    $1,078 Fund: 105 Cost Center: 3661001000 G/L Account: 510030
    $3,921 Fund: 105 Cost Center: 3661001000 G/L Account: 520600
    c. APPROPRIATION: Department of Social Services Appropriation for Salary
    Alignment and Office Space Furnishings - $211,490 (2nd reading)
    Department of Social Services Appropriation
    6
    WHEREAS, The Charlottesville Department of Social Services has received additional
    funding in the amount of $211,490 due to a change in the methodology for reporting federal
    passthrough expenditures.
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia, that the sum of $211,490 is hereby appropriated in the following manner:
    Revenue – $211,490
    Fund: 212 Cost Center: 9900000000 G/L Account: 430080
    Expenditures - $211,490
    Fund: 212 Cost Center: 3301001000 G/L Account: 510010 Amount: $3,598.40
    Fund: 212 Cost Center: 3301002000 G/L Account: 510010 Amount: $227.83
    Fund: 212 Cost Center: 3301003000 G/L Account: 510010 Amount: $1,764.99
    Fund: 212 Cost Center: 3301004000 G/L Account: 510010 Amount: $219.87
    Fund: 212 Cost Center: 3301005000 G/L Account: 510010 Amount: $3,808.89
    Fund: 212 Cost Center: 3301007000 G/L Account: 510010 Amount: $19.70
    Fund: 212 Cost Center: 3301008000 G/L Account: 510010 Amount: $37,761.12
    Fund: 212 Cost Center: 3301009000 G/L Account: 510010 Amount: $248.78
    Fund: 212 Cost Center: 3301009000 G/L Account: 510010 Amount: $1,662.16
    Fund: 212 Cost Center: 3301013000 G/L Account: 510010 Amount: $562.01
    Fund: 212 Cost Center: 3343006000 G/L Account: 510030 Amount: $22.22
    Fund: 212 Cost Center: 3301001000 G/L Account: 599999 Amount: $161,594.03
    ============
    Total: $211,490
    d. APPROPRIATION: Appropriation of Escrowed bond funds from the Landmark
    Hotel - $111,006.39 and Transfer of $102,506.39 (2nd reading)
    Appropriation of Escrowed bond funds from the Landmark Hotel
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of
    Charlottesville, Virginia that the following is hereby appropriated and transferred in the
    following manner:
    Appropriation:
    $111.006.39 Fund 426 Funded Program CP-080 - WBS P-00684 GL Account: 451999
    $111,006.39 Fund 426 Funded Program CP-080 - WBS P-00684 GL Account: 599999
    Transfer From
    $ 102,506.39 Fund: 426 Funded Program: CP-080 - WBS P-00684 G/L Account: 561426
    Transfer To
    $ 102,506.39 Fund: 427 WBS: P-00335 G/L Account: 498010
    $ 102,506.39 Fund: 427 WBS: P-00335 G/L Account: 599999
    7
    e. APPROPRIATION: CDBG & HOME Funds for FY 2014-2015 Appropriations and
    Reprogramming (pulled for discussion on regular agenda)
    f. APPROPRIATION: Greenstone on 5th Corporation Sponsorship Agreement -
    $84,194 (carried)
    Greenstone on 5th Corporation Sponsorship Agreement
    g. APPROPRIATION: Domestic Violence Services Coordinator Grant - $44,836
    (carried)
    Domestic Violence Services Coordinator Grant
    h. RESOLUTION: Loan Extension Request for The Lewis & Clark Exploratory
    Center of Virginia, Inc. - $130,000
    BE IT RESOLVED by the City Council of the City of Charlottesville that the due date for
    funds previously transferred from the City’s Strategic Investment Fund to the Charlottesville
    Economic Development Authority (CEDA) for the purpose of a loan to The Lewis & Clark
    Exploratory Center of Virginia, Inc.; be extended to October 30, 2014.
    BE IT FURTHER RESOLVED by the City Council of the City of Charlottesville that once the
    funds have been repaid to CEDA, $130,000 will be returned to the City’s Strategic Investment
    Fund.
    i. RESOLUTION: City Manager's Contract
    BE IT RESOLVED by the Council for the City of Charlottesville, Virginia that Section 6
    (“Salary”) of the City Manager’s Employment Agreement between the City of Charlottesville
    and City Manager Maurice Jones, dated December 7, 2010, as amended, is hereby amended as
    follows:
    a) Increase the City Manager’s annual base salary by two percent (2%), effective July 1,
    2013; and
    b) Effective July 1, 2014, and on each July 1 thereafter during the term of the Employment
    Agreement, increase the annual base salary by the same percentage as the general salary or
    cost of living increase approved by City Council for all general full time City employees, as
    part of the City’s annual operating budget.
    j. RESOLUTION: C.A.T. Proposal to Submit Grant Application for F.Y. 2015
    Funding
    BE IT RESOLVED by the Charlottesville City Council that the Transit Manager is authorized,
    for and on behalf of the City of Charlottesville, hereafter referred to as the, PUBLIC BODY, to
    8
    execute and file an application to the Department of Rail and Public Transportation,
    Commonwealth of Virginia, hereafter referred to as the, DEPARTMENT, for a grant of
    financial assistance in the amount of $5,158,441 to defray the costs borne by the PUBLIC
    BODY for public transportation purposes and to accept from the DEPARTMENT grants in such
    amounts as may be awarded, and to authorize the Transit Manager to furnish to the
    DEPARTMENT such documents and other information as may be required for processing the
    grant request.
    The Charlottesville City Council certifies that the funds shall be used in accordance with the
    requirements of Section 58.1-638.A.4 of the Code of Virginia, that the PUBLIC BODY will
    provide funds in the amount of $2,698,465 which will be used to match the state funds in the
    ratio as required in such Act, that the records of receipts of expenditures of funds granted the
    PUBLIC BODY may be subject to audit by the DEPARTMENT and by the State Auditor of
    Public Accounts, and that funds granted to the PUBLIC BODY for defraying the expenses of the
    PUBLIC BODY shall be used only for such purposes as authorized in the Code of Virginia. The
    undersigned duly qualified and acting Clerk of Council of the PUBLIC BODY certifies that the
    foregoing is a true and correct copy of a Resolution, adopted at a legally convened meeting of the
    Charlottesville City Council held on the 7th day of April, 2014.
    k. RESOLUTION: Fund Transfer from Capital Improvement Program Contingency -
    Improvements to Nelson/Northwood/2nd Street Intersection and McIntire Road -
    $90,000
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia that the following is hereby transferred in the following manner:
    Transfer From
    $90,000 Fund: 426 WBS: CP-080 G/L Account: 599999
    Transfer To
    $90,000 Fund: 426 WBS: SS-010/P-00697 G/L Account: 599999
    l. ORDINANCE: Minimum Attendance Requirements for CRHA (2nd reading)
    BE IT ORDAINED by the Council for the City of Charlottesville, Virginia, that Section 2-
    37 of Article II of Chapter 2 of the Code of the City of Charlottesville, 1990, as amended, is
    hereby amended and reordained, as follows:
    CHAPTER 2. ADMINISTRATION
    ARTICLE II. CITY COUNCIL
    Division 1. Generally
    Sec. 2-37. Designation and appointment of board of commissioners of city redevelopment
    and housing authority.
    (a) Notwithstanding any provision of law to the contrary, the terms of all commissioners of the
    Charlottesville Redevelopment and Housing Authority shall terminate on July 31, 1999; and
    thereafter commissioners shall be appointed in accordance with the provisions of this section.
    9
    (b) Effective July 31, 1999 there shall be seven (7) commissioners of the Charlottesville
    Redevelopment and Housing Authority appointed by city council. The board of commissioners
    shall include:
    (1) At least one (1) member of city council;
    (2) At least two (2) current residents of public housing.
    (3) The remaining members of the board of commissioners shall be appointed by city council
    from the public at-large.
    (c) At their first meeting following the effective date of this section, the board of commissioners
    shall elect one of their members to serve as chair of the board.
    (d) Any member of city council appointed to the board of commissioners shall serve a one (1)
    year term, and shall be eligible for reappointment for so long as such person is a member of city
    council. The remaining initial appointments to the board shall be equally divided, to the extent
    possible, between two (2) and three (3) year terms. After expiration of the initial terms all future
    appointments shall be for three (3) year terms, except for appointments of city council members.
    Eligibility for reappointment shall be governed by the provisions of City Code section 2-8.
    (e) Commissioners of the Charlottesville Redevelopment and Housing Authority shall serve for
    their full term unless earlier terminated by city council or upon acceptance by city council of a
    commissioner’s resignation. Commissioners may be removed by council for inefficiency, or
    neglect of duty, including failure to meet reasonable attendance requirements of the
    Charlottesville Redevelopment and Housing Authority, or for other misconduct in office.
    Notwithstanding the foregoing, a commissioner may be removed only after such commissioner is
    given a copy of the charges forming the basis of the removal and an opportunity to be heard in
    person or by representative prior to removal. At least ten (10) days in advance of the hearing
    before city council, a commissioner objecting to removal shall be given a copy of the charges
    which form the basis for the removal. In the event of removal of any commissioner, a record of
    the proceedings, together with the charges and findings thereon, shall be filed in the office of the
    clerk of council.
    Mr. Huja requested item e regarding CDBG & HOME funds be pulled for further
    discussion.
    Mr. Fenwick asked if we will broaden the ordinance regarding minimum attendance
    requirements to other boards and commissions. Mr. Huja said we will look at all boards in the
    future.
    The consent agenda passed unanimously. (Ayes: Mr. Huja, Ms. Smith, Ms. Szakos, Ms.
    Galvin, Mr. Fenwick; Noes: None).
    PUBLIC HEARING: CITY COUNCIL'S PROPOSED FY 2015 BUDGET
    City Council's Proposed FY 2015 Budget
    Ms. Beauregard overviewed the Council's amendments to the FY 2015 Proposed General
    Fund Budget, amendments to the FY 2015 transit fund budget, and amendments to the capital
    budget.
    10
    Ms. Smith asked for clarification on the Albemarle contribution for CATEC revenue
    decrease. Ms. Beauregard said she would look into this and report back to Council.
    On motion, the public hearing was opened.
    Mr. Michael Barnes, 1411 Lester Dr., said he is an urban local planner and is speaking in
    support of the Rivanna Trail Foundation (RTF). Council's support has been beneficial. However,
    there is a lack of CIP funding for the recently adopted Meadow Creek Valley Master Plan. He
    listed reasons Council should support funding for the park.
    Ms. Kathy Johnson Harris, 902 Raymond Rd., said the City's teachers have not had a raise
    for five years. She said Council needs to support the teachers, support children learning, and help
    educators earn sustainable wages.
    Ms. Rebecca Quinn, 104 4th St., said she understands the value of planning because she
    herself is a consultant, but after every plan she has worked on she came away believing local
    staff could have done the work. She said plans that she has done were not owned by the
    community because they were not fully engaged in the process.
    Mr. Brandon Collins, 418 Fairway Ave., said he works for PHAR and asked Council to
    fund PHAR's internship program. He said residents have not been engaged about redevelopment
    and are hesitant to get involved in the process again, so engagement is critical at this time.
    Mr. Andon Zeball, 2300 Fontaine Ave., started a new enterprise called New Forest Earth,
    making recycled, handmade crafts. The website is www.newforestearth.org. He said the
    Community Investment Collaborative is one of the best things that has happened to him since he
    moved to Charlottesville. He said the Downtown Mall, the City Market, and the Free Trolley,
    which should be expanded, have all helped him along the way.
    Mr. Peter Kleeman, 407 Hedge St., said the resolution of funds left over at the end of the
    budget and the formula that goes toward how those funds are used is unrelated to the needs that
    are expressed at the beginning of the budget year. He asked Council to review this issue.
    Ms. Lena Seville said we should work on an assistance program for people who get their
    utilities cut off, especially in light of the increase in water bills due to the cost agreement. She
    said including funding for an urban designer and a small area plan is too much.
    Ms. Jeannette Abi-Nader, 1648 Brandywine Dr., Exec. Dir. for City Schoolyard Garden,
    encouraged Council to support the schools and grant their full budget request.
    Having no further speakers, the public hearing was closed.
    PUBLIC HEARING / ORDINANCE: AMENDMENT TO CITY CODE - CIGARETTE
    TAX ORDINANCE CHANGE (carried)
    Amendment to City Code - Cigarette Tax Ordinance Change
    11
    On motion, the public hearing was opened.
    Ms. Carol Thorpe, Chair of Jefferson Area Tea Party, said smoking by minors is of general
    concern to most. However, she said taxation should be used to generate needed revenue, not as a
    tool for conducting behavior modification.
    Mr. Scott Bandy, 1639 Cherry Ave., said the Chamber of Commerce should weigh in on
    this matter. Over-taxation is not healthy. He asked if the tax applies to all forms of tobacco.
    Mr. Andon Zeball, 2300 Fontaine Ave., said taxation for behavior modification has a long,
    effective history and is a good idea.
    Having no further speakers, the public hearing was closed.
    Ms. Szakos said while this is a revenue generator, she specifically supports it because of its
    effect on smoking in general, especially youth smoking. She said each pack of cigarettes costs
    the public over $10 in lost revenue and productivity, so a 20 cent increase is perfectly reasonable.
    Ms. Smith asked if the tax will cover other tobacco products. Mr. Brown said it will only
    cover cigarettes. Ms. Smith said she would like to see the revenue dedicated to a health program.
    Mr. Brown said Council can only dedicate specific revenue one year at a time.
    Mr. Brown clarified for Mr. Fenwick that Council does not have to renew the tax each year.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the ordinance carried.
    REPORT: CAT (CHARLOTTESVILLE AREA TRANSIT) UPDATE
    CAT Update
    Mr. Jones presented to Council on the first three months of CAT's operation under the new
    routing system.
    Mr. Huja asked Mr. Jones for a map of the routes for future presentations.
    Mr. Jones said the first quarter is down, and this seems to be in line with what is occurring
    with public transit state-wide. He said a good deal of this was likely weather-related. NelsonNygaard
    warned of a downturn as high as 20%, but he was glad they did not see a number
    anywhere near that. Some of the downturn may have also been due to new efficiencies created
    in the system, requiring less transfers. The routes that were down were Route 7 (17%), Free
    Trolley (13%), Route 4 (10%), Route 5 (2%), Route 9 (45%), and Route 10 (27%). Route 9
    needed further examination because it now serves an entirely different area. It does not go
    downtown, but it comes through Greenbrier. Route 11 has transported almost 15,000 people so
    far. Increases include Route 1 (3%), Route 3 (41%), Route 6 (40%), and Route 8 (3%), even
    with reduced service hours.
    12
    The new routes seem to be working well in general. A few stops have returned, such as the
    stop at Water Street and Third Street. Public sessions will be held late this month through early
    May to examine needs. Costs are only up 0.25%, and cost-per-passenger is relatively flat.
    Mr. Huja said we have historically gone up in our ridership over the past five years, and he
    hopes this will continue as riders adjust to the new routes.
    Mr. Fenwick asked why this trend exists statewide. Mr. Jones said most localities feel that
    this has been due to this year's extreme winter weather.
    At the request of Ms. Szakos, Mr. Jones described his proposal for express service in light
    of the 29 Bypass congestion issues. He said it is a viable proposal that could be started in a short
    time and would be much cheaper than other solutions.
    Ms. Galvin asked if Mr. Jones uses any rules of thumb to decide when it is time to change a
    route. Mr. Jones said he would like to give the new routes a few more months before evaluating
    possible changes.
    Mr. Jones said the app for iPhone is available for free and can be downloaded on your
    smart phone. He said they are also close to making an award for a new fare collection system,
    which will include on-street kiosks. The system is targeted to go live in August.
    In response to Ms. Smith's inquiry about new monies, Mr. Jones said CAT was given a
    mid-year allocation, which will continue through 2019 in a similar amount, around $400,000.
    The intention was that the money would be used in addition to the current level of funding
    provided in order to enhance services. The state's reaction to cities reducing their funding was
    that cities may be required to match future allocations.
    ORDINANCE/APPROPRIATION: TAX LEVY ORDINANCE (carried)
    Tax Levy Ordinance
    Mr. Huja asked for a motion on the tax levy ordinance.
    Ms. Szakos said she will not make the motion because she does not think this budget
    supports what we want.
    On motion by Mr. Huja, seconded by Ms. Galvin, the motion carried.
    APPROPRIATION: F.Y. 2015 Budget Appropriation (carried)
    Ms. Szakos moved to fully fund the schools. There was no second.
    Ms. Smith moved to continue to fully fund public transportation. There was no second.
    13
    Ms. Smith said she would like to find funding for PHAR. Ms. Szakos said there seemed to
    be support for looking into that. Mr. Huja said he supports $25,000 with the understanding that
    they will have an audit and report data. Mr. Jones said he met with PHAR, and they made
    commitments to improve on those points. Ms. Szakos and Ms. Galvin said they would rather
    wait for Mr. Jones's official recommendation at their next budget work session.
    Ms. Galvin said she is comfortable with the budget as it stands, but we must research the
    recommendations of the Blue Ribbon Commission, especially ones that generate sustainable,
    ongoing funds. Next year we need to be prepared to have some serious revenue changes. She
    asked staff for a schedule as to how they intend to investigate their recommendations further and
    develop a community engagement plan to get the word out to the public. Mr. Jones said this will
    go hand in hand with our Strategic Plan discussion. In response to an inquiry from Ms. Szakos,
    Mr. Jones said we are currently at $1.63 million with the schools.
    Mr. Huja suggested cutting some money from Tonsler Park and allocating it to the Meadow
    Creek Valley Plan implementation. Ms. Smith and Ms. Galvin agreed that they would like to see
    funding for the park plan but would like more information from staff before making a decision.
    Ms. Szakos asked Mr. Fenwick to share his budget recommendations in order to give staff
    time to incorporate them into the final budget. Mr. Fenwick said he does not have the figures
    and will share them at Thursday's work session.
    On motion by Mr. Fenwick, seconded by Ms. Galvin, the motion carried.
    RESOLUTION: COST ALLOCATION AGREEMENT FOR RIVANNA WATER AND
    SEWER AUTHORITY WASTEWATER PROJECTS
    Cost Allocation Agreement for Rivanna Water and Sewer Authority Wastewater Projects
    BE IT RESOLVED by the Council for the City of Charlottesville, Virginia, that the
    Mayor is hereby authorized to sign the following document, in form approved by the City
    Attorney or his designee:
    Cost Allocation Agreement among the City of Charlottesville, Albemarle County
    Service Authority, and Rivanna Water and Sewer Authority for certain
    wastewater projects.
    Ms. Hildebrand presented to Council and reviewed the cost allocation agreement discussed
    at the March 17 Council meeting.
    At Mr. Huja's request, Ms. Hildebrand read the proposed changes to section 9 of the
    agreement.
    Ms. Galvin moved to approve the resolution authorizing the mayor to sign the agreement,
    with the recommended amendment to section 9. Ms. Szakos seconded the motion.
    14
    Ms. Smith asked what numbers are being used to determine who is responsible for
    replacement due to additional capacity. Ms. Hildebrand said if an upgrade or replacement is
    required prior to the end of its useful life, then the agency responsible for failing to curtail inflow
    and infiltration or unanticipated growth will pay for what they are responsible for.
    Ms. Smith said Section 9 does not define how much is allocated to each entity.
    Ms. Szakos asked Ms. Smith if she would support the agreement if section 9 were
    removed. Ms. Smith said she had motions to make further amending the agreement, aside from
    section 9.
    Ms. Smith moved to amend the agreement stating it will not go into effect until a new
    metering event is completed. Mr. Fenwick seconded the motion. The motion was defeated.
    (Ayes: Ms. Smith, Mr. Fenwick; Noes: Ms. Szakos, Mr. Huja, Ms. Galvin.)
    Ms. Smith moved that the agreement be applied only to the Rivanna pump Station. Mr.
    Fenwick seconded the motion. The motion was defeated. (Ayes: Ms. Smith, Mr. Fenwick; Noes:
    Ms. Szakos, Mr. Huja, Ms. Galvin.)
    Ms. Smith moved that any excess charges that result from this agreement be paid from the
    stormwater fee. Mr. Fenwick seconded the motion. The motion was defeated. (Ayes: Ms.
    Smith, Mr. Fenwick; Noes: Ms. Szakos, Mr. Huja, Ms. Galvin.)
    Ms. Smith moved that any excess charges that result from this agreement be paid from the
    PILOT revenue. Mr. Fenwick seconded the motion. Ms. Szakos said that she will vote against
    this, but we do have rate stabilization, so this is essentially already in place. The motion was
    defeated. (Ayes: Ms. Smith, Mr. Fenwick; Noes: Ms. Szakos, Mr. Huja, Ms. Galvin.)
    Ms. Smith moved that the agreement be contingent on approval of improvements to the
    odor control program at the wastewater treatment plant to the 99% level. Mr. Fenwick seconded.
    Ms. Galvin said the Rivanna board has already made a commitment to odor mitigation without
    tying anything to this agreement. The motion was defeated. (Ayes: Ms. Smith, Mr. Fenwick;
    Noes: Ms. Szakos, Mr. Huja, Ms. Galvin.)
    Ms. Smith moved that the agreement states that Rivanna will return water rights to the City
    for unallocated water remaining in the south fork reservoir. Mr. Fenwick seconded the motion.
    Ms. Galvin said this was a mediated negotiation that helps us save money and build partnerships
    with the County. The City gains a lot of positives from this agreement. The motion was
    defeated. (Ayes: Ms. Smith, Mr. Fenwick; Noes: Ms. Szakos, Mr. Huja, Ms. Galvin.)
    Ms. Galvin called for a vote on the resolution, with the amended Section 9. The resolution
    passed. (Ayes: Mr. Huja, Ms. Szakos, Ms. Galvin; Noes: Ms. Smith, Mr. Fenwick.)
    15
    RESOLUTION: RSWA SUPPORT AGREEMENTS
    RSWA Support Agreements
    This Amendment No. 3 to the Local Government Support Agreement for Recycling
    Programs (this "Amendment") is made this __ day of ____, 2014 by and among the City of
    Charlottesville, Virginia (the "City"), the County of Albemarle, Virginia (the "County") and the
    Rivanna Solid Waste Authority (the "Authority", individually a "Party", and together referred to as the
    "Parties").
    WHEREAS, the City, the County and the Authority entered into a certain Local Government
    Support Agreement for Recycling Programs dated August 23, 2011 (the "Original
    Agreement") providing the terms of the City's and County's shared financial
    support and Authority's operation of the Recycling Services; and
    WHEREAS, the Original Agreement provided that such financial support and operations
    continue through the Authority's fiscal year ending June 30, 2012, with the City
    and County retaining an exclusive option to extend the Original Agreement for
    two successive one-year periods by giving prior written notice to the Authority; and
    WHEREAS, the City and County exercised their first option to extend the term of the Original
    Agreement through June 30, 2013, but the County elected not to exercise its
    second option to extend the term through June 30, 2014 and instead requested,
    with the concurrence of the City, an extension of the Original Agreement through
    December 31, 2013; and
    WHEREAS, the City, the County and the Authority entered into Amendment No. I to the
    Original Agreement dated June 5, 2013 extending the term of the Original
    Agreement through December 31, 2013; and,
    WHEREAS, the City, the County and the Authority entered into Amendment No. 2 to the
    Original Agreement dated October 23, 2013 extending the term of the Original
    Agreement through June 30, 2014 (the Original Agreement, as amended by
    Amendment No. l and Amendment No. 2, hereinafter, the "Agreement"); and,
    WHEREAS, the County desires an additional extension of the term of the Agreement through
    June 30, 2015, and the City is agreeable to an extension for such period.
    NOW, THEREFORE, the Parties agree to amend the Agreement as follows:
    1. Amendment to Section 4. Section 4 of the Agreement, entitled "Tenn of
    Agreement," is amended and restated as follows:
    4. Term of Agreement
    This Agreement shall be effective upon execution and the financial participation
    requirements shall be retroactive to July 1, 2011 and shall continue through June 30,
    2015.
    2. Miscellaneous. Capitalized terms used herein shall have the meanings ascribed
    16
    to them in the Agreement unless otherwise specifically defined herein. Except as expressly
    modified hereby, all other terms and conditions of the Agreement shall remain unchanged and
    shall continue in full force and effect. This Amendment may be executed in two or more
    counterparts, each of which shall be deemed an original, and all of which together shall
    constitute one and the same instrument.
    IN WITNESS WHEREOF, the Parties have executed this Amendment as of the dates
    below.
    Ms. Mueller presented the resolution to Council. The City made an agreement with the
    County to keep the McIntire Recycling Center open for another year. They have been asked to
    extend the agreement for one more year.
    Mr. Huja said he supports recycling and supports the extension because of the County's
    cooperation. Ms. Szakos said City residents do use this amenity, and she supported the extension
    as well. Ms. Smith said usage has gone down and will likely to continue declining in the future.
    However, she does support the extension.
    On motion by Ms. Smith, seconded by Ms. Szakos, the resolution passed. (Ayes: Ms.
    Smith, Ms. Szakos, Mr. Huja, Ms. Galvin, Mr. Fenwick; Noes: None.)
    OTHER BUSINESS: CDBG & HOME Funds for FY 2014-2015
    Mr. Huja suggested changing the CDBG task force to add an allocation for entrepreneurs.
    He said the CIC is one of the best programs we have for entrepreneurs, and we should give them
    at least $18,600, and take the money from the Office of Economic Development’s small business
    development program.
    Ms. McHugh said SAT made recommendations based off the SAT findings, and the
    emphasis was on supporting programs that supported existing businesses rather than
    entrepreneurs.
    Ms. Galvin said the CIC received more funding from ABRT this year because Council
    directed them to move away from CDBG funding. Ms. Szakos said they currently have a large
    available cash balance.
    Ms. Szakos said she is inclined to support the committee's recommendations, even though
    she fully supports the CIC. It has been six weeks since the public hearing, and this is too late to
    make a large shift.
    Ms. Smith said we need more information about the sources of their funds.
    On motion by Mr. Fenwick, seconded by Ms. Szakos, the appropriation carried without Mr.
    Huja's proposed change.
    Ms. Galvin said she needs to probe this matter further before voicing an opinion.
    17
    OTHER BUSINESS: Sierra Club Letter
    Ms. Galvin said the Sierra Club letter Mr. Cruickshank sent to Council on behalf of the
    Sierra Club asking Virginia Dominion Power to commit to renewable energy and energy
    efficiency and reduce carbon dioxide pollution needs to be discussed and better understood
    before Council agrees to sign on as a body.
    Ms. Szakos said she believes it is acceptable for each Councilor to sign the letter as an
    individual, but signing it as a body would require a more extensive public process, and she does
    not feel comfortable moving forward.
    OTHER BUSINESS: Rescue Vehicles at McIntire
    Mr. Fenwick asked staff to talk to the bypass contractors about ensuring emergency
    vehicles are able to quickly and safely exit onto McIntire Road in the midst of construction. Ms.
    Szakos said the public needs to be aware of what to do when an emergency vehicle approaches.
    Mr. Fenwick said there is nowhere for vehicles to go. Mr. Jones said staff can work with the
    contractor to address this and other issues.
    MATTERS BY THE PUBLIC
    Mr. Louis Schultz, 1809 Market St., said this is the thirteenth time he has come before
    Council accusing staff of violating code. Council has not responded to his requests for an open
    investigation and hearing on Steephill Street.
    Ms. Rebecca Quinn, 104 4th St., asked if anyone has noticed it looks like the mall is still
    covered with snow because of the salt solution used this winter. She asked if this might affect the
    bricks. This is a maintenance problem that has diminished the beauty of our mall. She asked if
    the plywood at the Landmark will be painted.
    Ms. Lena Seville, 808 Altavista Ave., said Councilor Fenwick has inquired about her
    attempts to attend PLACE meetings. She said it is easier to get the public information
    distributed at these meetings, which is a great improvement. Public comment periods have been
    added to the meetings as well. However, meeting notices are still haphazard. Some are noticed;
    some are only posted on the calendar. She said steering committee members are not necessarily
    users for the projects they are working on, which is a problem. She thanked Council for
    appointing her to the Tree Commission and the CAT Advisory Panel.
    Mr. Scott Bandy, Cherry Ave., said the term "fully funded" has been used a lot tonight. He
    said that term is unsettling to taxpayers. He said Councilors should use an adequate and
    appropriate approach instead.
    COUNCIL RESPONSE
    Ms. Galvin said Council directed staff to revise membership for the Belmont Bridge
    Steering Committee and asked Mr. Jones for an update on progress. Mr. Jones said Mr. Tolbert
    18
    has been reaching out to the neighborhoods to seek representatives for the committee. Ms.
    Galvin asked staff to make sure they are following up on this request. Ms. Galvin said NDS staff
    is responsible for getting meeting notices out and posting minutes on the website, not PLACE
    members. Mr. Jones said staff notices meetings they are aware of.
    Ms. Smith asked if there is a limit to the number of subcommittees allowed on a board.
    Ms. Galvin said staff requested the subcommittees, and there should be communication if it is
    getting overwhelming.
    Meeting adjourned.
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, April 21, 2014, AT 6:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – April 21, 2014
    Council met in special session on this date with the following members present:
    Mr. Huja, Ms. Smith, Ms. Galvin, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Smith, seconded by Ms. Szakos, Council voted, (Ayes: Mr. Huja, Ms.
    Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), to meet in closed session for
    discussion and consideration of prospective candidates for discussion of the acquisition of real
    property located on 11th Street, N.W. for a public purpose, where discussion in an open meeting
    would adversely affect the City’s negotiating strategy, as authorized by Va. Code sec. 2.2-3711
    (A) (3).
    On motion by Ms. Smith, seconded by Ms. Szakos, Council certified by the following
    vote (Ayes: Mr. Huja, Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBER - April 21, 2014
    CALL TO ORDER
    Council met in regular session on this date with the following members present: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Galvin, Ms. Smith.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Ms. Szakos read a proclamation for Arbor Day, which is April 25. Mr. Maynard Sipe, Vice
    Chair of the Tree Commission was present to accept the proclamation. He invited the
    community to attend the Arbor Day celebration at 10:00 a.m. on Friday, April 25 in Azalea Park.
    Mr. Fenwick read a proclamation in honor of the Charlottesville Cardinals, a local
    2
    wheelchair basketball team, for their winning season. Jeff McDaniel, Brandon Rush, Chris
    Robinson, Eddie Wimbish, and Tom Vandever were present to accept the proclamation.
    Mr. Huja announced the Dogwood Parade on April 26 at 10:50 in Downtown
    Charlottesville. He also announced public meetings for the Belmont Bridge on April 23 at 209
    Monticello Rd. and May 8 at 6:00 p.m. in City Space. Council will hold a public hearing June 2.
    Ms. Galvin announced the Engineering Excellence Merit Award was presented for the
    Meadow Creek Stream Restoration Project. Mr. Daly, Director of the Parks and Recreation
    Department and Ms. Diane Frisbee with the Nature Conservancy were present to accept the
    award.
    Ms. Galvin announced the 2014 Charlottesville Job Fair on May 7 from 10:00 a.m. - 3:00
    p.m. at the John Paul Jones Arena. Go to www.charlottesville.org/jobfair for more information.
    Ms. Szakos announced the 2014 Fair Housing Forum on April 29 at 6:30 p.m. in the City
    Council Chambers, sponsored by the Piedmont Housing Alliance and the Office of Human
    Rights.
    Ms. Smith announced that the stormwater utility fee, which became effective January 2014,
    will be billed for the first time on April 28. For more information, go to charlottesville.org/wrpp.
    Ms. Smith announced a call for nominees for the first annual Mildred Spicer Arts Fund.
    Anyone who has made a difference through art may be nominated for the award. Email Sarah
    Blech at blechs@charlottesville.org for more information; the deadline is May 5.
    Mr. Fenwick announced the City Market is open Saturday mornings from 7:00 a.m. - noon
    from April through December on Water Street. Call 970-3371 for more information. He also
    announced a call for grant applicants from the Charlottesville Sister Cities Commission for
    projects taking place between July 1, 2014 and June 30, 2015. The grant application deadline is
    May 1.
    Ms. Szakos announced the City Market Work Session on Thursday, April 24 in City Hall's
    Council Chambers.
    MATTERS BY THE PUBLIC
    Mr. Mike Signer, 5th Street SW, said there are dozens of bottles and mini-bottles of liquor
    on their street every week. He said neighbors cleaned up their street last week, and they plan to
    do this clean-up monthly. He said if we all work to make the streets cleaner, they will remain
    cleaner. He requested that City staff provide bags and pick-up for this initiative. He said the
    ABC store is not well-located, and it would behoove the City to work with the state ABC board
    to relocate the store.
    Ms. Mary Carey, 100 Ridge St., lives at Midway Manor, which fronts South Street. She
    3
    said the traffic along South Street is awful and is not getting any better. This affects senior
    citizen pedestrians, City Market goers, and bicyclists.
    Mr. Jim Rounsevell, 1113 Monticello Rd., said a kick starter campaign to raise funds for a
    better visual understanding of the proposed overpass was successful. He said there are important
    aspects missing from the conversation about true costs.
    Ms. Mary Gilliam, 218 W. South St., said she has lived on South Street for 20 years. You
    cannot see up the street to get out of your driveway because there is 24 hour parallel parking.
    Drivers speed on the street regularly. Also, the large trucks coming to and from Water House and
    the City Market pedestrian traffic are issues.
    Mr. Peter Kleeman, 407 Hedge St., commended Council for their concern about our natural
    resources, particularly our water resources. However, he said the sale of land at Kenwood Lane
    should be used to provide access to natural resources, such as the Meadow Creek area. He asked
    Council to delay a vote on the matter and reconsider the use of that property.
    Ms. Rebecca Quinn, 104 4th St., said she is glad to see Council is taking action on the
    Downtown Mall crossings tonight. She asked how traffic and pedestrian access and safety will
    be addressed during construction. She asked if tonight's action would address large trucks
    crossing the mall, and whether that included trash trucks. She said there is still salt crust on the
    bricks from the last snowfall. She asked Council to look into the salt solution that was used this
    year, because it is different from past years and will not wash away.
    COUNCIL RESPONSE
    Ms. Smith thanked midtown neighbors for their hard work on the recent clean-up. She
    asked if the ABC Store at Barracks Road has the same issues. Mr. Jones said there has not been
    the same level of complaints for other ABC Store locations in the City. She said the Downtown
    Mall crossings conversation is important, especially regarding the truck traffic. She agreed with
    Mr. Kleeman's assessment of need for better public access to our parks and natural resources.
    She asked if we need to do something more assertive to get rid of the salt on the Downtown
    Mall. Mr. Huja asked if the bricks had been power washed recently. Mr. Jones said it was
    recently power washed, but that was before the last snowfall. The Parks and Recreation
    Department says the salt will wash away, but staff will reexamine the matter. Mr. Fenwick said
    drainage pans under the bricks may be full, causing salt to continue washing onto the brick.
    Ms. Galvin said it is important to look into relocating the ABC store near the Downtown
    Mall, especially because of its effect on the nearby residential area. She asked if it could be part
    of the West Main redesign strategy. She said the intersection Ms. Carey is concerned about will
    be part of the West Main design project. The City is also taking a City-wide review of its street
    network, and a schedule will be distributed indicating when the process will begin for each
    neighborhood.
    Ms. Szakos thanked the residents who spoke about the traffic issues on South Street. She
    4
    said it is time to examine this issue once again. Mr. Jones said staff is looking into options for
    addressing these issues.
    Mr. Huja said Charlottesville Sparkles was a great idea, and he hopes City staff can
    continue supporting the initiative.
    Mr. Fenwick thanked Mr. Signer and Ms. Blount for the work they put into cleaning up
    Midtown. He said we should do something about the traffic issues on South Street now without
    further delay.
    CONSENT AGENDA
    Ms. Szakos said there is $250,000 coming into the City from non-tax sources on the
    consent agenda tonight.
    In response to an inquiry from Ms. Smith, Mr. Tolbert said the Design for Life resolution
    applies to new construction where City dollars are being spent, with the exception of things that
    cannot be done to due topography, etc. Ms. Margo Elton, intern, said the original resolution
    stipulated that all housing built with City funding was built to Energy Star and accessibility
    standards. The accessibility piece is being updated; the Energy Star remains up to standards.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the consent agenda passed
    unanimously. (Ayes: Mr. Huja, Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos; Noes: None.)
    a. Minutes for April 7
    b. APPROPRIATION: Greenstone on 5th Corporation Sponsorship Agreement -
    $84,194 (2nd reading)
    Greenstone on 5th Corporation Sponsorship Agreement
    WHEREAS, the City of Charlottesville has received a donation from Greenstone on 5th
    Corporation to fund enhanced police coverage for the area of Greenstone on 5th Apartments,
    including salary, equipment, technology and related administrative expenses associated with
    provisions of such enhanced coverage.
    NOW, THERFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia, that the sum of $84,194, to be received as a donation from Greenstone on 5th
    Corporation.
    Revenues
    $84,194 Fund: 105 Internal Order: 2000113 G/L Account: 451999
    Expenditures - $84,194
    $75,775 Fund: 105 Internal Order: 2000113 G/L Account: 510060
    $8,419 Fund: 105 Internal Order: 2000113 G/L Account: 599999
    5
    c. APPROPRIATION: Domestic Violence Services Coordinator Grant - $44,836 (2nd
    reading)
    Domestic Violence Services Coordinator Grant
    WHEREAS, The City of Charlottesville, through the Commonwealth Attorney’s Office, has
    received the Domestic Violence Services Coordinator Grant from the Virginia Department of
    Criminal Justice Services in the amount of $38,336 in Federal pass-thru funds, Albemarle
    County is to contribute an additional $6,000 in local cash match, and the City Commonwealth
    Attorney’s Office will contribute up to $500 cash match, as needed to meet salary and benefit
    expenses.
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia that the sum of $44,836 is hereby appropriated in the following manner:
    Revenues
    $38,336 Fund: 209 Cost Center: 1414002000 G/L Account: 430120
    $ 6,000 Fund: 209 Cost Center: 1414002000 G/L Account: 432030
    $ 500 Fund: 209 Cost Center: 1414002000 G/L Account: 498010
    Expenditures
    $44,836 Fund: 209 Cost Center: 1414002000 G/L Account: 519999
    Transfer
    $ 500 Fund: 105 Cost Center: 1401001000 G/L Account: 561209
    BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of
    $38,336 from the Virginia Department of Criminal Justice Services, and $6,000 from the County
    of Albemarle, Virginia.
    d. APPROPRIATION: Department of Public Works/ Division of Public Service
    Reimbursements - $80,204 (carried)
    Department of Public Works/ Division of Public Service Reimbursements
    e. APPROPRIATION: Excess Sale Proceeds - $33,957 (carried)
    Excess Sale Proceeds
    f. APPROPRIATION: Police Department Miscellaneous Revenue and Insurance
    Recovery - $26,000 (carried)
    Police Department Miscellaneous Revenue and Insurance Recovery
    6
    g. RESOLUTION: Changes to Design for Life Standards
    Changes to Design for Life Standards
    WHEREAS, by Resolution approved April 21, 2008, City Council adopted a policy placing
    certain requirements on new housing construction which utilized City funds or in-kind services;
    and
    WHEREAS, the requirements included building such new housing to Energy Star program
    standards or a comparable energy efficiency standard, and incorporating at least a
    Bronze Level of Universal Design standards in new housing construction plans; and
    WHEREAS, the NDS Design for Life C’ville guidelines, adopted by Council on June 4,
    2012, incorporates many of the Universal Design standards, and offers incentives for
    construction and renovation of housing that provides increased accessibility and liveability; and
    WHEREAS, City staff recommends that the City Council adopt a single accessibility standard
    by revising the Design for Life C’ville guidelines to provide accessibility and design elements
    present in the ANSI A117.1-2009 Code and the HUD Fair Housing Design
    Requirements; now, therefore,
    BE IT RESOLVED by the Council for the City of Charlottesville that the abovereferenced
    policy adopted on April 21, 2008 (“2008 Policy”) is hereby revised to replace the Bronze
    Universal Design standard for all new housing using City assisted funding with the “Liveability”
    level of the revised Design for Life C’ville program guidelines, as attached hereto. All
    other requirements in the 2008 Policy will remain in effect.
    BE IT FURTHER RESOLVED that the Design for Life C’ville guidelines, as set forth in the
    attached document, are hereby approved.
    PUBLIC HEARING / RESOLUTION: $16 Million Bond Issue (maximum amount)
    - New Debt; $3 Million Refunding Bond Issue (maximum amount)
    Bond Issue
    Ms. Krisy Hamill presented the bond resolution to Council, which authorizes the City to
    sell general obligation bonds.
    Ms. Szakos confirmed that this is the standard annual process for bonds.
    Ms. Smith asked if water and wastewater rates factor into the ratings. Ms. Hammill said
    they are all lumped together; however, only the CIP is factored into the 8%.
    Mr. Huja said this is funding for capital projects that have already been approved and is an
    important part of our quality of life. Ms. Smith said it is important to also understand the
    wastewater and stormwater fees.
    7
    On motion by Ms. Smith, seconded by Ms. Galvin, A RESOLUTION AUTHORIZING
    THE ISSUANCE OF NOT TO EXCEED SIXTEEN MILLION DOLLARS ($16,000,000)
    PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC IMPROVEMENT
    BONDS OF THE CITY OF CHARLOTTESVILLE, VIRGINIA, TO BE ISSUED FOR
    THE PURPOSE OF PROVIDING FUNDS TO PAY THE COST OF VARIOUS PUBLIC
    IMPROVEMENT PROJECTS OF AND FOR THE CITY, AND NOT TO EXCEED
    THREE MILLION DOLLARS ($3,000,000) PRINCIPAL AMOUNT OF GENERAL
    OBLIGATION PUBLIC IMPROVEMENT REFUNDING BONDS OF THE CITY OF
    CHARLOTTESVILLE, VIRGINIA, TO BE ISSUED FOR THE PURPOSE OF
    PROVIDING FUNDS TO REFUND IN ADVANCE OF THEIR STATED MATURITIES
    AND REDEEM CERTAIN OUTSTANDING GENERAL OBLIGATION PUBLIC
    IMPROVEMENT BONDS OF THE CITY; FIXING THE FORM, DENOMINATION
    AND CERTAIN OTHER FEATURES OF SUCH BONDS; PROVIDING FOR THE SALE
    OF SUCH BONDS AND DELEGATING TO THE CITY MANAGER OR THE
    DIRECTOR OF FINANCE CERTAIN POWERS WITH RESPECT THERETO;
    AUTHORIZING THE APPOINTMENT OF AN ESCROW AGENT; AUTHORIZING
    THE EXECUTION AND DELIVERY OF AN ESCROW DEPOSIT AGREEMENT BY
    AND BETWEEN THE CITY AND SUCH ESCROW AGENT AND THE PURCHASE OF
    THE SECURITIES TO BE HELD THEREUNDER; AND AUTHORIZING THE
    DESIGNATION OF THE REFUNDED BONDS FOR REDEMPTION passed unanimously.
    (Ayes: Mr. Huja, Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos; Noes: None.)
    PUBLIC HEARING: Curbside Recycling Options
    Curbside Recycling Options
    Ms. Mueller presented to Council. Pilot programs have been conducted in the Greenbrier
    and Belmont neighborhoods. She said the only complaint was that users asked for a smaller
    container option. She reviewed size options and the advantages of weekly versus bi-weekly
    collection. She said the budget has been built to handle this either way, so no additional money is
    being requested. There is also no charge to the customer for recycling.
    On motion, the public hearing was opened.
    Ms. Rebecca Quinn, 104 4th St., asked how this will serve the Downtown Mall residents.
    The bins need to be well-marked if they are going to be accessible to many people. She asked the
    City to work with the landlords, because more space will be needed for the extra bins.
    Having no further speakers, the hearing was closed.
    Ms. Smith moved to approve bi-weekly collections with the recycling containers; Mr. Huja
    seconded. (Ayes: Mr. Huja, Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos; Noes: None.)
    8
    Ms. Szakos asked if we can add people who are not currently using our trash collection
    services so they can receive recycling services.
    ORDINANCE: Amend Chapter 10 of the City Code (Water Protection) to Establish
    a Local Virginia Stormwater Management Program ("VSMP") (carried)
    Amend Chapter 10 of the City Code (Water Protection)
    Ms. Lisa Robertson from the City Attorney's office presented to Council on amendment of
    City Code Chapter 10, the Water Protection Ordinance, in order to comply with state
    requirement for establishing a local stormwater management program prior to July 1, 2014.
    Ms. Galvin asked if this would prevent a PUD project such as Stonehenge in the future,
    which included clear-cutting trees. Ms. Robertson said it will not address that problem entirely,
    but staff is trying to tie the processes together so that a final approved site plan must be in hand
    before working on the land. Ms. Galvin asked if this precludes the idea of a shared facility, or
    applicants have to secure individual permits. Mr. Dan Frisbee, Water Resources Specialist, said
    the ordinance as written does not explicitly allow for shared facility, but it may be something that
    can be established in the future. Ms. Szakos asked if we could include reference to future
    developments. Ms. Robertson said we have to promise our local regulations are consistent with
    state law, and we are not requiring provisions more strict than state law in order to comply by
    July.
    Mr. Fenwick asked if anything in the ordinance can be waived. Ms. Robertson said there is
    some prospect for a waiver, but the applicant would have to make the request within the state
    requirements. Ms. Robertson said the administrator will be the Director of NDS, and Mr. Tolbert
    will likely delegate much of the work to the Assistant City Engineer or someone else who is
    similarly trained.
    Ms. Smith confirmed that this will not impact ongoing projects. Ms. Robertson said some
    regulations have grandfathering provisions, and some permits on existing projects may expire,
    but mostly current developments will not come within the purview of the ordinance unless
    something significant changes. Ms. Smith asked for sensitivity to the gender specific language
    used throughout the ordinance and asked that this be revised. Ms. Galvin moved the ordinance
    with Ms. Smith’s recommended language changes. Ms. Smith seconded. The ordinance carried.
    RESOLUTION: Downtown Mall Crossings Repair - $120,000 (deferred)
    Downtown Mall Crossings Repair
    Mr. Tolbert presented to Council. Damage on the downtown mall crossings is primarily
    related to the longer aspect bricks that were used, fragile granite due of sand-set bricks placed
    adjacent to the granite, and continued use by heavy vehicles. He gave an overview of his
    conversations with downtown merchants about restricting heavy vehicles from crossing the mall.
    If Council wants to consider this, it could be covered with an ordinance at a future meeting.
    9
    Changes to the existing crossings would include removal of the granite, shorter aspect bricks,
    and removal of drainage runnels to prevent brick rocking.
    Ms. Galvin said Ms. Meyers from PLACE offered her design expertise to design a street
    that would be compatible with the Halprin design for the Downtown Mall.
    Mr. Tolbert said up to six additional loading zone areas have been identified should the
    crossings be restricted from heavy truck crossings. Ms. Szakos said we may want to examine
    establishing a weight limit restriction instead of using axels, because some heavy trucks still only
    have two axels.
    Mr. Fenwick confirmed that once this is approved, it would be put out to bid. He said he
    would like to see ongoing maintenance added to the budget.
    Ms. Galvin said it does not look like we have a design that will actually work, and we
    should seek assistance and guidance so the road can withstand loads, impact, and time.
    Ms. Szakos moved the resolution. She said she is comfortable with a layer of review by the
    BAR and professionals. Mr. Fenwick seconded the motion.
    Mr. Tolbert said there is no rush on this funding.
    Mr. Huja moved to defer the decision until more information was available on the design
    and it goes through BAR approval. Ms. Galvin seconded the motion. The motion to defer
    passed. (Ayes: Mr. Huja, Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos; Noes: None.)
    APPROPRIATION: Approval and Appropriation of CDBG & HOME Funds for
    FY 2014-2015 (2nd reading)
    Approval and Appropriation of CDBG & HOME Funds
    Ms. McHugh presented an overview of the funding recommendations to Council.
    Mr. Huja reiterated his recommendation from April 7 to increase funding for the CIC. Ms.
    Galvin said staff adequately explained how funding for the CIC was determined.
    Ms. Szakos asked the Economic Development Office so speak to the impact of the
    proposed funding decrease. Mr. Chris Engel said the ACE program is growing and is in its
    second year. The program helps existing businesses grow their business. Some of their recipients
    are in fact CIC graduates. They would be able to serve fewer businesses with a decrease in
    funding. They could serve 10-12 businesses instead of 15. Council asked a representative from
    CIC asked if there was in fact a demand for increased funding. He said they have not had to turn
    any City resident applicants away as of yet. Ten to twelve scholarships could be provided at the
    current funding level; they served 18-20 low income City residents this past year. Ms. Smith said
    she favors splitting the difference between the CIC and the OED programs.
    10
    Ms. Smith asked why staff was reluctant to use HOME funds for down payments. Ms.
    McHugh said the City Attorney's office subsequently said restrictions were not as prohibitive as
    previously thought, so this is no longer an issue. Ms. Szakos said we should see if the Housing
    Authority would make different requests if they were less restrictive.
    Ms. Galvin moved to adopt the resolutions with the changes of increasing CIC to $12,500
    and decreasing the OED SBD program to $43,500. Ms. Szakos seconded. (Ayes: Mr. Huja, Ms.
    Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos; Noes: None.)
    A RESOLUTION APPROPRIATING FUNDS FOR THE CITY OF
    CHARLOTTESVILLE'S 2014-2015 COMMUNITY DEVELOPMENT BLOCK GRANT -
    $400,000 passed unanimously. (Ayes: Mr. Huja, Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms.
    Szakos; Noes: None.)
    Ms. Galvin moved to adopt the resolution for HOME funds. Ms. Szakos seconded. (Ayes:
    Mr. Huja, Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos; Noes: None.)
    A RESOLUTION APPROPRIATING FUNDS FOR THE CITY OF
    CHARLOTTESVILLE’S 2014-2015 HOME FUNDS – $67,500 passed unanimously. (Ayes:
    Mr. Huja, Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos; Noes: None.)
    WHEREAS, Council has previously approved the appropriation of certain sums of
    federal grant receipts to specific accounts in the Community Development Block Grant (CDBG)
    funds; and
    WHEREAS, it now appears that these funds have not been spent and need to be
    reprogrammed, and therefore,
    BE IT RESOLVED by the Council of the City of Charlottesville, Virginia that appropriations
    made to the following expenditure accounts in the CDBG fund are hereby reduced or increased
    by the respective amounts shown, and the balance accumulated in the Fund as a result of these
    adjustments is hereby reappropriated to the respective accounts shown as follows:
    11
    ORDINANCE: Sale of Kenwood Property (2 readings)
    Sale of Kenwood Property
    Mr. Brown presented to Council and reviewed the changes made to the sale of property to
    Hugh Scott and Susannah Wood, including the requirement to build an accessory unit. However,
    a restrictive covenant on the property limits its use to one unattached single family dwelling. The
    Purchasers have requested the ordinance be amended to remove the restriction and the second
    reading be waived to allow for their financing to go through.
    Ms. Szakos confirmed that the accessory unit was not required to be filled. She confirmed
    that the Purchasers had until this point tried in good faith to fulfill that requirement.
    In response to an inquiry from Ms. Smith, Mr. Daly reviewed the available access points to
    the park. She asked for a plan to communicate parking options for the park. Ms. Galvin said our
    maps should indicate where the entry points are.
    Ms. Galvin said we need to pay attention to the Blue Ribbon Commission report and
    reviewed homeownership statistics. She said we still need family housing types that can support
    our schools. We are within our City's goals to approve this sale.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the motion to amend the ordinance
    passed. (Ayes: Mr. Huja, Mr. Fenwick, Ms. Galvin, Ms. Szakos; Noes: Ms. Smith.)
    On motion by Ms. Szakos, seconded by Ms. Galvin, the motion to waive a second reading
    passed. (Ayes: Mr. Huja, Mr. Fenwick, Ms. Galvin, Ms. Szakos; Noes: Ms. Smith.)
    AN ORDINANCE TO REMOVE A CONDITION IN THE SALE/PURCHASE
    AGREEMENT FOR LOT 12A AT 1279 KENWOOD LANE BY REVISING AN
    ORDINANCE ADOPTED BY COUNCIL ON DECEMBER 16, 2013
    WHEREAS, by Ordinance adopted December 16, 2013 (the “2013 Ordinance”), City
    Council approved the sale of Lot 12A at 1279 Kenwood Lane to Hugh D. Scott, III and
    Susannah Wood for the purchase price of $101,850.00; and
    WHEREAS, Council required certain modifications to the Purchase Agreement, one of
    which was that the single-family home to be constructed on Lot 12A must contain an accessory
    apartment, as defined and allowed under the City’s Zoning Ordinance; and
    WHEREAS, the Purchaser’s attorney has notified the City that the requirement for an
    accessory apartment prevents clear title to be conveyed because the title commitment revealed
    that all of the lots in the Arlington Heights Subdivision, created in 1957, are subject to a recorded
    restriction that prohibits construction of any building other than one single family home; and
    WHEREAS, the City Attorney has recommended that Council remove the accessory
    12
    apartment requirement from the Purchase Agreement in order to allow the conveyance to move
    forward; now, therefore,
    BE IT ORDAINED by the Council for the City of Charlottesville, Virginia, that the 2013
    Ordinance relating to the sale of city-owned land at 1279 Kenwood Lane, a copy of which is
    attached to this ordinance, is hereby revised to remove the accessory apartment requirement as a
    condition of approval, and the City Attorney is hereby directed to revise the Purchase Agreement
    accordingly.
    All other terms and conditions of the 2013 Ordinance shall remain unchanged.
    RESOLUTION: Transportation Enhancement Grant - $300,000 Cash Flow Loan
    to Thomas Jefferson Planning District Commission (TJPDC)
    Transportation Enhancement Grant
    Mr. Tolbert presented the enhancement grant request to Council. The City would be repaid
    the loan within six months of the completion of the project.
    Mr. Huja supported the resolution. Ms. Galvin moved to approve the resolution. Ms.
    Smith seconded. The resolution passed unanimously. (Ayes: Mr. Huja, Ms. Smith, Mr. Fenwick,
    Ms. Galvin, Ms. Szakos; Noes: None.)
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia that the following is hereby transferred in the following manner:
    Transfer From
    $300,000 Fund: 426 WBS: CP-080 G/L Account: 599999
    Transfer To
    $300,000 Fund: 426 WBS: P-00809 G/L Account: 599999
    OTHER BUSINESS - Fry's Spring Zoning Study Request
    Ms. Smith moved that City staff compile information to reexamine whether to initiate a
    study examining disparate zoning within the Fry's Spring neighborhood based on the
    neighborhood association's request to initiate down zoning. Ms. Galvin seconded the motion.
    Staff will compile information for consideration at an upcoming Council meeting. (Ayes: Mr.
    Huja, Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos; Noes: None.)
    MATTERS BY THE PUBLIC
    Mr. Louis Schultz, 1809 E. Market St., said this is the fourteenth time that he has come to
    Council and accused staff of violating the City code in regard to Steephill Street.
    Meeting adjourned.
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, May 5, 2014, AT 6:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – May 5, 2014
    Council met in special session on this date with the following members present:
    Mr. Huja, Ms. Smith, Ms. Galvin, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Ms.
    Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), to meet in closed session for
    discussion and consideration of prospective candidates for discussion of the disposition of Cityowned
    real property located on Water Street, where discussion in an open meeting would
    adversely affect the City’s negotiating strategy, as authorized by Va. Code sec. 2.2-3711 (A) (3).
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Mr. Huja, Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS – May 5, 2014
    CALL TO ORDER
    Council met in regular session on this date with the following members present: Mr. Huja,
    Mr. Fenwick, Ms. Szakos, Ms. Galvin, Ms. Smith.
    AWARDS/RECOGNITIONS
    Ms. Szakos read a proclamation declaring Give4Good Day, Charlottesville's first day of
    online giving, which is May 6.
    Ms. Galvin read a proclamation for Kids2Parks Day on May 17. Mr. Brian Daly accepted
    the proclamation on behalf of the Parks and Recreation Department. Go to parktrust.org for
    more information on Kids2Parks Day and to enter contests.
    2
    Mr. Fenwick read a proclamation in honor of National Police Memorial Week, which is
    May 11-17. Chief Longo was present to accept on behalf of the Charlottesville Police
    Department.
    Mr. Tolbert recognized Mayor Huja for receiving the National American Planning
    Association ACIP Award.
    Ms. Szakos announced the grand opening of the Fontaine Avenue Fire Station this
    Saturday at 11:00 a.m. with free food and activities. Also, a celebration of Race Unity Day is on
    May 15. The Office of Human Rights is sponsoring an event Wednesday, May 14 from 6-8pm
    in City Council Chambers, and their open house is from 12pm-6pm on May 15 at the Office of
    Human Rights.
    Ms. Galvin announced the Charlottesville Community Job Fair on Wednesday, May 7 at
    John Paul Jones arena. Go to www.charlottesville.org/jobfair for more information.
    Ms. Smith announced an event at the Jefferson School City Center on May 6, "Just Think
    to Stay in the Game", at 6:30 p.m. Also, on Wednesday, May 7 at 6:30 p.m. is the "Why Every
    Vote Matters" event. Saturday, May 10 is the annual Festival of Cultures in Lee Park from 10:00
    a.m. – 4:00 p.m.
    Mr. Fenwick announced the City Schools grand champion music competition winners
    across the region, including several Grand Champion awards.
    MATTERS BY THE PUBLIC
    Mr. Jim Rounsevell, 113 Monticello Rd., said Council needs accurate and comparable
    estimates of construction costs, estimates of costs to maintain and repair the bridge over its entire
    lifespan with replacement costs, and a comparison of options in terms of economic benefits to
    the surrounding City at large before making a decision on the Belmont Bridge.
    Mr. Bobby Banks, 106 Hartman Mill Rd., said multiple police cars came to two of his
    rental units on Hartman Mill Road and drew guns on their residents without reason. He asked
    what the next steps are for addressing this situation.
    Mr. Brent Nelson, 1629 Brandywine Dr., said he has had a house at South Street for the
    past 29 years, and the numerous mature trees and hedges that line the South Street parking lot
    owned by the Lewis and Clark Homeowner’s Association were cutting down trees. Two years
    later the parking lot is still an eyesore, and the planting proposal that was approved by staff has
    not been accomplished.
    Ms. Gloria Beard, 1116 Page St., said she is concerned about parking on her street.
    Vehicles turning around at the dead end on her street are a safety hazard and could hit cars or
    children playing. She said she cannot have company because of the parking pass restrictions.
    3
    Mr. Tobey Bouch, 801 W. Main, said he was concerned by the priorities of the West Main
    development. He cannot stay on West Main if he cannot attract vehicular traffic. There is not a
    bike/pedestrian problem on West Main, and the City should leave it alone.
    Ms. Elizabeth Meyer, 2000 Thompson Rd., said the downtown mall crossings need to be
    thoughtfully repaired. The plan under consideration does not address stewardship and structural
    durability.
    Ms. Joy Warren said many senior citizens in her church need parking close to their church.
    The Main Street development is not concerned with the traffic brought by increased population.
    Ms. Katie Kellett, 2411 Jefferson Park Ave., said the City has "high poverty schools", with
    over half of the percentage of students living in poverty. The goal of balance among City
    schools has gone by the wayside.
    Pastor Hodari Hamilton, First Baptist Church, said the church is connected to the
    community at large. The church needs access to parking so they can continue to operate and
    thrive. There needs to be easy access for their members, especially the seniors of the
    congregation. He said Black churches are being pushed out of cities because they cannot afford
    to pay for the space they need. He asked Council to help protect their church.
    Mr. Louis Shultz, 1809 E. Market St., said this is the fifteenth time he has come to Council
    and accused City staff of violating code regarding Steephill Street.
    Mr. Martin Burks, member of First Baptist Church, said taking away parking on West Main
    will greatly affect attendance on Sunday at their church. Funerals will become logistically
    impossible. Please protect the oldest African American church in the City by preserving parking.
    Mr. Phillip Jones, 110 Forest Hill Ave., said May is National Military Appreciation Month.
    Veterans have sacrificed more than anyone else in this country. He said the veteran population
    will increase soon as the war comes to a close and the military is downsized. He invited everyone
    to the VFW Memorial Service on May 26 at the County Office Building.
    COUNCIL RESPONSE
    Ms. Smith thanked everyone who came to speak in support of First Baptist. She thanked
    Ms. Meyer for speaking about the crossings on the Downtown Mall. She said we need to be
    honest about our policies.
    Ms. Szakos said Council should do a proclamation this year and every year in support of
    our veterans. She said we need to pay attention to the parking issues on West Main Street,
    especially as it impacts the church. We also need to pay attention to a lack of balance in our
    schools and work with the School Board to address those issues. However, schools that may not
    be getting high test score averages are still providing a phenomenal education. She thanked Ms.
    Meyer for bringing the mall crossings to Council's attention again. She asked if there are plans
    for the Page Street dead-end. Staff will examine the issue and update Council; they are hoping to
    4
    get feedback from residents on permit parking. She asked for follow-up on the parking lot at
    Lewis and Clark.
    Mr. Fenwick thanked the seniors from Charlottesville High School for attending the
    meeting. He thanked Mr. Rounsevell for his efforts on the Belmont Bridge. He said there will be
    a meeting of the Citizen's Advisory Panel to figure out what happened with Mr. Banks' issue. He
    said we will do what we can about parking as quickly as possible. He thanked Mr. Bouch for his
    feedback on the West Main corridor. He thanked Pastor Hodari for coming. He agreed with Ms.
    Meyer that crossings should not fail within five years. He thanked Ms. Warren for sharing her
    historic concerns. He thanked the remaining speakers for their comments.
    Ms. Galvin said she is positive staff will follow up on the Hartman Mills Road issue. She
    said everyone's input is important for the West Main project. She said we have a commuter
    traffic issue, and parking solutions are bigger than the West Main project. We need a
    comprehensive plan for the City. She thanked Ms. Meyer for her comments on the Downtown
    Mall crossings and urged staff to put a cultural historical landscape architect on the team so this
    project is completed properly. She said we need to have neighborhood schools and
    socioeconomically integrated neighborhoods.
    Mr. Huja asked Mr. Jones to meet with Mr. Bobby Banks as soon as possible. He said the
    parking issue on 10th and Page needs further study from our parking engineer. He said he has
    seen the plans for the West Main project, and he does not believe they are ready yet.
    Mr. Jones said staff met with Ms. Edwards from First Baptist, and there is plenty of time to
    address the concerns. A meeting with churches and the neighborhoods is being scheduled to
    gather more feedback on the plan.
    CONSENT AGENDA
    Ms. Szakos, seconded by Ms. Galvin, the consent agenda passed unanimously. (Ayes: Mr.
    Huja, Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None.)
    a. Minutes for April 21
    b. APPROPRIATION: Department of Public Works/ Division of Public Service
    Reimbursements - $80,204 (2nd reading)
    Department of Public Works/ Division of Public Service Reimbursements
    WHEREAS, the City of Charlottesville, through the Public Service Division of Public
    Works, has received an Insurance Settlement in the amount of $42,000 to Traffic Operations for
    replacement of damaged traffic signal, an additional Insurance Settlement of $8,543 to Streets
    and Sidewalks for replacement of damaged guardrail, and payment from the University of
    Virginia of $29,661 for expenses related to the painting of V-sabers;
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville is
    5
    hereby appropriated in the following manner:
    Revenue
    $ 42,000 Fund: 105 Cost Center: 2471001000 G/L Account: 451110
    $ 8,543 Fund 105 Cost Center: 2443001000 G/L Account 451110
    $ 29,661 Fund 105 Cost Center: 2443001000 G/L Account 432155
    Expenditures
    $42,000 Fund: 105 Cost Center: 2471001000 G/L Account: 541040
    $ 8,543 Fund 105 Cost Center: 2443001000 G/L Account 530200
    $ 29,661 Fund 105 Cost Center: 2443001000 G/L Account 520400
    c. APPROPRIATION: Excess Sale Proceeds - $33,957 (2nd reading)
    Excess Sale Proceeds - $33,957
    Whereas, the City of Charlottesville, through the City Treasurer’s Office, has received
    excess sale proceeds in the amount of $33,957 through the judicial sale of a delinquent tax
    parcels;
    NOW, THERFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    funding is hereby appropriated in the following manner:
    Transfer From
    $33,957 Fund: 105 Cost Center: 9803030000 G/L Account: 561426
    Transfer To
    $33,957 Fund: 426 W.B.S. Element: P-00719 G/L Account: 599999
    $33,957 Fund: 426 W.B.S. Element: P-00719 G/L Account: 498010
    d. APPROPRIATION: Police Department Miscellaneous Revenue and Insurance
    Recovery - $26,000 (2nd reading)
    Police Department Miscellaneous Revenue and Insurance Recovery - $26,000
    WHEREAS, the City of Charlottesville Police Department has received revenue, in excess
    of budgeted revenue, totaling $26,000; and
    WHEREAS, this revenue $26,000 is proposed to cover operational expenses of the Police
    specified below for the remainder of the fiscal year.
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia, that the sum of $26,000 which has been received is hereby appropriated as follows:
    6
    Revenue
    Fund Cost Center G/L Account
    $13,300 105 3101001000 451999
    $12,700 105 3101001000 451110
    Expenditures
    Fund Cost Center G/L Account
    $26,000 105 3101001000 599999
    e. APPROPRIATION: Insurance Claim Recovery - Human Services Fund - $8,852
    (carried)
    Insurance Claim Recovery - Human Services Fund
    f. RESOLUTION: National Fish and Wildlife Foundation Grant to James River
    Grant - $50,000
    National Fish and Wildlife Foundation Grant to James River Grant
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia that the following is hereby transferred in the following manner:
    Transfer From
    $ 50,000 Fund: 426 WBS: P-00653 G/L Account: 561641
    Transfer To
    $ 50,000 Fund: 641 WBS: P-00811 G/L Account: 498010
    $ 50,000 Fund: 641 WBS: P-00811 G/L Account: 599999
    g. RESOLUTION: Surplus Police Car Donation to Central Shenandoah Criminal
    Justice Training Academy
    Surplus Police Car Donation
    NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
    Charlottesville, Virginia that, at the request of the Central Shenandoah Criminal Justice Training
    Academy, the City of Charlottesville, through the Charlottesville Police Department, may donate
    two surplus police cars, 2006 and a 2008 Ford Crown Victorias, to the Central Shenandoah
    Criminal Justice Training Academy.
    h. ORDINANCE: Amend Chapter 10 of the City Code (Water Protection) to establish
    a local Virginia Stormwater Management Program ("VSMP") (2nd reading)
    Amend Chapter 10 of the City Code
    7
    ORDINANCE TO AMEND CHAPTER 10 OF THE CODE OF THE CITY OF
    CHARLOTTESVILLE TO ESTABLISH A LOCAL VIRGINIA STORMWATER
    MANAGEMENT PROGRAM (VSMP), TO COORDINATE THE VSMP WITH
    REQUIREMENTS OF THE LOCAL VIRGINIA EROSION AND SEDIMENT
    CONTROL PROGRAM (VESCP), AND TO UPDATE THE PROVISIONS OF
    CHAPTER 10 TO MEET REQUIREMENTS OF CURRENT REGULATIONS
    ADOPTED BY THE VIRGINIA STATE WATER CONTROL BOARD
    PUBLIC HEARING / RESOLUTION: Annual FY 2014-15 Action Plan for HUD
    Annual FY 2014-15 Action Plan for HUD
    Ms. Thackston presented to Council. The $391,232 for CDBG and additional entitlement
    money brought the grand total to roughly $395,500, and $83,500 for the HOME budget. The
    plan will be updated with the actual funding amounts.
    Ms. Galvin asked staff to ensure the number of units that are ultimately built are actually
    tallied and recorded so that we have a sense of whether we are meeting a target.
    On motion, the public hearing was opened.
    Ms. Nancy Carpenter, County resident, said the Housing First concept from the HUD
    report strikes home. There are a lot of good things going on with housing in the community.
    Having no further speakers, the hearing was closed.
    Mr. Fenwick asked how HUD awards money. Ms. Thackston said it depends on different
    housing factors. Mr. Fenwick asked if there is a penalty for not hitting our targets. Ms.
    Thackston said we try to report accurate numbers from the start so that we are realistic in our
    expectations.
    Ms. Galvin asked about the goal to promote workforce housing near jobs. Ms. Thackston
    said it is based on limited funding and a lack of applicants through the RFP process to address
    that goal. Ms. Szakos said we can do a better job inviting proposals from organizations who
    reach out to Council priority neighborhoods. Ms. Thackston said outreach will be concentrated
    this summer.
    On motion by Ms. Smith, seconded by Mr. Fenwick, the resolution passed unanimously.
    (Ayes: Mr. Huja, Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None)
    REPORT: Charlottesville Affordable Housing Fund (CAHF) Annual Report
    CAHF Annual Report
    Ms. McHugh presented to Council on the City's ongoing housing programs. She gave an
    update on the status of the 2025 goal and analyzed progress. She reviewed ongoing affordable
    8
    developments, including the Belmont Cottages, Burnett Commons, and the Laurels. She
    discussed challenges to meeting 2025 goals. She reviewed affordable housing investments and
    efforts, as well as opportunities for future efforts. She reviewed goals for the housing market
    study and the workforce housing study.
    Mr. Huja said Council has a work session scheduled on this topic in the summer.
    Ms. Szakos asked for clarification for the focus on people instead of units. Ms. McHugh
    said the housing report is focused strictly on physical housing, with no mention of people's needs
    or how those differ across economic levels. Ms. Szakos asked if we could look to HAC for
    answers to some of the housing questions presented in the report. Ms. Smith said we have to pay
    attention to the various tiers of housing. Ms. Galvin said we should invite HAC to the upcoming
    work session. She suggested land trusts as a way to keep costs down.
    Council thanked Ms. McHugh for her comprehensive and thoughtful report. Mr. Fenwick
    said UVA has to be an integral part of this planning process.
    RESOLUTION: Charlottesville Affordable Housing Fund (CAHF) Funding
    Allocation - $636,712
    Charlottesville Affordable Housing Fund (CAHF) Funding Allocation - $636,712
    Ms. McHugh presented to Council. She reviewed the request for funding.
    Ms. Smith asked AHIP if the repair funding would cover existing needs. The AHIP
    representative said it will make a significant dent.
    On motion by Ms. Szakos, seconded by Ms. Smith, the resolution was approved
    unanimously. (Ayes: Mr. Huja, Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None)
    Mr. Fenwick said young contractors can do this work for less and are hungry for jobs. Ms.
    Galvin said there are many community partners for this housing initiative.
    ORDINANCE: Zoning and Subdivision Ordinance Amendments Related to
    Virginia Stormwater Management Program Regulations (carried)
    Zoning and Subdivision Ordinance Amendments Related to Virginia Stormwater
    Ms. Lisa Robertson presented to Council. On motion by Ms. Szakos, seconded by Ms.
    Smith, the ordinance carried.
    REPORT: Police Department Update
    Police Department Update
    9
    Chief Tim Longo presented a video to Council. He reviewed the Police Department's
    commitment to community partnerships, the makeup of the department, the field operations
    division, the support services division, and the administrative services bureau. He reviewed the
    CompStat system used by the department and summarized collaborative initiatives. He
    overviewed the Stop and Frisk policy and performance metrics. He thanked the Police
    Foundation for their generous support of the department.
    Ms. Smith asked about minority representation in the Police Department. Chief Longo said
    the department's diversity is at the highest level it has been since he has been with the
    department. Ms. Smith asked how many of the Stop and Frisk occurrences resulted in an actual
    arrest. Ms. Szakos asked if a geographic breakdown was available. Chief Longo said they are
    capturing all this information and can get back to Council.
    Chief Longo responded to Council's inquiry about the case Mr. Banks brought forth during
    Matters by the Public. Chief Longo gave options for reporting crime, including calling 9-1-1 or
    filling out a report on the police website.
    Ms. Szakos complimented the police officers who attended meetings recently about youth
    initiatives.
    Ms. Galvin thanked Chief Longo and the police force for their good work and for making
    Charlottesville a safer city.
    Mr. Fenwick said he wants to make sure Chief Longo is comfortable with the training his
    officers are able to access. He said the public should know officers are available to give
    neighborhood presentations.
    REPORT: State of the Forest
    State of the Forest
    Ms. Bitsy Waters, Chair of the Tree Commission, presented to Council. She gave an
    overview of the Commission's activities over the past year.
    Ms. Smith said undergrounding utilities and easement sizes need to be carefully examined.
    Mr. Fenwick asked Ms. Waters to keep her eye out for American Chestnuts that were not
    been affected by the blight.
    Council thanked Ms. Waters for her report.
    OTHER BUSINESS
    Mr. Huja said a meeting between the City Council and the Board of Supervisors is being
    planned.
    10
    Ms. Smith said the CAT Advisory Committee has expressed interest in having a designated
    position on the PLACE Task Force. Ms. Galvin said she does not see that public transportation
    has a role on PLACE. Ms. Szakos said she is not sure this is where they would be able to best
    influence decisions. Mr. Fenwick said he supports adding a CAT Advisory member to PLACE.
    Ms. Galvin said PLACE cannot become a forum for other discussion, such as transportation
    routes. Staff will place this on an upcoming agenda for consideration.
    Mr. Fenwick asked when Town Hall meetings will resume. Mr. Jones said the earliest we
    can start again is September. Council supported continuing these meetings. Ms. Szakos said we
    may want to consider a youth Summit, senior-based, or constituent-based meetings as well.
    Meeting adjourned.
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, May 19, 2014, AT 6:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – May 19, 2014
    Council met in special session on this date with the following members present:
    Ms. Smith, Ms. Galvin, Ms. Szakos, Mr. Fenwick; Absent: Mr. Huja.
    On motion by Ms. Szakos, seconded by Ms. Galvin, Council voted, (Ayes: Ms. Galvin,
    Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None; Absent: Mr. Huja), to meet in closed session
    for (1) Discussion and consideration of prospective candidates for appointment to City boards
    and commissions, as authorized by Va. Code sec. 2.2-3711 (A) (1); and, (2) Consideration of the
    acquisition of real property on Page Street for a public purpose, where discussion in an open
    meeting would adversely affect the City’s negotiating strategy, as authorized by Va. Code sec.
    2.2-3711 (A) (3).
    On motion by Ms. Szakos, seconded by Mr. Fenwick, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None; Absent: Mr. Huja),
    that to the best of each Council Member's knowledge, only public business matters lawfully
    exempted from the open meeting requirements of the Virginia Freedom of Information Act and
    identified in the motion convening the closed session were heard, discussed or considered in the
    closed session.
    COUNCIL CHAMBERS – May 19, 2014
    CALL TO ORDER
    Council met in regular session on this date with the following members present: Mr.
    Fenwick, Ms. Szakos, Ms. Galvin, Ms. Smith. Mr. Huja was absent.
    AWARDS/RECOGNITIONS
    Mr. Fenwick read a proclamation in honor of National Military Appreciation Month. A
    member of the VFW was present to accept the proclamation. A Memorial Day celebration will
    be held on Monday at 11:00 a.m. at the County Office Building.
    2
    Ms. Galvin read a proclamation in honor of National Public Works Week. Ms. Mueller was
    present to accept on behalf of the Public Works Department.
    Ms. Szakos read a proclamation in honor of Emergency Medical Services Week. Chief
    Charles Werner and a representative from the volunteers of the Rescue Squad were present to
    accept the proclamation.
    Ms. Galvin announced that Ms. Judy Mueller received the Distinguished Service Award,
    which will henceforth be called the Judith Mueller Service Award. Ms. Mueller thanked the City
    Manager for encouraging employees to participate in their professional associations.
    Ms. Galvin announced the Street Design Charrette public kick-off event at City Space on
    Tuesday, May 27 at 5:30 p.m. Additional events will take place at CitySpace on Thursday, May
    29 and Friday, May 30. Go to www.charlottesville.org/completestreets for more information.
    Ms. Galvin announced there are several openings on City Boards and Commissions. Go to
    www.charlottesville.org/boards for more information and to apply.
    Ms. Szakos recognized the Charlottesville Community Scholarship Program recipients and
    their families. The scholars introduced themselves and announced their college plans. Ms.
    Linda Seaman, Chair of the Board, thanked Council and said it has been a joy working with the
    students and their families.
    Ms. Szakos announced that Mr. Lee Richards, former Commissioner of the Revenue for the
    City, was awarded with the Lifetime Achievement in Public Service from the James Madison
    University School of Public and International Affairs. Mr. Richards was present to accept the
    award and thanked Council, the public, and employees for making this possible.
    Ms. Szakos said we have had two murders in the past several days, and our Police
    Department and community are working hard to get to the bottom of this and ensure safety. She
    invited residents to a Walk for Peace on Friday evening, starting at the Westhaven Community
    Center at 8:00 p.m.
    Mr. Fenwick announced the Parade Rest Memorial Day event on Sunday, May 25 at the
    Paramount Theatre.
    Ms. Smith announced the Parks and Recreation Spray Grounds are now open, offering a
    variety of water features. The park is free and open to the public. Call 970-3260 for more
    information.
    Ms. Smith said we are considering renewing our cable franchise agreement with Comcast.
    To read a copy of the draft agreement, go to www.charlottesville.org/cablefranchise. To leave
    feedback on the agreement, call 970-3930 or email cablefranchise@charlottesville.org.
    Ms. Smith announced that the 2014 Real Estate and Personal Property Bills have been
    mailed. Please call 970-3146 if you have not received your bill. The deadline is June 5.
    3
    On motion by Mr. Fenwick, seconded by Ms. Szakos, the following appointments were
    made to Boards and Commissions: to the CACVB, Jennifer Mayo; to the Charlottesville Transit
    Advisory Committee, Luke Juday; to the Housing Advisory Committee, Philip d'Oronzio; to
    JAUNT, Audrey Dannenberg; to the PLACE Design Task Force, Andrea Douglas and Rachel
    Lloyd; to the Sister City Commission, Leah Barber; to the Tree Commission, Bill Downs and
    John Schmidt. (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None; Absent:
    Mr. Huja)
    MATTERS BY THE PUBLIC
    Ms. Jeanne Chase, 223 Old Lynchburg Rd., said neighbors are seeking excellence on
    behalf of the Old Lynchburg Road project. She said construction on the project has been
    inferior. She distributed packets with a list of items that need to be corrected.
    Mr. John Heyden, Westwood Rd., said he has been coming to Council for two years about
    the lack of crime statistics and accountability. He said police do not release suspect
    identifications.
    Mr. Bill Emory, 1604 E. Market St., said the Franklin Street gap makes no accommodation
    for pedestrians, which puts many children in the street especially during the pool season. He
    asked Council to implement a one-year pilot with a partial directional change.
    Mr. John Hassock, Davis Ave., said the shortcut for the Route 29 alternative is only 20%
    shorter. He said the traffic problem is focused around Route 250, Angus Road and Hydraulic.
    Spending money on upgrading the junction at Rio is a waste and will increase the turning
    capacity off Route 29 onto Rio. The proposed junction improvements will not impact businesses,
    and the same would be true of improvements at Hydraulic.
    Mr. Cole Dickerson, representing the Monticello CAP student group in support of the WVS
    Company's design for the Water Street lot, said the students in his group believe the design is
    imperfect but comprises many qualities that will benefit the market and its users.
    Mr. Brian Wimer, 712 Graves St., said community involvement has been successful for the
    Art Park initiative due to hard work, good vision, and successful fundraising. He invited
    Councilors to the grand opening on May 25 from 1:00 – 6:00 p.m. He said the bridge
    replacement project represents the opposite, with weak work and community misinformation.
    The Belmontbridge.com website has no design schematics for an underpass option. He said some
    of the bridge designs proposed are unsafe.
    Mr. Rod Kelley, Redfields resident, said Council must consider the long-term benefits
    when investing in infrastructure like the Belmont Bridge. He said bridges can provide long-term
    benefits to a community.
    Ms. Mary Gilliam, 218 West South Street, thanked Mr. Fenwick and Mayor Huja for
    visiting South Street and temporarily removing parking at the top of the street. Visibility out of
    4
    her driveway has improved, and she hopes the parking spots will not be reinstated. She said a
    permanent resolution is needed before City Market is built.
    Ms. Mary Carey, 100 Ridge St. at Midway Manor, thanked Council and staff for coming
    over to see the traffic issues at her residence in person. She said senior citizens of Charlottesville
    feel they are not being noticed.
    Mr. Louis Schultz, 1809 E. Market St., said this is the sixteenth time he has come to
    Council to say staff has violated City code and civil rights statutes. He asked Ms. Smith to
    answer as to why she has not launched an investigation.
    Mr. Tim Yoder, 516 11th Street NW, said the church he attends rents the Hope Community
    Center on Sundays, and kids, especially from Hardy Drive, have started attending regularly,
    which has made an impact on their lives.
    Mr. Robert Smith, Midway Manor, seconded Ms. Gilliam and Ms. Carey's remarks about
    parking in the area. He said pedestrians and cyclists are at risk when they cross Market Street and
    South Street.
    COUNCIL RESPONSE
    Ms. Szakos clarified for Mr. Heyden that we are not inferring racism in the Police
    Department. We are trying to get data so that the Police Department can get to the bottom of
    issues. Regarding the Belmont Bridge design, she said there were two designs that came from
    MMM, and the one that was fracture-critical was proposed in response to a request for a more
    open design.
    Mr. Fenwick said eight speakers had concerns about roads, and he is glad to see some
    forward progress is being made. He thanked Mr. Hassock for his comments and said he was not
    aware there were two lanes north and two lanes south. He thanked Ms. Chase for being
    persistent with her work on the Old Lynchburg Road project.
    Ms. Galvin thanked speakers for addressing roads. She said we have passed a Complete
    Streets resolution that prioritizes pedestrians, and we are implementing it now.
    Ms. Smith said she was excited to hear from the Monticello High School students. She said
    the IX project is amazing and asked people to attend the grand opening. She announced that
    there will be a public hearing on the Belmont Bridge at the June 16 Council meeting.
    CONSENT AGENDA
    On motion by Ms. Szakos, seconded by Mr. Fenwick, the consent agenda passed
    unanimously, except for item d, which Mr. Fenwick pulled for further discussion. (Ayes: Ms.
    Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None; Absent: Mr. Huja)
    a. Minutes for May 5
    5
    b. APPROPRIATION: Insurance Claim Recovery - Human Services Fund - $8,852
    (2nd reading)
    Insurance Claim Recovery - Human Services Fund - $8,852
    WHEREAS, the City of Charlottesville, through Parks and Recreation, has received
    approval for reimbursement up to $95,000 from the Virginia Department of Health Special
    Nutrition Program to provide free breakfast and lunch to children attending summer camp
    programs; and
    WHEREAS, the grant award covers the period from period June 1, 2014 through December
    31, 2014.
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia, that the sum of $95,000, received from the Virginia Department of Health Special
    Nutrition Program, is hereby appropriated in the following manner:
    Revenue – $95,000
    Fund: 209 Internal Order: 1900218 G/L Account: 430120
    Expenditures - $95,000
    Fund: 209 Internal Order: 1900218 G/L Account: 530670
    BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of
    $95,000 from the Virginia Department of Health Special Nutrition Program.
    c. APPROPRIATION: Virginia Department of Health Special Nutrition Program
    Summer Food Service Program - $95,000 (carried)
    Virginia Department of Health Special Nutrition Program Summer Food Service Program -
    d. APPROPRIATION: Appropriation of Funds from the Thomas Jefferson Planning
    District Commission for Inspection and Testing Services for the JPA/Emmet
    Improvements - $15,000 (1st of 2 readings) pulled
    Funds from the Thomas Jefferson Planning District Commission
    e. APPROPRIATION: Virginia Produced Planning Grant Support - $70,000 (carried)
    Virginia Produced Planning Grant Support
    f. RESOLUTION: Endorsing Buckingham Branch Railroad Company Grant
    Application
    Endorsing Buckingham Branch Railroad Company Grant Application
    6
    g. ORDINANCE: Zoning and Subdivision Ordinance Amendments Related to
    Virginia Stormwater Management Program Regulations (2nd reading)
    Zoning and Subdivision Ordinance Amendments Related to Virginia Stormwater Management
    Program Regulations
    AN ORDINANCE TO AMEND CHAPTERS 29 (SUBDIVISIONS) AND 34 (ZONING) OF
    THE CODE OF THE CITY OF CHARLOTTESVILLE (1990), AS AMENDED, TO
    REVISE THE SUBMISSION, APPROVAL AND BONDING REQUIREMENTS
    ASSOCIATED WITH DEVELOPMENT PLANS (SITE PLANS AND SUBDIVISION
    PLATS)
    h. ORDINANCE: Ordinance to Increase Street Cut Permit Fee from $40 to $60
    (carried)
    Ordinance to Increase Street Cut Permit Fee from $40 to $60
    PUBLIC HEARING / ORDINANCE: Utility Rates (carried)
    Utility Rates
    Ms. Sharon O'Hare presented to Council. She said with conservation efforts, we have seen
    a dramatic decrease in usage. She explained the rate stabilization fund.
    Ms. O'Hare summarized the rates and projected increases.
    Mr. Fenwick said residents can save money by tracking their use per day and using a penny
    and a half per gallon to compute their savings.
    Ms. Szakos asked for clarification about the sewage rates. Ms. O'Hare said the difference
    between what Rivanna is treating and what we can charge customers for is increasing.
    Ms. Smith she said the GAC project represents only one-third of our wholesale rates.
    On motion, the public hearing was opened.
    Ms. Colette Hall, 101 Robertson Ln., said dredging the South Fork Rivanna Reservoir and
    fixing the spillway would have been more cost-effective. She asked if the City has been paid for
    the lumber for the trees cut down. She said the RWSA is not an advantage to City residents, and
    rates are going up disproportionately because of bad past decisions.
    Having no further speakers, the hearing was closed.
    7
    Ms. Szakos said a conference she attended recently warned of a perfect storm of
    infrastructure, EPA regulations, and cost would effect rates. She said utility rates in the United
    States are unsustainably low and have been subsidized by municipalities.
    Ms. Smith said she would like to see the total water use for the last five years, not just by
    family. We do have a limit for our water use per the cost share agreement. She said it is
    remarkable we are down 35% in the last five years. She asked if we could use our water
    conservation staff to target households using a disproportionately large amount of water to help
    them identify possible leaks and lower their bill.
    Ms. Smith asked why the GAC is in the operating budget instead of the capital budget. Ms.
    Galvin said it is in both. Mr. Jones said we are in an interim stage, and there will be operating
    costs on a yearly basis.
    On motion by Ms. Galvin, seconded by Ms. Szakos, the ordinance carried.
    REPORT: Youth Council Update
    Youth Council Update
    Ms. Gretchen Ellis introduced the Youth Council members.
    Ms. Elizabeth Stafford introduced herself and gave an overview of the Youth Council's
    activities over the past year.
    Ms. Jemma Fendley and Ms. Sophie Sellars discussed bike and pedestrian safety. They
    proposed Council purchase the garden at the MACAA building to improve pedestrian safety for
    students walking to school. They also proposed a bike lane near Melbourne Road.
    Ms. Anna Perry said this has helped her experience Charlottesville outside of the high
    school student bubble. She asked for Council’s continued support of the Youth Council.
    Mr. Richard Potter spoke on behalf of the group who travelled to Seattle for the NLC
    Annual Conference, where they were able to discuss issues that affected youth with other youth
    across the nation.
    Mr. Kibriti Majuto said the Youth Council has given him leadership skills and has been a
    great experience. He has been able to help many of his friends with employment options.
    Ms. Megan Bird said the blue emergency phone system at the University should be
    implemented on the Downtown Mall.
    Ms. Anna Perry said she hopes Charlottesville can continue to lead the way in responsible
    consumption. She overviewed the Youth Council's recommendations for sustainable school
    funding, which were pulled from the Blue Ribbon Commission recommendations. They support
    8
    the increased meal tax, increased lodging tax, and closing a school for significant operational
    savings.
    Ms. Addie Brown and Mr. Zach Greenhoe said they are interested in learning more about
    Charlottesville's Sister Cities and would like to increase communication with youth in those
    cities.
    Ms. Brianna Wilson and Ms. Letia Wilson said having more interaction with City Council
    would be beneficial. They requested a work session with Council next fall.
    Ms. Ayana Bryant told Council what she is looking forward to as a member of the Youth
    Council.
    Ms. Galvin suggested the Youth Council get in touch with Mr. Brian Wimer about the IX
    project and get involved with the public arts projects he is working on.
    Mr. Fenwick thanked the Youth Council for their ideas and said they are a super group.
    Ms. Szakos said she brought the idea of the Youth Council back from an NLC meeting a
    few years ago, and she was very proud to see them this evening. She said Mr. Kibriti took
    leadership to try to help his friends find jobs, and she admired that additional function of the
    Youth Council.
    Ms. Smith said she was impressed with their public speaking skills. She said she would
    love to see Charlottesville High School establish an exchange program with our Sister Cities.
    RESOLUTION: Peer Networks Update and Allocation of $35,000
    Peer Networks Update and Allocation of $35,000
    Ms. Ellis presented to Council on the Peer Networks. Mr. Murphy and Mr. Rydell Payne
    were also present. She gave a brief overview as the work that was done and outlined next steps.
    Mr. Fenwick asked who gets the funding. Ms. Ellis said the partnership would have to
    determine this based on where the funded programs are housed. It would be a combination of
    City departments, nonprofits, and community partners.
    Ms. Galvin asked how this will keep from becoming a consortium of nonprofits. Ms. Ellis
    said it will become a consortium of nonprofits and other community-related organizations. She
    gave an example of some of the projects that are taking place. Ms. Galvin said the network does
    not seem to be client-centric, rather more focused on service providers. Ms. Ellis said this is
    definitely person-centered and focuses on a pathway to self-sufficiency.
    Ms. Szakos said she likes that this model does not reinvent the wheel. She said
    motivational interviewer training is strength-based and is a good thing to build the program
    around.
    9
    Ms. Smith asked why this would not be housed in the Workforce Satellite Office. Mr.
    Murphy said they have met with Economic Development staff to discuss co-location, and there is
    a limited space available. There are plans to collaborate closely between the two initiatives.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution passed. (Ayes: Ms.
    Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None; Absent: Mr. Huja.)
    NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
    Charlottesville, Virginia that the sum of up to $35,000 is hereby paid from currently appropriated
    funds in the FY 2014 Council Adopted Budget set aside for the peer network implementation:
    $5,000 to support the host organization for the Partnership of Peer Networks (i.e., phone line,
    materials, transportation)
    Fund: 105 Cost Center: 10110010000
    $17,000 to support a part-time AmeriCorps State volunteer and/or an intern to provide staff
    support to facilitate the Partnership of Peer Networks
    Fund: 105 Cost Center: 10110010000
    $2,000 to support networking opportunities that are convenient and accessible for peer
    supporters and connectors.
    Fund: 105 Cost Center: 10110010000
    $5,000 to support training for those in the Community of Peer Networks.
    Fund: 105 Cost Center: 10110010000
    $4,000 for consultation to develop an easy-to-use, strengths-based assessment protocol and/or
    purchase of a proprietary tool, if necessary.
    Fund: 105 Cost Center: 10110010000
    $2,000 to establish a fund to allow peer connectors and supporters to provide modest material
    support to residents on the pathway to self-sufficiency.
    RESOLUTION: Charlottesville-Albemarle Rescue Squad (CARS) MOU
    Charlottesville-Albemarle Rescue Squad (CARS) MOU
    Chief Werner and Mr. Dayton Hall, Chief of the CARS, presented to Council. This is a
    collaborative document between CARS and the Fire Department and will make joint
    programming easier going forward.
    Ms. Szakos said the compassion billing issue was important to her, and this is a great way
    to handle it. She asked Mr. Jones when this will be in place. Mr. Jones said it can be in place as
    soon as the MOU takes effect, which is July 1.
    10
    On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution passed. (Ayes: Ms.
    Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None; Absent: Mr. Huja.)
    BE IT RESOLVED by the Council for the City of Charlottesville, Virginia, that the City
    Manager is hereby authorized to sign the following document, in form approved by the City
    Attorney or his designee.
    Memorandum of Understanding between the City of Charlottesville
    and the Charlottesville-Albemarle Rescue Squad (C-ARS) outlining
    the respective roles and responsibilities of each organization for the
    provision of emergency medical transport services.
    ORDINANCE: Emergency Medical Services Billing Ordinance (carried)
    Emergency Medical Services Billing Ordinance
    Chief Werner briefly reviewed the ordinance for Council. He said this has been a helpful
    funding mechanism for other localities and clarified that no one will be denied service for
    inability to pay. A workable, compassionate billing policy is central to this ordinance. This is
    only for the transport function of the service. Mr. Fenwick confirmed that the medical aid being
    given during transport is being billed as well.
    On motion by Ms. Galvin, seconded by Mr. Fenwick, the ordinance carried.
    RESOLUTION: Fire Services Agreement
    Fire Services Agreement
    Chief Werner presented to Council. Ms. Szakos confirmed that this would be retroactive to
    last July.
    On motion by Ms. Szakos, seconded by Mr. Fenwick, the resolution passed unanimously.
    (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None; Absent: Mr. Huja.)
    RESOLUTION: 17 Elliewood Ave. BAR Appeal
    17 Elliewood Ave. BAR Appeal
    Ms. Scala overviewed the application request and denial for Council. She reviewed the
    history of the building at 17 Elliewood Avenue. Applicants came to the BAR on February 18,
    and the BAR denied a request for two large display structure windows. They returned on March
    18 with a modified application and were again denied for their request to change the window
    openings. Ms. Scala requested that Council send this back to the BAR with specific direction on
    enlarging the window openings if they agree with the applicant. The applicant can appeal to
    Circuit Court if Council denies their appeal.
    11
    Mr. Matt Watson and Mr. Steve Glassgoe, owners and founders of Country Club Prep,
    addressed Council. They reviewed the history of their business and why they chose
    Charlottesville to headquarter their store. The applicant said the BAR feared that if windows
    were made interior, they would no longer have jurisdiction over them.
    Ms. Szakos asked City Attorney Craig Brown if Council could add a provision regarding
    the interior window. Mr. Brown said he does not concede that the proposed design changes
    would in fact make the windows interior. However, from a practical perspective it would be
    difficult to enforce such a provision.
    Mr. Fenwick asked for clarification on the window. The applicant said they will not change
    the size of the window cutting, but the proposed bump-out is of concern to the BAR. The
    applicant's architect, Mr. Matt McClellan, said the proposed bump-out is only enough room to
    place a display piece of clothing, perhaps one foot.
    Ms. Melanie Miller, BAR Chair, presented to Council on the BAR's appeal to deny the
    applicant's request.
    Ms. Galvin said she appreciated staff's original recommendation to encourage the applicant
    to design an appropriate storefront. She said the scale of the proposed design is out of context
    with the scale of the building and not in keeping with the pedestrian cues of the street. She
    requested Council send this back to the BAR with new design guidelines that the storefront be in
    keeping with the scale and massing of the existing building, within context, that precludes the
    second floor windows. The applicant showed Council their original plans, and Ms. Galvin said
    this was more in keeping with an appropriate design.
    Mr. Fenwick said heritage is the charm of Charlottesville, and he thinks the BAR has acted
    appropriately in how they have reached their decision.
    Ms. Szakos said she is generally supportive of our board's decisions, especially when they
    are unanimous. However, this neighborhood has become mostly rented spaces, and she thinks it
    is important for this business to be able to display what they are selling. She supported sending
    this back to the BAR, but she said that does not mean she does not think they acted
    appropriately.
    Ms. Smith said this is a jewel on Elliewood Ave., and it has a powerful history. She said
    she respects the BAR's decision and their attention to detail.
    Ms. Galvin said we need to find a way to allow an enlarged window opening to avoid a
    deteriorating streetscape.
    Council did not support rejecting the BAR decision. However, Ms. Galvin and Ms. Szakos
    were open to enlarging the windows. Ms. Scala said she feels confident the BAR would not
    overturn their decision not to allow enlarged windows.
    12
    Mr. Fenwick moved to uphold the BAR's decision because the value of the older houses
    adds to the charm, and he does not believe a retail store would suffer from keeping the structure
    as it is now. Ms. Smith said this does not preclude the applicants from going back to the BAR
    with a different proposal. Ms. Smith seconded the motion. The motion failed. (Ayes: Ms.
    Smith, Mr. Fenwick; Noes: Ms. Szakos, Ms. Galvin; Absent: Mr. Huja.)
    On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution was tabled until the full
    Council is present to vote. (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes:
    None; Absent: Mr. Huja.)
    RESOLUTION: Hope Community Center Purchase of Property
    Hope Community Center Purchase of Property
    Mr. Jones presented to Council on the current use of the Henry Avenue Learning Center
    and the property at the Hope Community Center.
    Ms. Szakos said she hopes this can be a community center available to groups for use
    without charge. Mr. Jones said staff will determine the cost to do so and will bring it back to
    Council. There is currently an arrangement with several schools for church services.
    Ms. Galvin said this is a great opportunity to improve facilities for education in
    Charlottesville. Ms. Szakos said general community sentiment about this use is positive.
    Mr. Jones said the basic up-fit costs will be brought back to Council for their consideration
    at a later date.
    On motion by Ms. Galvin, seconded by Ms. Szakos, the resolution passed unanimously.
    (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None; Absent: Mr. Huja.)
    BE IT RESOLVED by the Council for the City of Charlottesville, Virginia, that the City
    Manager is hereby authorized to sign the following document, in form approved by the City
    Attorney or his designee.
    Sale/Purchase Contract between CITY OF CHARLOTTESVILLE
    and COVENANT CHURCH OF GOD OF ALBEMARLE
    COUNTY, VIRGINIA, for the purchase of property at 341 11th
    Street, NW (City Tax Map 4-152) by the City.
    REPORT: City Road Projects Update
    City Road Projects Update
    Mr. Tolbert presented to Council on the Belmont Bridge, 250 Interchange, Old Lynchburg
    Road, and Route 29 solutions. Ms. Szakos presented on the 29 solutions.
    13
    Mr. Fenwick asked who inspects the bridges in town and asked if the current bridge is
    repairable. Mr. Tolbert said staff, MMM, and VDOT concur that they do not believe it is. Ms.
    Szakos asked if the bridge is safe. Mr. Tolbert said it is.
    Ms. Galvin said we should understand the opportunity cost of losing the $14 million in
    grant money, what other projects would suffer as a result, and how this would impact our bond
    rating. Mr. Tolbert said Mr. Wray will address the issue of our bond rating before the June 16
    meeting. Mr. Jones said there is no doubt paying for the bridge project in full would push us past
    our debt service capacity.
    Mr. Tony Edwards provided clarification in response to Mr. Fenwick’s inquiries about the
    Old Lynchburg Road project.
    Ms. Galvin said we need to develop methods to avoid the high number of change orders on
    Old Lynchburg Road from happening on future projects. Ms. Szakos asked what percentage of
    change orders were in response to neighbor requests rather than in response to the project. Mr.
    Tolbert said about $7,600 worth of change orders were in response to neighbor requests.
    Mr. Fenwick asked why neighbors were not happy with staff's response on this project.
    Mr. Edwards said there were daily responses to this project, and there was a high amount of
    neighborhood feedback.
    Ms. Galvin said she would like to hear reflection on how staff would do this project
    differently and what lessons were learned. Mr. Tolbert said staff does not believe they had an
    inferior design. They believe they had adequate neighborhood input, and there has been
    communication throughout the project including monthly reports to the neighborhood
    associations. He said he is not sure that we got the contractor's A-team because of the nature and
    scope of the project. There were also multiple one-off incidental projects that came up during the
    course of the project. He said the process has been painful, but he believes we will have a good
    project when it is completed.
    Ms. Szakos asked if there was support on Council for the temporary pilot project on
    Franklin Street. Ms. Galvin said she would support putting this on an upcoming agenda for
    discussion.
    Ms. Smith asked Mr. Tolbert to comment on parking at Midway Manor. Mr. Tolbert said
    the residents wanted a cross as a shortcut to the bus stop on Water Street. Staff does not want to
    formalize the crosswalk because of safety issues. No parking signs were posted as a temporary
    experiment.
    Ms. Smith asked for an update on Water Street construction. Mr. Tolbert said the target
    completion date is November.
    Ms. Galvin said quarterly reports on the status of projects being built would be helpful as
    part of the regular reporting on our infrastructure projects. Mr. Jones said we are also working to
    make our construction report more accessible to the public.
    14
    APPROPRIATION: Appropriation of Funds from the Thomas Jefferson Planning
    District Commission for Inspection and Testing Services for the JPA/Emmet
    Improvements - $15,000 (carried)
    Funds from the Thomas Jefferson Planning District Commission
    Mr. Fenwick asked why the City cannot do testing and engineer work in-house. Mr. Tolbert
    said we do not have the necessary equipment to do this type of work.
    Ms. Szakos said in the future, if there are simply clarifying questions for an item from the
    consent agenda, they should be asked at the time of the consent agenda vote instead of pulling it
    for discussion.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the appropriation carried for a second
    reading.
    MATTERS BY THE PUBLIC
    Mr. Jeff Greer, 2708 JPA, Fry Springs neighborhood association President, thanked
    Council for their discussion on OLR. He said people are disappointed that after dealing with a
    project for so long, they have to deal with potholes a few months later.
    Mr. Scott Bandy, Cherry Ave., said any time our community can be proactive in
    welcoming business in the City, that is a good thing. He was heartened by the approach
    concerning the potential business at Elliewood. He said he is unsettled by the Flats at West
    Village being advertised as student housing. He said putting World of Beer in a student complex
    is not a good idea.
    COUNCIL RESPONSE
    Ms. Szakos said Council received a letter from a resident in Star Hill who is also concerned
    about World of Beer and the impact of the outdoor venue on neighbors.
    Meeting adjourned.
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, June 2, 2014, AT 6:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – June 2, 2014
    Council met in special session on this date with the following members present:
    Ms. Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Galvin, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Ms.
    Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), to meet in closed session for
    discussion and consideration of the acquisition of real property on Eton Road and at Old
    Lynchburg Road near Interstate 64 in the City and County, both for public parks and recreation
    purposes, and on McIntire Road for a public utility easement, where discussion in an open
    meeting would adversely affect the City’s negotiating strategy, as authorized by Va. Code sec.
    2.2-3711 (A) (3).
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS – June 2, 2014
    CALL TO ORDER
    Council met on this date with the following members present: Ms. Smith, Ms. Galvin,
    Mr. Huja, Ms. Szakos, Mr. Fenwick.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Mr. Huja invited Ms. Charlene Green to read a proclamation in honor of the Consultative
    Resource Center for School Desegregation. The families of Dr. Jim Bash, Mr. & Mrs. Nathan
    Johnson, and a representative for Dr. Hank Allan's family were present to accept the
    proclamation. Ms. Szakos also read a proclamation in honor of Dr. Jim Bash on behalf of
    Delegate Toscano. Dr. Bash thanked Council for the recognition and said he was deeply touched
    2
    by the community action and a sense of fairness. A representative also spoke on behalf of Dr.
    Hank Allan.
    Mr. Huja announced that the BAR Appeal has been deferred to July 21. He announced that
    the South Street Parking Report has been moved forward on the agenda and will be offered as a
    public hearing.
    Ms. Szakos announced the Move2Health Snack Chat summer challenge. Take a picture of
    your healthy food and tag it with #M2Hsnackchat. Go to www.move2healthcentralva.org for
    more information and to enter the challenge.
    Ms. Szakos announced the City is a co-sponsor for the Father's Day Festival on Saturday,
    June 14 from 11:00 a.m. – 3:00 p.m. at Tonsler Park. Also, tomorrow at 6:30 p.m., a public open
    house will take place to look at plans for the east side of McIntire Park. Tours will also be
    available.
    Ms. Galvin invited Krista Farrell to announce summer programs for the JMRL. Ms. Farrell
    invited the public to attend a variety of library-sponsored events.
    Ms. Galvin announced the 2014 real estate and personal property bills have been mailed for
    the first half of 2014. Please contact the Treasurer's office at 970-3146 if you have not received
    your bill. The deadline is June 5.
    Ms. Smith announced the Charlottesville Parks and Recreation outdoor pools are now open
    for the 2014 summer season. Go to www.charlottesville.org/parksandrec for more information
    on fees and hours.
    Ms. Smith announced Sunday Sundowns at Washington Park, starting this Sunday, June 8
    from 3:00 p.m. – 6:00 p.m. at the Washington Park pool. Additional Sunday Sundowns will take
    place on July 13 and August 10. Ms. Szakos said the Sunday Sundowns were the brainchild of
    Mr. Van Johnson, who is retiring after 40 years of service to the Parks and Recreation
    Department.
    Mr. Fenwick announced the new recycling program will begin July 1. Size adjustment
    forms and additional information can be found at www.charlottesville.org/recycling.
    MATTERS BY THE PUBLIC
    Mr. Jim Rounsevell, 1113 Monticello Rd., said Council has an important decision to make
    regarding the Belmont Bridge proposals. He said short-term focus on construction costs instead
    of long-term maintenance costs is fiscally irresponsible.
    Ms. Emma Ford, from Midway Manor, said there are many pedestrian seniors in walkers
    and wheelchairs and asked Council to leave the parking spaces along South Street vacant.
    3
    Mr. Louis Schultz, 1809 E. Market St., said this is the seventeenth time he has come to
    Council claiming City staff have violated City code and civil rights statutes.
    Ms. Mary Carey, resident at 100 Ridge Street at Midway Manor, said removing the parking
    is a much-needed safety precaution. She said there have been near-misses with pedestrians, and
    this matter needs to be taken seriously. She asked members of the audience to stand if they have
    had traffic or safety issues in the City.
    Ms. Nancy Carpenter, 727 Denali Way, said housing vouchers are an important way to help
    people out of poverty and reduce homelessness. She said there has been a reduction in housing
    vouchers due to sequestration. She referred Council to a report called "Bending the Cost Curve".
    Ms. Holly Edwards, 917 6th Street SE, said the 2011 Charlottesville Albemarle
    Commission on Children and Families Taskforce on Race Disparity included a chapter on child
    welfare showing African American youth are disproportionately represented in the call to action
    for social services, especially in the foster care system. She said we need families and children
    included in focus groups.
    Mr. Jeff Warner, Piedmont Environmental Council and City resident, spoke about the Buy
    Fresh, Buy Local program.
    Ms. Lena Seville, 808 Altavista Ave., encouraged citizens to attend the McIntire Park East
    Side Project public meetings.
    Ms. Rebecca Quinn, 104 4th St., said the stormwater fee is included in property tax. She
    said you can confirm with your bank about whether the stormwater fee is paid out of escrow.
    Mr. Owen McManus, Ridge St., said the safety of having the four spots along South Street
    removed is obvious. There are many disabled pedestrians in the building, and the removal of
    these spaces is making a positive difference.
    COUNCIL RESPONSE
    Ms. Smith said she appreciated Ms. Carpenter's well-informed positions on affordable
    housing; Council will have a July work session on this topic. She thanked Ms. Edwards for
    coming and said the Department of Social Services will be presenting at the next meeting and
    will address some of the issues she brought forward.
    Mr. Fenwick said he appreciates that Mr. Rounsevell is working to give the community a
    choice on the Belmont Bridge. He said VDOT has not been able to produce a copy of the repair
    report that was issued on the Belmont Bridge. He said South Street is a safety issue and a matter
    of how we treat our senior citizens.
    Ms. Galvin said the importance of workforce housing was reiterated at the street design
    meetings last week. We need to get a handle on safety, traffic, and parking, which are all
    commute problems and are tied to workforce housing. She asked staff to look into what
    4
    happened with the attempts to get a medical clinic established in underserved communities. Mr.
    Jones said he believes it was due to a lack of funding and grants that fell through. Other efforts
    have taken place to address those concerns.
    Ms. Szakos gave phone numbers for our senators and congressman and encouraged
    residents to contact legislators to encourage them to expand vouchers for housing. She said Mr.
    Shultz needs to follow the three minute limit, and he should show Council the information he
    continues to refer to as “not yet seen”. She said staff member Barbara Ronan is one of the most
    ethical people she knows. She said she was pleased Ms. Smith is going to ask for the Social
    Services Department to respond to some of the concerns Ms. Edwards brought forth. Disparities
    are a concern. She thanked Ms. Quinn for the information about taxes and escrow. She thanked
    everyone for their remembrances of Maya Angelou.
    CONSENT AGENDA
    On motion by Mr. Fenwick, seconded by Ms. Smith, the consent agenda passed
    unanimously.
    a. Minutes for May 19
    b. APPROPRIATION: Virginia Department of Health Special Nutrition Program
    Summer Food Service Program - $95,000 (2nd reading)
    VDH Summer Food Program
    c. APPROPRIATION: Appropriation of Funds from the Thomas Jefferson Planning
    District Commission for Inspection and Testing Services for the JPA/Emmet
    Improvements - $15,000 (2nd reading)
    TJPDC Funds for JPA/Emmet Improvements
    d. APPROPRIATION: Virginia Produced Planning Grant Support - $70,000 (2nd
    reading)
    Virginia Produced Planning Grant Support
    e. APPROPRIATION: Social Services Fund Balance Transfer for Office Space ReConfiguration
    - $356,785.40 (carried)
    Social Services Fund Balance Transfer for Office Space Re-Configuration
    f. APPROPRIATION: Gordon Avenue Library Exterior Envelope Project -
    Albemarle County Reimbursement - $2,462.43 (carried)
    Gordon Avenue Library Exterior Envelope Project Reimbursement
    5
    g. RESOLUTION: Funds transfer for the Parks and Recreation Office Relocation
    Project - $145,000
    Funds transfer for the Parks and Recreation Office Relocation Project
    h. RESOLUTION: Acquisition of 1.306 Acres of Land near Jordan Park for Parkland
    and Greenbelt Trail
    Acquisition of 1.306 Acres of Land near Jordan Park for Parkland and Greenbelt Trail
    i. ORDINANCE: Ordinance to Increase Street Cut Permit Fee from $40 to $60 (2nd
    reading)
    Ordinance to Increase Street Cut Permit Fee
    j. ORDINANCE: Emergency Medical Services Billing Ordinance (2nd reading)
    Emergency Medical Services Billing Ordinance
    PUBLIC HEARING / RESOLUTION: McGuffey Art Center Lease
    McGuffey Art Center Lease
    Mr. Lance Stewart presented to Council. He said the McGuffey School was an asset the
    City decided to invest in to form the McGuffey Arts Association, and we have had that
    relationship for almost 39 years.
    On motion, the public hearing was opened.
    Mr. Bob Anderson, 310 12th Street NE, president of the McGuffey Arts Association, said
    there are currently at least 150 members and asked members present in support of the center to
    stand. He thanked Council for their support and said they are a great asset to the City with
    exciting plans for the next couple of years. Mr. David McGuffey, 808 Rockland, Vice President,
    said he is here to answer any questions Council may have.
    Having no further speakers, the public hearing was closed.
    Ms. Smith asked if they are a non-profit. They said they are not. She asked if they are
    trying to become one. They said they have taken steps but have not yet been successful.
    Ms. Smith said how this compares to the ABRT process and contractual organizations. Mr.
    Jones said they do not have to go through the ABRT process for the lease.
    6
    Mr. Fenwick asked if they fundraise. Mr. Anderson said they do some fundraising, but it is
    difficult because they are not a nonprofit. Mr. Fenwick said they should revisit seeking
    assistance from the City when they get their 501(c)(3) designation because of the difficult
    economic times for nonprofits. Mr. Anderson said they would like to get Council involved and
    will keep them informed.
    Ms. Szakos said she encourages them to get their 501(c)(3) so they can raise more money
    from the public instead of relying entirely on rent from their tenants.
    She recommended an amendment to item 10(a) number vii of the contract; this line should
    be struck regarding failure to maintain their status of the nonprofit. Mr. Brown said the words
    nonprofit can also be struck from the introductory paragraph.
    Ms. Galvin said they should get their 501(c)(3) as soon as possible but should also maintain
    their independence. She confirmed that they are coordinating with the Charlottesville Create
    Plan.
    Ms. Smith confirmed that this relationship is comparable to the Albemarle County
    Historical Society relationship. She asked for a demographic breakdown of the race, heritage,
    and age of their list of renters and associates. She said this would also be a great promotional
    tool.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution passed with the
    amendment. (Ayes: Mr. Huja, Ms. Smith, Ms. Galvin, Mr. Fenwick, Ms. Szakos; Noes: None.)
    PUBLIC HEARING: City Market Proposals
    City Market Proposals
    Mr. Huja announced that Council will hear from the public but will not make a decision
    until the June 16 meeting. Mr. Engel presented to Council on the City Market proposals. He
    overviewed the work that has been done to date, including the Council work session on April 24.
    On motion, the public hearing was opened.
    Mr. Daniel Perry, 1626 St. Anne's Rd., said he is a vendor and supports the #4 Market
    Square plan, which is the only floor plan comparable to what currently exists. Vehicle access in
    the other plans is restricted. He said the protective roof structure is vital to protecting his product.
    Ms. Cecile Gorham, 1115 Sycamore St., said she has been a vendor for 10 years and has
    served on the City Market board for 20 years. She said it is important for the selection committee
    to meet as many of the design criteria as possible. The future market should be considered a
    public space and not a parking lot. She said she created a design matrix for Council.
    Ms. Anna Askounis, 100 Lewis Mountain Cir., spoke in support of the WVS design. She
    said this meets the needs of all the stakeholders involved, particularly the farmers.
    7
    Ms. Rachel Williamson, 621 Blundell Hollow Rd. in Afton, spoke in support of the Market
    Square design. She said she is a vendor and has the signatures of 90 vendors and 115 customers
    who believe this is the best design as well. It maintains open air visibility on all four sides, does
    not give away space to retail vendors, and has many other benefits. It is the only design that
    gives full vehicle access to the vendors.
    Ms. Mary Kelly, 760 Lexington Ave., said she has spoken with a lot of vendors and
    farmers who were in favor of design #4, Market Square. She said it is dangerous to pit farmers
    and market vendors against retail space.
    Mr. Alex Hancock, 2712 Eaton Rd., said we should look at the way things work for
    everyone.
    Mr. Bryan Owensby, 720 Rockland Ave., said most of the discussion has been about what
    the developers and vendors would like to see, but the general public is an important stakeholder
    that cannot be left out. A large structure in the middle of the downtown area will affect our civic
    life. The City should retain ownership over the property.
    Ms. Rebecca Quinn, 104 4th St., said she does most of her shopping at the market when it
    is in season. She said design #4 has covered features that look like tractor sheds and brings the
    outdoors in.
    Ms. Amanda Welch, Louisa County resident and market vendor, said any of the plans are
    fine because they all create a permanent place. She likes Market Square, but rotated 90 degrees.
    Ms. Cat McCue, Cambridge Cir., said Council should take people of all ages into account
    when making this decision.
    Mr. Brevy Cannon, 710 Ridge St., said it is important to know whether this project will
    span one or two City blocks. He said it would be premature to decide on a design before
    knowing whether or not the second City block is available for development. He said vendors
    love design #4 because they like Mr. Schenk, the design puts the market first, and he went to the
    vendors first before creating the plan.
    Mr. Michael Clark, Greene County, vendor since the late 1980s, said the forth proposal was
    a result of Mr. Schenk realizing the market would be moved to Garrett Street if something were
    not done. He said the last thing we should do is go back to square one after the decades of work
    we have done on the market.
    Mr. Robert Smith, 100 Ridge St., said a cooperative foods grocery store was organized
    several years ago, and a revival is in the works. He said Garrett Square is the place for it. He said
    he wished the City would stop using the phrase "World Class City".
    Ms. Julia Williams, 751 Belmont Ave., said loss of control over the property is a concern
    for the public, because it will come with constraints on how they can use the space. She said the
    8
    economics of the whole proposal should be a key part of the analysis. She said context is not
    addressed in these images, particularly as it relates to 2nd Street and South Street. She said
    option #4 looks like a garage.
    Dr. David Brown, 1534 Rugby Ave., thanked Council, staff and Market Central for
    keeping the idea of a permanent home alive for the market.
    Mr. Ben Stoh, 163 Shakers Hollow Ln. in Roseland, said he is a new vendor at the market
    and urged Council to support a proposal that does not take away space from the vendors and can
    be completed quickly without closing the market. He thanked other customers and vendors for
    coming out in support of the farmers.
    Mr. Travis Pietila, Southern Environmental Law Center, said they are interested in the
    market project as the law center and as neighbors. Any one of these proposals would
    significantly alter the look and feel of the City. He asked Council to give careful considering to
    the BAR's assessment of the project.
    Having no further speakers, the public hearing was closed.
    Ms. Szakos overviewed the comments. She said there was concern about the market being
    prioritized behind retail; need for other opportunity; meeting the criteria for a healthy market;
    focus on all constituents, not just the vendors; City retention of ownership over the lot; no
    parking during the week; support for local agriculture; and keeping the market open during
    construction.
    Ms. Smith said this was a valuable public hearing.
    Mr. Fenwick thanked the developers for putting forth proposals.
    Mr. Galvin said we were all stymied by the results of the original study, and she thanked
    Mr. Huja for insisting that something be built.
    Mr. Huja said he looks forward to a vote on June 16.
    PUBLIC HEARING: South Street Parking Report
    South Street Parking Report
    Ms. Donovan Branche presented to Council on the parking spaces at South Street. She
    reviewed the steps that have been taken to date and gave an overview of the pedestrian usage for
    the area in question. She reviewed the location of the requested crosswalk in relation to nearby
    crossings. She reviewed the meetings held with residents of Midway Manor to date. She
    reviewed the results of traffic behavior since the parking was removed. She reviewed citizen
    comments in response to the parking removal.
    9
    Ms. Galvin asked Ms. Branche if she has seen the work done by the Toole Design group.
    Ms. Branche said this intersection will be evaluated as part of the West Main study. Also, South
    Street could be added as part of the multi-modal study.
    On motion, the public hearing was opened.
    Ms. Mary Gilliam, 218 W. South St., said there is a crosswalk on Water St. in the same
    place and asked if it was the same distance from the proposed crosswalk. She said the crossing
    at the Lewis and Clark statue is dangerous for pedestrians. She said she can see better getting out
    of her driveway with the parking spaces gone. If they are replaced, a speed bump should be
    installed.
    Mr. Robert Smith, Midway Manor resident, said the City of New York has a zero
    pedestrian death policy. He said he believes the presentation was hostile towards residents.
    Dr. David Brown, 1534 Rugby Ave., said parking, traffic and pedestrian safety have
    always been issues. He said removing these spaces will encourage speeding. A speed bump
    would allow for parking and pedestrian safety to coexist.
    Having no further speakers, the public hearing was closed.
    Mr. Fenwick said the residents want this primarily for safety. Many residents are elderly
    and disabled, many of whom do not work. They do not cross because they do not safe. Mr.
    Fenwick said he would like to see a more open minded approach to addressing citizens'
    concerns.
    Ms. Szakos asked if the City would be opened up to a law suit if we do something that is
    not warranted and someone gets hurt. Mr. Brown said it could be argued that liability may be
    imposed because you have created a dangerous condition.
    Ms. Smith said she understands the parked cars are an obstacle to crossing. If we are
    thinking about permanently eliminating those spaces, we should look to Toole Design's
    proposals. It seems logical to locate a crosswalk at the driveway by Lewis and Clark. She said
    Council also needs to address the lack of parking for employees, particularly at night.
    Ms. Szakos said an email received from Mr. Maynard Sipe proposed rumble strips and a
    concrete bump-out and asked Ms. Branche what she thought of those solutions as a way to slow
    traffic. Ms. Branche said rumble strips will create a noise issue for the Midway Manor residents,
    but the bump-outs may work. Ms. Szakos asked if we could implement temporary flex posts as a
    possible solution.
    Ms. Galvin said Mr. Sipes illustrated a good diagram and applied many of the techniques
    and tools that Toole Design suggested last week. She said it is even more dangerous to remove
    parking for pedestrian safety reasons, as it will remove a major buffer and increase speeding.
    10
    Ms. Galvin asked how much notice was given to residents. Ms. Branche said staff posted
    signs on May 5 indicating parking would be removed from May 7 - May 23, complying with the
    48 hour notice requirement. She reviewed the City's 14-day comment period for when changes
    are proposed to public parking.
    Mr. Huja said this is a complex and difficult problem. Removing parking will not help. A
    protective bump-out and removing one parking space may help. He suggested moving the
    crosswalk further east to increase visibility and provide more distance from the crosswalk at
    Ridge Street. Ms. Szakos and Ms. Galvin said they were concerned about drivers pulling out of
    the driveway into the crosswalk.
    Ms. Branche said flex posts can be installed this week if they are in stock.
    Council supported the removal of one or two spaces and the installation of bump-outs.
    RESOLUTION: City of Charlottesville Strategic Plan Approval
    City of Charlottesville Strategic Plan Approval
    Ms. Leslie Beauregard presented to Council on the Charlottesville's Strategic Plan. She
    reviewed the history of the planning process. She reviewed the vision, the mission statement,
    values, strategic plan goals and objectives, and outcomes for success. Ms. Szakos noted that we
    need to add an outcome for tourism on Goal 3. Ms. Galvin asked if we could get more
    information about employment rates across demographics. Ms. Beauregard said staff will tweak
    the wording for the outcome about residents feeling connected to the City.
    Ms. Szakos said collective impact might be another good way to measure the effectiveness
    of partnerships.
    Ms. Beauregard reviewed next steps and said staff will follow up with Council at their
    retreat in late August.
    Ms. Galvin asked if there is a plan to revisit the organizational chart. Ms. Beauregard said
    staff is planning to do this with the departments.
    Ms. Szakos moved that Council adopt the Strategic Plan. Ms. Galvin seconded the motion.
    Ms. Smith asked what happens if something is missing. Ms. Beauregard said this plan is
    flexible, and staff can make adjustments as needed. Ms. Smith said growth of affordable housing
    is addressed, but we should talk about securing the existing affordable housing as well.
    Mr. Fenwick said he is concerned City staff will have a lot of work to do this summer on
    top of their existing duties. He said he does not want to see this plan go on a shelf. Ms.
    Beauregard said we are working to ensure this will not happen.
    11
    Ms. Smith requested an annual report on performance measures that mimics what is
    included in the community profile of the City's Comprehensive Plan.
    The resolution passed unanimously. (Ayes: Mr. Huja, Ms. Smith, Ms. Galvin, Mr.
    Fenwick, Ms. Szakos; Noes: None.)
    ORDINANCE: Utility Rates (2nd reading)
    Utility Rates
    Ms. Sharon O'Hare, Assistant Director of Finance, reviewed the proposed rates.
    Council voted; the ordinance passed. (Ayes: Mr. Huja, Ms. Galvin, Mr. Fenwick, Ms.
    Szakos; Noes: Ms. Smith.)
    RESOLUTION: Adding CAT Advisory Board Member to PLACE
    Adding CAT Advisory Board Member to PLACE
    Mr. Huja asked Ms. Galvin to outline her recommendations regarding adding advisory
    members to boards and commissions. Ms. Galvin recommended revising the original PLACE
    resolution to add to the second paragraph, "the member from the area of multi-modal
    transportation planning and/or engineering shall serve for two years". She also proposed that the
    section on Membership, page two, paragraph two, second sentence, be changed to read "…and
    other City-appointed advisory bodies...." may also appoint additional advisory members as
    necessary. Lastly, the section on Terms of Office should be revised to say “…and in all cases be
    subject to the review and approval of City Council. Members added as per the recommendation
    of the Planning Commission and other City-appointed advisory bodies shall serve for two years”,
    thus giving Council final say on advisory appointments. This reiterates that members will be
    appointed by City Council and will be subject to approval and review of City Council. She
    requested a provision for retroactive review and approval of all advisory representatives by
    Council no later than July 21.
    Ms. Smith asked if advisory board citizens would come to all meetings or only come in for
    special projects. Ms. Szakos said they should be approved to attend all meetings because they
    have specific technical expertise.
    Ms. Smith said she believes placing a Council member and a Planning Commissioner on
    PLACE creates over-representation. Mr. Huja said this can be a topic for discussion at the
    Council retreat.
    Mr. Fenwick asked for a public briefing of the PLACE Design Task Force and its purpose.
    He said he believes it is acting like a shadow government.
    Ms. Galvin said it is not appropriate to discuss the validity of the PLACE at this time.
    12
    Ms. Galvin moved the resolution as amended; Ms. Szakos seconded.
    Mr. Jones confirmed that the committee will move the recommended appointee, who will
    then apply for Council appointment.
    Council approved the resolution as amended. (Ayes: Mr. Huja, Ms. Smith, Ms. Galvin, Mr.
    Fenwick, Ms. Szakos; Noes: None.)
    Ms. Smith requested a discussion of staff time used for subcommittees. Ms. Szakos said
    we should add this to the Council retreat agenda.
    ORDINANCE: William Taylor Plaza Land Purchase and Sale Agreement Amendment (1st
    of 2 readings)
    William Taylor Plaza Land Purchase and Sale Agreement Amendment
    Mr. Brown presented to Council and gave an overview of the item.
    Mr. Huja clarified that we are here to discuss whether or not we want to grant an extension,
    not to discuss the merits of the development. He said he supports a one year extension.
    Ms. Smith asked if there was one extension given within the appropriate time. Mr. Brown
    said that is a fair interpretation, and it was agreed that any further extension would have to come
    before City Council.
    Ms. Smith said this is a de novo request for sale of the land, and this requires a legal
    process. Mr. Brown said an owner cannot do anything other than what the PUD requires with
    the land. Ms. Szakos said this is why we have a City Attorney.
    Ms. Szakos asked the applicant if he is comfortable with a six month extension. Mr.
    Charlie Armstrong with Southern Development said a year would be better to give time to
    formulate a plan to enact the PUD, but they can make something work in six months if they
    must. Ms. Szakos confirmed that nothing precludes them from coming back to ask for another
    extension in six months. Mr. Brown said there are two attorneys involved in this, and there is a
    difference of opinion.
    Ms. Smith asked if we are legally allowed to sell City land without seeking a public RFP.
    Mr. Brown said he is not aware of any requirement to seek an RFP in order to sell City land.
    Ms. Smith moved to declare the contract in default. Mr. Fenwick seconded. The motion
    failed. (Ayes: Ms. Smith, Mr. Fenwick; Noes: Mr. Huja, Ms. Szakos, Ms. Galvin.)
    Ms. Szakos moved to approve the ordinance for six months. Ms. Galvin seconded. The
    motion carried for a second reading.
    13
    Ms. Smith asked Mr. Armstrong if they intend to build. Mr. Armstrong said if they can,
    they would like to. Ms. Smith asked if the sale price has been reevaluated since 2008. Mr.
    Brown said the current assessments on these two parcels are driven largely by the existing
    contract. In response to Ms. Galvin’s inquiry about workforce housing, Mr. Brown said the
    approved PUD allows up to 50 residential units but does not clarify between market rate and
    affordable units. He said the current assessments on these two parcels are driven largely by the
    existing contract.
    OTHER BUSINESS
    Mr. Fenwick asked to bring the Town Hall meetings website up to date with resolutions to
    the questions and requests posed at those meetings.
    Mr. Fenwick asked for a ballpark figure on how much the City spends on experts and
    consultants.
    Adjourned.
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, June 16, 2014, AT 6:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – June 16, 2014
    Council met in special session on this date with the following members present:
    Ms. Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Ms.
    Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), to meet in closed session for (1)
    Consultation with legal counsel regarding the negotiation of the terms and conditions for the
    acquisition of a public utility easement on McIntire Road, where discussion in an open meeting
    would adversely affect the City’s negotiating strategy, as authorized by Va. Code sec. 2.2-3711
    (A) (3) and (7); and, (2) Consideration of the acquisition of real property on Page Street for a
    public purpose, where discussion in an open meeting would adversely affect the City’s
    negotiating strategy, as authorized by Va. Code sec. 2.2-3711 (A) (3); and, (3) Discussion and
    consideration of prospective candidates for appointment to City boards and commissions, as
    authorized by Va. Code sec. 2.2-3711 (A) (1).
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS – June 16, 2014
    CALL TO ORDER
    Council met on this date with the following members present: Ms. Smith, Ms. Galvin,
    Mr. Huja, Ms. Szakos, Mr. Fenwick.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Ms. Galvin announced the Plugged in Virginia Pilot Program. She invited Lisa Climer to
    speak on the program and introduce the graduates present at the meeting.
    2
    Mr. Huja announced that the Homeowner Tax Relief Grant will be on the agenda tonight.
    Also, the Belmont Bridge will not be voted on tonight; a vote will take place in July.
    Ms. Szakos announced that Charlene Greene was recognized as the Virginia Human Rights
    Staff Person of the Year at their annual conference earlier this month.
    Ms. Szakos announced Juneteenth on Friday, June 20 at 6:00 p.m. at PVCC and on
    Saturday from 11:00 a.m. - 3:00 p.m. in the Dickinson Building parking lot. She said the
    Shenandoah National Park has Neighbor Day on Saturday; entrance is free.
    Ms. Smith announced the Charlottesville High School string ensemble will perform a free
    concert on Thursday, June 19 at 7:30 p.m. at the CHS MLK Performing Arts Center.
    Ms. Smith said Council will hold a worksession on Disproportionate Minority Contact on
    Thursday, June 26 at 5:00 p.m. in CitySpace.
    Mr. Fenwick announced the Better Business Challenge Awards Ceremony on June 19 at
    the Paramount Theatre. Go to theparamount.net for tickets and more information.
    Mr. Fenwick announced recycling changes will go into effect July 1. Go to
    www.charlottesville.org/recycling for more information and for size request forms.
    Ms. Galvin announced the Bike and Pedestrian Master Plan Update will take place on June
    18 from 4:30 - 6:30 p.m. at CitySpace. For more information about the plan update, go to
    www.charlottesville.org/bikeped.
    MATTERS BY THE PUBLIC
    Mr. Adam Rey, Elliot Ave., said his neighborhood has become involved in the
    bike/pedestrian plan because of a recent plan to designate previous parking spaces as a bike lane.
    Taking away parking spaces on the side of the road with a sidewalk is unsafe and will create
    safety issues for citizens, many of whom are elderly.
    Ms. Emily Dreyfus, on behalf of the Legal Aid Justice Center, commented on the
    Disproportionate Contact report. She said the report does not give enough information on why
    there has been a decrease in juvenile arrests. She offered open conversation on the peer-to-peer
    network plan. She said police need additional training on contact with youth, including a training
    protocol for how police interact with youth.
    Ms. Shymora Cooper, 713 6th St., said she is speaking on behalf of PHAR. She is the
    mother of three children and is concerned there is not enough support for programs in our
    community that empower our youth. There is unnecessary contact with the police that makes
    them feel harassed. She asked why more African American kids are incarcerated than their
    White counterparts. She said there are programs doing work in our community that are being
    overlooked for funding. She said the DMC task force should continue.
    3
    Ms. Deirdre Gilmore, 613 Hinton Ave., said there were community forums in July 2013
    with over 200 people attending. Children have a lot of concerns and complaints. Parents do not
    know where to go to get children help with mental illness. Please help so that we do not lose
    more of our kids to the criminal justice system.
    Ms. Jane Foster, 6 Gildersleeve Wood, said the Black community has the impression that
    Black children are being treated differently than White children. She said the police need to put
    officers in neighborhoods that know how to interact with the children of the neighborhood.
    Ms. Edith Goode, 305 2nd St., asked Council to provide training for the police so they are
    as aware and responsive to the delinquency of White children as they are to Black children.
    Please support the proposed recommendations of the task force.
    Mr. Louis Shultz, 1809 E. Market St., said this is the eighteenth time he has come to
    Council accusing staff of violating code and civil rights statutes regarding Steephill Street.
    Mr. Edward Brooks, resident of southern Albemarle, said there is a looming policy change
    for the library as of July 1 that will allow for open cell phone conversations and the opportunity
    to eat and drink in order to make it more inviting for young people. He said there was no option
    for existing patrons to give input. They may no longer feel welcome, and they will disappear.
    This policy needs public vetting.
    Mr. Jeff Greer, 2708 Jefferson Park Ave., said he is here on behalf of the Fry's Spring
    Neighborhood Association regarding the potential down zoning. He asked for Council's support
    for advancing the debate. He said this debate has been taking place since 1999 and needs
    advancement.
    Dr. Greg Gelburd, 1612 E. Market St., said he is a family physician and sees a lot of
    underserved patients at his practice. He is frustrated by those opposed to Medicaid expansion. He
    asked Council to come up with a way to steer us towards a better solution. People in our state
    desperately need help with healthcare.
    Ms. Terri DiCintio, 2307 Highland Ave., said the Fry's Spring neighborhood has been
    grappling with the down zoning issue since 1999, and it is time to move the process forward and
    give it the public forum it deserves.
    Ms. Lena Seville, 808 Altavista Ave., said she has attended many of the meetings on
    disproportionate minority contact. She said when they decide whether to detain youth, they use a
    number score assessment with mandatory and discretionary overrides. She said there are issues
    with this system.
    4
    COUNCIL RESPONSE
    Mr. Fenwick thanked everyone who came out to speak on the DMC report. He said he
    supports addressing zoning in Fry’s Spring. He said he will talk to the library about the new
    policy.
    Ms. Smith said she was shocked to hear about the new library policy and would look into
    it. Council has publically stated their support for Medicaid expansions. She is glad to see
    corrective zoning on the agenda.
    Ms. Szakos said she was on the DMC committee that produced the report and she supports
    its recommendations. She said we need to talk to all the different stakeholders, including parents
    and kids, to see what perceptions are there. She agreed with Ms. Gilmore that mental illness is an
    important issue. She said the rules of the library have not changed, and you must stop having a
    conversation if you get too loud, regardless if you are on a cell phone or not. She said she was
    appalled at the state budget, but the governor has not yet signed off on it, so there is still time for
    input.
    CONSENT AGENDA
    a. Minutes for June 2
    b. APPROPRIATION: Social Services Fund Balance Transfer for Office Space ReConfiguration
    - $356,785.40 (2nd reading)
    Social Services Fund Balance Transfer for Office Space Re-Configuration
    c. APPROPRIATION: Gordon Avenue Library Exterior Envelope Project -
    Albemarle County Reimbursement - $2,462.43 (2nd reading)
    Gordon Avenue Library Exterior Envelope Project
    d. RESOLUTION: Fund Transfer for Drainage Correction at Johnson School and
    Cherry Hill - $30,000
    Fund Transfer for Drainage Correction at Johnson School and Cherry Hill
    e. RESOLUTION: Flats at 852 West Main Comprehensive Signage Plan
    f. RESOLUTION: Fund Allocation for Hope Community Center Property Purchase -
    $595,000
    Fund Allocation for Hope Community Center Property Purchase
    5
    g. RESOLUTION: School Resolutions: Virginia Retirement System Rates and
    Employee Contributions for FY 2015
    School Resolutions: Virginia Retirement System Rates and Employee Contributions
    h. ORDINANCE: Second Extension of Cable Television Franchise Agreement
    (carried)
    Second Extension of Cable Television Franchise Agreement
    i. ORDINANCE: William Taylor Plaza Land Purchase and Sale Agreement
    Amendment (2nd reading) pulled for discussion
    William Taylor Plaza Land Purchase and Sale Agreement Amendment
    Ms. Smith asked to remove item i for William Taylor Plaza.
    Mr. Fenwick said the City is now renegotiating the contract for Comcast, and he said he
    would like to hear concerns from community members.
    On motion by Ms. Szakos, seconded by Ms. Smith, the consent agenda passed
    unanimously. (Ayes: Ms. Szakos, Ms. Smith, Mr. Huja, Mr. Fenwick, Ms. Galvin; Noes: None.)
    PUBLIC HEARING / RESOLUTION: Belmont Bridge Update and Alternative Selection
    Belmont Bridge Update and Alternative Selection
    Mr. Tolbert presented to Council.
    Mr. Wiley Cooke, Architect and President of MMM Design Group, presented to Council.
    He reviewed the original design of the VDOT bridge in-kind replacement. He overviewed the
    site plan for the enhanced bridge design and the arch design, along with the effects of their
    construction.
    Mr. Jim Rounsevell, representing a community-driven effort for the underpass replacement
    option, showed a video overviewing the underpass idea.
    Mr. Chris Wellford, with Barton Mallon, presented on the initial conceptual estimates. es.
    Mr. Tolbert said staff is not making a recommendation on approach. VDOT let staff know
    last week that there may actually be $2 million less to do any of these projects. In response to an
    inquiry from Ms. Smith, Mr. Tolbert explained that HB2 requires all new projects go through a
    prioritization process. Mr. Fenwick confirmed that no matter what option we choose, we will
    potentially have less funding than originally believed.
    6
    Mr. Tolbert said we have not done a full economic study on all the options. Bolan Smart
    said they did not see any difference in any of the options.
    On motion, the public hearing was opened.
    Mr. David Repass, 227 E. Jefferson, said this all could have been avoided. There have been
    two years of discussions, and so many more questions have been raised. It is hard to answer them
    all in an objective way. An independent commission should be established that will look into this
    situation for all options, including costs and repair, with neighborhood, PLACE, and other
    representatives. He said a PLACE committee has already been established.
    Ms. Aurora Nichols, 701 Maple St., said there is a negative impact to the local
    neighborhood businesses during construction and she requested relief for businesses. She said
    the quality of construction materials on the JPA bridge sidewalks are very slippery when wet.
    Mr. Thomas Rahal, 904 Monticello Rd., spoke in support of the underpass and pedestrian
    bridge project. This makes the City safer and more connected for all.
    Mr. Peter Krebs, 1022 Tufton Ave., thanked the Project Gateway team. Their design shows
    what the City deserves. He said the foot bridge is central to the project, and no one knows how
    that will be paid for.
    Ms. Annette Wilcox, 1400 Monticello Rd., said we need to find a way to keep trains from
    blocking traffic.
    Dr. Greg Gelburd, 1612 E. Market St., said he is concerned about health for our citizens.
    The current bridge is not inviting to pedestrians. It is dangerous and dusty. He said he supports
    the underpass design and believes it is brilliant.
    Ms. Amy Gardner, 753 Belmont Ave., said our City cannot afford to miss this unique
    opportunity to create an innovative solution. This is more than just replacing a bridge. The
    underpass proposal creates many new opportunities.
    Mr. Kevin Burk, 614 Park St., said too much time has passed without a real process. The
    underpass will take us to the next century. He agreed with Mr. Repass that we should be able to
    compare all designs fairly. He said we should follow vision, principles and process as you
    deliberate on this project.
    Mr. Hunter Smith, 807 Bolling Ave., owner of Champion Brewing Company, said they
    have the most foot traffic of any company in the neighborhood. He supports the underpass
    because it provides connectivity and safe pedestrian access to businesses in Belmont. This gives
    the City an opportunity to eliminate a physical barrier.
    Mr. Mark Kavit, 400 Altamont St., said ultimately the issue of the bridge is going to come
    down to money, but we should focus on what would be the most architecturally attractive
    7
    concept. He asked to delay a decision until the documents Councilor Fenwick requested have
    been provided. He supported forming a bridge commission.
    Mr. Rolf Braun, 1120 E. High St., said the underpass is a bad idea and does not provide
    more than what the less expensive enhanced bridge does. The underpass makes access to the
    Martha Jefferson neighborhood worse than a bridge option.
    Ms. Liz Bordonia, 910 Belmont Ave., said the current bridge was clearly built for cars, not
    pedestrians. She supports the underpass because it is best for pedestrians and bikers.
    Mr. Brian Wimer, 712 Graves St., said he supports the underpass design. He said Council
    should not worry about funding, because it will come.
    Ms. Rebecca Quinn, 104 4th St., said we have created a canyon on West Main Street, and
    another canyon will potentially be created on Market Street. We have an option to open space
    with an underpass. She said outrageously high cost estimates are made to scare us away from
    thoughtful alternatives.
    Mr. Allan Webb, 854 Nalle St., said the Belmont Bridge is the only negative part of his
    daily pedestrian experience. An attractive pedestrian bridge will attract younger citizens.
    Ms. Brooke Swill, 1018 Avon St., said fixing the current bridge was not put forward as an
    option tonight and should be added to the debate.
    Mr. Adam Frazier, 707 Graves St., said he can see the bridge from his house. He said it
    seems CSX is commandeering our plans and asked why we have to do so much to accommodate
    them. Ten years from now, the railroad may not even be a viable economy. We should repair the
    bridge now and save for the underpass option.
    Mr. Scott Bandy, 1639 Cherry Ave., said he does not trust that there have not been
    overruns on this project. He said the underpass compares to the grade separated interchange
    project on 29.
    Mr. Brevy Cannon, 710 Ridge St., said the underpass is a strong example of citizen
    leadership.
    Ms. Lena Seville, 808 Altavista Ave., thanked staff and Barton Mallow for the independent
    review of grades and costs. She said the underpass may not be safe for trucks and possibly buses.
    The underpass is not as pedestrian friendly with the grades. The pedestrian bridge should not be
    confused with the underpass.
    Having no further speakers, the public hearing was closed.
    Council took a brief recess.
    8
    Mr. Fenwick said he did not know until tonight that we were going to see $2 million less
    from VDOT. He said he did not receive the MMM report until Friday afternoon, and he
    understands why people feel out of the loop. He agreed with Mr. Repass's idea about a bridge
    commission.
    Ms. Smith said she liked the suggestion of getting a schematic of the span of the current
    bridge imposed on each of the design alternatives to get a perspective. She said we should see the
    various slopes of the alternatives from minimum to maximum and asked about ADA compliance.
    She asked about the pedestrian bridges and their availability to Pavilion events.
    Ms. Galvin said it is important to have consistent drawings on the same scale. She would
    like to see scale drawings and a site plan for the underpass option. She outlined her standards for
    evaluating the project.
    Ms. Szakos said she appreciated the community's participation over the past five years and
    agreed that a simple replacement would be a missed opportunity.
    Mr. Tolbert requested the vote be moved to July 21 to allow for ample time to compile
    materials. Mr. Huja agreed.
    REPORT: CITY MARKET DESIGN
    City Market Design
    Mr. Brian Daly reviewed the timeline of the City Market project. Mr. Huja asked each
    Councilor to say which plan they favor.
    Mr. Fenwick said all proposals contained good information. He said the four main
    constituent groups are local citizens, citizens from surrounding counties, vendors, and the
    tourists. Based on feedback from those four groups, he favors the Market Plaza design by Keith
    Woodward. He said it is the best deal financially for the City.
    Ms. Smith said she had several one-on-one conversations with vendors. All proposals were
    interesting, but none of them had everything that was important for vendors. The WVS plan is
    too much, and she feared we would not be able to absorb a development of that size. She
    preferred the Market Plaza design. She said she is concerned with how much financial risk the
    City will assume with any of the proposals.
    Ms. Szakos said she worked to consider all constituents and make the decision that is best
    for the entire City. She supports the Market Plaza design because it best addresses most of the
    needs of the market. The City will have control over the public plaza where the market takes
    place, which the other proposals did not offer. She said she is concerned about access to vendor
    vehicles, the need to have water and outlets for the vendors, and deliveries to the retail
    establishments in the building.
    9
    Ms. Galvin said she appreciates that Council is reaching a consensus on the Market Plaza
    so easily. It provides an important balance, including much-needed office space and genuine
    public space with the open plaza.
    Mr. Huja said he appreciated Council’s support of the RFP. He also supports the Market
    Plaza. He thanked Dick Schenk for bringing this idea up again after many years. He says this
    provides very good mixed use development as well as an important public space for the market
    itself. The City will control the plaza, which is important.
    On motion by Ms. Szakos, seconded by Mr. Fenwick, Council voted to accept the proposal
    from Market Plaza and begin negotiations for sale. (Ayes: Ms. Szakos, Ms. Smith, Ms. Galvin,
    Mr. Fenwick, Mr. Huja; Noes: None.)
    REPORT: DISPROPORTIONATE MINORITY CONTACT AND RACIAL
    DISPARITIES IN THE JUVENILE JUSTICE SYSTEM
    Disproportionate Minority Contact
    Mr. Mike Murphy presented to Council. He thanked members of the task force and staff
    for their work on this project. He overviewed the outcomes from the report and offered
    conclusions and recommendations. He said African American children are entering the system in
    disproportionate numbers. However, once they are in, there does not seem to be a difference in
    treatment. Recommendations include regular training for police, youth, and the juvenile justice
    professionals, independent from grant money; providing greater delinquency prevention and
    support to families within the community; analysis of policies and procedures; and support for
    the School Board in continuing to implement policies and programs to reduce the occurrence of
    disproportionally in suspensions, school-based arrests, and referrals.
    Mr. Todd Warner and Ms. Tammi Walker, project researchers from the University of
    Virginia, came forward to answer questions.
    Ms. Smith asked if they looked for any correlation with kids who are getting into trouble
    and their academic achievement, particularly literacy. They said they have not; she encouraged
    them to do so. She said it is important going forward to use evidence-based solutions and have
    accountability for the data we are using.
    Ms. Galvin asked if there is a budget for sustaining and institutionalizing this effort. Ms.
    Szakos asked if UVA can participate in bringing resources in to this effort. Mr. Murphy said we
    may be ready to do phase one of the training with current grant money. Doing more extensive
    training across the board may require money from Council, and that may come up in the FY16
    budget. In response to an inquiry from Ms. Galvin, Mr. Murphy said we will continue pursuing
    opportunities to involve and engage youth.
    Ms. Szakos said she is glad so many constituencies came together to discuss this problem.
    She said this work enables us to get grants more easily.
    10
    Mr. Fenwick asked what it is about the intake process that causes disproportionate contact.
    Mr. Warner said there are differences in the types of crimes kids are getting referred to intake
    for. Mr. Murphy said more African American children are referred to intake than their White
    counterparts, but what happens during the process is not different.
    REPORT: SOCIAL SERVICES ADVISORY BOARD ANNUAL REPORT
    Social Services Advisory Board Annual Report
    Ms. Anne Broccoli gave an overview of the Social Services Advisory Board’s annual
    report to Council.
    Ms. Szakos asked about rapid rehousing, peer-to-peer talk, and the need to examine foster
    care for disparities. She asked if there is disproportionality by race in foster care. Ms. Kuknyo
    said some may be based on race, but much of it seems to be based more on economics.
    Reunification rates for Black and multi-cultural families within 12 months is better than for
    White families.
    Mr. Fenwick asked how many children are waiting for foster care. Ms. Kuknyo said there
    are never children waiting for care because of the nature of the program, but there is always a
    need for foster parents.
    Ms. Smith thanked Ms. Kuknyo for working with Ms. Holly Edwards on her research and
    concerns about foster care. She said Council needs a snapshot of what the reasons children go
    into foster care are, because this can help inform our decisions. She said research shows how
    traumatic it can be to take children from their homes, even in abusive situations. She said Social
    Services should explore a navigator program. Ms. Kuknyo said discretionary funds are
    important for programs like this.
    Ms. Galvin said she is concerned there is a disconnect between the Office of Economic
    Development, Social Services, and adult education opportunities.
    RESOLUTION: FRANKLIN STREET ONE-WAY PILOT
    Franklin Street One-Way Pilot
    Ms. Donovan Branche presented to Council. She summarized the request for Franklin
    Street and reviewed the options and their potential positive and negative consequences. Ms.
    Szakos asked if the pilot can run for less than a year. Ms. Branche said that was possible. Ms.
    Szakos suggested running Franklin Street one way southbound for six months, seeking a lot of
    public and business engagement and input.
    Mr. Watts said CARS needs it to go north to south in order to get to the hospital.
    Ms. Smith asked if we considered shutting it down all together past the current business.
    11
    Ms. Galvin asked if we could look at truck routes at the same time. She asked if removing
    trucks would make it feasible to make it two-way again. She said we should study the
    ramifications of traffic patterns in the region around Franklin Street.
    Ms. Julie Coiner, 411 2nd St. NE, said her family owns part of the Self Storage. She said if
    the street is one way going south, trucks cannot come in from Market St. because there is not
    enough room to make the corner.
    Mr. Bill Emory agreed it would be devastating to say the Self Storage can only be
    approached from the north. He suggested implementing one way traffic from Market Street to E.
    Market Street, then open it to two ways to the south.
    Ms. Carrie Rainey said there are some inherent problems with having a street one way midblock.
    It would have to be heavily regulated by signage. Ms. Szakos asked if we could have a
    stop sign at the entrance to the business. Ms. Branche said we would have to do a warrant before
    installing a stop sign.
    Ms. Coiner said there are already signs on Market St. telling trucks they cannot turn there.
    That is why all trucks come from the other way. She said there does not seem to her to be much
    pedestrian traffic there.
    Ms. Szakos moved to approve a six month pilot from Market St. to the driveway of the
    existing business with appropriate signage, conduct a traffic study, and engage citizens and
    businesses. Ms. Galvin seconded, with the addition of a clearly marked pedestrian pathway. Ms.
    Smith said we should be sure we give adequate notice to the neighborhoods. The resolution
    passed. (Ayes: Ms. Szakos, Ms. Smith, Mr. Huja, Mr. Fenwick, Ms. Galvin; Noes: None.)
    RESOLUTION: CONSIDERATION OF POTENTIAL DOWNZONING IN FRY'S
    SPRING NEIGHBORHOOD
    Consideration of Potential Downzoning in Fry's Spring Neighborhood
    Mr. Tolbert presented to Council.
    Ms. Szakos asked who has standing to bring a request for rezoning. Mr. Brown said
    rezoning can be initiated by Council. Ms. Szakos asked if this would stand legally because of the
    impression of spot zoning. She would not support rezoning ultimately, so she does not think it is
    a good use of time to institute a study. She said she does not hear support from three Councilors.
    Ms. Galvin said the neighborhood has asked for a public hearing. We are proponents of
    engagement, and this is one way to engage this community about issues related to their land
    management.
    12
    Mr. Huja said you have to prove what change has happened to warrant initiation. Ms.
    Galvin said she wants the neighborhood to feel heard but does not want to give them false hope
    for change. Ms. Smith said we do not have the information we need to make a decision.
    Mr. Brown said Council has received feedback from the Cresmont area but not from other
    neighbors, and some may not be aware of this. Mr. Tolbert said we would distribute notice, but
    some may be caught off guard.
    Ms. Smith moved to initiate the downzoning consideration. Ms. Galvin asked why certain
    properties were singled out. Mr. Tolbert said the Fry's Spring Neighborhood Association has not
    looked at these properties as being in their neighborhood for many years.
    Mr. Huja suggested having a public hearing before deciding to initiate the rezoning
    process.
    Ms. Smith’s motion was seconded by Mr. Fenwick.
    Council voted to initiate the downzoning consideration. (Ayes: Ms. Smith, Mr. Huja, Mr.
    Fenwick, Ms. Galvin; Noes: Ms. Szakos.)
    ORDINANCE: AMENDMENT TO CHAPTER 30 - TRANSIENT OCCUPANCY AND
    MEAL TAXES FOR GOVERNMENTAL ENTITIES (passed: 1st and 2nd readings)
    Amendment to Chapter 30
    Mr. Todd Divers presented to Council. The Business Tax Supervisor, Mr. Popelaum, said
    they are responding to requests from the business community to clarify how they handle UVA
    with respect to transient occupancy tax and meals tax. The request is to do away with the state
    and local government exemption when it comes to occupancy and clarify when state and local
    governments would get the exemption for meals tax.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the ordinance was moved to a second
    reading. On motion by Ms. Szakos, seconded by Ms. Smith, Council voted to waive the second
    reading and pass the ordinance. (Ayes: Ms. Szakos, Ms. Smith, Mr. Huja, Mr. Fenwick, Ms.
    Galvin; Noes: None.)
    ORDINANCE: HOMEOWNER TAX RELIEF GRANT - 2014 (passed: 1st and 2nd
    readings)
    Homeowner Tax Relief Grant - 2014
    On motion by Ms. Smith, seconded by Ms. Szakos, the ordinance was moved to a second
    reading. On motion by Ms. Szakos, seconded by Ms. Smith, Council voted to waive the second
    reading and pass the ordinance. (Ayes: Ms. Szakos, Ms. Smith, Mr. Huja, Mr. Fenwick, Ms.
    Galvin; Noes: None.)
    13
    REPORT: WHALE TAIL SCULPTURE
    Whale Tail Sculpture
    Mr. Brian Daly presented to Council. He reviewed the maintenance lease from 2012, which
    expires in July of this year.
    Ms. Szakos asked if Art In Place would put something in the space immediately. Staff said
    the jury will take place in July for placement in October.
    Ms. Szakos said she has enjoyed the whale tail very much but is willing to let it go and
    move on. This space was meant to be transient.
    On motion by Mr. Fenwick, seconded by Ms. Galvin, Council voted to extend the lease by
    six months then require removal of the sculpture upon the lease expiration. (Ayes: Ms. Szakos,
    Ms. Smith, Mr. Huja, Mr. Fenwick, Ms. Galvin; Noes: None.)
    OTHER BUSINESS: William Taylor Plaza Land Purchase and Sale Agreement
    Amendment
    Ms. Smith asked where the right of way was that would require a supermajority. Mr.
    Brown said it is on the Ridge Street side. Mr. Armstrong said the right of way they are proposing
    to require is not the sidewalk; it is behind the sidewalk.
    Ms. Smith said she strongly disagrees that this is legal. Ms. Szakos said we have been
    through the process on this item.
    Council voted to pass the ordinance. (Ayes: Ms. Szakos, Mr. Huja, Ms. Galvin; Noes: Ms.
    Smith, Mr. Fenwick.)
    OTHER BUSINESS: Albemarle County Office Building Rezoning Request
    Ms. Szakos read a resolution to initiate a rezoning of the Albemarle County Office
    Building. Ms. Galvin seconded the resolution.
    The resolution passed. (Ayes: Ms. Szakos, Mr. Huja, Ms. Galvin, Ms. Smith, Mr.
    Fenwick; Noes: None.)
    OTHER BUSINESS
    Ms. Szakos requested adding online engagement to an upcoming agenda. Mr. Huja said we
    will discuss this at the next meeting. Ms. Szakos requested the Our Town website be updated.
    14
    MATTERS BY THE PUBLIC
    Mr. Bill Emory, 1604 E. Market St., said a map should be part of Council materials when
    road issues are being discussed.
    Meeting adjourned.
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, July 7, 2014, AT 5:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – July 7, 2014
    Council met in special session on this date with the following members present:
    Ms. Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Ms.
    Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), to meet in closed session for (1)
    consultation with legal counsel regarding the negotiation of the terms and conditions for the
    acquisition of a public utility easement on McIntire Road, where discussion in an open meeting
    would adversely affect the City’s negotiating strategy, as authorized by Va. Code sec. 2.2-3711
    (A) (3) and (7); and, (2) consultation with legal counsel regarding the settlement of pending
    litigation involving the acquisition of property along the Rt. 250 Bypass, where discussion in an
    open meeting would adversely affect the City’s negotiating strategy, as authorized by Va. Code
    sec. 2.2-3711 (A) (7); and, (3) discussion, consideration and interviews of prospective candidates
    for appointment to City boards and commissions, as authorized by Va. Code sec. 2.2-3711 (A)
    (1).
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS – July 7, 2014
    CALL TO ORDER
    Council met on this date with the following members present: Ms. Smith, Ms. Galvin,
    Mr. Huja, Ms. Szakos, Mr. Fenwick.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Ms. Galvin announced free Shakespeare in the Park is coming to Charlottesville City parks
    from July 26 through August 17. Go to www.thehamnertheatre.com for more information.
    2
    Ms. Galvin announced Charlottesville City Day at the Castleton Festival on July 19,
    featuring opera, chamber and symphonic music. Use the discount code Charlottesville15 to
    purchase tickets at a 15% discount. For more information, please contact Mr. Vikram Shankar at
    vikrams@castletonfestival.org.
    Ms. Szakos announced this Saturday at 3:30 p.m. is the Derby Dames meet at the Ice Park.
    She also announced Sunday Sundowns will continue on July 13 and August 10 at Washington
    Park Pool from 3:00 – 6:00 p.m. Call 970-3260 for more information.
    Ms. Szakos said the community has been shaken by the death of Otis Smith, who was
    killed over the weekend, as well as the death of Jane Foster, who passed away last week.
    Mr. Huja welcomed the young people in the audience.
    Mr. Fenwick announced the Parks Garden Program Review on Tuesday, July 8 at 6:00 p.m.
    at the Carver Recreation Center.
    Ms. Smith announced that we recently submitted an application to compete in the
    Georgetown University Energy Prize competition, a two-year community competition that kicks
    off January 2015. The winning community wins a $5 million grand prize. More information on
    the competition can be found at www.guep.org.
    Ms. Smith announced that the "Solarize Charlottesville" program kicked off last week. This
    initiative brings solar power to Charlottesville homes at special low rates. Anyone who wants to
    consider going solar can sign up for a free assessment at www.solarizecville.org.
    Ms. Smith announced the 2nd Annual Nelson Mandela Day event at the Jefferson School
    this Saturday at 10:00 a.m.
    Mr. Huja said Charlottesville was third in the nation for the National Mayor's Challenge for
    Water Conservation, and he thanked residents for their participation.
    MATTERS BY THE PUBLIC
    Rev. Alvin Edwards, 614 Beachwood Dr., said on May 27, the African American Pastor's
    Council, PHAR, HYPE, and the City of Promise met to discuss how to stop the violence in our
    community and address the systemic issues that give rise to it. He reviewed the discussion for
    Council and offered his assistance. Another peace walk is scheduled for this Friday at 7:30 p.m.
    Mr. Addison Barnhardt, 1801 Rugby Pl., said he is an applicant for the Planning
    Commission and reviewed his qualifications. He said it is important to preserve the character of
    our community as well as being able to adapt to changes.
    Mr. David Repass, 227 E. Jefferson St., said we are back to square one on the Belmont
    Bridge with the question of whether to repair the bridge or build a new one. The City should try
    to persuade VDOT to use the funding set aside for building a new bridge to instead address all
    3
    bridges around the City in need of repair. A pedestrian bridge could exist alongside the repaired
    bridge.
    Mr. Matt Black, 812 Elliot Ave., said Council has been deferred from making a decision on
    the Belmont Bridge with multiple distractions. He urged Council to focus the debate and move
    forward with action.
    Mr. Pete Carvanis, a local attorney representing Stay Charlottesville, said short-term rentals
    are a viable business for the City, and Stay Charlottesville is conducting business responsibly.
    He said the zoning ordinance does not address this adequately at the moment, and he asked
    Council to direct the Planning Commission to study this issue further in regards to amending the
    code to allow this to continue in a responsible manner.
    Ms. Rebecca Quinn, 104 4th St., thanked Council for not making decisions on the same
    night as a public hearing. Waiting to make a decision makes the public feel heard and allows
    Council the opportunity to listen to the citizens.
    Mr. Brian Wimer, 712 Graves St., said they hired an engineer to show how the underpass
    can be done on a 9% grade, and he distributed drawings. He said the material used to build the
    bridge can make a huge cost difference. This can be a tourist attraction, and bike and pedestrianfriendly
    cities attract young people. He said “Eats for Feets” is a program that can use revenue
    from meals to fund the bridge.
    Ms. Amy Gardner, 753 Belmont Ave., said there better economic opportunity with the
    underpass option, and we should give people who want to walk and bike a viable choice.
    Mr. Louis Shultz, 1809 E. Market St., said this is the nineteenth time he has come to
    Council accusing staff of violating City code and civil rights statutes.
    Ms. Nancy Carpenter, County resident, said she is a long-time advocate of safe and
    affordable housing. She said the eligibility list for The Crossings has been mismanaged, and a
    pool of individuals that were on a prior list were not transferred over to the new list under the
    new process. She asked Council to contact CRHA's Executive Director to find out why this
    occurred.
    Ms. Julia Williams, 751 Belmont Ave., said Council should not feel compelled to make a
    decision on July 21. She said the design process has failed, and you cannot choose something
    that is already a failure. A steering committee and public opinion is important as we move
    forward.
    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
    Mr. Fenwick said he looks forward to the peace walk on Friday. He said it is important that
    the citizen process on the Belmont Bridge is respected. This is not a decision that is being
    postponed; more information is needed. He agreed with Ms. Quinn that Council should have
    time to consider the results of a public hearing before making a decision.
    4
    Ms. Smith thanked Mr. Barnhardt for introducing himself and said we will be doing
    interviews for the Planning Commission in the coming month. She asked staff for an update on
    the Stay Charlottesville matter. Mr. Jones said this is a zoning issue, and staff will bring this
    back to City Council later this summer. Ms. Smith asked staff to report back to Council on The
    Crossings list. She thanked Mr. Wimer for his design profiles. She said the bridge does not have
    to solve all of the City's biking and walking problems, and we should look at creating more
    attractive options for getting people across the tracks.
    Ms. Szakos also requested a report about The Crossings waiting list. She said it does make
    sense to wait to make big decisions, but we will not always refrain from voting on the same night
    as a public hearing if it does not make sense to do so. She said the idea of repairing the Belmont
    Bridge as opposed to replacing it was a question she asked when she first came onto Council.
    Both local engineers and the state think a bridge repair would be penny-wise and pound-foolish,
    and a past Council has already voted on that point. It is not always helpful to revisit the past once
    a decision has been made. She said the Peace Walk is starting at the 700 block of Prospect Ave.
    on Friday.
    Ms. Galvin gave a brief overview of the history of the Belmont Bridge and said good
    design and engineering integrates the two; they should not be put at odds with one another. This
    should be a collaborative project and not a competition. She asked staff to let Council know who
    is taking care of Steephill Street.
    Mr. Jones said the development of a critical response team is an important task, and staff
    has met with Rev. Edwards and others on how to form such a team. He said they will come back
    to Council with a formalized approval of the task force, which will operate out of the City
    Manager's office.
    On motion by Ms. Smith, seconded by Ms. Szakos, the following appointments were made
    to Boards and Commissions: to the CRHA, Lauren Curley, Audrey Oliver and LaTita Talbert; to
    the CDBG Task Force for the 10th & Page Neighborhood, Taneia Dowell and John Harbin; to the
    JABA Board, Tom Vandever; to the PVCC Board, Sean McCord; to the Region Ten Community
    Services Board, Blake Taylor; to the Rivanna Solid Waste Citizen’s Advisory Committee, Emily
    Kilroy; to the Social Services Advisory Board, Breyette Lorntz and Monica Scott; to the Sister
    City Commission, Patrick Cory, Terri DiCintio, Babs Fickes, Robert Harllee and Yates Nobles.
    (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None)
    Ms. Szakos added 708 Page Street purchase and an approval of letters to our
    representatives about local transportation funding to Other Business.
    Ms. Galvin requested adding an annual update from the PLACE Design Task Force at an
    upcoming Council meeting.
    Mr. Jones added a discussion on road projects to Other Business.
    5
    CONSENT AGENDA
    On motion by Ms. Smith, seconded by Ms. Szakos, the consent agenda passed. (Ayes: Mr.
    Huja, Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None)
    a. Minutes for June 16
    b. APPROPRIATION: Appropriating Proceeds of Sale of Portion of 1279 Kenwood to
    the Parkland Acquisition Account - $101,850 (carried)
    Appropriating Proceeds of Sale of Portion of 1279 Kenwood
    c. APPROPRIATION: State Assistance for Spay and Neuter Program at S.P.C.A. -
    $994.63 (carried)
    State Assistance for Spay and Neuter Program at S.P.C.A.
    d. APPROPRIATION: Chesapeake Bay Trust Green Streets, Green Jobs, Green
    Towns Grant - $182,035 (carried)
    Chesapeake Bay Trust Green Streets, Green Jobs, Green Towns Grant
    e. APPROPRIATION: Bama Works Grant - $5,000 (carried)
    Bama Works Grant
    f. APPROPRIATION: Reimbursed Expenses for Fontaine Fire Station - $52,500
    (carried)
    Reimbursed Expenses for Fontaine Fire Station
    g. RESOLUTION: Acceptance of Christa Ct.
    Acceptance of Christa Ct.
    h. RESOLUTION: Sidewalk Waiver Request for 2006 Pine Top Road
    Sidewalk Waiver Request for 2006 Pine Top Road
    i. RESOLUTION: Establishment of Permit Parking on the 300 block of 7 ½ St SW
    Establishment of Permit Parking on the 300 block of 7 ½ St SW
    j. RESOLUTION: Establishment of Permit Parking on the south side of the 1000
    Block of Grady Ave between 10th St NW and 10 ½ St NW
    6
    Establishment of Permit Parking on the south side of the 1000 Block of Grady Ave
    k. ORDINANCE: Second Extension of Cable Television Franchise Agreement (2nd
    reading)
    Second Extension of Cable Television Franchise Agreement
    l. ORDINANCE: Lumos Networks Telecommunications Franchise Renewal (carried)
    Lumos Networks Telecommunications Franchise Renewal
    RESOLUTION: SIDEWALK WAIVER REQUEST FOR 1659 CAMBRIDGE CIRCLE
    Sidewalk Waiver Request for 1659 Cambridge Circle
    Mr. Haluska presented to Council. The applicant requested a sidewalk waiver for their
    property, and staff disagreed with the applicant's reasoning for the request.
    Ms. Smith asked if the City can ask for a contribution to sidewalk funds in lieu of installing
    a sidewalk. Mr. Brown said we do not have the authority to do that.
    Ms. Galvin asked if staff intends to start installing sidewalks in this area. Mr. Haluska said
    this is the intent of the code, and a single section does provide some amenity to the
    neighborhood. However, it is unlikely that this area will be on the sidewalk priority list in the
    near future.
    Ms. Szakos said she does not see any compelling reason not to build a sidewalk here
    because it is not a hardship on the owner and does provide a resting place for pedestrians.
    Ms. Smith said she disagrees that a sidewalk should be required because there is no plan to
    build sidewalks here, and it would be a total orphan.
    Ms. Galvin said she wants the connectivity in general, but there might be a better solution
    than a 5-foot wide concrete sidewalk at this location.
    Mr. Huja said he favors granting the waiver because drainage is already addressed with the
    curb. He asked staff to explore enabling legislation to allow for asking waiver applicants to
    contribute to the sidewalk fund.
    Ms. Smith moved to approve the request with the conditions as stated in the resolution.
    Ms. Galvin asked to add a condition to the waiver saying that this does not preclude any
    future redesign of the street that would accommodate pedestrian infrastructure. Mr. Brown said
    this is not necessary because it only applies to what we are requiring of the applicant.
    7
    Ms. Galvin seconded the motion. The waiver was granted. (Ayes: Mr. Huja, Ms. Galvin,
    Mr. Fenwick, Ms. Smith; Noes: Ms. Szakos).
    REPORT: BELMONT BRIDGE STEERING COMMITTEE
    Belmont Bridge Steering Committee
    Mr. Tolbert presented to Council and reviewed the history of the idea behind the Belmont
    Bridge subcommittee. Mr. Huja said Council is not making appointments to this committee
    tonight. However, the composition of the committee will be decided.
    Ms. Szakos said we need to clarify the process for appointing members of a board or
    commission to a committee.
    Ms. Smith asked why the committee would need a neighborhood representative if its
    function is to prepare the BAR. Mr. Tolbert said Council asked that there be neighborhood
    representatives, and these members will provide design input. Ms. Galvin said neighborhoods
    have asked for more input on projects that affected their neighborhood. She clarified that this
    subcommittee would be the sounding board for the design team to implement the final
    infrastructure after the decision about which bridge to build has been made. Mr. Tolbert said
    staff can provide a written charge once Council makes appointments to the committee.
    Ms. Galvin said she has received feedback that this is viewed as a City-wide project and
    asked if we could add two at-large members to the steering committee. Ms. Smith said we need a
    mechanism to ensure we have balanced representation on the steering committee.
    Mr. Huja said Council is in agreement on four neighborhood representatives, 3 PLACE
    Design Task Force representatives, and 1 Planning Commission representatives. Mr. Jones
    asked if we need to advertise for the position or use the recommendations brought forward by
    staff. Mr. Huja said we will advertise for the openings and ask the neighborhood candidate
    recommendations to apply.
    Ms. Galvin moved that an eight member Belmont Bridge Steering Committee be
    established as a distinct ad hoc committee appointed directly by City Council to provide
    guidance to City Council, staff, and professional consultants on the design and engineering of the
    infrastructure commonly referred to as “the Belmont Bridge;” and furthermore, that it will
    consist of three PLACE Design Task Force members, one non-PLACE Planning Commission
    member, and four neighborhood-based non-PLACE members, one from each of the adjoining
    neighborhoods (Belmont-Carlton, Ridge Street, Martha Jefferson and the North Downtown), and
    furthermore, that specific applications and appointments to the Belmont Bridge Steering
    Committee will be reviewed and made by Council in closed section. Mr. Fenwick seconded the
    motion. Mr. Jones clarified that the Planning Commission would make a nomination that
    Council would then appoint. The motion was approved. (Ayes: Mr. Huja, Ms. Smith, Mr.
    Fenwick, Ms. Galvin, Ms. Szakos; Noes: None.)
    8
    REPORT: RWSA/RSWA QUARTERLY UPDATE
    RWSA/RSWA Report
    Mr. Tom Frederick, Executive Director, updated Council on the Schenk's Branch
    Interceptor Easement, Granular Activated Carbon (GAC) treatments, Ragged Mountain Dam,
    and the updated drought contingency plan to change triggers due to the increased water storage
    capacity, which is targeted for adoption before spring 2015. Also, a cost share agreement was
    adopted in March, which shows the City and County can work together.
    The RSWA is engaged with Albemarle County regarding what they want to do with the Ivy
    Materials Utilization Center.
    Ms. Szakos asked for updated numbers on how many local contractors worked on the dam
    project. Mr. Frederick said he will report back to Council on this.
    Ms. Szakos asked what he sees as his role in the potential collaboration on a regional
    recycling program. Mr. Frederick Rivanna can be a part of the conversation if both localities
    decide they want to collaborate.
    Ms. Smith asked if the dam has begun to be filled. Mr. Frederick said this will occur after
    clean-up has been completed due to construction access requirements. Ms. Smith asked about
    tree plantings; Mr. Frederick said he will provide Council with a list of the types of native trees
    they are planting.
    Ms. Smith asked how we came to be up against the DEQ deadline, as we have known of
    the mandate for a long time. Mr. Frederick said we started conversations almost a year ago. Mr.
    Huja said the City and County are meeting now to discuss this, and we are hopeful we will come
    to some agreement. Ms. Smith asked what would happen if we do not meet the deadline. Mr.
    Frederick said if the DEQ feels we are avoiding deadlines by not making decisions, they can
    impose civil penalties.
    Ms. Smith asked what the difference between a right-of-way and an easement is. Mr.
    Frederick said he has heard them used interchangeably. She asked what can co-exist with a
    sewer pipe in terms of underground utilities. Mr. Frederick said other utilities need to be in a
    similar location, and as long as the needs are coordinated, it can work. He suggested there be a
    review process so that other utilities are not placed in a location that prohibits access to the sewer
    line for maintenance.
    Ms. Smith said we should discuss the science of planting trees in and around utility
    easements in the future. Ms. Galvin agreed that we should use best practices as the City conducts
    a code update.
    Mr. Fenwick asked if the City or County incurred any monetary penalty for missing the
    DEQ deadline for Schenk's Branch. Mr. Frederick said the trigger for penalties has not occurred.
    9
    REPORT: COMMUNITY ENGAGEMENT UPDATE
    Community Engagement Update
    Mr. David Ellis and Ms. Miriam Dickler presented to Council on citizen engagement
    throughout the City, including online citizen engagement tools, a 3-1-1 phone system option, a
    citizen engagement committee, Our Town neighborhood meetings, and the Neighborhood
    Leadership Institute.
    Ms. Szakos thanked Mr. Ellis for updating the Our Town spreadsheet online so that citizens
    can follow up on their requests. She said she loves the idea of resident evaluations for people
    who come to the Our Town meetings. She agreed that training is a great way to figure out what
    folks are doing in other localities.
    Ms. Szakos asked staff to ensure that a 3-1-1 system would integrate with Public Works
    software. She said we should explore doing collaboration with the County on a 3-1-1 system and
    online citizen engagement. She said the MPO is also interested in taking part in the online citizen
    engagement tool and may be able to offer some administrative support.
    Mr. Huja said he would like to see a cost estimate for the 3-1-1 system. Ms. Galvin said she
    can bring this up at the next TJPDC meeting after the cost estimates come in.
    Mr. Fenwick asked how citizens can get updates from the Our Town meetings. Ms.
    Dickler said citizens can go to www.charlottesville.org/OurTown to get updated information.
    Mr. Fenwick asked what the continuing costs would be for the online engagement tool. Mr. Ellis
    said it varies widely, depending on how you use the tool.
    Ms. Smith said the advice she has learned from past workshops is to start small, and do not
    try to do everything at once.
    Ms. Galvin said the 3-1-1 tracker is a great tool for ongoing self-evaluation and provides us
    with the data we need. She said starting off with a pilot may be the way to go before exploring
    regional collaboration.
    Staff agreed to return to Council with an RFP for the online engagement tool.
    OTHER BUSINESS: Purchase of 708 Page Street
    Mr. Brown presented Council with a resolution to purchase 708 Page Street for $259,000,
    paid from the Capital Improvement Program contingency account.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the resolution passed. (Ayes: Mr.
    Huja, Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos; Noes: None.)
    10
    OTHER BUSINESS: Road Projects Update
    Mr. Jones presented to Council. City representatives to the Route 29 Solutions Panel are
    seeking direction on the Berkmar Extension, 29 N widening, Rio/29 Intersection, and Hillsdale
    South projects, as VDOT intends to move these forward through a design build contract.
    Council is being asked to provide direction on whether the City open to having VDOT
    administer the Hillsdale Drive Extended project, and whether or not they want Hillsdale Drive
    South to occur now or to be included with the design work on the Route 29/Hydraulic Grade
    Separated Interchange.
    VDOT also briefed staff on the Best Buy Ramp project and has requested approval on two
    issues. The first is approval to conduct night work on the US 29, most likely between 8:00 p.m.
    and 5:00 a.m. Staff sees the advantages of this but has concerns about the impact night work
    could have on the hotels along Route 29 and nearby neighborhoods. VDOT is also seeking
    approval of the sound wall materials and finishes along 250, and staff will take that issue to the
    PLACE Design Task Force for discussion on July 10th.
    Mr. Huja said he supports having VDOT administer the Hillsdale Drive Extended project
    and including the Hillsdale Drive South project with the design work on the Route 250/Hydraulic
    grade separated interchange.
    Staff believes that having VDOT administer the program should be coupled with a business
    outreach program, including a City liaison. Ms. Szakos said she would like this to be a condition
    of approval for giving VDOT control over the project.
    Ms. Galvin said this area is part of one of our small area plan, and working in isolation,
    VDOT may create a road that would not be conducive to good development on the adjacencies.
    She said there must be some acknowledgement that this will be done in coordination with the
    City’s vision for our small area plans.
    Mr. Tolbert suggested adding a condition that VDOT use the plans we have already done in
    that area. He said he believes VDOT will want to do this because the existing plans have already
    been vetted.
    Mr. Fenwick said the community should be aware that VDOT will be in the driver’s seat on
    a high-cost project that is going to be executed very quickly. He said the City should maintain
    some control over the project. Ms. Szakos said we do currently have control, and that is why we
    are creating mandatory conditions for VDOT to take over the project.
    Mr. Jones said we will have a staff liaison and can provide regular updates to Council. Mr.
    Tolbert said if material changes are proposed that affect the design or function, we could request
    an opportunity to come back to Council for discussion.
    Ms. Szakos said the original intent of Hillsdale South was to extend it from Hydraulic Road
    to the bypass, but currently it is only funded to Holiday Drive, which does not add functionality.
    11
    She said we should not execute that project until we are sure it can extend to the bypass. Ms.
    Galvin clarified that this means we will not build it now, but it will be included in the overall
    design process.
    Ms. Szakos moved to relinquish control over the Hillsdale Extended project to VDOT,
    conditioned on the following: outreach via a citizen panel including area businesses; including
    the use of the City’s small area plan designs that have already gone through the public process;
    including City representative participation in the regular project management meetings; and
    bringing any substantive changes to the project to Council.
    Mr. Tolbert suggested an additional condition that the current revenue sharing allocated to
    the project be removed from the project and used elsewhere, so that we are not spending local
    money on a state-managed project.
    Ms. Galvin seconded the motion as stated by Ms. Szakos and amended by Mr. Tolbert.
    The motion passed unanimously. (Ayes: Mr. Huja, Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms.
    Szakos; Noes: None.)
    OTHER BUSINESS: Letters to Congress Supporting Transportation Funding
    Ms. Szakos read the proposed letters regarding federal transportation funding. Council
    voted to approve sending the letters to representatives. (Ayes: Mr. Huja, Ms. Galvin, Mr.
    Fenwick, Ms. Smith, Ms. Szakos; Noes: None.)
    Meeting adjourned.
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, July 21, 2014, AT 4:30 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – July 21, 2014
    Council met in special session on this date with the following members present:
    Ms. Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Ms.
    Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), to meet in closed session for
    discussion, consideration and interviews of prospective candidates for appointment to City
    boards and commissions, as authorized by Va. Code sec. 2.2-3711 (A) (1).
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS – July 21, 2014
    CALL TO ORDER
    Council met on this date with the following members present: Ms. Smith, Ms. Galvin,
    Mr. Huja, Ms. Szakos, Mr. Fenwick.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Mr. Huja welcomed the family of Jane Brown Foster, and Ms. Szakos read a proclamation
    in her honor. Mr. Huja presented the proclamation to her family.
    Ms. Galvin announced Free Shakespeare in the Park, from July 26 - August 17. For more
    information, please go to www.thehamnertheatre.com.
    Ms. Szakos announced the African American Festival will start on Wednesday, July 23 at
    Burley Middle School on Rose Hill Drive. Taste of Ghana is on Thursday, and Ladies Night at
    the Jefferson School AAC is on Friday. Call 654-7009 for free tickets to the Friday night event,
    or go to www.chiahambafashionshow.eventbrite.com.
    2
    Ms. Smith announced Meeting #3 for the West Main Street project at Carver Recreation
    Center on August 5 from 6:30 p.m. - 8:00 p.m. For more information, visit
    www.gowestmain.com.
    Mr. Fenwick thanked the Parks and Recreation Department staff for the beautiful plantings
    all around the City.
    MATTERS BY THE PUBLIC
    Mr. John Cruickshank, 324 Parkway St., speaking as chair of the Piedmont Group of the
    Sierra Club, said 712 citizens have signed the Sierra Club petition to end the use of lawn and
    garden pesticides on all City-owned parks and properties.
    Ms. Jackie Lombardo, 313 Parkway St., spoke about the importance of using safer methods
    other than pesticides to keep children and families healthy. She outlined options for alternatives.
    Ms. Barbara Cruickshank, Parkway St., said toxins can be found in some of the pesticides
    used around the City and at schools. These are dangerous chemicals for the children and all
    residents. There are safe alternatives, and Council should work to end the use of chemicals and
    resort to a safer alternative.
    Mr. John Heyden, Westwood Rd., said his suggestion that the City form a violent crimes
    task force was ignored. He said crime should be broken down by race. We have to advocate
    personal responsibility and family values. He said he is tired of footing the bill for social
    programs.
    Mr. Russell Richards, 1003 Altavista Ave., an artist with the McGuffey Arts Center,
    proposed that the Landmark Hotel be turned into a vertical garden. He outlined his ideas about
    community participation and involvement with the schools. He said many similar projects and
    ideas are being implemented globally.
    Mr. John Hossack, 617 Davis Ave., said VDOT is fast tracking 29 improvements. He said
    the Hydraulic and 29 intersection is a high priority. It does not make sense to widen 29 further
    out. No formal approval was given in the May 19 meeting, as recorded in the minutes.
    Ms. Ida Lewis, 605 13th St NW, asked for bus service to return to Grady Ave. Elderly
    residents have to walk to 10th Street to catch the bus.
    Mr. Jim Rounsevell, 1113 Monticello Rd., said he and many others have worked tirelessly
    on the Belmont Bridge to provide a better option for the City. He criticized the City's handling of
    the project and said the report on tonight's agenda is inaccurate. It has left a bad taste for citizen
    engagement.
    Mr. Eric Woolley, 220 East High Street, said the underpass plan works, it meets design
    criteria, it meets minimum standards, and it can be built.
    3
    Mr. Louis Schultz, 1809 E. Market St., said this is the twentieth time he has come to
    Council accusing staff of violating City and state code and several civil rights statues regarding
    Steephill Street.
    Ms. Nancy Carpenter, 727 Denali Way, said there is a lack of transparency on the CRHA's
    part during the opening of a waiting list for housing. She said she hopes there can be a meeting
    with the City Manager and the CRHA to try to fix this problem.
    COUNCIL RESPONSE
    Ms. Smith said the CAT Advisory Board meets tomorrow, and she will ask about Grady
    Ave. and get back to Ms. Lewis. She said Mr. Richards should also talk to Mr. Matt Slaats about
    his ideas for the Landmark, and she thinks his vertical garden idea is cool. She said it is
    important that the pesticides in schools and school yards and gardens be examined closely. She
    said the Parks and Recreation Advisory Board should receive a report on the methods currently
    in use and evaluate them.
    Mr. Fenwick said the message about pesticide use is very important. He directed residents
    to go to the Sierra Club's website or visit www.beyondpesticides.org for more information. He
    said Mr. Richards is a great artist and has an imaginative solution. He said he looks forward to
    hearing more from Mr. Hossack as we go through the 29 interchange project in the next four
    years. He said public transportation managers should be sure they really know their customers
    and understand their needs. He thanked Mr. Rounsevell for his work on the underpass.
    Ms. Galvin said she would like Mr. Jones to check the pesticide issue and determine how
    best to proceed. She is looking forward to ongoing conversations with the County about Route
    29 and transportation. She asked Mr. Jones and Mayor Huja for insight on the CRHA waiting
    list issue Ms. Carpenter brought forward. Mr. Jones said it would be best to have the Housing
    Authority and their Executive Director look into this and provide a report back to the Council.
    Ms. Szakos agreed that we should look at every possible way to make parks safe. She said
    vertical farms work best in places like Detroit, where there are many vacant buildings, but this is
    still an interesting idea to keep in front of us. The bus issue along Grady Ave. is an issue, and we
    will look into it. She said traffic modeling at the Rio intersection has been done and has gotten a
    lot more vetting than the Hydraulic intersection, but it will get the same treatment going forward.
    Mr. Huja asked staff to look at the pesticide issue and figure out if we can use alternatives.
    He said he will talk to the Housing Authority director about the waiting list.
    CONSENT AGENDA
    a. Minutes for July 7
    b. APPROPRIATION: Appropriating Proceeds of Sale of Portion of 1279 Kenwood to
    the Parkland Acquisition Account - $101,850 (2nd reading)
    Proceeds of Sale of Portion of 1279 Kenwood to the Parkland Acquisition Account
    4
    c. APPROPRIATION: State Assistance for Spay and Neuter Program at S.P.C.A. -
    $994.63 (2nd reading)
    State Assistance for Spay and Neuter Program at S.P.C.A.
    d. APPROPRIATION: Chesapeake Bay Trust Green Streets, Green Jobs, Green
    Towns Grant - $182,035 (2nd reading)
    Chesapeake Bay Trust Green Streets, Green Jobs, Green Towns Grant
    e. APPROPRIATION: Bama Works Grant - $5,000 (2nd reading)
    Bama Works Grant - $5,000
    f. APPROPRIATION: Reimbursed Expenses for Fontaine Fire Station - $52,500 (2nd
    reading)
    Reimbursed Expenses for Fontaine Fire Station - $52,500
    g. APPROPRIATION: Appropriation of Insurance Recovery Reimbursement -
    Environmental Division's Nissan Leaf - $2,095.75 (carried)
    Appropriation of Insurance Recovery Reimbursement - Environmental Division's Nissan Leaf
    h. APPROPRIATION: Department of Behavioral Health and Developmental Services,
    Thomas Jefferson Area Crisis Intervention Team Mentorship Program - $90,000
    (carried)
    Department of Behavioral Health and Developmental Services, Thomas Jefferson Area Crisis
    Intervention Team Mentorship Program
    i. APPROPRIATION: Virginia Commission of the Arts Challenge Grant - $5,000
    (carried)
    Virginia Commission of the Arts Challenge Grant
    j. RESOLUTION: Initiate Study of Zoning Ordinance Provisions for Short Term
    Rentals
    Initiate Study of Zoning Ordinance Provisions for Short Term Rentals
    k. ORDINANCE: Lumos Networks Telecommunications Franchise Renewal (2nd
    reading)
    Lumos Networks Telecommunications Franchise Renewal
    5
    Ms. Smith said regarding letter k on the consent agenda, it is important for the Planning
    Commission to review a list of the short term rentals and whatever data we have from our own
    homestay permits, as well as our tax revenues. She said she believes Stay Charlottesville would
    be willing to cooperate. She asked how many residences are being used exclusively as short term
    rentals.
    Ms. Smith said the franchise easement agreement with Lumos is another example of how
    our street trees are at the bottom of the totem pole with rights of way. Our City Manager needs
    ammunition to protect our trees.
    On motion by Mr. Fenwick, seconded by Ms. Szakos, the consent agenda passed. (Ayes:
    Mr. Huja, Ms. Smith, Ms. Szakos, Ms. Galvin, Mr. Fenwick; Noes: None.)
    RESOLUTION: BELMONT BRIDGE
    Belmont Bridge
    Mr. Huja gave a brief overview of the Belmont Bridge project history and said tonight is
    the night for City Council to make a decision. Mr. Tolbert presented to Council and reviewed the
    three bridge options and the underpass option.
    Ms. Galvin asked if the bow bridge footprint aligns the same way. Mr. Tolbert said it is
    within the same footprint as the replacement bridge. In response to an inquiry from Ms. Smith,
    he confirmed that the slopes are the same with all three bridges.
    Mr. Fenwick said businesses around the project are going to be effected, and cut-through
    traffic will be an issue as well. Businesses can expect a 30% decrease in revenue during this
    project, and that means a tax revenue decrease for the City as well. Ms. Szakos said they will
    ultimately benefit from the finished project, but the interim period may be painful. She asked if
    there is a difference in construction time between the models. Mr. Tolbert said two of the options
    can be built with no closure but would take a little longer overall for construction.
    Ms. Smith asked if VDOT provided an independent analysis of the integrity of the pier
    structures underneath the bridge. Mr. Tolbert said we can ask about getting someone else to
    examine this. VDOT relies on the City to perform bridge inspections or contract for them for
    their review. Ms. Smith asked for clarification on the proposed retaining wall.
    Ms. Galvin asked for clarification on 15% drawings versus 35% drawings. Mr. Tolbert
    said the 35% drawings were completed when staff was moving forward on a bridge replacement.
    Mr. Fenwick asked Mr. Cook asked if he can understand why inspecting the bridge and
    then designing it would be suspect. Mr. Cook said he does; however, MMM does not usually
    design bridges.
    Mr. Huja said Council needs to decide whether they want an underpass or a bridge.
    6
    Ms. Smith said she loved the idea of the underpass at first, but she has a lot of concerns
    about the depth, slope, and pedestrian access, as well as sound mitigation from the Pavilion. She
    said she does not want to spend an excessive amount of tax payer dollars on something that we
    do not really need. We can implement some of the great ideas that have come out of the
    community and invest money in the landscape around the Garrett Street and 6th Street areas.
    Ms. Szakos said she supports the bridge option because the underpass puts travelers under
    the landscape with tall walls and does not feel welcoming. We have a lot of competing
    infrastructure needs throughout the City. We need to spend the money we have to make things
    work, but we should not be excessive about it.
    Ms. Galvin said function, form, integrity, authenticity, finish, constructability, and costs are
    the important considerations. The underpass option does not pass on many of these points. She
    said she supports a bridge, but the bridge design is still highly problematic.
    Mr. Fenwick thanked Mr. Rounsevell for his work on the underpass and pedestrian bridge.
    He said he supports the bridge option based on his desire to work towards a consensus and after
    talking with neighborhood residents. He outlined his concerns about the underpass option.
    Mr. Huja said we are fortunate to have had choices with this decision. He overviewed the
    problems with an underpass and said he supports the bridge option. He said it must be beautiful.
    Ms. Smith put forth a resolution for an enhanced bridge.
    Be It Resolved by the Charlottesville City Council that staff be directed to proceed with the
    completion of all construction documents for an enhanced bridge.
    Be it further resolved that the City Engineer work with VDOT to get an independent
    structural analysis for the feasibility of reusing all or part of the current pier support
    infrastructure to assess the potential for savings to City taxpayers.
    Be it further resolved that MMM be directed to hire additional design consultants subject to
    approval by City Council, to include a landscape architect, to incorporate the community input in
    a design for a multi-modal, memorable bridge; and
    Be it further resolved to convene the steering committee to help refine the design; and
    Be it further resolved that the staff be directed to put together a funding plan for closing the
    gap with VDOT funding, subject to approval by City Council.
    Ms. Szakos asked what a reassessment of the piers would set us back in dollars and time.
    Mr. Tolbert said that depends on whether or not VDOT can do the inspection. Ms. Smith said
    she would limit her part of that resolution and make it contingent on whether VDOT will
    perform the inspection.
    Ms. Szakos said she is comfortable with asking for more design expertise on the MMM
    team.
    7
    Ms. Galvin said we need a new design engineering team with a clear set of operating
    procedures. She said the enhanced bridge is not a fully integrated design. She said it has not been
    fully integrated from the beginning because design came after the structure. The structure is
    inherently where the beauty comes from. She is concerned by the amount of additional oversight
    that would be needed to ensure the existing structural engineering group would provide the
    outcome we wanted. She said she would put a cap of $18 million on the last point of her
    proposed resolution, which was included in the Council materials.
    Ms. Szakos said this resolution would set us back several months before starting. She
    would be concerned about losing state funding during that process.
    Ms. Galvin said having a process that is very clear from the beginning can facilitate a
    smoother project. We need a team that will engender more confidence from the community.
    Ms. Smith said she is not comfortable putting forward that amount of money. She would
    like to look for ways to save money on the bridge so we can put funds towards enhancing
    pedestrian access throughout that area.
    Ms. Szakos put forward a motion for the enhanced bridge.
    Be It Resolved by the Charlottesville City Council that staff be directed to proceed with the
    completion of all construction documents for the enhanced bridge; and
    Be It Further Resolved that staff be directed to put a funding plan in place for closing the
    gap with VDOT funding and bring it to Council; and
    Be It Further Resolved that staff request VDOT conduct an assessment of existing
    documents to evaluate the possibility of reuse of existing infrastructure on the bridge; and
    Be It Further Resolved that we instruct MMM Design Group to expand their team to
    include an urban design team or firm and a community engagement team member, to be brought
    back for Council approval.
    Ms. Smith offered a friendly amendment requesting that VDOT do a visual inspection if
    possible. Ms. Szakos accepted the amendment; Ms. Smith seconded the motion.
    Ms. Galvin said she cannot vote for this because it is doing the same thing and expecting
    different results. She said she hopes this project can be a learning moment and can avoid
    frustration and confusion in the future.
    The motion passed as amended. (Ayes: Mr. Huja, Ms. Smith, Ms. Szakos, Mr. Fenwick;
    Noes: Ms. Galvin).
    REPORT: CATEC STRATEGIC PLANNING UPDATE
    CATEC Strategic Planning Update / CATEC Report
    8
    Mr. Adam Hastings presented to Council on behalf of the School Board and CATEC.
    Ms. Galvin asked about overlap with the Virginia Plugged In program. Mr. Hastings said
    CATEC and PVCC have been working to find a way to become more linear and stop duplication
    of services. Ms. Galvin said she hopes the adult education piece becomes more robust. She
    asked if this has been thought of as a magnet school model. Mr. Hastings said it has, but while
    we have supportive partners, we do not have as many people offering millions of dollars to
    CATEC as do organizations in cities with larger companies.
    Ms. Szakos said she was struck by the statement from Mr. Hastings’ report that
    manufacturer workers are now knowledge workers. She appreciated the fact that this is the
    thinking with CATEC, not as an alternative to academic work, but as a different kind of
    academic work.
    Mr. Huja asked if they can operate within the existing infrastructure for the next five years.
    Mr. Hastings said not if they do not make any changes.
    Mr. Fenwick asked if CATEC is getting away from the blue collar portion of their
    education. Mr. Hastings said many blue collar jobs are now using technology and are not the
    same as they were in the past.
    RESOLUTION: CITY OF PROMISE FACILITY PROGRAM NEEDS - $50,000
    City of Promise Facility Program Needs
    Ms. McHugh presented to Council about the City of Promise project at 210 8th Street,
    including a proposal to occupy the adjacent property at 708 Page Street.
    Mr. Huja asked for a total cost of 210 8th Street and a total cost for Page Street. Ms.
    McHugh said total cost to date is at $407,073. The total final cost would depend on how much it
    costs to terminate the contract with R.E. Lee & Son. Mr. Huja asked if it would be $259,000 for
    708 Page Street. Ms. McHugh said that was the purchase price.
    Ms. Smith asked how much longer the City of Promise would be able to operate if it does
    not receive future funding. Mr. Davenport said they do not anticipate they would ever be totally
    without funding.
    Mr. Huja said he supports using this space for City of Promise for at least five years. Ms.
    Smith said we are paying for a property that floods. Ms. Szakos said it has been deemed
    buildable with the proper treatment. Mr. Tolbert said we are working to cut our losses on 8th
    Street and allow for the possibility of redevelopment.
    In response to an inquiry from Mr. Fenwick, Ms. McHugh said it would cost around
    $80,000 to conduct a local move of the house.
    9
    Ms. Smith said she does not believe either of the lots are appropriate to build on because of
    the water, and she cannot support this.
    Ms. McHugh said engineers confirmed that the floor elevation was a full 12 inches above
    the flood elevation.
    On motion by Mr. Huja, seconded by Ms. Szakos, Council voted to proceed with using the
    Page Street house for the City of Promise house and terminate the existing contract. (Ayes: Mr.
    Huja, Ms. Szakos, Ms. Galvin, Mr. Fenwick; Noes: Ms. Smith.)
    REPORT: HUMAN RIGHTS COMMISSION UPDATE
    Human Rights Commission Update
    Ms. Tewksbury presented to Council. Ms. Mills, Chair of the Commission, and Ms.
    Charlene Green from the Office of Human Rights were also present.
    Ms. Szakos said the full annual report is coming in January and asked Ms. Tewksbury to
    give highlights.
    Ms. Galvin asked for data about where people live, not just where they work. Ms.
    Tewksbury said she does have that information.
    Mr. Huja asked how many of the complaints were from City residents. Ms. Tewksbury
    said this information will be provided in the annual report.
    Ms. Smith asked if people can go directly to the EEOC without going through the Office of
    Human Rights. Ms. Tewksbury said they can, but she hopes they will go through her so that she
    can compile data.
    Mr. Fenwick asked if there has been an impact on the schools and businesses. Ms.
    Tewksbury said she has been working on engaging with schools and businesses and wants to
    provide technical support in the future.
    Ms. Smith asked how the Human Rights Commission deals with the recent stop and frisk
    data, for example. Ms. Tewksbury said the Commission would have to make a decision on
    whether or not to be involved and in what capacity. Ms. Smith said she is concerned that there is
    an ability to pick and choose. They should be the accountability arm for violations of human
    rights. Ms. Tewksbury said group liaisons are in play right now. Ms. Smith said she is
    concerned that the non-legal part of the Commission's work is looking a lot like the Dialogue on
    Race.
    Ms. Aidyn Mills, Chair of the Human Rights Commission, said the Commissioners are
    eager to address systemic issues. However, much of their work to date has been to understand
    the nature of their charge and the dynamics already at play. Ms. Smith urged the Commission to
    understand that this is not all about getting along with everyone, because it is difficult to partner
    with the very groups you are supposed to be examining.
    10
    Ms. Galvin said she appreciates the strong effort of the Commission to get to know the
    problems and the players. Prudence and patience is important, and if we are going to change
    hearts and minds, it has to be relationship-based.
    MATTERS BY THE PUBLIC
    Ms. Amy Gardner, 753 Belmont Ave., asked why the bridge design Mr. O’Shea and Mr.
    Rounsevell presented in 2013 has disappeared. She said we are letting their talent go to waste.
    She is disappointed that a company who has given so little has been rewarded with another
    contract.
    Mr. Jon Bright, 109 Altamont Cir., President of NDRA, said he hopes the neighborhoods
    will remain involved in the design. He thanked Parks and Recreation for the upgraded
    playground equipment at McGuffey Park.
    Ms. Rebecca Quinn, 104 4th St., said she is puzzled about the Page Street acquisition. It
    was approved quickly because it was an urgent drainage situation, and now the drainage problem
    cannot be fixed. However, the City is now purchasing the property.
    Mr. Mark Kavit, 400 Altamont St., said a vote should not be held on the same night that
    public hearings are held. He said he appreciated that the Belmont Bridge took place in that
    manner. He said he is an organic gardener and is concerned that the ultimate goal is to eliminate
    pesticides completely, when they simply need to be used wisely.
    COUNCIL RESPONSE
    Ms. Szakos said it would be appropriate to apply for Tiger funding on the pedestrian
    bridge. She said the reason we did the Page Street sale is because the original problem with the
    drainage is a problem the City caused.
    Ms. Galvin asked the Belmont Bridge Steering Committee to work with staff and assert
    independence in coming up with a process that will lead to an excellent selection. There needs to
    be a building of trust and confidence in this process going forward; this cannot be left up in the
    air.
    Ms. Smith asked to see the designs Siteworks provided for the bridge.
    Meeting adjourned.
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, August 18, 2014, AT 5:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – August 18, 2014
    Council met in special session on this date with the following members present:
    Ms. Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Ms.
    Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), to meet in closed session for (1)
    Discussion and consideration of prospective candidates for appointment to City boards and
    commissions, and interviews of candidates for appointment to the Planning Commission, and a
    discussion of the performance evaluation of the City Manager, all as authorized by Va. Code sec.
    2.2-3711 (A) (1); (2) Consultation with legal counsel regarding the negotiation of the terms and
    conditions for the acquisition of a public utility easement on McIntire Road, where discussion in
    an open meeting would adversely affect the City’s negotiating strategy, as authorized by Va.
    Code sec. 2.2-3711 (A) (3) and (7); and, (3) Consultation with legal counsel regarding the
    defense of pending lawsuits against the City involving (a) the City’s solicitation ordinance, and
    (b) the construction contract for the Fontaine Avenue Fire Station, where discussion in an open
    meeting would adversely affect the City’s litigating posture, as authorized by Va. Code sec. 2.2-
    3711 (A) (7).
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS – August 18, 2014
    CALL TO ORDER
    Council met on this date with the following members present: Ms. Smith, Ms. Galvin,
    Mr. Huja, Ms. Szakos, Mr. Fenwick.
    2
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Mr. Huja said September 5, 2014, is National Payroll Week, and the City has issued a
    proclamation in recognition.
    Ms. Smith read a proclamation in honor of Women's Equality Day. Ms. Kobby Hoffman
    and Ms. Sharon Utz were present to accept the proclamation and thanked Council for their long
    time support in recognizing Women's Equality Day.
    Mr. Fenwick announced the Sounds of Summer at Belmont Park on Saturday, August 23
    from 6:00 p.m. – 8:00 p.m. He also announced UVA move-in days on Friday, August 22 and
    Saturday, August 23. CAT routes may experience delays.
    Ms. Galvin announced the first day of school for the City is Wednesday, August 20. She
    also announced new pavement markings for cyclists. For more information, please go to
    www.charlottesville.org/safestreets.
    Ms. Szakos announced that on Thursday morning at 8:00 a.m., the Clerk of Court will be
    able to issue marriage licenses to gay couples, unless a stay is ordered. She also announced that
    the next Council meeting will be held on Tuesday, September 2 due to the Labor Day holiday.
    Ms. Szakos announced the unveiling of the model for the recently commissioned Vinegar
    Hill monument on Wednesday at 7:00pm at the Ebenezer Baptist Church and Thursday at
    7:00pm at the Jefferson School African American Heritage Center. The community is invited to
    attend. For more information, contact Charlene Green at 434-970-3115.
    Ms. Szakos thanked the Police Chief for his efforts towards making sure the incident in
    Ferguson would not happen in Charlottesville.
    Ms. Smith announced TOUCH the Band is going to perform on Friday, September 12,
    from 8:30 p.m. – 11:30 p.m. at the Carver Recreation Center. Call 970-3053 to purchase tickets.
    Ms. Szakos announced that Ms. Smith was appointed by the governor to the Advisory
    Committee on Juvenile Justice by the Governor of Virginia.
    Mr. Huja announced Ms. Szakos was appointed vice chair of the NLC Council on Youth,
    Education and Families.
    Ms. Galvin acknowledged the life of police officer Wayne Bettinger and read a memorial.
    Mr. Huja asked for a moment of silence in memory.
    On motion by Ms. Smith, seconded by Mr. Fenwick, the following appointments were
    made to City Boards and Commissions: to the Planning Commission, Taneia Dowell, Genevieve
    Keller, and Jody Lahendro; to the CDBG 10th & Page Task Force, Tim Paladino; to the Jefferson
    Area Community Criminal Justice Board, Meagan Dye; to the Jefferson-Madison Regional
    3
    Library, Peter McIntosh; to the Parks and Recreation Advisory Board, Mary Alissa Wilson; to
    the PLACE Design Task Force, Galin Boyd; to the Region Ten Community Services Board,
    Claudia Allen. (Ayes: Ms. Smith, Mr. Fenwick, Mr. Huja, Ms. Szakos, Ms. Galvin; Noes:
    None.)
    MATTERS BY THE PUBLIC
    Ms. Johanna Woodchild, 416 Mosley Dr., said she is against the use of pesticides in City
    parks and on school grounds. She asked Council to ban the use of pesticides to make the City
    safer for our children.
    Mr. David Blount, legislative liaison for the locality and planning district region, spoke
    about the development of the next legislative program for 2015. He reviewed potential priorities
    and said he is looking to meet with Councilors in mid-fall.
    Dr. Rick Turner, on behalf of the Albemarle Charlottesville NAACP, said the way
    Ferguson, MO has responded to the death of Michael Brown is disturbing, and people are angry.
    He said the stop-and-frisk policy of the City stops more Blacks than Whites, and that makes us
    not so different from Ferguson. He encouraged citizens to photograph or videotape police
    officers who stop Black men.
    Ms. Bonnie Stevens, Albemarle County resident, said there was a man with a holstered
    pistol on his hip on the second Sunday in July on the Downtown Mall. She was not comfortable
    and filed a complaint with the Charlottesville Police Department. She said open carry laws are
    dangerous on the Downtown Mall. She proposed a courtesy policy to discourage open carry on
    the Downtown Mall.
    Mr. John Cruickshank, 324 Parkway St., said on July 21 he presented the Sierra Club
    petition asking Council to end the use of pesticides in City parks and schoolyards. Over 750
    supporters have now signed the petition. He said he met with Mr. Jones and City staff, and he
    has further documents and reports showing the harmful effects of pesticides.
    Mr. Mark Kavit, 400 Altamont St., said he was able to speak with Mr. Tolbert and now has
    an understanding of why certain things that were supposed to be done were not done in the past
    two months regarding notifications about property changes.
    Ms. Christine Palazzolo, Douglas Ave., said she is opposed to the pending rezoning of the
    parcel on Lyman from R-1 to Downtown Extended (DE). She said she represents residents of
    the North Belmont neighborhood who are directly affected by this proposal. The Belmont
    Carlton Neighborhood Association has never been in support of this proposal, and it gives a
    blank check to commercial developers. She asked those opposed to stand; several in attendance
    did so.
    Ms. Lena Seville, 808 Altavista Ave., said she has been learning about zoning as a member
    of her neighborhood association's board. She thanked City staff member Carrie Rainey for her
    assistance in explaining the different types of zonings. She said access points to Lyman St. are
    4
    strictly through neighborhoods. She said she is disappointed that no one representing
    bike/pedestrian interests was at the meeting about the Garrett Street stairs proposal. There is
    room for a better pedestrian experience.
    Mr. Mark Brown, 2515 Brunswick Rd., said he supports the concept of studying the
    potential for a BID on the Downtown Mall. He asked Council to figure out a way to make
    something happen.
    Ms. Ida Lewis, 605 13th Street NW, asked for bus service to be restored to Grady Ave.
    Mr. Louis Shultz, 1809 E. Market St., said this is the 21st time he has come to Council
    accusing staff of violating City and state code and violated civil rights statutes. He said the
    August 4 Council meeting was required by law and was cancelled illegally.
    Ms. Allison Ruffner, 735 Graves St., said she observed more walkable communities in her
    travels and asked Council to consider a long-term view for making the City more walkable and
    bike/motorcycle friendly.
    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
    Ms. Szakos said she is looking forward to the report Council will receive about pesticides.
    In response to Mr. Blount, she said Councilors will be concerned that any budget cuts coming
    down the line do not take out of localities that have already experienced cuts from the state. She
    said it is not illegal to videotape a police officer, although she is not certain that it is necessary to
    do so. She said she would also be frightened to see someone walking around in a heavily
    populated area with an open carry gun, but that is protected by second amendment rights. She
    said we should look at what we can do, but there is a limit. Council is concerned about bus
    service around Grady, especially in the summer, and they are trying to work towards a solution.
    She said most Councils take a meeting off in the summer. Council has heard Mr. Shultz but has
    made a decision to decline to hold a hearing regarding accusations about Steephill Street. She
    said it is great when people go to other communities and come back with a different perspective,
    so she thanked Ms. Ruffner for sharing that experience.
    Ms. Smith said pesticide use is a very important issue. She thanked Ms. Ruffner for her
    comments on motorcycle and scooter riders and said we should look into allowing them to park
    with cars, allowing double duty on some of the parking spaces. She said the Ferguson episode is
    a real wake-up call, and accountability is important. She asked for a follow-up of our adult
    contact statistics.
    Mr. Fenwick said there is support on Council to ban pesticide. He thanked Dr. Turner for
    reminding the community of what our responsibilities are. He said open carry is out of place in
    the City, and he will approach anyone who is carrying a gun on the Downtown Mall and ask
    them what they are doing. He said we have a lot of work to do on citizen engagement and
    communication. He thanked residents for coming to defend their neighborhood against rezoning
    on Lyman Street. He said he wants more information about what the Downtown Mall does for
    the City.
    5
    Ms. Galvin said we do not have bad police or a bad chief, but we do need to catch those
    who are not trained very well. Our police department is being proactive and working to pull
    together a forum to educate themselves and the public on what our strategies are. She said she is
    interested to know what a courtesy policy means regarding open carry on the Downtown Mall.
    She said working towards improvement on communication never stops. She said she hopes for a
    solution to the Grady Avenue bus situation. Charlottesville is almost getting too dense for cars
    but not dense enough for a real high-efficiency transportation service. We are in a transition
    phase, and we need to be educated and fund our intentions when it comes to being walkable and
    bike-friendly.
    Mr. Huja said he agrees with his colleagues.
    CONSENT AGENDA
    a. Minutes for July 21
    b. APPROPRIATION: Appropriation of Insurance Recovery Reimbursement -
    Environmental Division's Nissan Leaf - $2,095.75 (2nd reading)
    Appropriation of Insurance Recovery Reimbursement
    c. APPROPRIATION: Department of Behavioral Health and Developmental Services,
    Thomas Jefferson Area Crisis Intervention Team Mentorship Program - $90,000
    (2nd reading)
    Department of Behavioral Health and Developmental Services, Thomas Jefferson Area CIT
    Mentorship Program
    d. APPROPRIATION: Virginia Commission of the Arts Challenge Grant - $5,000
    (2nd reading)
    Virginia Commission of the Arts Challenge Grant
    e. APPROPRIATION: Strategies for Youth Training - $27,778 (carried)
    Strategies for Youth Training
    f. APPROPRIATION: Peace Lutheran Church Donation for Ongoing Recruitment of
    Foster Families - $3,900 (carried)
    Peace Lutheran Church Donation for Ongoing Recruitment of Foster Families
    g. APPROPRIATION: Check and Connect Student Engagement Continuation Grant
    - $64,860 (carried)
    6
    Check and Connect Student Engagement Continuation Grant
    h. APPROPRIATION: Adoptions Through Collaborative Partnerships Grant -
    $84,000 (carried)
    Adoptions Through Collaborative Partnerships Grant
    i. APPROPRIATION: Albemarle County Reimbursement for Gordon Avenue
    Library Exterior Envelope Project - $1,325 (carried)
    Albemarle County Reimbursement for Gordon Avenue Library Exterior Envelope Project
    j. APPROPRIATION: Virginia Juvenile Community Crime Control Act Grant
    (VJCCCA) - $452,704 (carried)
    Virginia Juvenile Community Crime Control Act Grant
    Ms. Szakos noted item j, VJCCCA, is half of a million dollars coming into our community
    to help implement the recommendations that came out of the Disproportionate Minority Contact
    (DMC) report.
    Ms. Smith thanked the Department of Social Services for the grant to promote adoptions.
    This department has done remarkable things over the past years to support children in the foster
    care system.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the agenda passed. (Ayes: Ms. Szakos,
    Ms. Galvin, Ms. Smith, Mr. Fenwick, Mr. Huja; Noes: None.)
    PUBLIC HEARING / RESOLUTION: Council Priorities for FY 15-16 Community
    Development Block Grant (CDBG) and HOME Funds
    Council Priorities for FY 15-16 Community Development Block Grant (CDBG) and HOME
    Funds
    Ms. Melissa Thackston presented to Council. She reviewed staff recommendations as
    outlined in the Council materials.
    On motion, the public hearing was opened. Having no speakers, the public hearing was
    closed.
    Mr. Huja said the recommendations given by the staff should be adopted as suggested. Ms.
    Smith said we should keep 10th and Page as the priority neighborhood. Ms. Szakos agreed. She
    asked if the amount will be reduced regularly and asked how the formula is computed on the
    federal level. Ms. Thackston said the trend is a relatively level to slow decline. Ms. Galvin
    thanked Ms. Thackston for providing the chart showing patterns across time. She asked for more
    7
    refinement on what the Economic Development monies go for, because so many programs are
    using these funds. She would like to use some of the funds to get solid work experience for a
    resident of the community. Ms. Thackston said the Economic Development money can only go
    towards businesses.
    Ms. Szakos made a motion to adopt the staff recommendations. Ms. Smith seconded the
    motion.
    Mr. Fenwick said he supports the recommendations. Ms. Smith said the committee should
    refer to the five year consolidated plan when they are developing their recommendations. She
    asked if the money can be used to buy a park. Ms. Thackston said it can be.
    The resolution passed unanimously. (Ayes: Ms. Szakos, Ms. Smith, Ms. Galvin, Mr.
    Fenwick, Mr. Huja; Noes: None.)
    RESOLUTION: Garrett Street Stairs Closure and Rehabilitation
    Garrett Street Stairs Closure and Rehabilitation
    Mr. Tolbert presented to Council. The Planning Commission and the SIA Report
    recommended that the stairs be kept open and maintained. While staff is sympathetic to Ms.
    Watson's reasoning for the request, it is important to maintain public access and connectivity in
    that area.
    Mr. Tolbert outlined staff's recommendations for improvements.
    Mr. Fenwick said this is an effort to control behavior, and he asked what the guarantee is
    that behavior would change if this work was completed. Mr. Tolbert said there is none.
    Ms. Galvin asked about stepping up patrol and increasing maintenance for the Parks
    Department. Mr. Tolbert said it is now on their regular schedule.
    Ms. Szakos asked Ms. Rainey to talk them through her design. Ms. Rainey described the
    design and said it was an effort at crime control by landscape design. Council asked about
    ramping, and Ms. Rainey explained why this would not work due to the required number of
    switchbacks.
    Mr. Fenwick moved that staff execute the plan in stages to see if certain steps will work to
    change behaviors without having to fund the entire project. Having no second, the motion died.
    Ms. Leah Watson, applicant and resident at 204 Ridge St., said the City has a problem in
    this area. She said she would prefer the second option that she worked on with the City Engineer
    for eight months. She said this is a safety issue and is important for the community.
    Mr. Huja asked Ms. Watson if she was ok with no fence on the south side. Ms. Watson
    said yes. Ms. Szakos said she understands Ms. Watson’s preference is to buy the property, but
    8
    short of that, she asked if there was anything about the hand drawn plan that could be modified
    to make it better. Ms. Watson said the plan makes it more difficult to get in and out of her
    driveway, and she believes plantings will make the situation worse by inviting people to hang out
    in this area.
    Ms. Smith said there is potential future value in this land, and it would be short sighted to
    sell. Ms. Szakos said she can imagine this may be part of a future network of connectivity. She
    said staff should increase the schedule for maintenance in that area.
    Ms. Galvin said we should not give up public right-of-way and asked to tie additional
    policing and regular maintenance of this area to the motion.
    Ms. Szakos moved to adopt the staff proposal with increased monitoring for one year,
    police reports every three months, trash removal and maintenance of plantings, and a bike tray.
    Ms. Galvin seconded the motion. The motion passed unanimously. (Ayes: Ms. Szakos, Ms.
    Galvin, Ms. Smith, Mr. Huja, Mr. Fenwick; Noes: None.)
    Council took a brief recess.
    ORDINANCE: County Office Building Rezoning (carried)
    County Office Building Rezoning
    Mr. Haluska presented to Council on the County Office Building rezoning request to D-3.
    Staff recommended rezoning a portion of the property from Preston Ave. to Central City. The
    Planning Commission recommended zoning Downtown North with the entrance corridor overlay
    remaining.
    Ms. Smith moved the ordinance recommending rezoning property located at 401 from
    residential to B-1 commercial district. Ms. Szakos seconded. The motion carried.
    ORDINANCE: Lyman Street Rezoning
    Lyman Street Rezoning
    Mr. Haluska gave Council an overview and said staff has reviewed the application and
    recommends the application be approved.
    Mr. Brown reviewed the procedures for considering proposed modifications of the proffer.
    He confirmed that proffers are binding with the zoning and convey with the property.
    Ms. Szakos asked if we can require access to this property from Avon. Mr. Haluska said
    staff is hesitant to agree to anything that requires the permission of a third party.
    9
    Ms. Galvin said the intent of the Downtown Extended zoning designation is supposed to be
    designed to encourage mixed use development along significant routes of access. She
    questioned whether Lyman Street qualified as a significant route of access.
    Ms. Smith said the current zoning in the neighborhood is not appropriate, and she moved
    that we deny the request for rezoning of either parcel. Mr. Fenwick seconded the motion,
    because he does not feel this is in the best interest of the community as a whole.
    Mr. Huja said he thinks this would be a great place for recreation for the neighborhood and
    hopes staff will explore that option.
    Ms. Galvin said the Downtown Extended corridor zoning designation is not appropriate for
    this area no matter how you look at it.
    Council voted to deny the request for rezoning. (Ayes: Ms. Szakos, Ms. Galvin, Ms.
    Smith, Mr. Huja, Mr. Fenwick; Noes: None.)
    ORDINANCE: Rugby Road Conservation District (carried)
    Ms. Scala presented to Council. Council is being asked to approve the overlay district.
    The City has two types of regulatory designations, architectural design control (ADC) districts
    and historical districts. This would be the less restrictive of the two regulatory types.
    Ms. Szakos moved to amend adding a zoning overlay district. Ms. Smith seconded the
    motion. The ordinance carried.
    Ms. Galvin asked what a neighborhood association would do if expertise is not available to
    them on a project they are interested in. Ms. Scala said neighborhoods need to know enough to
    express interest in the first place. Mr. Huja said this is a budget decision. Ms. Galvin said this is
    something we need to discuss for the future.
    REPORT: Downtown Mall Update
    DTM Update
    Mr. Ellis gave an update on ongoing efforts to enhance the Downtown Mall. He reviewed
    the work of the various workgroups, including enhanced services coordination for health and
    human services, a cheat sheet for referrals, the recent hire of a workforce center manager, an
    inventory of existing lighting on the mall and side streets, new directional and informational
    signs, additional cigarette receptacles, an email address for reporting maintenance issues to
    central locations, a survey of downtown businesses who have cameras, and training for the
    Downtown Mall ambassadors.
    Mr. Bob Stroh, co-chair of the Downtown Business Association, presented to Council on
    how they can allow the Downtown Mall to become more competitive. They requested to hire
    someone to investigate a Business Improvement District (BID) installed in the downtown area.
    10
    He explained the BID's purpose and function and requested that this be a forgivable loan in case
    the BID implementation is unsuccessful.
    Mr. Fenwick asked Mr. Brown about lending money. Mr. Brown said he recommended
    using CEDA to provide funding in the form of a loan, rather than the City providing it directly.
    Ms. Szakos asked if we can loan money to CEDA. Mr. Brown said yes, and suggested Council
    may want to view this as a grant rather than a loan.
    Mr. Stroh said the DBAC has been able to secure other sources of revenue and he expects
    that they will be able to continue to do so.
    Ms. Smith asked why Lee Park was included. Mr. Stroh said they would not be paying into
    the BID, but it fronts on E. Market. She asked if the BID would have control over public space.
    Mr. Stroh said a process outlines what current services are being provided and what services will
    continue or may be augmented with BID resources. Ms. Smith reiterated that she wants the City
    to retain decision making power about services on the Downtown Mall.
    Ms. Szakos said when people are hired to conduct the process, include interviews with
    Councilors so they can give input on what to include in the process.
    Mr. Watts said if Council wishes to move forward with this process, staff will return to
    Council at a later Council meeting to seek approval for proceeding with an approval from
    CEDA.
    Ms. Szakos asked staff to look at a loan to the DBA from CEDA so they can figure out
    how to pay it back.
    Ms. Smith asked who the fiduciary agent would be. Mr. Stroh said DBAC could accept the
    money, but a new organization would eventually take its place.
    Council voiced their unanimous support for moving forward on getting a motion on the
    table for the BID.
    OTHER BUSINESS
    Mr. Fenwick said he was involved in an incident on the Downtown Mall a week and a half
    ago. He asked Region 10 to brief Council on the mental health assets they have available to
    citizens.
    Ms. Smith said at the last Rivanna Riverbasin Commission meeting, Streamwatch
    distributed their report, and she shared copies with Council.
    11
    MATTERS BY THE PUBLIC
    Mr. Alex Hancock, Eton Rd., said he was amazed that the City is willing to spend $70,000
    for one property owner regarding Garrett Street stairs. He said the City should provide assistance
    with any property owner questions.
    Mr. Watson, husband of Ms. Leah Watson, said when you have to call the police 70 times
    in 18 months for your property, it is frustrating. He said Council did not let his wife speak.
    COUNCIL RESPONSE
    Ms. Szakos said although Ms. Watson did not get the response she was hoping for, Council
    did allow her to speak for quite a while. She told Mr. Hancock that the Garrett Street stairs issue
    affects public safety.
    Ms. Smith said we value this public space and want to make it better.
    Ms. Galvin said she regrets that it took so long to come to a decision, but Council has
    committed funds and will monitor this closely.
    Ms. Galvin said as we are moving forward with small area plans and community planning,
    we are increasing staff capacity to provide more design assistance. Over time, we will get a
    better built environment.
    Meeting adjourned.
    Clerk of Council
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Tuesday, September 2, 2014, AT 6:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – September 2, 2014
    Council met in special session on this date with the following members present:
    Ms. Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Ms.
    Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), to meet in closed session for (1)
    Discussion and consideration of prospective candidates for appointment to City boards and
    commissions, and a discussion of the performance evaluation of the City Manager, all as
    authorized by Va. Code sec. 2.2-3711 (A) (1); and, (2) Discussion of the acquisition of real
    property for public parks and trails, where discussion in an open meeting would adversely affect
    the negotiating strategy of the City, as authorized by Va. Code sec. 2.2-3711 (A) (3). The
    general locations of the properties are: Angus Road; St. Clair Avenue; Kenwood Lane; Adjacent
    to Old Lynchburg Road across form Azalea Park.
    On motion by Ms. Galvin, seconded by Ms. Szakos, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS – September 2, 2014
    CALL TO ORDER
    Council met on this date with the following members present: Ms. Smith, Ms. Galvin,
    Mr. Huja, Ms. Szakos, Mr. Fenwick.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Mr. Fenwick read a proclamation in honor of the Pride Festival, which is taking place on
    Saturday, September 13 from 11:00 a.m. - 5:00 p.m. at Lee Park. Ms. Amy Sarah Marshall was
    present to accept the proclamation and thanked Council for their support.
    2
    Ms. Galvin announced the ribbon cutting and open house for the newly opened Downtown
    Job Center on Wednesday, September 10 from 11:30 a.m. - 2:00 p.m. Contact Hollie Lee at 970-
    3117 for more information.
    Ms. Szakos announced several upcoming City events, including the McIntire Park East
    open house, the Chamber of Commerce Job Summit, the Council Town Hall meeting at Carver
    Recreation Center, and the Chamber of Commerce Minority Business Conference.
    Ms. Smith announced Charlottesville was named one of The Top 10 Best College Towns
    by Livability.com. Ms. Smith also announced A Community Conversation with Jeff Speck will
    take place September 4 at 5:00 p.m. at the Jefferson School African American Heritage Center.
    Go to charlottesvilletomorrow.org for more information and to register.
    Mr. Fenwick announced TOUCH the Band will perform on Friday, September 12 at 8:30
    p.m. at the Carver Recreation Center. Call 970-3053 to purchase tickets.
    Ms. Szakos said Charlottesville was named one of the Top 10 Quirky Cities in America.
    MATTERS BY THE PUBLIC
    Ms. Lorrie Delahanty, 645 Evergreen Ave., asked Council to direct the Parks Department
    to end the use of garden pesticides in parks, public spaces, school yards and athletic fields.
    Ms. Pat Napoleon, said she was told she could not speak about the Fry's Spring rezoning
    because of a previously held public hearing. This is overly controlling of citizen input, and it is
    unhealthy and unwise. This restricts public comment and freedom of speech.
    Ms. Barbara Cruickshank, Parkway St., spoke in support of the pesticide-free park
    movement. Herbicide 24-D, which is being used in parks and on school grounds, has been shown
    to cause health problems and genetic damage in humans.
    Mr. John Heyden, Westwood Rd., said the taxpayers should not fund social programs or
    the businesses on the Downtown Mall. He said the Ferguson meeting was nothing more than
    cop-shaming, and the City hides racial statistics for crimes.
    Mr. Brandon Collins, 418 Fairway Ave., said the City has a long history of targeting the
    Black community in spite of Whites committing the majority of crimes. He said he supports the
    residents of Midway Manor. He said PHAR has recommendations regarding the housing
    authority, and he distributed a letter to Councilors.
    Ms. Mary Carey, 100 Ridge St., at Midway Manor, said the City put back the six parking
    spaces that they originally asked Council to remove. There is now a bump in front of 226 South
    Street, which faces the garage loading door. This is more dangerous as a crosswalk then when
    the cars were there. The plastic stoppers do slow down traffic. She said only one resident is
    benefitting from the new configuration.
    3
    Ms. Emily Dreyfus, on behalf of the Legal Aid Justice Center, thanked Mr. Jones for the
    work put into his proposal regarding CRHA and asked Council to support his recommendations.
    She asked Council to take additional steps to improve CRHA and ensure collaboration and
    cooperation.
    Ms. Josephine Morrison, 920 Page St., thanked Council for getting rid of the parking on a
    temporary basis because now they can get through the street and can park on their own block.
    She asked for an update.
    Mr. Gordon Ray Thatcher, 704 Rockcreek Rd., said he moved back to Charlottesville from
    El Paso, Texas. He said Charlottesville is a beautiful community. He addressed the issue of City
    code ordinance in regards to maintenance of personal property, such as knee-high grass, tires on
    private property visible to nearby residents, and trash. This includes residential, business, and
    City-owned property. He said there is trash on both sides of the fence walking under Avon St.
    and along the sidewalk. He said he would volunteer as an intern for the City enforcement office
    to help with this issue.
    Ms. Donna Shaughnessy, Executive Director of JAUNT, updated Council on their work in
    the community over the past year. She announced Mr. Brad Sheffield will replace her as
    Executive Director in March, and Ms. Karen Davis will take over as Assistant Director.
    Mr. John Gaines, 10th and Page St. neighborhood, said he attended and graduated from the
    segregated Jackson P. Burley high school, which did not have a twelfth grade at the time. He
    asked how many African Americans reside in Charlottesville, what percent of eligible Blacks
    voted in the last municipal election, what is the unemployment rate in Charlottesville, what is the
    employment rate in Charlottesville for African Americans, how many police officers are there in
    Charlottesville, how many African American police officers are there, how many departments
    are there in the City, and how many of the departments are headed by African Americans. He
    said those are questions for Council to think about between now and the upcoming Our Town
    meeting for the 10th & Page neighborhood.
    Ms. Holly Edwards, 917 6th St. SE, said current decisions about parking and buildings are
    destined to change West Main St. as we know it. A sign going up at one of the new businesses
    shows beer in a barrel. Redevelopment is not about constructing buildings, but building new
    lives and opportunities; if carefully planned, it can be done well. We tend to lose the history of
    our African American community. Charlottesville native C. Hearn Taylor, a retired judge and
    long-time community activist, died in New Orleans last month. We must never forget the great
    accomplishments of the many African Americans in our community.
    COUNCIL RESPONSE
    Ms. Smith thanked Ms. Shaughnessy for her work with JAUNT. She said she supports
    First Amendment rights and agrees with Ms. Napoleon that further comment should be allowed
    after a public hearing. She asked for an explanation from staff about what happened with South
    Street.
    4
    Ms. Szakos asked for a report from staff on parking in the Page St. neighborhood. She is
    hopeful that we can find a place for Mr. Thatcher's offer of volunteerism. She said we will get
    answers to Mr. Gaines at the Our Town meeting on September 11. She thanked Ms. Edwards for
    bringing the history forward.
    Ms. Galvin acknowledged Ms. Shaughnessy for her years of service with JAUNT. She
    asked what the City's approach is to pesticides and asked for an update on the parking issue on
    South Street. She said it is important to be intentional about creating job opportunities for the
    low income population in our community. We need to tie local projects to local jobs and local
    people.
    Mr. Fenwick thanked Mr. Thatcher for his offer of service and said we will be sure to put
    him to work. He said the message of eliminating pesticides everywhere is very important. He
    said he appreciated Ms. Carey's participation in the meeting.
    Mr. Huja said the state law requires that public hearings be advertised in advance. To allow
    people to speak again at this time without an announcement would be illegal.
    CONSENT AGENDA
    a. Minutes for August 18
    b. APPROPRIATION: Strategies for Youth Training - $27,778 (2nd reading)
    Strategies for Youth Training
    c. APPROPRIATION: Peace Lutheran Church Donation for Ongoing Recruitment of
    Foster Families - $3,900 (2nd reading)
    Peace Lutheran Church Donation for Ongoing Recruitment of Foster Families
    d. APPROPRIATION: Check and Connect Student Engagement Continuation Grant
    - $64,860 (2nd reading)
    Check and Connect Student Engagement Continuation Grant
    e. APPROPRIATION: Adoptions Through Collaborative Partnerships Grant -
    $84,000 (2nd reading)
    Adoptions Through Collaborative Partnerships Grant
    f. APPROPRIATION: Albemarle County Reimbursement for Gordon Avenue
    Library Exterior Envelope Project - $1,325 (2nd reading)
    Albemarle County Reimbursement for Gordon Avenue Library Exterior Envelope
    5
    g. APPROPRIATION: Virginia Juvenile Community Crime Control Act Grant
    (VJCCCA) - $452,704 (2nd reading)
    Virginia Juvenile Community Crime Control Act Grant
    h. APPROPRIATION: Police Vehicle and Related Equipment Purchase - $213, 758
    (carried)
    Police Vehicle and Related Equipment Purchase
    i. APPROPRIATION: Grant for City Swim Program from Bama Works Fund of the
    Dave Matthews Band - $5,000 (carried)
    Grant for City Swim Program from Bama Works Fund of the Dave Matthews Band
    j. APPROPRIATION: Charlottesville/Albemarle Adult Drug Treatment Court Grant
    Award - $205,000 (carried)
    Charlottesville/Albemarle Adult Drug Treatment Court Grant Award
    k. APPROPRIATION: Virginia Homelessness Solutions Grant(VHSP) - $618,552
    (carried)
    Virginia Homelessness Solutions Grant(VHSP)
    l. APPROPRIATION: Victim Witness Assistance Program Grant - $176,001 (carried)
    Victim Witness Assistance Program Grant
    m. RESOLUTION: Proposed Loan for BID Support for the Downtown Mall - $55,000
    Proposed Loan for BID Support for the Downtown Mall
    n. ORDINANCE: County Office Building Rezoning (2nd reading)
    County Office Building Rezoning
    o. ORDINANCE: Rugby Road Conservation District (2nd reading)
    Rugby Road Conservation District
    p. ORDINANCE: Permit Parking Zone Ordinance Update (carried)
    Permit Parking Zone Ordinance Update
    6
    q. ORDINANCE: Delinquent Tax Lists Ordinance Update (carried)
    Delinquent Tax Lists Ordinance Update
    r. ORDINANCE: Investment Committee Ordinance Change (carried)
    Investment Committee Ordinance Change
    s. ORDINANCE: Quitclaim Gas Easement to VDOT - Shannon Glen Court (carried)
    Quitclaim Gas Easement to VDOT - Shannon Glen Court
    Mr. Fenwick said we see the BAMA works fund contributing to the City often and thanked
    this charitable organization for their contributions from the Dave Matthews Band.
    Ms. Szakos noted that the consent agenda contains almost $2 million in grants that are not
    funded by local taxes and thanked people who pursue these funding opportunities.
    Ms. Smith requested a map of all the permit parking areas in the City and asked whether
    we ever revisit whether they are still needed. Regarding item s., she asked if there is a gas line in
    the easement. Mr. Brown said this is a requirement of VDOT, who will not accept the road into
    the public highway system with an easement.
    On motion by Ms. Smith, seconded by Ms. Szakos, the consent agenda passed
    unanimously. (Ayes: Ms. Szakos, Ms. Galvin, Ms. Smith, Mr. Huja, Mr. Fenwick; Noes: None.)
    PUBLIC HEARING / ORDINANCE: GRANTING AN EASEMENT FOR SCHENKS
    BRANCH INTERCEPTOR (carried)
    Granting an Easement for Schenks Branch Interceptor
    Ms. Lauren Hildebrand, Director of Utilities, presented to Council. Staff recommends
    approval of the ordinance.
    Mr. Fenwick asked for clarification on the difference between a permanent and a temporary
    easement.
    Ms. Szakos asked if we pay attention to whether or not plantings are native. Ms.
    Hildebrand said we do and are coordinating with the Parks Department on this.
    Ms. Smith asked if we will lose trees during construction. Ms. Hildebrand said we will
    lose a few small trees.
    On motion, the public hearing was opened.
    7
    Ms. Bitsy Waters, Chair of the Tree Commission, said we need to balance underground
    needs with the preservation and enhancement of the City's overhead tree canopy. The allowable
    list of trees is unduly prohibitive. She asked for added language saying the maximum tree
    protection would be required.
    Having no further speakers, the hearing was closed.
    Ms. Smith said we should use Ms. Carrie Rainey and our expertise on the Tree
    Commission and PLACE to review the language used in easement agreements. She said this is
    not just about loss of trees, but also damage to existing trees.
    Mr. Fenwick said he supported stronger language about trees. Ms. Waters suggested
    striking the words "with plantings selected from the Authority’s list of approved plants" from the
    second page of the deed of easement.
    Ms. Szakos said she sees why the Tree Commission would be useful to have in that
    conversation, but she is not sure why PLACE would be necessary for this piece. Ms. Smith said
    they are likely to have updated best practices.
    Ms. Szakos moved the ordinance, with the suggested line removed from the deed. Ms.
    Smith seconded the ordinance with the suggested change. The motion carried.
    RESOLUTION: SCHENK'S BRANCH INTERCEPTOR - ALBEMARLE COUNTY
    OFFICE BUILDING
    Schenk's Branch Interceptor - Albemarle County Office Building
    Ms. Hildebrand presented to Council and outlined staff recommendations.
    Mr. Fenwick asked if this resolution would mean lanes could be added to McIntire Road.
    Staff said it does not. The City Attorney said the City retains authority over whether the road is
    widened or not.
    Ms. Smith said she assumes Schenk’s sewer lines have not been upgraded, and this will
    help our efforts. Ms. Hildebrand said it will.
    On motion by Ms. Galvin, seconded by Ms. Szakos, the resolution was approved. (Ayes:
    Ms. Szakos, Ms. Galvin, Ms. Smith, Mr. Huja, Mr. Fenwick; Noes: None.)
    REPORT: CHARLOTTESVILLE REDEVELOPMENT & HOUSING AUTHORITY
    Charlottesville Redevelopment & Housing Authority Update
    Mr. Huja reiterated that this is a report seeking general direction, and no decision will be
    made tonight.
    8
    Mr. Jones reported to Council on the City's review of the Charlottesville Redevelopment &
    Housing Authority (CRHA) and provided an overview of his proposals as outlined in the Council
    materials. The total cost of implementing the proposed items is $200,000 – $215,000.
    Mr. Fenwick said he would like to hear from the CRHA Chairman of the Board and the
    Executive Director during a work session. He asked Mr. Jones to factor in the cost of existing
    staff's time as part of this initiative.
    Ms. Galvin said it is important to examine the long-term sustainability of positions that are
    currently being funded out of the housing fund. She asked for a plan to activate the CDC
    (Charlottesville Development Corporation) or a redevelopment authority to generate its own
    funds to pay for these positions on a long-term basis. Mr. Jones said this is an important
    conversation for Council to have with the Housing Authority at a work session. Ms. Szakos
    asked who the positions would report to. Mr. Jones said the modernization coordinator would
    report to the CRHA, and the redevelopment coordinator position would report to the
    redevelopment entity, be it the CDC or another body.
    Ms. Smith said she is concerned about the self-sufficiency expert. She wants reassurance
    this is different from what we have done before, and she said we need to examine how this
    meshes with the existing peer-to-peer network.
    Mr. Huja said he supports the need for a redevelopment coordinator, and he said the
    process will take at least five or six years.
    ORDINANCE: FRY'S SPRING REZONING (denied)
    Fry's Spring Rezoning
    Ms. Creasy presented to Council and reviewed the history of the rezoning item.
    Ms. Smith said parts of the Fry's Spring neighborhood are poised to be designated as
    historic. One of the sectors identified in the resolution is within the historic district and is one of
    the most important parts of the historic district because it is the original part, and that is Stribling.
    Ms. Galvin asked how this would be different than a conservation area. Ms. Creasy said
    this area of the City is going through round one, and they may move to the next round. This
    would be the state designation, and then the local designation could come.
    On motion by Ms. Smith, the following ordinance was proposed:
    AN ORDINANCE REZONING SIXTY EIGHT (68) PARCELS OF LAND WITHIN
    THE AREA SERVED BY THE FRY’S SPRING NEIGHBORHOOD ASSOCIATION
    FROM TWO-FAMILY RESIDENTIAL TO SINGLE-FAMILY RESIDENTIAL
    9
    WHEREAS, on June 16, 2014, in response to a request presented by the Fry’s Spring
    Neighborhood Association this City Council adopted a resolution to initiate a rezoning process
    That would remove the “R-2” zoning district classification within certain properties and areas
    referenced In the resolution, and council directed the Planning Commission to study and
    recommend to City Council An appropriate single-family zoning district classification to replace
    the “R-2” classification (hereinafter, The “Proposed Rezoning”); and
    WHEREAS, a joint public hearing on the Proposed Rezoning was held before the City
    Council and Planning Commission on August 12, 2014, following notice to the public and to
    adjacent property owners as required by law, identifying 356 properties as being zoned R-2
    within the areas referenced in City Council’s initiating resolution; and
    WHEREAS, legal notice of the public hearing held on august 12, 2014 was advertised in
    accordance with Va. Code sec. 15.2-2204; and
    WHEREAS, this Council further finds and determines that some of the area in the proposed
    resolution are more appropriate for rezoning than others;
    WHEREAS, this Council further finds and determines that the properties on Stribling Ave
    and Jefferson Park Ave play an integral role in the historic fabric of the Fry’s Spring
    neighborhood as evidenced by the boundaries established in the historic district designation;
    WHEREAS, the proposed properties on Stribling and Jefferson Park Avenue lie within a
    beautiful and diverse historic neighborhood with significant buildings both big and small, with
    mature trees and graceful streets;
    WHEREAS, a rezoning to R-1 (S) will preserve the character, livability, and sustainability
    of the neighborhood;
    WHEREAS, a rezoning aligns with the city’s comprehensive planning goals to cherish and
    interpret its historic resources and heritage;
    WHEREAS, a grassroots concern from residents who were troubled that the neighborhoods
    character and livability would be threatened by increasing re-development pressure;
    WHEREAS, a rezoning will address the threat of historic building demolition, the removal
    of historical trees and the construction of incompatible new buildings that will compromise the
    architectural character of the Fry’s Spring historic district;
    WHEREAS, City Council has recently used re-zoning as a reliable legal basis for
    continued protection of the historic buildings and landscapes in the rugby road neighborhood;
    WHEREAS, this council further finds and determines that the R-1 (S) classification is
    reasonable, and the most appropriate;
    NOW THEREFORE, BE IT ORDAINED by the Council of the City of Charlottesville,
    Virginia that the zoning District map incorporated in section 34-1 of the zoning ordinance of the
    10
    code of the City of Charlottesville, 1990, as amended, be and hereby is amended and reenacted
    as follows: Section 34-1. Zoning district map. Rezoning from R-2 (two-family residential) to R-1
    (S) (single-family residential – small lot) each of the 68 parcels of land, located on Stribling Ave
    and Jefferson Park Ave as listed on Attachment A to this ordinance.
    Mr. Fenwick seconded the motion.
    Mr. Huja said he believes Ms. Smith's motion would be illegal, and he does not support it.
    In response to Ms. Szakos, Mr. Brown clarified that applying the zoning to fewer parcels as
    long as all the parcels that are subject to the motion were part of the original advertisement, is
    legal.
    Ms. Szakos said we have to make a decision based on whether or not anything has changed
    since this decision was reached. She agreed that it is not a legal down zoning and she is
    uncomfortable supporting it. She encouraged the neighborhood to consider seeking historic
    overlay designation as a more appropriate way to go forward.
    Ms. Smith said we have never gotten an answer as to why some of these areas were
    excluded.
    Ms. Galvin said she did not agree to vote for a rezoning of Lyman Street in Belmont for the
    same reasons why she does not agree with the zoning in this case. It is a law and should be
    predictable, not subject to particular desires. She said she empathizes with the community and
    believes we have tools in hand and must apply them in a concerted fashion.
    Mr. Fenwick said we will have more density, and neighborhoods close to the University
    will lose their character.
    Mr. Huja made a substitute motion to deny the rezoning. Ms. Szakos seconded the motion.
    The vote to substitute the motion was called and passed. (Ayes: Ms. Szakos, Mr. Huja, Ms.
    Galvin; Noes: Mr. Fenwick, Ms. Smith.)
    Mr. Huja called for a vote to adopt the substitute motion to deny the rezoning. (Ayes: Ms.
    Szakos, Mr. Huja, Ms. Galvin; Noes: Mr. Fenwick, Ms. Smith.)
    Mr. Huja suggested the neighborhood work with staff to explore the possibility of the
    conservation district.
    Ms. Smith suggested that it may be time after eleven years to take a comprehensive look at
    zoning across the City. Ms. Galvin said this is what we are doing with the code audit.
    11
    REPORT: ROAD PROJECTS UPDATE
    RESOLUTION: Belmont Bridge Steering Committee Charge
    RESOLUTION: Signals Coordination Project
    RESOLUTION: Bridge Repair Transfer - $1,500,000
    Road Projects Update
    Mr. Tolbert presented to Council on road projects, including the Belmont Bridge, 250
    Interchange, Old Lynchburg Road, Hillsdale Drive Extended, Route 29 solutions, adaptive
    signals, and bridge repair.
    Mr. Tolbert reviewed the revised charge to the Belmont Bridge Steering Committee. Ms.
    Galvin read her proposed edits aloud.
    Ms. Smith said she wanted to be sure the steering committee members understand that their
    role is to be our representatives and not work in support of their own views.
    On motion by Ms. Szakos, seconded by Ms. Smith, the Belmont Bridge Steering
    Committee charge passed as revised. (Ayes: Ms. Szakos, Ms. Smith, Ms. Galvin, Mr. Huja, Mr.
    Fenwick; Noes: None.)
    Charge to Belmont Bridge Steering Committee
    1. Represent the Community in working to achieve a quality design for the replacement of
    the Belmont Bridge with the following goals:
    • To replace an insufficient and deteriorating bridge for traffic and pedestrian usage
    • To improve pedestrian and bicycle access along this corridor from the Belmont
    neighborhood to the downtown mall and 9th Street
    • To improve aesthetics along this corridor and linkage to downtown
    • To create a “gateway” to downtown from the south
    • To create synergy for economic development
    • To minimize disturbing existing utilities
    • To minimize disruption of the CSXT active rail-line and railroad operations
    2. Using the following community suggested criteria for an enhanced bridge work with
    the design team to achieve the appropriate design:
    • Bridge is the Gateway into the City
    • Maintain 25 MPH Speed Limit
    • Two lanes – one in each direction
    • “Should be a Pedestrian Experience”
    • Views from the Bridge are Spectacular
    • Design – Innovative, entertaining
    • Improve North & South Intersections along 9th Street
    12
    • Separate Pedestrian zone from vehicle & Bike Zone
    • Reduce Span
    • Enhance the Landscape Elements on the Approaches Design
    • Accent Lighting to showcase Bridge
    • Bike Lanes 10.0’, Pedestrian Lanes 10.0’, Traffic Lanes 11.0’
    3. Meet with the design team and City staff at key moments in the process to inform the
    design in a timely manner, to give guidance and review designs. It is anticipated that a
    minimum of six (6) pre-construction meetings and two (2) community-wide
    engagement events will occur as follows:
    • Initial meeting to meet team and discuss general design guidelines and give feedback on
    when and how to structure two (20 community engagement events with the public at
    large to communicate progress on the bridge design and elicit public comment to further
    refine the design.
    • Two (2) Progress meeting to review drawings before presenting to the BAR (one to get
    input from the steering committee and one to review the translation of that input into
    design).
    • Meeting to review design before presentation to the BAR.
    • Meeting after BAR meeting(s) to discuss comments and any needed changes.
    4. Review plans prior to approval by the City Council and Board of Architectural Review.
    5. Every 3 months (unless an emergency warrants an additional meeting) during the
    construction phase, meet with the design team and staff to discuss any plan adjustments
    or change orders and provide guidance on how to communicate any needed design
    changes to the public.
    Ms. Szakos said as we move forward on Hillsdale, we need to be sure to leave capacity for
    a back exit for the folks at Michie Drive. Mr. Tolbert said we are not doing anything to exclude
    this.
    Mr. Fenwick said when he last checked the drains at Old Lynchburg Road (OLR), they
    were not working. Mr. Tolbert said they have observed that they are draining properly.
    Mr. Jones asked Mr. Tolbert to address the issue of the island at OLR. Mr. Tolbert said
    CARS, JAUNT and the Fire Department have all looked at the island and have said it is not
    causing them any problems.
    Ms. Szakos moved to adopt the resolution requesting VDOT signals project. Ms. Galvin
    seconded the motion.
    Mr. Fenwick asked if there is any guarantee that this is going to work. Mr. Tolbert said
    other communities’ experiences, the Pantops community where this has been implemented, and
    evidence from around the company shows that this work has significant impact on almost every
    signal on off-peak hours and will help during peak hours.
    13
    Ms. Smith said she is skeptical about this, particularly if it is not going to help in the peak
    hours. Ms. Szakos said she supports the project because we will have this implemented going all
    the way up the 29 corridor.
    The resolution passed. (Ayes: Ms. Szakos, Ms. Galvin, Mr. Huja; Noes: Ms. Smith, Mr.
    Fenwick.)
    Regarding the bridge repair transfer, Ms. Galvin said she does not want to take money
    away from the Hillsdale project if it is possible that later on we will not have enough to complete
    the small area plan. Ms. Smith said we could transfer money from the OLR project once it is
    complete to fund Hillsdale if needed. Ms. Galvin said she would like to know where we are in
    the small area planning process sometime in the near future.
    Mr. Huja thanked Mr. Fenwick for lighting the fire under the bridge issue.
    Ms. Szakos moved to adopt the resolution regarding bridge repair. Ms. Smith seconded the
    resolution. (Ayes: Ms. Szakos, Ms. Galvin, Ms. Smith, Mr. Huja, Mr. Fenwick; Noes: None.)
    Ms. Szakos said things would have to be working very badly at the Harris intersection for
    her to support further construction, because the nearby businesses have already gone through so
    much. She said she would support a feasibility study.
    Mr. Owen Peery, PE, with RK&K Engineers, showed traffic models for the interchange for
    2015 and 2035.
    Mr. Huja said there is Council support for a feasibility study.
    Mr. Fenwick said the businesses off Harris Street are unanimous that this is a disaster.
    Traffic through Harris Street, Allied Lane, and McIntire will increase in the years to come.
    REPORT: CONSTRUCTION VIEWER REPORT
    Construction Viewer Report
    Mr. Tolbert presented to Council, along with Ms. Ruth Emerick. They reviewed the CityWide
    Construction Viewer tool, which helps staff coordinate projects and gives the community
    and governing bodies information about ongoing projects.
    Ms. Galvin said this is a great tool, and it would be wonderful if we could reach the point
    where we can also track social and community engagement tools.
    14
    MATTERS BY THE PUBLIC
    Ms. Nancy Carpenter, 727 Denali Way, said the possible appropriation of money from the
    Affordable Housing Fund concerned her. She said a work session or creative thinking should be
    used to find another source of funding.
    Mr. Louis Shultz, said this is the 22nd time he has come to Council accusing staff of
    violating City code and civil rights statutes. He said the City Attorney's office has unlawfully
    hired at least one outside attorney without Council's consent.
    Ms. Jeanne Chase, 223 Old Lynchburg Rd., asked Council to pay attention to some items
    that have not been completed on Old Lynchburg Road. She said the traffic-calming island does
    not calm traffic.
    Ms. Rebecca Quinn, 104 4th St., asked Council to present the construction viewer to
    residents at the Our Town meetings, especially since tonight’s presentation took place too late in
    the meeting for viewers at home to have been likely to see it.
    Mr. Scott Bandy said residents should take pictures of the road projects and add them to the
    construction viewer. He said he agreed with Ms. Chase's remarks about the Old Lynchburg
    Road project. He said Council should not take money away from the project until work is
    satisfactory.
    Meeting adjourned.
    Clerk of Council
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, September 15, 2014, AT 6:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – September 15, 2014
    Council met in special session on this date with the following members present:
    Ms. Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Ms.
    Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos; Noes: None), to meet in closed session for (1)
    Discussion and consideration of prospective candidates for appointment to City boards and
    commissions, and a discussion of the performance of a specific public officer, all as authorized
    by Va. Code sec. 2.2-3711 (A) (1); and, (2) Discussion of the terms and conditions for the sale
    of City-owned real property on Water Street that is the current location of the City Market,
    where discussion in an open meeting would adversely affect the negotiating strategy of the City,
    as authorized by Va. Code sec. 2.2-3711 (A) (3).
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS – September 15, 2014
    CALL TO ORDER
    Council met on this date with the following members present: Ms. Smith, Ms. Galvin,
    Mr. Huja, Ms. Szakos, Mr. Fenwick.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Ms. Smith announced the upcoming National Citizen's Survey; postcards will be mailed in
    October.
    2
    Ms. Galvin read the OneVirginia2012: Virginians for Fair Redistricting resolution that
    Council will vote on as part of the consent agenda. This resolution supports depoliticizing the
    redistricting process.
    Mr. Fenwick thanked the parents and teachers at Burnley-Moran for bringing their students
    to Council Chambers this past week.
    Ms. Szakos said the Charlottesville Sabroso will be this Saturday from 11:00 a.m. - 6:00
    p.m. at the McGuffey Arts Center. The Downtown Agriculture Fair will also take place on
    Saturday at Lee Park. This Sunday, the mid-town Street Fair will take place from 1:00 p.m. –
    6:00 p.m. On Wednesday, September 17, the Immigration Fair will take place at the JMR
    Library. On October 2, Council will hold a work session on the Strategic Plan at City Space. On
    Tuesday, Sept. 23 there will be a joint work session with PLACE and the Planning Commission
    on the code audit at City Space. For more information on these meetings, please go to
    www.charlottesville.org.
    MATTERS BY THE PUBLIC
    Ms. Laura Brown, 911 Nassau St., member of Friends of Rives Park, said tonight is an
    opportunity to create a vibrant park by approving the amendment to the Rives Park Master Plan.
    She asked Council to support gardens in the park. She asked those who support the gardens to
    stand.
    Mr. Mike Bissell, president of the Jefferson area Tea Party, said they will hold their second
    economic summit at Lane Auditorium at 7:00 p.m. He said he would like to see the parkway
    from McIntire to Charlottesville High School opened as soon as possible.
    Ms. Mary Carey, 100 Ridge St., Midway Manor, said she has not heard from anyone about
    Midway Manor and South Street. She gave Council a copy of petitions and said the new
    crosswalk does not allow for pedestrian visibility around the curve.
    Mr. Louis Shultz, 1809 E. Market St., said this is the 23rd time he has come to Council
    accusing staff of violating City and state code and civil rights statutes regarding Steephill Street.
    Ms. Karen Patterson, 354 11th St. NW, said she does not feel it is fair to have to pay for
    permit parking at her home.
    Mr. Bill Emory, 1604 E. Market St., asked Council to vote to design a paradigmatic
    neighborhood byway for item six on the agenda regarding Franklin Street. He said wide streets
    give a dangerous message that drivers can go as fast as they please.
    Mr. John Gaines, 214 9th St. NW, said allowing drivers to leave the Coke plant via
    Albemarle St. will be an issue. He is concerned about how the traffic from this new
    development will affect the neighborhood. He asked if the rescue squad will be collecting from
    insurance for transportation, because if so he feels he does not need to continue to donate money.
    3
    He said he hopes the permit parking on tonight’s agenda will take effect, and he said it will be
    more effective once it is enforced. Officers seem to pass by 9th St. when enforcing the permits.
    Mr. Scott Burns, 514 11th St., NW, said he is against the parking tax on 11th Street. He
    said based on the background material, the decision is being based on 14 households. He said
    other neighborhoods with far greater property values are paying the same parking permit fee as
    their lower income neighborhood. Until a majority of the residents in his neighborhood support
    it, permit parking should not be approved.
    A citizen said the City bus system has been improved, but it still has room for
    improvement. The bus stop directly across from Lucky 7, just outside the back door near the
    City Hall Annex, has been taken over by a hostile group. People, especially women, walk several
    blocks in order to avoid that bus stop. These folks are not using the bus system, and something
    needs to be done to stop them from congregating.
    Ms. Lena Seville, 808 Altavista Ave., President of the Transit Riders Association, said both
    Route 1 and Route 3 use the stop across from Lucky 7 on Market St. Many people are concerned
    about this stop. There is no street light here, and the stop is deserted after dark. People loitering
    here are not using the bus system. The spot that was taken away in front of the parking garage is
    a safer spot. She said she supports community gardens for Rives Park.
    Mr. Don Gaithers, 408 11th St., NW, said he is opposed to the parking permit issue on the
    agenda. This is a tax and is unfair to him and his neighborhood. This is driven by the University
    and is not fair to permanent residents.
    Mr. Matthew Slaats, 100 Kelsey Ct., Executive Director of the Bridge Arts Initiative, said
    they recently received the National Endowment for the Arts Our Town Grant, which will be used
    to foster arts for the area. He invited the community to help with their experience, knowledge
    and financial support to make this project successful.
    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
    Mr. Huja said he has visited the site Ms. Carey referred to, and the crosswalk approved by
    City Council seems safe and is in the best location. He has heard from two Midway Manor
    residents who like the location and believe it has slowed traffic. He asked staff to look into the
    problematic bus stop on E. Market St.
    Ms. Szakos said what we have come up with at South Street slows traffic, allows people to
    cross at a safe place, and solves the issue of the blind curve. She said the parking permit process
    was initiated at the request of residents on Page Street. We will discuss this further later in the
    agenda. She said the rescue squad will still have costs that are not covered by insurance, and she
    encouraged citizens to continue to donate. She said the parkway will be open relatively soon, by
    the end of the year. Mr. Jones said that is the hope. She shared Mr. Gaines’ concern about traffic
    from Albemarle Street. She said she has also been accosted at the bus stop across from Lucky 7,
    and this needs to be addressed. She has seen ambulances there twice. She thanked Mr. Slaats for
    being here to speak about the NEA Grant.
    4
    Ms. Galvin said she also would like staff to look into the dangerous bus stop. She asked
    how people can find meeting agendas and minutes for the CAT Advisory Board and said they
    need to be accessible to the public.
    Ms. Smith said we heard a lot about streets tonight, and this is an important time to plan
    our streets holistically. Ms. Smith said she agrees with Ms. Carey that the South Street solution is
    not what Council discussed. She said we still need participation from the 10th & Page
    neighborhood for the CDBG Task Force. Contact the Clerk of Council, or email
    clerk@charlottesville.org for more information on how to apply. She thanked the Rives Garden
    supporters for their participation in tonight's meeting.
    Mr. Fenwick said he agreed with Ms. Carey that this is not the plan Council voted for. He
    said people are not using the crosswalks, and none of the parking spaces were removed. He
    thanked the Rives Garden supporters. He said Mr. Gaines does not want the rear gate opened at
    the Coke plant. He said there is a problem with alcoholism around town. He asked staff to
    address the problem with the bus stop on Market Street.
    CONSENT AGENDA
    a. Minutes for September 2
    b. APPROPRIATION: Police Vehicle and Related Equipment Purchase - $213, 758
    (2nd reading)
    Police Vehicle and Related Equipment Purchase
    c. APPROPRIATION: Bama Works Fund of the Dave Matthews Band - Grant for
    City Swim Program - $5,000 (2nd reading)
    Bama Works Fund of the Dave Matthews Band - Grant for City Swim Program
    d. APPROPRIATION: Charlottesville/Albemarle Adult Drug Treatment Court Grant
    Award - $205,000 (2nd reading)
    Charlottesville/Albemarle Adult Drug Treatment Court Grant Award
    e. APPROPRIATION: Virginia Homelessness Solutions Grant(VHSP) -$618,552 (2nd
    reading)
    Virginia Homelessness Solutions Grant
    f. APPROPRIATION: Victim Witness Assistance Program Grant - $176,001 (2nd
    reading)
    5
    Victim Witness Assistance Program Grant
    g. APPROPRIATION: Greenstone on 5th Sponsorship Agreement for Enhanced
    Police Coverage - $84,194 (carried)
    Greenstone on 5th Sponsorship Agreement for Enhanced Police Coverage
    h. APPROPRIATION: State Criminal Alien Assistance Program (SCAAP) Grant for
    2014-AP-BX-0215 for $6,629 (carried)
    State Criminal Alien Assistance Program (SCAAP) Grant
    i. RESOLUTION: OneVirginia2012: Virginians for Fair Redistricting
    OneVirginia2012: Virginians for Fair Redistricting
    j. RESOLUTION: HOME Investment Partnership (HOME) Repayment for 401 Avon
    St. - $37,425
    HOME Investment Partnership (HOME) Repayment
    k. ORDINANCE: Permit Parking Zone Ordinance Update (2nd reading)
    Permit Parking Zone Ordinance Update
    l. ORDINANCE: Delinquent Tax Lists Ordinance Update (2nd reading)
    Delinquent Tax Lists Ordinance Update
    m. ORDINANCE: Investment Committee Ordinance Change (2nd reading)
    Investment Committee Ordinance Change
    n. ORDINANCE: Quitclaim Gas Easement to VDOT- Shannon Glen Court (2nd
    reading)
    Quitclaim Gas Easement to VDOT- Shannon Glen Court
    o. ORDINANCE: Granting an Easement for Schenks Branch Interceptor (2nd
    reading)
    Granting an Easement for Schenks Branch Interceptor
    Item m was removed for discussion by Mr. Huja. Mr. Fenwick said he will ask the Police
    Chief for a list of vehicles being purchased. Ms. Szakos pointed out the large sum of grant
    6
    money on the consent agenda. Ms. Smith thanked BAMA Works for supporting many of the
    Parks and Recreation programs. She said it is a shame children are not taught how to swim in
    schools anymore.
    On motion by Ms. Szakos, seconded by Ms. Smith, the consent agenda passed
    unanimously, excepting item m. (Ayes: Ms. Szakos, Ms. Smith, Mr. Huja, Mr. Fenwick, Ms.
    Galvin; Noes: None.)
    PUBLIC HEARING / ORDINANCE: Abandon Gas Line Easement - Lochlyn Hills
    (carried)
    Abandon Gas Line Easement - Lochlyn Hills
    Mr. Brown presented to Council regarding a request from the developer to release a portion
    of an easement due to the encroachment of a free-standing garage upon one of the easements.
    The City engineer has no objection to releasing it.
    The public hearing was opened. Having no speakers, the public hearing was closed.
    On motion by Ms. Galvin, seconded by Ms. Szakos, the ordinance carried.
    PUBLIC HEARING / ORDINANCE: Rives Park Boundary Line Adjustment
    (deferred)
    Rives Park Boundary Line Adjustment
    Mr. Gensic presented to Council on the Rives Park boundary line adjustment. The
    southwest corner has been renovated, and a small south west corner of the park that is unusable
    has been maintained for years by the adjacent land owner.
    The public hearing was opened. Having no speakers, the public hearing was closed.
    Mr. Huja said this property is worth over $4,000 dollars, and he is opposed to giving the
    property away for free.
    Ms. Smith said we should always sell land and not give it away for free, but she wants to be
    sure the value reflects that not much can be done with it. The costs associated with selling it
    should be deducted from the price set.
    Ms. Szakos said we need a basic policy about this, but selling this at market value does not
    reflect the fact that the owner has been maintaining this land for the City for years, and the cost
    should be made nominal to reflect that.
    Mr. Brown said the policy for the sale of City-owned property, in place since 2005, is that
    the City would charge fair market value. This allows for non-monetary compensation as well.
    7
    Mr. Fenwick asked if the intention is to fence the entire park. Mr. Gensic said most of the
    park is already fenced. Mr. Fenwick said we could come off the policy a bit. Mr. Huja said he
    would be willing to sell at 50% of fair market value. Ms. Szakos agreed. Mr. Brown said
    Council can defer action until staff finds out if this offer is acceptable to the landowner.
    The landowner was invited to speak. He said he has been cutting the grass on this parcel
    since 1992, and he thought it was his property. He said it does not matter whether they want to
    give it to him or not; he will continue to cut the grass either way. He said he would not pay for
    the land, but he would pay for the transfer, which would cost nearly $1,000.
    Council directed staff to speak with the landowner. The item was deferred.
    RESOLUTION: Rives Park Master Plan Amendment
    Rives Park Master Plan Amendment
    Mr. Daly presented to Council regarding the master plan to Rives Park and reviewed the
    public engagement process. Staff recommends an amendment to the plan be adopted that
    includes gardens in the park in lieu of the proposed sand volleyball court.
    Ms. Szakos asked if the neighbors gardening there can have rain barrels. Mr. Daly said
    they can. Ms. Smith asked about the concept of having a community garden. Mr. Daly said this
    is a management issue; tonight’s decision is simply a matter of land use. Ms. Smith asked if there
    is oversight for people who abandon their garden. Mr. Daly said staff has been more active in
    managing plots that have been abandoned. He described the priority system. He said 75-85% of
    renters are City residents. Ms. Smith asked about plot size. Mr. Daly said this location will not
    allow for plots as big as those at Azalea Park.
    Mr. Fenwick asked if the amount of land dedicated to gardens has been determined. Mr.
    Daly said it has not.
    Ms. Szakos moved to adopt the amendment, with priority being given to residents who live
    within a half mile. Ms. Smith seconded the motion. The resolution passed. (Ayes: Ms. Szakos,
    Ms. Smith, Mr. Huja, Mr. Fenwick, Ms. Galvin; Noes: None.)
    RESOLUTION: 10th & Page and Fifeville Neighborhood Permit Parking
    10th & Page and Fifeville Neighborhood Permit Parking
    Ms. Donovan Branche presented to Council. Only 38% of the ballots distributed regarding
    permit parking were returned. She asked Council to decide if they want to extend the trail for one
    year, and whether they wanted to include Anderson Street in the trial. City Code stipulates a
    petition with a 75% response rate before a decision can be made.
    Mr. Huja said he is in favor of expanding the trial to 11th St. and Anderson St. He said the
    response rate after a year should match the 75% stipulated by code.
    8
    Ms. Szakos asked if residents have to pay for their permit. Ms. Branche said during the
    trial period, they are free. Fees are structured according to need and availability of off street
    parking.
    Ms. Szakos says extending for another year makes sense. She asked if a summer intern
    could go door-to-door again for signatures. She has heard feedback that 11th Street and
    Anderson Street do not favor permit parking. She said we need to include enforcement during the
    trial period.
    Ms. Galvin said she wants to make sure this is somehow tied into the Nelson Nygard
    parking study. She agreed to the extension because staff will have more information from the
    parking study after the course of one year.
    Ms. Smith said she noticed the further away from the University the residents lived, the
    fewer of them that supported it and believes this is overreaching. This might work better in some
    neighborhoods than others based on neighborhood demographics. She asked if we can make it a
    2 hour limit so that visitors can come, but all day parking would not be permitted.
    Ms. Szakos said we may want to examine if this is an overall category we can implement,
    not just for this neighborhood.
    Mr. Fenwick said if you do not implement this, people will be displaced from their parking
    spots.
    Ms. Smith said she would support this if 11th Street and Anderson Street were removed
    and if the trial were six months instead of a year.
    Ms. Galvin moved to extend the trial for six months, excluding Anderson Street and 11th
    Street NW, but taking into account the pending parking study by Nelson Nygard and pending
    data collected by staff. Ms. Szakos seconded the motion. The motion passed. (Ayes: Ms.
    Szakos, Ms. Smith, Mr. Huja, Mr. Fenwick, Ms. Galvin; Noes: None.)
    The new six month trial period will begin September 1.
    RESOLUTION: Franklin Street Project Update
    Franklin Street Project Update
    Ms. Branche gave Council an overview of the history of this request. Staff evaluated that
    the recommended solution by Council earlier in the summer and determined that it created an
    unsafe condition.
    Ms. Galvin said it is difficult to determine whether trucks are through trucks or not. She
    asked if staff could look at the sidewalk in conjunction with identifying where pinch points can
    occur to figure out how they can fit together well. This would slow traffic and provide safe
    9
    pedestrian access. Look at the entire street from E. Market to Carlton, and make it look like a
    real thoroughfare with its own character.
    Ms. Carrie Rainey said sidewalks were to be implemented immediately because of the
    long-standing request and concern for safety. A yield street design would require a sidewalk
    either way.
    Ms. Galvin said she would like this implemented in conjunction with a prohibition on
    through truck traffic.
    In response to an inquiry from Mr. Fenwick, Ms. Rainey explained why a guard rail would
    not be a feasible solution.
    Ms. Smith asked about the historic wall. Ms. Branche said the wall would have to be
    dismantled and moved back.
    Mr. Huja said he supports two-way traffic here.
    Ms. Galvin made a motion that no physical action will be taken until such time as a plan
    and section design of a two way street the entire length of the street from E. Market to Carlton is
    completed and reviewed by Council at a future date, to include integrated sidewalks with pinch
    points, moving the retaining wall to accommodate the sidewalk but with a rock face design that
    the community has the opportunity to review and comment on, public review of the overall
    design by neighborhood associations, and prohibition of through truck traffic.
    Ms. Szakos said her real concern is delaying pedestrian safety. The only way she can see to
    improve pedestrian safety in the short term is to install a sidewalk.
    Mr. Huja said installing a sidewalk now does not preclude Ms. Galvin's motion. Ms.
    Galvin said she could not support installing a sidewalk without a comprehensive look at the
    street design.
    Ms. Smith moved to prohibit through trucks. Ms. Szakos seconded the motion. (Ayes: Ms.
    Szakos, Ms. Smith, Mr. Huja, Mr. Fenwick, Ms. Galvin; Noes: None.)
    Ms. Smith seconded Ms. Galvin’s motion. Mr. Huja said there would be a cost for this
    study.
    Ms. Szakos moved to amend the motion to move the wall now and wait to install sidewalks
    until a study is done. Ms. Galvin did not accept the amendment to the motion.
    Ms. Smith said she would be amendable to going forward, but she wanted to know the
    costs first. Mr. Jones said staff can return to Council with a figure.
    10
    Mr. Jones asked how long it would take to install sidewalks. Ms. Branche said sidewalks
    could be installed around spring 2015. Ms. Szakos asked about the timeframe for the rock wall.
    Ms. Branche said she would check to see if it could be moved this fall.
    A vote was called for Ms. Galvin’s motion. (Ayes: Ms. Galvin, Ms. Smith; Noes: Mr.
    Huja, Ms. Szakos, Mr. Fenwick.) The motion failed.
    Ms. Szakos asked to defer a decision to the next meeting to see how long would be needed
    to get the study Ms. Galvin suggested completed.
    Ms. Szakos moved to relocate the stone wall and wait until the next Council meeting to
    make a decision with further information. The motion died for lack of second.
    Council took a brief recess.
    RESOLUTION: Red Pump Kitchen - 401 E. Main St. BAR Appeal
    Red Pump Kitchen - 401 E. Main St. BAR Appeal
    Ms. Scala presented the staff report to Council. Applicants are appealing an August 19
    decision by the BAR to deny their application at 401 Main St., the Red Pump restaurant. She
    reviewed the history of the application and the BAR decision.
    Ms. Molly Lapekis, who submitted the appeal on behalf of owners Dean and Lynn
    Andrews, addressed Council. Applicants would like to keep the chocolate noir finish on their
    patio fence and furniture. She said the high quality and beauty of the materials, the ironwork and
    other design elements are consistent with what the BAR asked for.
    Ms. Melanie Miller, Chair of the BAR, said the patio has been discussed at length at three
    different meetings. There are opportunities for great flexibility among the Downtown Mall's
    outdoor cafes, and flexibility has already been permitted on this property. She said the color
    black provides continuity on the Downtown Mall and is in keeping with the Halprin design.
    Ms. Galvin asked the applicants if they got samples before ordering the materials. Ms.
    Lapekis said the owners believed the materials were close enough to what was required when
    they viewed it in person.
    Ms. Szakos moved to uphold the BAR's decision. Ms. Galvin seconded the motion. Ms.
    Smith said the restaurant is incredibly good and beautiful. Ms. Galvin said a sample should have
    been obtained and brought to the BAR for approval. The motion to uphold the BAR decision
    passed. (Ayes: Ms. Szakos, Ms. Smith, Mr. Huja, Mr. Fenwick, Ms. Galvin; Noes: None.)
    REPORT: Community Action on Obesity (CAO) Update
    Community Action on Obesity Update
    11
    Ms. Barbara Yager with the Health Department, and past chair of the CAO, presented to
    Council. Dr. Diane Whaley and Ms. Jackie Martin, Director of Community Benefit at Martha
    Jefferson were also present. Dr. Diane Whaley gave a power point presentation. Ms. Jackie
    Martin reviewed CAO's recommendations to combat obesity, including access to healthy
    childcare, support for nutrition and exercise programs in schools, community programming and
    education, promotion of healthy work place environments, and support for local government
    infrastructure and systems that support healthy foods and active lifestyles. Ms. Yager said CAO
    is retiring and leaving their good work in the hands of their partners and the City. Councilors
    thanked Ms. Yager for her hard work and commitment to this project.
    Ms. Szakos asked if they have collective impact data for the City's children. Ms. Yager said
    the data for children in the area is pretty level, which is positive since the national average is
    going up. There is a huge discrepancy according to race. Ms. Szakos asked if there was a
    socioeconomic breakdown. Ms. Yager said they choose not to do this because of political
    implications. Ms. Szakos said she hopes we will continue the after school meal program. Ms.
    Galvin said this should be mapped to the census tract.
    RESOLUTION: Critical Slopes Waiver for St. Anne's Belfield
    Critical Slopes Waiver for St. Anne's Belfield
    Mr. Haluska presented to Council on the critical slopes waiver request from St. Anne's
    Belfield school and reviewed staff recommendations and conditions.
    Ms. Smith asked to clarify the overriding public good of this waiver request. Mr. Haluska
    reviewed the options considered by staff and said the opportunity to get rid of the invasive
    species on the slopes was the overriding factor. Ms. Smith said she disagreed with using an
    invasive species argument to justify a critical slopes waiver, especially in light of the fact that
    kudzu is actually very good at stabilizing soil. She asked if the bio-retention facility is on the
    critical slope as well. Mr. Haluska said a portion of it is. Ms. Smith said we are giving a waiver
    for two elements.
    Mr. Dan Sutton, Civil Engineer for the STAB project, said all existing stormwater on the
    pervious area is currently going to the slope unchanged. They have performed more pollutant
    removal than is required by stormwater regulations.
    Ms. Szakos moved to support the Planning Commission's recommendation. Mr. Fenwick
    seconded the motion.
    Ms. Smith said she does not know why we have a critical slopes ordinance if we are not
    going to abide by it. Ms. Szakos said the ordinance provides space to consider slopes that are by
    definition critical slopes, but less critical than others. The resolution passed. (Ayes: Ms. Szakos,
    Mr. Huja, Mr. Fenwick, Ms. Galvin; Noes: Ms. Smith.)
    12
    OTHER BUSINESS: NEA Grant
    Ms. Galvin commented on the NEA Grant Report. She said it is early in the process, and
    she would like to see a presentation at a later date with pictures.
    Ms. Smith said she hopes they will use part of the report that to extensively explore the
    history of the SIA and how to invoke that history with art.
    Mr. Huja said he supports the NEA Grant and looks forward to hearing from them in a few
    months.
    OTHER BUSINESS: Investment Committee Ordinance Change
    Mr. Huja said he would like to leave the mayor as part of the committee so there is outside
    representation other than staff.
    Mr. Brown said it is his understanding that this investment committee has not met since
    anyone currently on staff can remember.
    Ms. Szakos moved to amend the first reading to keep the mayor on the committee. The
    amendment to the first reading was accepted. (Ayes: Ms. Szakos, Ms. Smith, Mr. Huja, Mr.
    Fenwick, Ms. Galvin; Noes: None.)
    The amended ordinance passed. (Ayes: Ms. Szakos, Ms. Smith, Mr. Huja, Mr. Fenwick,
    Ms. Galvin; Noes: None.)
    MATTERS BY THE PUBLIC
    Ms. Rebecca Quinn, 104 4th St., said the RWSA Quarterly Report was not on the agenda
    as a verbal report and will now be biannual. She asked who chooses which two reports Mr.
    Frederick gives. She said most of her bus travel is on the trolley, but she is concerned about the
    stop in front of the parking garage, as sometimes the busses would pass by without stopping
    because they could not see people waiting. Also, relocating the problematic stop would move it
    directly in front of a business. She thanked Mr. Fenwick for asking for a list of materials from
    the police department; many people would like to know what we are spending our money for.
    Mr. Scott Bandy, 1639 Cherry Ave., said police presence to deter loitering and soliciting is
    only vehicular. He asked Councilors to consider asking for a charter amendment for a ward
    system in the City and a mayor at-large on their upcoming legislative agenda. He said he hopes
    registration to vote on Saturday at the Pride Festival was note specific to a party.
    Mr. Matthew Slaats thanked Council for their support of the NEA grant. He said they are
    trying to convene a community group to think about art as a function.
    Meeting adjourned.
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, October 6, 2014, AT 6:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – October 6, 2014
    Council met in special session on this date with the following members present:
    Ms. Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Szakos, seconded by Ms. Galvin, Council voted, (Ayes: Mr. Huja, Ms.
    Galvin, Mr. Fenwick, Ms. Szakos; Noes: None; Absent at time of vote: Ms. Smith), to meet in
    closed session for (1) Discussion and consideration of prospective candidates for appointment to
    City boards and commissions, as authorized by Va. Code sec. 2.2-3711 (A) (1); and, (2)
    Discussion with legal counsel regarding the options for acquiring public utility easements in
    Steephill Street, where discussion in an open meeting would adversely affect the negotiating
    strategy of the City, as authorized by Va. Code sections 2.2-3711 (A) (3) and (7).
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS – October 6, 2014
    CALL TO ORDER
    Council met on this date with the following members present: Ms. Smith, Ms. Galvin,
    Mr. Huja, Ms. Szakos, Mr. Fenwick.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Ms. Smith read a proclamation in honor of World Habitat Day.
    Ms. Szakos read a proclamation recognizing Domestic Violence Awareness Month.
    Mr. Huja announced the Our Town Carlton/Belmont neighborhood meeting on Thursday,
    October 9 at Clark Elementary School.
    2
    Mr. Fenwick announced the Household Hazardous Waste special collection event on
    Friday, October 10 and Saturday, October 11 at the Ivy Material Utilization Center.
    Mr. Fenwick said the nationally ranked Charlottesville Wheelchair Basketball League will
    start their season. The opening game is this weekend, and he encouraged citizens to attend.
    Mr. Fenwick acknowledged a Parks Department employee, Erin, for cleaning the
    downtown mall on his time off, and Mr. Ronnie Shifflett for his service to the City.
    Ms. Galvin announced Charlottesville has been selected to submit a community energy
    savings plan for the Georgetown University Energy Prize competition. To share your thoughts on
    what we achieve locally, go to www.energizecharlottesville.org.
    Ms. Galvin announced the City of Charlottesville is participating in the National Citizen's
    Survey and encouraged residents to return their surveys if they receive one.
    Ms. Szakos said the School Board/City Council lunch will take place Friday, October 10 at
    noon. Also, the City Scholarship Annual Gala is on Saturday, October 11. For more information
    go to www.cvillescholarship.com; October 15 is the fall deadline for scholarship applicants.
    Ms. Szakos said October 14 is the deadline to register to vote. Register online at
    www.vote.virginia.gov, or come to the Registrar's Office to register in person.
    Ms. Szakos announced City Services Fair from 10am - 2pm on Friday, October 17 on the
    Downtown Mall.
    Ms. Szakos said the Supreme Court elected not to hear state cases about same sex marriage,
    and as such, marriage licenses can now be issues to same sex couples in the state of Virginia.
    Ms. Jane Kudlow, Virginia Festival of the Book Program Director, announced the 21st
    Annual Festival March 18-22, 2015 and asked residents to stay tuned for event announcements.
    On motion by Mr. Fenwick, seconded by Ms. Szakos, the following appointments were
    made to the Youth Council: Catherine Johnson, Zaynab Maanaki, Ashton Ryan, Wendell James
    G. Santiago, Avion Saylor-Mills and Ellen Yates. (Ayes: Mr. Fenwick, Ms. Szakos, Mr. Huja,
    Ms. Smith, Ms. Galvin; Noes: None.)
    On motion by Ms. Smith, seconded by Mr. Fenwick, the Planning Commission
    appointments to other boards and commissions passed unanimously. (Ayes: Mr. Fenwick, Ms.
    Szakos, Mr. Huja, Ms. Smith, Ms. Galvin; Noes: None.) For a complete list, please see
    Attachment 1.
    MATTERS BY THE PUBLIC
    Mr. Al Page, 806 Page St., said after the last Council meeting he is still outraged at Ms.
    Smith's comments regarding permit parking on Page Street. He said there was a plan in place
    3
    after meetings with staff, and it was disregarded at the Council meeting. He asked for a meeting
    with Mr. Jones, Ms. Galvin, Ms. Szakos and Ms. Smith as soon as possible.
    Dr. Elizabeth Williams, County resident, spoke about pesticide use in parks, school yards,
    and other public areas. She said we know pesticides are not safe for children, and most of the
    testing done on pesticides are conducted by those who distribute them. She said there has been
    an alarming increase in preterm births and other childhood illnesses.
    Mr. John Cruickshank, 324 Parkway St., said over 900 citizens have signed a petition
    asking Council to end the use of pesticides on City properties. He said he has not seen pollinators
    amongst plants in City parks.
    Ms. Joan Fenton, 3705 Country Lane, property owner and owner of two retail stores on the
    Downtown Mall, said she believes Chief Longo and the investigators working on the search for
    Hannah Graham deserve credit for their hard work and dedication. She said no one can deny that
    the cameras on the mall installed by private businesses were critical in the investigation. We
    may have had more information if we had publically installed cameras on the Downtown Mall.
    She asked Council to support Chief Longo's recommendations for improved security on the
    Downtown Mall.
    Mr. John Heyden, Westwood Rd., said anyone involved who was responsible for approving
    payments of the cell phone bills in the Registrar's Office should be fired and prosecuted. He said
    taxes have doubled in the past ten years. He asked if Council would favor a public audit of all
    departments and a budget decrease of 5% across all departments.
    Mr. Gordon Ray Thatcher, 704 Rockcreek Rd., asked for a moment of silence for the safe
    return of Hannah Graham. He said we need to improve safety in the City. He said he has gone
    out every night to locate burnt out street lights throughout the City. He reported 110 broken
    street lights. He said it is essential to have every street light working. He asked for assistance in
    reaching out to neighborhood watch groups and local media to let people know how they can
    locate and report burnt out street lights. The Virginia Dominion Power number is 866-366-4357,
    Option 1, then Option 2, to report burnt out lights.
    Ms. Jeanne Chase, 223 Old Lynchburg Rd., asked Council to withdraw item i from the
    consent agenda because the proposed money would be taken from the OLR budget. There are
    still loose ends to be addressed on that job, and quality control is needed. She thanked Council
    and staff for working with neighbors on this project. She offered a private donation towards
    funding cameras on the Downtown Mall.
    Mr. Louis Shultz, 1809 E. Market St., said this is the 24th time he has come to Council
    accusing staff of violating City and state code and civil rights statutes regarding property at
    Steephill Street. He said item j should be pulled from the consent agenda, as Council never
    authorized the City Attorney to hire outside counsel.
    Ms. Rebecca Quinn, 104 4th St., said she has often noticed people fixing tilted bricks. We
    used to have beautiful lights in our trees, but over the years they failed. She thanked those
    4
    removing the wires from the trees. She said the 2025 vision for a Green City includes the phrase
    "We have clean air." She said we had news trucks all over the City and the Downtown Mall, and
    one of them was idling 24 hours a day for several days straight. She said we have a section in
    our City code regarding idling of a bus. She asked Council to consider expanding anti-idling to
    cover more than just buses.
    Mr. Alex Hancock, 2712 Eaton Rd., said he does not know how someone can go five years
    without knowing they did not pay a bill. He said he does not understand how we can keep
    someone who was charged in their duty; we should remove or suspend them until the
    investigation comes to an end, especially in an authority position such as the registrar, and
    especially during an election. He said if item j is related to Steephill Street, Council should be
    worried about collusion. He said he would dedicate his time to helping the community get
    through an election without the registrar in place.
    Mr. Mark Lorenzoni, 2512 Liberty Hall Lane, member of the SHE Board, thanked Council
    for the proclamation on Domestic Violence Awareness.
    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
    Ms. Szakos thanked Ms. Fenton for recognizing Chief Longo and the entire police
    department, and for the thousands of volunteers who have helped with this effort. She also
    thanked Mr. Thatcher for checking the street lights. She said she understands that Mr. Page is
    angry, but she is sad he felt the need to use a slur. There are different opinions about different
    parking. Ms. Szakos said taxes have actually gone down in the past 10 years, contrary to Mr.
    Heyden’s claim. She said she knocked on the door of a press bus who left a large black mark on
    the pavement in front of City Space. The operators were very cooperative, but it was a pain, and
    she said she supports having a policy to ensure those trucks are not idling when they do not need
    to be. She said the Registrar actually works for a board, and the Registrar is hired by the state.
    This situation is a little more complicated than if this were a City staff member.
    Mr. Huja said the City is now conducting research to see what cameras exist on the
    downtown mall, and we will discuss possibilities in the near future.
    Ms. Smith said we have been asking for a long time where the cameras are, and now we
    have that information. She said cameras are not in and of themselves a safety measure; they are
    about solving issues that have already taken place, not deterring crime. We need to make sure we
    are implementing measures that actually address safety. In-depth conversations are happening.
    Ms. Smith said she is sorry Mr. Page was upset; she was simply reflecting what neighbors of
    Page Street were saying to Council about permit parking. We are still working towards a
    resolution to this situation. She thanked Mr. Thatcher for his great idea about getting folks who
    are out and about to report lights that are out. Councilors are meeting about pesticides to get
    some good discussion going. Ms. Smith said we will address where funds for the roundabout are
    coming from.
    Mr. Fenwick thanked Mr. Cruickshank and Dr. Williams for their comments about
    pesticides and for their public outreach. He applauded Mr. Thatcher's efforts and offered to
    5
    accompany him around the neighborhoods to get the community involved. He said Ms. Chase is
    correct that the OLR project is not finished yet. He thanked Ms. Fenton for speaking and
    seconded her appreciation for everyone working on the Hannah Graham case. He said he wants
    to figure out a way to mitigate the anguish of Hannah's parents.
    Ms. Galvin said she would like to attend a meeting with Mr. Page if it is arranged. She
    thanked Dr. Williams and Mr. Cruickshank for sharing information on pesticides. She thanked
    the Police Department for their efforts. She said she looks forward to serious conversations about
    safety on the Downtown Mall and Main Street. She asked Mr. Jones to speak with Virginia
    Dominion Power about why it takes three weeks to change the lights. Mr. Jones said he will
    reach out to Susan King and start that conversation to see if they can decrease the reaction time.
    She asked if we can build on our policy regarding idling. Mr. Brown said the enabling
    legislation was limited to buses. Ms. Szakos said we should add this to our legislative agenda.
    CONSENT AGENDA
    a. Minutes for September 15
    b. APPROPRIATION: Greenstone on 5th Sponsorship Agreement for Enhanced
    Police Coverage - $84,194 (2nd reading)
    Greenstone on 5th Sponsorship Agreement for Enhanced Police Coverage
    WHEREAS, the City of Charlottesville has entered into an agreement with Greenstone on 5th
    Corporation to fund enhanced police coverage for the area of Greenstone on 5th Apartments,
    including salary, equipment, technology and related administrative expenses associated with
    provisions of such enhanced coverage.
    NOW, THERFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia, that the sum of $84,194, to be received as a donation from Greenstone on 5th
    Corporation.
    Revenues
    $84,194 Fund: 105 Internal Order: 2000113 G/L Account: 451999
    Expenditures - $84,194
    $75,775 Fund: 105 Internal Order: 2000113 G/L Account: 510060
    $8,419 Fund: 105 Internal Order: 2000113 G/L Account: 599999
    c. APPROPRIATION: State Criminal Alien Assistance Program (SCAAP) Grant for
    $6,629 (2nd reading)
    State Criminal Alien Assistance Program (SCAAP) Grant
    6
    WHEREAS, the State Criminal Alien Assistance Program (S.C.A.A.P.) grant, providing federal
    payments for correctional officer salary costs incurred for incarcerating certain undocumented
    criminals has been awarded the City of Charlottesville, on behalf of the AlbemarleCharlottesville-Nelson
    Regional Jail, in the amount of $6,629.
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of
    Charlottesville, Virginia that a total of $5,171 be appropriated and passed through to the
    Albemarle-Charlottesville-Nelson Regional Jail and $1,458 be appropriated and passed through
    to Justice Benefits, Inc.
    Revenues
    $6,629 Fund: 211 Internal Order: 1900215 G/L Account: 431110
    Expenses
    $5,171 Fund: 211 Internal Order: 1900215 G/L Account: 530550
    $1,458 Fund: 211 Internal Order: 1900215 G/L Account: 530670
    BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of
    $6,629 from the U. S. Bureau of Justice Assistance.
    d. APPROPRIATION: Reprogramming of $104,469.45, Appropriation and Allocation
    of $750.00 & Future Allocations - Charlottesville Affordable Housing Fund
    (carried)
    Reprogramming of $104,469.45, Appropriation and Allocation of $750.00 & Future Allocations
    - Charlottesville Affordable Housing Fund
    e. APPROPRIATION: 2014 Edward Byrne Memorial Justice Assistance Grant -
    $27,050 (carried)
    2014 Edward Byrne Memorial Justice Assistance Grant
    f. RESOLUTION: Loan Extension Request for Lewis & Clark Exploratory Center -
    $130,000
    Loan Extension Request for Lewis & Clark Exploratory Center
    BE IT RESOLVED by the City Council of the City of Charlottesville that the due date for funds
    previously transferred from the City’s Strategic Investment Fund to the Charlottesville Economic
    Development Authority (CEDA) for the purpose of a loan to The Lewis & Clark Exploratory
    Center of Virginia, Inc.; be extended to April 30, 2015.
    BE IT FURTHER RESOLVED by the City Council of the City of Charlottesville that once the
    funds have been repaid to CEDA, $130,000 will be returned to the City’s Strategic Investment
    Fund.
    7
    g. RESOLUTION: Surplus Equipment Trailer Donation to the Charlottesville
    Albemarle Rescue Squad (CARS)
    Surplus Equipment Trailer Donation to CARS
    NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Charlottesville
    that a surplus 16’ storage trailer operated by the Fire Department will be donated to the
    Charlottesville Albemarle Rescue Squad.
    h. RESOLUTION: Permeable Asphalt Stormwater Management at Human Services
    Building (909 East Market Street) Transfer of Funds - $21,970
    Permeable Asphalt Stormwater Management at Human Services Building (909 East Market
    Street) Transfer of Funds
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia that the following is hereby transferred in the following manner:
    Transfer From
    $21,970 Fund: 641 Cost Center: 6411001000 G/L Account: 561213
    Transfer To
    $21,970 Fund: 213 WBS: P-00805 G/L Account: 498010
    $21,970 Fund: 213 WBS: P-00805 G/L Account: 599999
    i. RESOLUTION: Capital Improvement Program Contingency Account Funds
    Transfer for Roundabout at McIntire/Harris Intersection Feasibility Study -
    $44,836 pulled for discussion
    Capital Improvement Program Contingency Account Funds Transfer for Roundabout at
    McIntire/Harris Intersection Feasibility Study
    j. RESOLUTION: Approval of Employment of Outside Counsel
    Approval of Employment of Outside Counsel
    BE IT RESOLVED by the Council for the City of Charlottesville, Virginia that the retention of
    the law firm of Boyd and Sipe for the purpose of researching issues related to Steephill Street is
    hereby ratified and approved.
    k. ORDINANCE: Abandon Gas Line Easement - Lochlyn Hills (2nd reading)
    Abandon Gas Line Easement - Lochlyn Hills
    Ms. Galvin requested item i be pulled for discussion.
    8
    Ms. Smith asked if the Lewis and Clark Center has their Certificate of Occupancy yet. She
    said more information would be helpful to let Council know if they have gotten any further in the
    process. Regarding item h, she said she sensed that there is disconnect between Parks and
    Recreation and Public Works regarding implementation of permeable asphalt. She asked if there
    is there any conversation about our stormwater fees being used to maintain these permeable
    surfaces and whether or not they can it be used to address the reluctance of Parks and Recreation
    to use permeable surfaces. She said she spoke with folks at the Virginia Municipal League who
    are doing the McIntire Park East parking lot, and it is not going to be permeable. She asked staff
    to look into this.
    Ms. Szakos moved to approve the consent agenda, excepting letter i. Ms. Galvin seconded.
    (Ayes: Mr. Fenwick, Ms. Szakos, Mr. Huja, Ms. Smith, Ms. Galvin; Noes: None.)
    Ms. Szakos asked to add design of sound walls on the Best Buy Ramp to Other Business.
    WHEREAS, Bramante Homes, Inc. is the owner of property located in the Lochlyn Hills
    subdivision in Albemarle County, designated as County Tax Map Parcel 061A0-06-1A-02100;
    and
    WHEREAS, Bramante Homes, Inc. has requested the release of the northern one foot (1’) of the
    fifteen foot (15’) easement acquired by the City by deed of easement dated May 8, 2014, of
    record in the Albemarle County Clerk’s Office in Deed Book 4491, Pages 230-236, in order to
    resolve an encroachment issue related to the house and garage being constructed on the above
    described parcel; and
    WHEREAS, the City’s Director of Public Utilities and Chief Gas Engineer have reviewed the
    request and determined that the release of the above-described portion of the natural gas
    easement will not affect the City’s ability to maintain and repair the existing gas line, and they
    have no objection to said release; and
    WHEREAS, in accordance with Virginia Code Sec. 15.2-1800(B), a public hearing was held to
    give the public an opportunity to comment on the release of one foot (1’) of the existing gas line
    easement; now, therefore,
    BE IT ORDAINED by the Council of the City of Charlottesville, Virginia that the Mayor is
    hereby authorized to execute a Quitclaim Deed, in form approved by the City Attorney, to
    release a portion of the City’s natural gas easement across Albemarle County Tax Map Parcel
    061A0-06-1A-02100 in the Lochlyn Hills subdivision.
    PUBLIC HEARING / ORDINANCE: Abandonment of Sanitary Sewer Easements -
    Rock Creek Road Neighborhood (carried)
    Abandonment of Sanitary Sewer Easements - Rock Creek Road Neighborhood
    Ms. Hildebrand presented to Council. Staff recommends the easements be abandoned.
    9
    On motion, the public hearing was opened; having no speakers, the public hearing was
    closed.
    Ms. Smith asked if the pipe here has actually been removed. Ms. Hildebrand said typically
    the pipe is crushed in place because it is terra cotta.
    Ms. Szakos asked if there were any responses by residents. Ms. Hildebrand said a
    discussion was had with property owners, and there is no doubt this is the way to go.
    On motion by Ms. Galvin, seconded by Ms. Smith, the ordinance carried.
    PUBLIC HEARING / ORDINANCE: Changes to Neighborhood Development
    Services Fee Schedule (carried)
    Changes to NDS Fee Schedule
    Mr. Tolbert presented to Council. He said the memo was probably more complicated than
    it needed to be, as changes to state code effective July 2014 were included. He reviewed the code
    changes and explained the positive effects of the fee schedule changes.
    Ms. Szakos asked if these are temporary. Mr. Tolbert said the fees are intended to make us
    whole; we will also address this with the code section later, and that would be a permanent
    measure.
    Ms. Smith asked if there is a time limit for the whole project. Mr. Tolbert said there is not.
    Currently, as long as projects are making steady progress, staff has no way to force contractors’
    hands.
    Ms. Galvin said most of the parcels in the City are small at this point; we do not see any
    projects that are more than 50 units. Mr. Tolbert said there may be some along the way that are
    more significant; it is difficult to tell. Ms. Galvin said because there is only one submittal with
    this process, they must be more detailed and complete. She asked the Planning Commission to
    examine this and be sure there is no room for mystery.
    Mr. Tolbert clarified for Mr. Fenwick that staff has to site the code sections applicants are
    not in compliance with if they fail to pass.
    On motion, the public hearing was opened. Having no speakers, the public hearing was
    closed.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the ordinance carried. Mr. Huja
    encouraged staff to make people are aware of these changes so they are not surprised.
    RESOLUTION: Allocation of Charlottesville Affordable Housing Fund (CAHF)
    Assistance for Low Income Housing Tax Credit Support of Carlton Views -
    $950,000
    10
    Allocation of Charlottesville Affordable Housing Fund (CAHF) Assistance for Low Income
    Ms. McHugh reported to Council. Mr. Rick Gregory, applicant, and Mr. Kevin Wood the
    consultant/lawyer, were also present to answer questions.
    Mr. Rick Gregory, applicant, said 50% of the 54 units will be set aside for persons with a
    disability. Also, all 54 units will have universal design so that they can be occupied with persons
    with a disability. Ms. Szakos asked if the disability is defined as strictly physical. Mr. Gregory
    said they go by the HUD definition, which defines a disabled person as someone who has
    experienced a loss in one or more of their senses or has a mental disability.
    Ms. Szakos asked if anything guarantees the second phase will ever happen. Ms. McHugh
    said the SUP actually provides the 102 units. There is no time limit, and there is no penalty for
    failure to complete the project. Ms. Szakos said Council should stipulate that market rate units
    have to be completed within a certain amount of time, if allowable.
    Mr. Fenwick asked how this would affect the Affordable Housing fund. Ms. McHugh said
    this would come out of the next fiscal year's allocation, which is estimated to be $1.6 million.
    Ms. Smith confirmed that they can legally restrict certain units to people with disabilities.
    Mr. Wood said this will be marketed to Region 10 clients and the Housing Authority. Ms. Smith
    said that is an important point.
    Ms. Galvin said putting the market units in phase two is a major concern. Mr. Gregory said
    he is motivated to complete phase two because he would not sit on nearly a million dollars of
    unproductive assets. He said the market will drive this situation, and he will do everything he can
    to get them built; he just cannot say when.
    Ms. Smith said we do not know who the partner is yet, and that is where our money will be
    going. She asked Mr. Gregory if they have a relationship with Habitat. He said they are building
    on the revitalization success they started.
    Ms. Szakos said it is important to this Council to build affordable housing in
    Charlottesville. This fund was created to reach this goal, and we would not be on track to reach it
    without doing this project, which provides 54 units of affordable housing. She said the phasing
    of this project might help mitigate the impact of increased traffic, which is a concern for
    potential neighbors.
    Ms. Galvin said there have been many good improvements to the site plan design over the
    past two years. She is concerned about income mixing and the existing percentage of poverty in
    that area. She would like to see it on record that it will be built within ten years in order for her to
    accept this project.
    Ms. Smith said the analysis they saw seemed to be absolutely contingent on market rate
    units, and this will raise the poverty in this area until market rate units go in. Other unknown
    factors are a problem; we do not know who the nonprofit partner is, we do not know whether
    those market rate units will ever be built because of competing sites elsewhere in the City that
    11
    are a lot more attractive, and there are potential traffic issues. She said she would support this if
    it could be partnered with the Housing Authority, but this is also an unknown.
    Mr. Fenwick said he shared Ms. Smith's concerns. There are too many unknowns as it
    stands now, and it is incomplete.
    Mr. Huja said he agrees with his colleagues over market rate housing, but he believes they
    will be able to address this within the next 10 years. He said the site plan is much improved, and
    believes there will be minimal effects on traffic and schools. He said he would like to see
    something in a legal document directing them to work with the Housing Authority and
    committing to build within the next ten years. He requested a letter of commitment.
    Mr. Gregory said they reached out to the Housing Authority to try to coordinate, and they
    were not met with any real enthusiasm or the ability to meet. Mr. Huja assured him he will have
    the opportunity to meet with them.
    Ms. Smith said she will not vote for this because she does not believe it is monetarily
    responsible to do it in pieces.
    Ms. Szakos moved to accept the resolution, require a letter of commitment to complete the
    market rate housing on the site within ten years, and give legal preference to Housing Authority
    placement in the apartments. Mr. Gregory said he will submit a letter with a five year time frame
    and will come speak to Council at that time if for some reason the units have not transpired.
    They agreed to select the Housing Authority as the preferred group to work with. Ms. Galvin
    seconded the motion. The resolution passed. (Ayes: Ms. Szakos, Mr. Huja, Ms. Galvin; Noes:
    Mr. Fenwick, Ms. Smith.)
    BE IT RESOLVED by the City Council of the City of Charlottesville, Virginia that the
    City Manager is hereby authorized to sign the Locality CEO letter and Revitalization Area
    Certification required by Virginia Housing Development Authority (VHDA) in connection with
    its Low Income Housing Tax Credit (LIHTC) program application.
    BE IT FURTHER RESOLVED that the sum of $950,000 be paid by the City to the
    non-profit partner, Riverside Health Systems, to be used in conjunction with Low Income
    Housing Tax Credits (“CAHF Contribution”). Payment of the CAHF Contribution shall be made
    from funds available within the Charlottesville Affordable Housing Fund for Fiscal Year 2015-
    2016, to be paid after July 1, 2015.
    Council took a brief recess.
    REPORT: Healthy Eating Active Living (HEAL) Update
    HEAL Update
    Mr. Ellis presented to Council and updated them on the steps the City has taken towards
    achieving the goals of HEAL.
    12
    Mr. Huja asked if the outcome measures are part of the P3 process. Mr. Ellis said they are.
    Ms. Szakos said she would love for staff and Council to have opportunities to present at
    national meetings of cities about what we are doing.
    Ms. Galvin asked to add the number of street trees planted per year as a metric; it is
    important to tie this to health. She would also like to add number of work force units built on an
    annual basis and how much of our staff are able to live within walking distance from work as a
    result.
    Ms. Smith said she would like to include policy about what is served at City meetings,
    particularly those that include children. She said she especially does not want to see soda
    available at City meetings. She said access to food trucks, and an RFP for vending machines
    would be possibilities, as well as doing what we can to ensure vending machines do not offer
    unhealthy options to children. She said she would like to ensure equitable access to walkable
    and bikeable routes for populations statistically at risk for obesity and other health issues.
    Mr. Fenwick said this brings together a lot of things the City has wanted to do for over a
    decade. However, the better the food, the more expensive it is, so if there is any way we can start
    to address that issue, we should. Ms. Szakos said SNAP cards offer double dollars to buy fresh
    produce at the City Market and said we should continue to see how we can continue
    implementing these sorts of policies.
    Ms. Szakos suggested amending the City’s building code to require that stairways are
    visible before elevators and are attractive. She said we should tie in the Let's Move initiatives and
    be sure to track them together.
    Ms. Galvin said we should look at some of the SIA initiatives as important pieces as well,
    such as the daylighting at Pollack's branch. She suggested staff add West Main St. sidewalks and
    bike trails whenever we complete that project. She asked Ms. Szakos to keep her eye out for
    Promise initiatives that would qualify as well.
    Mr. Huja said his goal of getting the City Market built furthers community health.
    Ms. Smith said she wants to see the word "connectivity" added.
    OTHER BUSINESS – RESOLUTION: Capital Improvement Program Contingency
    Account Funds Transfer for Roundabout at McIntire/Harris Intersection Feasibility Study
    - $44,836
    Capital Improvement Program Contingency Account Funds Transfer for Roundabout at
    McIntire/Harris Intersection Feasibility Study
    Mr. Tolbert presented to Council. Funding is proposed to be taken out of the Capital
    Contingency fund. Ms. Szakos said we need to be sure to pay attention to pedestrian safety. Ms.
    Smith said she seconded that concern.
    13
    Ms. Galvin said she wants to be clear that Old Lynchburg Road funds will not be affected.
    Mr. Tolbert confirmed this.
    On motion by Mr. Fenwick, seconded by Ms. Szakos, the resolution passed. (Ayes: Ms.
    Szakos, Mr. Huja, Ms. Galvin, Mr. Fenwick, Ms. Smith; Noes: None.)
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia that the following is hereby transferred in the following manner:
    Transfer From - $44,836
    Fund: 426 Cost Center 1601001000 WBS: CP-080 G/L Account: 599999
    Transfer To - $44,836
    Fund: 426 Cost Center 3901221000 WBS: SS-010 G/L Account: 599999
    OTHER BUSINESS: Sound Wall Design for Best Buy Ramp
    Ms. Szakos said the neighborhood here has voted overwhelmingly to have sound walls.
    The Board of Supervisors and several people from the City have met with the project leads for
    the Best Buy ramp. The PLACE Design Task Force has been involved, and a design has been
    proposed by the Virginia Department of Transportation. The Board of Supervisors voted to
    approve the design, and Ms. Szakos asked Council to do the same. The wall is concrete but is
    drawn and textured to look like a stone wall. Ms. Galvin said a textured surface would deter
    graffiti. On motion by Ms. Szakos, seconded by Ms. Galvin, Council endorsed the design for the
    Best Buy Ramp. Ms. Galvin seconded. (Ayes: Ms. Szakos, Mr. Huja, Ms. Galvin, Mr. Fenwick,
    Ms. Smith; Noes: None.)
    MATTERS BY THE PUBLIC
    Ms. Jeanne Chase, 223 Old Lynchburg Rd., said she appreciated Council and Mr. Jones'
    insightful use of the remaining monies for the Old Lynchburg Road project to ensure quality
    work for the project. She said she requested two street lights that were burnt out be replaced.
    Meeting adjourned.
    ATTACHMENT 1
    ATTACHMENT 1
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, October 20, 2014, AT 6:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – October 20, 2014
    Council met in special session on this date with the following members present:
    Ms. Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Smith, seconded by Ms. Szakos, Council voted, (Ayes: Mr. Huja, Ms.
    Galvin, Mr. Fenwick, Ms. Szakos; Noes: None; Absent at time of vote: Ms. Smith), to meet in
    closed session for (1) Discussion and consideration of prospective candidates for appointment to
    City boards and commissions, and discussion of the City Manager’s annual performance
    evaluation, as authorized by Va. Code sec. 2.2-3711 (A) (1); and, (2) Consultation with legal
    counsel regarding the negotiation of the terms and conditions for the acquisition of a public
    utility easement on McIntire Road, where discussion in an open meeting would adversely affect
    the City’s negotiating strategy, as authorized by Va. Code sec. 2.2-3711 (A) (3) and (7).
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS – October 20, 2014
    CALL TO ORDER
    Council met on this date with the following members present: Ms. Smith, Ms. Galvin,
    Mr. Huja, Ms. Szakos, Mr. Fenwick.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Mr. Fenwick recognized Love Your Melon Day and thanked Ms. Sarah Pritchett for her
    support of the cause. He announced Downtown Safe Halloween on the Downtown Mall and the
    Pumpkin Carving Contest at Carver Recreation Center. He also announced the Pancakes for
    Parkinsons at UVA.
    Ms. Szakos announced Doggy Howl-o-ween on October 30 on the Downtown Mall. She
    also asked residents to be cautious on Halloween night when many children will be walking
    around the neighborhoods.
    Ms. Smith announced the Indoor Flea Market at Carver Recreation Center on November
    8 from 8am-1pm. Go to Charlottesville.org/parksandrec for more information and to obtain a
    vendor application.
    Ms. Smith said the City is seeking a donation of a large tree for the City’s Grand
    Illumination on November 28 at Central Place on the Downtown Mall. Please call Tim Hughes at
    hughes@charlottesville.org, or call 970-3587 if you are interested in donating a tree.
    Ms. Szakos announced a book release at the MLK Center tomorrow, October 21. On
    Thursday, October 23 from 6-8pm, there will be an open house on the Ecological Free Bridge
    Project at the Water Street Center.
    Ms. Galvin announced the stormwater utility fee bills will be issued on October 28. Call
    970-3146 for billing questions. Also, the City is accepting board applications for the Water
    Resources Protection Program Advisory Committee and other boards. Go to
    www.charlottesville.org/boards or call Paige Rice at 970-3113 for more information.
    Ms. Galvin read a proclamation declaring October 24 as Food Day.
    Ms. Szakos read a proclamation recognizing October as Disability Employment
    Awareness Month.
    Ms. Smith said Charlottesville was recognized by the Virginia Municipal League with
    Platinum Level certification in the 2014 Virginia Go Green Challenge.
    Mr. Huja invited Mr. John Zug from the Albemarle County Attorney’s Office to speak
    about the Monticello Area Domestic Violence Fatality Review report.
    On motion by Ms. Smith, seconded by Ms. Szakos, the following appointments were
    made to the Belmont Bridge Steering Committee: Amy Gardner (Belmont neighborhood);
    Heather Hill (North Downtown neighborhood); John Santoski (Planning Commission); and Tim
    Moore, Scott Paisley and Mark Watson (PLACE Design Task Force). Council is still seeking
    applicants for the Ridge Street and Martha Jefferson neighborhood representatives. (Ayes: Ms.
    Smith, Ms. Szakos, Ms. Galvin, Mr. Huja, Mr. Fenwick; Noes: none.)
    On motion by Ms. Smith, seconded by Ms. Szakos, Council added a business owner or
    manager position within a quarter mile of the Belmont Bridge, and a representative from the
    Transit Committee to be nominated by the CAT Advisory Board. Ms. Szakos seconded the
    motion. (Ayes: Ms. Smith, Ms. Szakos, Ms. Galvin, Mr. Huja, Mr. Fenwick; Noes: none.)
    MATTERS BY THE PUBLIC
    Ms. Cynthia Sheridan, 127 Harvest Dr., owner of Spring Street Boutique, said the Miss
    USA pageant will be coming to Charlottesville at the end of November, and the pageant will be
    hosted at the Paramount Theatre for at least the next three years. She asked Council for their
    support.
    Ms. Kim Johnson, the pageant’s Executive Director, said the Miss Virginia USA and
    Miss Virginia Teen USA pageants will be here, and contestants are accepted until the end of
    October. Go to www.missvirginiausa.com to apply. Over $500,000 will be granted in
    scholarships.
    Mr. Jeff Fogel, 913 E. Jefferson St., said the City Council Policies and Procedures would
    require that communications between residents and Councilors be monitored by the City
    Manager and the Mayor, and this is not wanted by the public. Also, once a vote is taken,
    Councilors are obligated to support the position and not take any action to undo it. A similar
    provision prohibiting criticism that was presented to the University’s BOV was universally
    condemned and withdrawn. He said this is a violation of the principles of democracy and free
    speech.
    Ms. Mary Carey, 100 Ridge Street at Midway Manor, spoke on safety at South Street.
    The six parking spaces on South Street need to be removed. She has written letters to state and
    federal representatives to help her with this objective.
    Mr. Bill Emory, 1604 E. Market St., said the City has been engaged in dialogue since
    1988 with neighborhoods on the east side of Charlottesville regarding Franklin Street. The
    recommended option number one in the staff report is the best option for this project. He said
    Council voted to see that Franklin Street is prohibited to through trucks, and he asked Council to
    take action soon to pass the ordinance and ensure adequate signage is installed.
    Mr. Louis Shultz, 1809 E. Market St., thanked Mr. Wray for doing his job by cutting off
    the Registrar’s credit card privileges. He said Council has ignored wrongdoings by the City
    Manager and other senior staff regarding Steephill Street.
    Mr. John Heyden, Westwood Rd., said property assessments have risen drastically over
    the years, and this has benefitted some more than others. His house is assessed higher than his
    neighbors.
    Ms. Rebecca Quinn, 104 4th St., said if the citizens wanted one voice from Council, they
    would have a dictator instead of five different representatives. She said Council should pull item
    two from the agenda and seek input from the public. It is wrong to require Councilors to copy the
    entire Council on correspondence. She asked who decides what constitutes over involvement.
    Councilors should not have to support decisions they disagree with.
    Ms. Grace Amdresvba, 1400 Monticello Rd., said there should be a safe room or an
    annex for people to go after major concerts or late night events in Charlottesville so that stranded
    women or other individuals will not be in danger.
    Ms. Lena Seville, 808 Altavista Ave., asked Council to include the recent resolution they
    passed from OneVirginia regarding fair redistricting as part of their legislative package.
    Mr. Peter Kleeman, 407 Hedge St., said he agreed with previous speakers regarding item
    two on City Council policies and procedures. Government is only required to be open to a
    certain point. Individual communications are not required to be open under statewide open
    meeting requirements and should be kept private, and conversations with two or fewer
    Councilors should not be treated as public, nor should conversations among those parties be
    public or be required to be made public. This item should be reviewed in great detail and should
    have outside input to examine the legalities regarding privacy of conversations between
    Councilors and members of the public.
    Ms. Megan Bird, 711 Lyons Ave., member of the Charlottesville Youth Council, said the
    Youth Council has proposed adopting the blue light emergency phones system used by UVA for
    the Downtown Mall to enhance security. These have been proved to be a deterrent of crime.
    There have been several phones installed in heavily populated areas around the City as well.
    COUNCIL RESPONSE
    Ms. Smith thanked Ms. Bird for her comments and said the Youth Council’s
    recommendation is something Council needs to look into to address safety, as opposed to
    security cameras, which address post-crime steps. They should talk to UVA about their
    experience with the system. She thanked those who spoke about Council’s proposed policies
    and procedures and said she would support pulling the vote and would like to discuss the matter
    in public. She said she is impressed by Ms. Carey’s active voice and said she provides an
    incredible lesson in civic involvement.
    Ms. Szakos said the policies that came forward were meant to start discussion tonight and
    are not set in stone. It is important to have this conversation. She clarified that if you have a
    meeting with one or two Councilors it is private, but emails are all subject to FOIA by law. The
    idea about sharing with the City Manager and the Mayor were designed for those written
    specifically to all of Council in order to communicate that there has been a response. She
    thanked Mr. Heyden for his statistics, and she understood his concerns about the different rates.
    She said you can appeal your assessment at the Real Estate Assessor’s Office. She said Council
    did pass the OneVirginia resolution in September, and we will make sure it is included in our
    legislative package. We have discussed the blue light system and will get input from the Police
    Department on this. Council also has a work session planned with the Youth Council in
    December.
    Ms. Galvin said she agrees with including the OneVirginia resolution with the legislative
    package. The Council policies and procedures is a draft, and that is why we are discussing this.
    She said the ultimate goal is to develop a sense of collegiality.
    Mr. Fenwick said if the freedom of speech issue comes up for discussion, he will not
    support it, and if it does pass he will not abide by it. The community should be involved with it
    from the get-go. He thanked Mr. Fogel, Ms. Quinn, Ms. Amdresvba, Mr. Kleeman and Ms. Bird
    for their comments to Council. He thanked Ms. Carey for her persistence. He said his thoughts
    and prayers are with Hannah Graham and her family. We cannot forget that Dashad Sage Smith
    is still missing and said he hopes we can use some of the same resources to find this person.
    CONSENT AGENDA
    Ms. Smith requested item k be pulled for discussion.
    Ms. Szakos noted item j is a positive thing, but we have to recognize in the next budget
    cycle that we will have to maintain more parkland than before.
    On motion by Ms. Szakos, seconded by Ms. Smith, the consent agenda passed, minus
    item k. (Ayes: Ms. Smith, Ms. Szakos, Ms. Galvin, Mr. Huja, Mr. Fenwick; Noes: none.)
    a. Minutes for October 6
    b. APPROPRIATION: Reprogramming of $104,469.45, Appropriation and Allocation of $750.00 &
    Future Allocations – Charlottesville Affordable Housing Fund (2nd reading)
    c. APPROPRIATION: 2014 Edward Byrne Memorial Justice Assistance Grant – $27,050 (2nd reading)
    d. APPROPRIATION: FAMIS Case Transfer from State to City of Charlottesville – $29,051.94
    (carried)
    e. APPROPRIATION: Additional State Funds to Provide Respite Care to Families Receiving Foster
    Care Prevention Services – $7,104 (carried)
    f. APPROPRIATION: Charlottesville Area Transit Fund Supplemental Appropriation for F.Y.2015 of
    Operations & Capital Funding – $719,604 (carried)
    g. RESOLUTION: VDOT Transportation Alternatives Program Grant Application - $ 450,000
    h. RESOLUTION: Sidewalk Waiver Request for 1107 Elliott Ave.
    i. RESOLUTION: Energize! Charlottesville and the $5M GU Energy Prize Competition
    j. RESOLUTION: Acquisition of ~2.438 Acres of Land for Parks/Greenbelt Trails
    k. RESOLUTION: Approval of Housing Policy 1 – Objectives for Use of Charlottesville
    Affordable Housing Fund and Criteria/Priorities for Award of Funds
    l. ORDINANCE: Abandonment of Sanitary Sewer Easements – Rock Creek Road (2nd reading)
    m.ORDINANCE: Changes to Neighborhood Development Services Fee Schedule (2nd reading)
    REPORT: CITY COUNCIL POLICIES & PROCEDURES
    Mr. Jones presented to Council. He reviewed the Council’s work at their retreat in late
    August and listed the policies and guidelines discussed at the retreat.
    Mr. Huja said he shares the concern on page three raised by Mr. Fogel and others, but he
    does not think this was the intended spirit of this item. Ms. Szakos proposed alternative
    language to say that “after Council reaches a consensus….avoid undermining the decision”, and
    leave it at that.
    Mr. Fenwick said this is not ready for a discussion. Under Community Engagement, it
    says there has been no direct community engagement on this issue. He moved to pull the item
    and get the public involved. Ms. Szakos and Mr. Huja said we need to discuss this. Ms. Szakos
    said we can defer a decision, but we can still discuss it this evening. Ms. Smith said she seconds
    deferring a vote but allowing discussion. Council agreed unanimously.
    Ms. Szakos said we should agree on places we want to consider for language changes.
    Ms. Smith said these are basically just the facilitator’s notes from the retreat and are very
    reactionary. Official policies and procedures need to look more professional.
    Ms. Szakos said Mr. Fenwick said he would not follow these procedures if he did not
    agree with them, but he never said anything about it at the August retreat. Mr. Fenwick said he
    did not feel comfortable sharing his opinion at the retreat because it was the first one he had ever
    attended.
    Ms. Smith said these are guidelines, not policies or procedures.
    Ms. Szakos suggested inserting “where possible, copy responses to the all Council
    emails to help facilitate communications” under the Communications section. Ms. Smith said
    this is not always appropriate. Ms. Galvin said it could just say “Councilors will copy responses
    to the mayor and City Manager as appropriate.”
    Ms. Szakos said when Council meets with staff, they should inform the City Manager if it
    is about policy and a follow-up is expected, but if there is no follow-up needed she does not
    believe it needs to be reported to the City Manager. Ms. Galvin said item 2 was clearly trying to
    prevent Councilors from giving direction to staff, which can wreak havoc and confusion amongst
    staff. This was meant to prevent a Councilor from acting unilaterally and using staff resources to
    further their own agenda.
    Ms. Szakos said item 4 about staying at policy level and avoid over-involvement is an
    important concept, but there is a way to put that that is a little less vague. Mr. Huja said the basic
    intent is to underline that the staff does operations, and Council does policy. Ms. Galvin said she
    wants to be clear that asking staff questions is legitimate and fair and does not constitute overinvolvement.
    Ms. Szakos asked staff to try to revise that sentence to make it less vague. Mr.
    Brown suggested, “Councilors will avoid becoming involved in the day-to-day operations of the
    City.”
    Mr. Huja said the mayor should be mentioned in #1 regarding agenda meeting
    management. Ms. Szakos said this section should say “Meeting Management” instead of
    “Agenda Meeting Management”.
    Mr. Fenwick asked what would happen if a Councilor is concerned with staff
    performance and brings it to the City Manager, but nothing is done. Mr. Huja said this would be
    reflected in the City Manager’s evaluation. Ms. Szakos said this could also be brought to the
    mayor if need be, or discuss with the City Manager in one-on-one meetings. Mr. Fenwick said
    he has had many discussions with the City Manager but never knows if anything has been done,
    and it seems like not. Ms. Galvin said the opportunity to have this discussion as a Council can
    appropriately take place during the evaluation of the City Manager. Mr. Fenwick said people
    always say nothing ever gets done around the City. Mr. Huja said he does not agree that this is
    true. Ms. Szakos said she does not hear that very often. Ms. Galvin clarified that Council is in
    the process of evaluating the City Manager and will continue into November.
    Ms. Szakos said Councilors do often mention things out loud so the public understands
    our thought process, and this is important.
    Mr. Fenwick recommended shorter meetings with more citizen participation. He said
    Council should start their regular meetings at 6:30 pm and end them at 9:30 pm, and anything
    undone will be left for the next agenda. Mr. Huja said starting a meeting at 6:30 pm is difficult
    for the public. Mr. Fenwick said it is more difficult for them to stay here until 10:30 pm or 11:00
    pm. Ms. Szakos said we have responsibilities we have to take care of and cannot just end a
    meeting and leave agenda item uncovered. Mr. Huja said the point is that we need to end
    meetings at a reasonable time. He suggested 10:30 pm as a recommended target end time. Ms.
    Galvin said limiting the agenda to six to eight items makes them more efficient. Mr. Fenwick
    said a time limit would be more efficient. Mr. Huja asked if there is a consensus to try to end
    meetings by 10:30 pm or 11:00 pm. Ms. Szakos and Ms. Galvin agreed to try this. Ms. Smith
    said she would like to hear from the public before making a decision. Ms. Szakos said we should
    respect the 3 minute time limit during Matters by the Public. Mr. Jones asked for clarification on
    the 11:00 pm time limit. Mr. Huja clarified that this would be a guideline for an end time. Mr.
    Fenwick said he supports 10:30 pm. Ms. Szakos said this is unrealistic. Ms. Galvin said this is
    only workable if Councilors do not take the time to respond to Matters by the Public. Ms. Szakos
    said if we do not respond to the public, it is offensive.
    Ms. Smith suggested taking items two and three from page three out of the document
    completely. Item two states that when Councilors disagree with each other, they will avoid
    personal attached and negative characterizations; item three states that after Council reaches a
    consensus, Councilors will support the decision and avoid undermining it or trying to undo it.
    She said these items have no place in this type of document. Ms. Galvin said she disagrees, and
    this is important to maintaining civility during meetings. Ms. Szakos suggested changing the
    language to say “Councilors commit to a civil and decorous discourse”. Mr. Huja said we will
    delete item three and change item two to the suggested positive language.
    Ms. Szakos recommended substituting item 3 with other language. Mr. Huja said
    positions change, Councils change, and new information comes out. Staff was asked to craft an
    alternative statement that is not as inflammatory.
    Regarding role of committees, Ms. Szakos asked to change “that are in the business” to
    say “that can offer expertise”.
    Councilors discussed the appropriateness of Council members sitting on boards. Ms.
    Szakos suggested suspending the decision about whether or not to have Councilors on specific
    committees to a late date and instead focus on discussing how they conduct themselves while
    serving on boards.
    Ms. Szakos asked for item five to say policy recommendations instead of policy
    decisions. Ms. Galvin said there is no “large role” that any Councilor plays on these committees.
    Mr. Fenwick said board members always look to the Councilor to see if decisions are acceptable.
    Ms. Szakos said she has not found that to be true on the boards she has served on.
    Ms. Szakos asked to add clarification about making your role as a liaison of the Council
    clear and ensuring that you do not represent your individual viewpoint “as a Council position”,
    though you may have personal expertise in that area. This is in order to allow a Councilor to
    share their personal viewpoints as well if they wish. Ms. Smith said she disagrees and believes
    you should only represent the Council on the committee and not your own viewpoint. Ms.
    Szakos and Ms. Smith agreed to reword this to say “ensure that you represent as Council
    positions only those positions that have been agreed to by Council”.
    Mr. Huja asked staff to include the roles of the mayor, City Manager, and Council in the
    package when this comes up for discussion again. Ms. Galvin said we can use examples from
    other localities for formatting ideas. Ms. Smith said a lot of this content does not need to be in
    our guidelines document.
    REPORT: CITY/TJPDC LEGISLATIVE PACKAGES
    Mr. David Blount presented to Council on the TJPDC package. The draft regional
    program includes six priority positions, which are included in the package materials. Ms. Lisa
    Robertson presented to Council on the City legislative package and reviewed the proposed
    position statements before Council for endorsement.
    Ms. Szakos asked about the OneVirginia resolution. Ms. Robertson said staff will add a
    sentence saying we support OneVirginia as indicated in the attached resolution.
    Mr. Fenwick proposed adding language to the effect that if we get money from the state,
    the localities have more latitude on how it is spent, specifically VDOT highway money. Ms.
    Szakos said this may be something we would take to the MPO. Ms. Robertson said we can add a
    statement to the local revenues section regarding greater flexibility for determining how highway
    funds can be utilized for City projects.
    Ms. Szakos noted that we did not endorse the Chesapeake Bay Preservation Act in the
    TJPDC platform.
    Ms. Smith asked about idling being restricted to vehicles of certain size. Ms. Robertson
    said last year Council requested general legislation that no legislators were comfortable
    addressing, but if we were more specific about what types of idling we are trying to target we
    may be able to gain traction.
    Ms. Galvin moved the City’s legislative package with the addition of the OneVirginia
    support and Mr. Fenwick’s language about transportation funding. Ms. Smith seconded the
    motion. The motion passed. (Ayes: Ms. Smith, Ms. Szakos, Ms. Galvin, Mr. Huja, Mr. Fenwick;
    Noes: none.)
    Ms. Szakos made a motion to support the TJPDC’s legislative package. Ms. Smith
    seconded the motion. The motion passed. (Ayes: Ms. Smith, Ms. Szakos, Ms. Galvin, Mr. Huja,
    Mr. Fenwick; Noes: none.)
    REPORT: FRANKLIN STREET
    Mr. Tolbert presented to Council about suggested solutions to address safety on Franklin
    Street.
    Ms. Szakos asked for clarification about no through trucks. Ms. Branche said the code
    calls it out by axles, and they will have the specifics when this comes to the Council on the next
    consent agenda.
    Mr. Fenwick asked for a linear foot figure for the 4’ sidewalk. Ms. Galvin asked for
    replacement cost for the entire asphalt sidewalk instead.
    Ms. Szakos moved the recommended option one, which says: Construct a 4 foot sidewalk
    on the west side of Franklin that does not remove the wall. This will narrow the roadway near
    Market Street below standards but the low volume of traffic makes this possible. 2. We also
    propose to upgrade the sidewalk south of the railroad as needed. 3. Monitor speeds and place a
    pinch point structure if needed between Market Street and Woolen Mills Self Storage. Ms. Smith
    seconded the motion. Ms. Szakos said she is not an advocate of ripping out asphalt to replace
    with concrete at this time. The resolution passed. (Ayes: Ms. Smith, Ms. Szakos, Ms. Galvin,
    Mr. Huja, Mr. Fenwick; Noes: none.)
    REPORT: ADAPTIVE SIGNAL PROJECT UPDATE
    Mr. Tolbert gave Council an update on the adaptive signal project. Mr. Mike Clements
    from VDOT, Statewide Signal Program Manager, and Ms. Jeannie Alexander, consultant were
    also present.
    Ms. Alexander spoke to Council about her research on the Lynchburg system and how it
    is functioning for them. Mr. Fenwick asked for the cost. Mr. Clements said the costs are about
    $50,000-$55,000 / intersection, fully installed, which includes communications.
    Ms. Smith asked what the total cost to the City is. Mr. Tolbert said it is $2 million with
    revenue sharing and a local match. Mr. Fenwick asked why the figure has increased over time.
    Mr. Tolbert explained that additional equipment was needed from the original projections.
    Ms. Smith asked if VDOT would be managing the system. Mr. Tolbert said we have the
    option to allow them to control the entire project. Staff is planning to continue managing City
    traffic, but we can go back to VDOT to have them manage the system if needed.
    Ms. Galvin said she is not an employee at EPR but has worked with them professionally
    and feels that for the sake of appearances she should recuse herself from voting, even though she
    does not believe a conflict of interest exists.
    On motion by Ms. Szakos, seconded by Ms. Smith, the resolution passed. (Ayes: Ms.
    Smith, Ms. Szakos, Mr. Huja, Mr. Fenwick; Noes: none; Recused: Ms. Galvin.)
    REPORT: PLACE DESIGN TASK FORCE ANNUAL REPORT
    Ms. Rachel Lloyd presented to Council. She reviewed PLACE’s purpose, charge, and
    goals, and summarized PLACE’s accomplishments during 2013-14. She reviewed challenges,
    including communication and recommendations being interpreted as City decisions rather than
    direction from an advisory body. She reviewed next steps, including process actions they hope to
    examine and implement.
    Mr. Huja thanked PLACE for their important work in the community. Mr. Fenwick said
    it is super when people volunteer their time to contribute to the City. Ms. Szakos said she
    appreciates looking at possible action items, specifically making recommendations directly to
    Council to avoid confusion, and the process analysis and recommendation. She said she wants to
    be sure PLACE is relying on staff expertise for policy recommendations; start with the staff
    rather than with Council. Mr. Huja said working with staff is crucial. Ms. Smith thanked
    PLACE members for their time and expertise.
    Ms. Smith said she is frustrated that the West Main study does not include some of the
    side streets.
    Ms. Galvin said we need to be sure we are coordinating the big picture work done by
    Toole Design and Ian Lockwood last summer with smaller transportation projects like West
    Main Street. She said this is why sh requested Toole’s technical memo, because she believes it
    is the City’s responsibility to ensure Toole’s assessment fed into Rhodeside Harwell’s work on
    West Main Street.
    REPORT: CIVIC ENGAGEMENT UPDATE
    Mr. David Ellis and Ms. Miriam Dickler presented to Council. Mr. Ellis gave an
    overview of staff’s research on 311 systems. Appropriate training and staffing of 311 centers are
    important to ensure a positive customer experience. Ms. Dickler reported on her trip to Mankato,
    Minnesota and her findings about their 311 system implementation and experience with the
    system.
    Ms. Galvin said given our existing scorecard approach, we do not have a sense of when
    things are actually completed and how long it took. Some things that are long term in nature are
    not covered by a 311 system. There seems to be an inherent inefficiency in how we are
    addressing citizen complaints as they come in.
    Ms. Dickler said limiting entry points for complaints can make the system more efficient.
    Mr. Ellis described the current tracking and monitoring system in place. Ms. Galvin said we need
    to figure out how to communicate with the public about when complaints are being resolved.
    Ms. Szakos asked if Mankato recommended the 311 system. Ms. Dickler said they were
    cautiously optimistic but did face many challenges during implementation.
    Mr. Huja said he is intrigued by 311 but is concerned about the cost of the system and the
    ongoing cost of running the system. Mr. Ellis said there is increased citizen satisfaction. Ms.
    Dickler said it reduces the number of transfers. Ms. Szakos said this seems lovely but she
    hesitates to support it because of the cost. She would be willing to learn more. Mr. Fenwick said
    he is skeptical of this, because it is not the process that drops the ball, it is the people. Mr. Ellis
    said it is important to make sure the process is good. Ms. Galvin said concerns about customer
    service need to be addressed.
    OTHER BUSINESS: consent item k: RESOLUTION – APPROVAL OF HOUSING
    POLICY 1 – OBJECTIVES FOR USE OF CHARLOTTSEVILLE AFFORDABLE
    HOUSING FUND AND CRITERIA/PROITITIES FOR AWARD OF FUNDS
    Ms. Smith asked that this item be pulled. She said she does not think it is appropriate that
    a committee did so much policy work, which is the work of Council. She said this needs to be
    ore about people, not buildings.
    Ms. Szakos said this policy is about financing and how to use housing funds. Ms. Galvin
    said Policy 2 and Policy 3 will address more about people. Ms. Szakos said we have a housing
    fund that no one can access because we do not have a policy. She supports approving the
    resolution because it is responsive to what we asked for and allows us to start using the fund. Mr.
    Huja said he agrees, and we can use the funds to help families now. Ms. Galvin said this policy
    allows us to create the inclusive communities we desire.
    Ms. Smith asked for an additional goal of 20-25% of our low income families living in
    affordable housing.
    Ms. Szakos moved to adopt the policy with the understanding that overall our housing
    policy needs to move towards a more person-centric approach. Ms. Galvin seconded the motion.
    The resolution passed. (Ayes: Ms. Smith, Ms. Szakos, Ms. Galvin, Mr. Huja, Mr. Fenwick;
    Noes: none.)
    OTHER BUSINESS
    Mr. Fenwick said on September 15 there was an executive session citing a
    specific public official. He asked that the minutes reflect that the specific public official
    was him.
    MATTERS BY THE PUBLIC
    Ms. Gennie Keller, 504 North 1st St., asked Council to reconsider their earlier
    conversation about Council representation on boards, and not to constrain themselves to specific
    representation, but rather to bring their whole person when sitting in on boards and commissions
    meetings.
    Meeting adjourned.
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, November 3, 2014, AT 6:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – November 3, 2014
    Council met in special session on this date with the following members present:
    Ms. Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Ms.
    Galvin, Mr. Fenwick, Ms. Szakos, Ms. Smith; Noes: None), to meet in closed session for (1)
    Discussion and consideration of prospective candidates for appointment to City boards and
    commissions, and discussion of the City Manager’s annual performance evaluation, as
    authorized by Va. Code sec. 2.2-3711 (A) (1); and, (2) Discussion and consideration of the
    acquisition of a parcel of real property on Old Lynchburg Road near Azalea Park and three
    parcels on the east side of River Road, all for public park or trail purposes, where discussion in
    an open meeting would adversely affect the City’s bargaining position or negotiating strategy, as
    authorized by Va. Code sec. 2.2-3711 (A) (3).
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS – November 3, 2014
    CALL TO ORDER
    Council met on this date with the following members present: Ms. Smith, Ms. Galvin,
    Mr. Huja, Ms. Szakos, Mr. Fenwick.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Ms. Smith invited Ms. Sarah Blech to present the VSA Poetry Book. Ms. Blech thanked
    Council for their support of individuals in the community with disabilities. She invited
    Councilors to the VSA Show in March.
    2
    Mr. Huja announced that tomorrow is Election Day and encouraged residents to vote. City
    buses will be free for the day.
    Ms. Szakos announced that Jill Rinehart, who was the first women elected to the
    Charlottesville City Council, passed away a few weeks ago. A service is planned this Friday at
    4:00 p.m. in the Rotunda Room at Westminster-Canterbury of the Blue Ridge.
    Ms. Szakos announced a rededication of the Free State Cemetery at 2:00 p.m. this Saturday
    at Covenant Church on Rio Road.
    Mr. Fenwick announced an indoor flea market at Carver Recreation Center on Saturday,
    November 8 from 8am-1pm. Admission is free. He also thanked the women of the Tri Delta
    sorority for coming to help clean up the Downtown Mall this past weekend. He said the
    Charlottesville Cardinals wheelchair basketball team is having a good season and congratulated
    them.
    Ms. Smith announced the Human Rights Commission community-wide forum on Saturday,
    November 15 at Buford Middle School from 12-3pm. Please call 970-3115 to RSVP for
    childcare or food.
    Ms. Galvin announced the City is looking for a tree donation for the Grand Illumination
    ceremony on November 28 at Central Place on the Downtown Mall. Please call Tim Hughes at
    970-3587 if you are interested in donating a tree.
    On motion by Ms. Smith, seconded by Mr. Fenwick, Harry Holsinger was appointed to the
    Belmont Bridge Steering Committee as the Martha Jefferson neighborhood representative.
    (Ayes: Ms. Smith, Mr. Fenwick, Mr. Huja, Ms. Szakos, Ms. Galvin; Noes: None.) A Ridge
    Street representative and a business representative are still needed for the committee.
    Mr. Huja announced the Veteran's Day celebration on November 11. Ms. Szakos also
    announced that a tour of Maplewood Cemetery is being offered by the Historical Society on
    Saturday at 2:00 p.m.
    Ms. Szakos announced the Healthcare Job Summit from 8am-12pm at the carver
    Recreation Center on Thursday, November 13.
    MATTERS BY THE PUBLIC
    Ms. Barbara Cruickshank, 324 Parkway St., a retired nurse from UVA, spoke in support of
    a non-chemical approach to maintaining school grounds and athletics fields City-wide.
    Ms. Cynthia Schroder, 127 Harvest Dr., owner of Spring Street Boutique, said the
    Downtown Mall is in danger of losing business to giant corporations and urged Council to
    support a BID for the Downtown Mall.
    3
    Ms. Lena Seville, 808 Altavista Ave., said she is here to speak about civic participation.
    She has been to public outreach meetings that do not have sign-up sheets or comment cards so
    that staff can follow up with participants as a project progresses. A new call center will not
    address big picture items. She said the NLI class requested questions from the students, and no
    answers or responses were ever received by the class leaders, who were the same two staff
    members who proposed the civic engagement solutions at the last Council meeting.
    Mr. Louis Shultz, 1809 E. Market St., said most of Mr. Fenwick's criticism of the Council
    in the past fits him since he has taken office. This is the 26th time he has come to Council
    accusing staff of violating City code and civil rights statues. He said the scandal in the Registrar's
    Office is still unresolved the night before elections, and things will only get worse.
    Ms. Nancy Carpenter, 727 Denali Way, said there are new statistics coming out of HUD
    that the push for housing is making a difference in this country. There has been a drop in
    veterans' homelessness and the chronically homeless. On Saturday from 10am-1pm, Veterans
    for Peace will have the Eyes Wide Open display at the Free Speech wall on the Downtown Mall.
    Mr. Peter Kleeman, 407 Hedge St., said Council Response to Matters by the Public should
    also follow the second Matters by the Public at the end of the meeting. He said this would give
    people an opportunity to speak on actions taken by Council and allow time for a change before
    the meeting is closed.
    COUNCIL RESPONSE
    Ms. Smith said we will discuss pesticides as our next meeting. She said Ms. Seville has
    good points about citizen feedback, and we will continue working on this. Ms. Smith said we
    should add Council Response to the written agenda; Ms. Szakos said we do this in practice.
    Mr. Fenwick said it is important to have a healthy Downtown Mall. He thanked Ms.
    Seville for her strides in civic participation and encouraged her to keep it up. He thanked Ms.
    Carpenter for her good work.
    Ms. Szakos said the report on the 311 system was only a portion of the work we are doing
    on civic engagement. She thanked Ms. Carpenter for her work and said she hopes she is also
    attending the Board of Supervisors' meetings because this is a regional issue. She encouraged
    residents to attend the Eyes Wide Open display.
    Ms. Galvin said it is important to start putting all the civic engagement fragments we have
    been presented over the last year and a half into a comprehensive approach. We need to have a
    toolkit with many approaches and techniques so that there is a consistent policy for engagement
    and communication amongst the departments.
    Mr. Huja said Council Response is in practice solicited after the second Matters by the
    Public, but we will add this officially to the agenda.
    4
    CONSENT AGENDA
    a. Minutes for October 20
    b. APPROPRIATION: FAMIS Case Transfer from State to City of Charlottesville -
    $29,051.94 (2nd reading)
    FAMIS Case Transfer
    WHEREAS, The Charlottesville Department of Social Services has received additional
    funding in the amount of $29,051.94 due to F.A.M.I.S. (Family Access to Medical Insurance
    Security) cases being returned to the locality.
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of Charlottesville,
    Virginia, that the sum of $29,051.94 is hereby appropriated in the following manner:
    Revenue – $29,051.94
    Fund: 212 Cost Center: 9900000000 G/L Account: 430080
    Expenditures - $29,051.94
    Fund: 212 Cost Center: 3301005000 G/L Account: 510060 Amount: $23,255.94
    Fund: 212 Cost Center: 3301009000 G/L Account: 510010 Amount: $ 5,796.00
    ================
    Total: $29,051.94
    c. APPROPRIATION: Additional State Funds to Provide Respite Care to Families
    Receiving Foster Care Prevention Services - $7,104 (2nd reading)
    Respite Care Funds
    WHEREAS, The Charlottesville Department of Social Services has received funding in the
    amount of $7,104 to provide respite care to families receiving foster care prevention services.
    NOW, THEREFORE BE IT RESOLVED by the Council of the City of
    Charlottesville, Virginia, that the sum of $7,104 is hereby appropriated in the following manner:
    Revenue – $7,104
    Fund: 212 Cost Center: 9900000000 G/L Account: 430080
    Expenditures - $7,104
    Fund: 212 Cost Center: 3343004000 G/L Account: 540060
    d. APPROPRIATION: Charlottesville Area Transit Fund Supplemental
    Appropriation for F.Y.2015 of Operations & Capital Funding - $719,604 (2nd
    reading)
    5
    Charlottesville Area Transit Fund Supplemental Appropriation for F.Y.2015
    WHEREAS, Federal Operating funds of $1,653,010 for C.A.T. Operations, $498,795 for
    Job Access Reverse Commute and, and State Operating funds of $1,528,039 have been awarded,
    yielding a net budget increase of $445,093 in C.A.T. Operating budget; and
    WHEREAS, Federal Capital Funds of $646,251 is less than budgeted and State Capital
    Funds of $129,250 is greater than budgeted, resulting in a net C.A.T. Capital budget decrease of
    $218,857;
    WHEREAS, Federal Assistance of $493,548 for JAUNT Para-transit programs have been
    awarded to be passed-through to JAUNT; and
    NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
    Charlottesville, Virginia that the following is hereby appropriated in the following manner,
    contingent upon receipt of the grant funds:
    Revenue (Operating)
    $174,203 Fund: 245 Cost Center: 2801003000 G/L: 430080 State Assistance
    ($228,085) Fund: 245 Cost Center: 2801003000 G/L: 431110 Federal Grant
    $498,795 Fund: 245 Cost Center: 2801003000 G/L: 431505 JARC Grant
    Expenditures (Operating
    $444,913 Fund: 245 Cost Center: 2801003000 G/L: 519999 Lump Sum
    Revenue (Capital)
    $87,072 Fund: 245 Cost Center: 2804001000 G/L: 430110 State Grants
    ($305,929) Fund: 245 Cost Center: 2804001000 G/L: 431110 Fed Grants
    Expenditures (Capital)
    ($218,857) Fund: 245 Cost Center: 2804001000 G/L: 541040 Cap. Direct
    Revenue
    $493,548 Fund: 245 Cost Center: 2821002000 G/L: 431010 Fed. Assist.
    Expenditures
    $493,548 Fund: 245 Cost Center: 2821002000 G/L: 540365 Pymt to JAUNT
    BE IT FURTHER RESOLVED, that this appropriation is conditioned upon the receipt of
    $1,657,289 from the Virginia Department of Rail and Public Transportation and $3,291,604 from
    the Federal Transportation Authority.
    e. APPROPRIATION: Fiscal Year 2015 Fire Programs Aid to Locality Funding
    (Firefund) Appropriation - $130,568 (carried)
    FY2015 Fire Programs Aid to Locality Funding (Firefund)
    f. APPROPRIATION: Runaway Emergency Shelter Program Grant - $222,222
    (carried)
    6
    Runaway Emergency Shelter Program Grant
    g. RESOLUTION: Special Use Permit (SUP) - 708 Page St.
    SUP - 708 Page St.
    WHEREAS, the City of Charlottesville, through its Housing Coordinator (“Applicant”) has
    submitted application No. SP-14-08-07 (“Application”) seeking approval of a special use permit
    for property owned by the City and located at 708 Page Street, identified on City Tax Map 31 as
    Parcel 293 (“Subject Property”). The Subject Property consists of approximately 0.17 acre. The
    special use permit seeks authorization to use the Subject Property for a municipal/ government
    office; and
    WHEREAS, the Subject Property is zoned “R-3” (R-3 medium-density multifamily residential),
    and pursuant to §34-420, City Council may authorize the use of the Subject Property for
    municipal/ government offices by approval of a special use permit; and
    WHEREAS, following a joint public hearing before the Planning Commission and City Council,
    duly advertised and held on October 14, 2014, the Planning Commission reviewed this
    application and recommended its approval by City Council, subject to certain conditions; and
    WHEREAS, this City Council finds that the proposed special use permit will serve the interests
    of the public necessity, convenience, general welfare or good zoning practice, and will conform
    to the criteria generally applicable to special permits as set forth within §§ 34-156 et seq. of the
    City Code; now, therefore
    BE IT RESOLVED by the City Council of the City of Charlottesville, Virginia that a special
    use permit is hereby approved, to authorize the use of the Subject Property for municipal/
    government offices; provided, however, that this special use permit shall be subject to the
    following conditions:
    (1) Use limited to existing building: the municipal/ government offices shall be located within
    the existing building that is located on the Subject Property as of the date of special use permit
    approval.
    (2) On-site parking limitation: No alteration or expansion of the existing building located on the
    Subject Property, no new construction, and no use of any existing building on the Subject
    Property, shall be permitted if any such alteration, expansion, construction or use would require
    more than four (4) parking spaces to be located on the Subject Property.
    h. RESOLUTION: Sidewalk Waiver Request for 784 & 786 Prospect Ave. (1st of 1
    reading) pulled
    7
    i. RESOLUTION: City - CEDA Agreement for Downtown Business Association
    Funding
    City - CEDA Agreement for Downtown Business Association Funding
    BE IT RESOLVED by the Council for the City of Charlottesville, Virginia, that the City
    Manager, or his designee, is hereby authorized to sign the following document, in form approved
    by the City Attorney.
    Agreement between the City of Charlottesville and the Economic Development
    Authority of the City of Charlottesville, Virginia (CEDA) authorizing funding
    for a CEDA loan to the Downtown Business Association of Charlottesville
    (DBAC) for employment of a consultant to assist in the development of a
    business district service plan for the Downtown area.
    j. ORDINANCE: Franklin Street - No Through Truck Designation, Market Street to
    Nassau Street (carried)
    Franklin Street - No Through Truck Designation
    Ms. Szakos said she asked staff for a more coherent definition of "trucks" regarding item j.
    Ms. Smith requested that item h be removed for discussion.
    Mr. Fenwick said regarding item g, it is his understanding that the air handler has been
    moved above flood level. He said the compressor should also be moved.
    Ms. Smith said regarding item g, there was a suggestion at the Planning Commission that
    an SUP was not actually needed for the City of Promise use. Mr. Brown said the zoning does
    not change, but instead this grants permission for a government-operated entity, which is only
    permitted under an SUP.
    On motion by Ms. Szakos, seconded by Mr. Fenwick, the consent agenda passed, less item
    h. (Ayes: Ms. Smith, Mr. Fenwick, Mr. Huja, Ms. Szakos, Ms. Galvin; Noes: None.)
    PUBLIC HEARING / ORDINANCE: Abandonment of Sanitary Sewer Easement
    near Valley Road (carried)
    Abandonment of Sanitary Sewer Easement near Valley Road
    Mr. Brown presented the ordinance, which is the last formality for the South Lawn project.
    This involves abandonment of a sanitary sewer easement.
    On motion, the public hearing was opened. Having no speakers, the public hearing was
    closed.
    8
    On motion by Ms. Smith, seconded by Ms. Szakos, the motion carried.
    RESOLUTION: Off Budget Request for Funds - Charlottesville Redevelopment
    and Housing Authority (CRHA) and Adult Learning Center Workplace Skills
    Training Program - $10,000
    Off Budget Request CRHA and Adult Learning Center Workplace Skills Training Program
    Mr. Jones presented to Council on the budget request. This is not a GED program, but it
    prepares participants for a GED program and a pathway to further education.
    Mr. Huja said he plans to support this request because it is a good path to self-sufficiency.
    Ms. Szakos asked if this only applies to people living in public housing units, or does it
    also apply to people who have vouchers through the CRHA. Mr. Ellis said this applies to both.
    Ms. Smith asked why funds are coming from this particular account. Ms. Galvin said this is
    a different type of program than PIVA, for example. You cannot participate in that program
    unless you have your GED, and this serves to ready a population for these types of opportunities.
    Ms. Szakos said this is a response to a Council priority.
    Ms. Smith asked if this program is specifically for people who do not have a GED. Ms.
    Susan Erno, Charlottesville City Schools Adult Learning Center, said that is correct, and this is a
    realistic program where people can be successful and are prepared to move to the next step.
    Ms. Smith asked what the measure of success will be. Ms. Erno reviewed the outcomes listed in
    the report materials. Ms. Smith said it would be nice to know if this ultimately helps folks get
    their GED.
    Ms. Szakos said how we track folks after they get their GED. Ms. Erno said this program
    will be a cohort program with an application process. A small number of participants will make
    it relatively easy to follow the participants. Ms. Smith said we need to learn how people get to
    the point of not having these skills.
    Ms. Szakos asked for clarification on how we will do the prorated payments as outlined in
    the memo. Council agreed to edit the resolution to say "hereby allocated" instead of "hereby
    paid". On motion by Ms. Szakos, seconded by Ms. Smith, the resolution passed. (Ayes: Ms.
    Smith, Mr. Fenwick, Mr. Huja, Ms. Szakos, Ms. Galvin; Noes: None.)
    NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
    Charlottesville, Virginia that the sum of up to $10,000, as outlined under Recommendations, is
    hereby allocated from currently appropriated funds in the Council Priority Initiatives account in
    the General Fund to the Adult Learning Center:
    $10,000 Fund: 105 Cost Center: 10110010000
    9
    BE IT FURTHER RESOLVED, that release of any funds is contingent upon the
    conditions being met by the applicant as outlined in the Recommendations section of the Council
    agenda memo.
    RESOLUTION: Board Attendance Requirements
    Mr. Brown presented the proposed resolution to Council, which pertains to attendance by
    City Council appointees to City boards and commissions. Alternatively, Council may direct
    Boards and Commissions to draft and enforce their own attendance policies.
    Board Attendance Requirements
    Mr. Fenwick said he has been pushing to have this on the agenda, and he generally
    approves of it. We should add the word "reasonable" to cover sicknesses, births, etc.
    Ms. Smith said it was not clear weather extra meetings and subcommittee meetings count.
    Mr. Brown said as drafted, it would apply to any meeting.
    Mr. Huja requested adding task forces to the language in paragraph one. He said it is a
    good to have an escape clause; this is not intended to be automatic.
    Ms. Smith said for groups that meet quarterly, missing four meetings would constitute an
    entire year.
    Ms. Szakos said this has flexibility, and she appreciates that. She said if boards want to
    adopt different policies, they should be able to petition Council.
    On motion by Ms. Galvin, seconded by Mr. Fenwick, the resolution passed with the
    addition of the words "task force" to paragraph one. (Ayes: Ms. Smith, Mr. Fenwick, Mr. Huja,
    Ms. Szakos, Ms. Galvin; Noes: None.)
    Mr. Huja said he hopes this reiterates the importance of attending meetings if you are
    appointed to a Board or Commission.
    WHEREAS, the City Council makes a number of appointments to boards and
    commissions required by law, and to other boards, committees, task forces and commissions
    established by the Council for the purpose of performing certain delegated functions or advising
    the City Council on matters of concern to the City; and,
    WHEREAS, when City Council makes appointments it is with the expectation that the
    appointee is willing and able to attend meetings and to devote the necessary time to be a full and
    meaningful participant on the board; and,
    WHEREAS, Virginia law provides that members of a Planning Commission or
    Economic Development Authority may be removed from office by the local governing body if
    10
    the commissioner or board member is absent from any three consecutive meetings, or any four
    meetings within any twelve month period; and,
    WHEREAS, the members of City advisory boards, committees, task forces and
    commissions are appointed to serve at the pleasure of the City Council, yet there is no
    established City policy requiring regular attendance at meetings of the respective boards; and,
    WHEREAS, it will be in the best interests of the respective boards, committees, task
    forces and commissions and their members, as well as the public, to have established rules
    regarding attendance at meetings of the board.
    NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
    Charlottesville, Virginia that:
    (1) Effective upon the passage of this Resolution, it shall be the policy of the City Council
    that a City Council-appointed member of any City board, committee, task force or commission
    shall be subject to removal from office if he or she is absent from any three consecutive
    meetings, or any four meetings within any twelve month period.
    (2) In the event that any board, committee, task force or commission member fails to meet
    the meeting attendance requirements as stated in this policy, the chair or presiding officer of the
    board, committee, task force or commission in question shall notify the Mayor of the absences.
    (3) Upon the receipt of information indicating a failure to meet the meeting attendance
    expectations set forth in this policy, City Council will provide notice to the board member in
    question and provide an opportunity to respond to the concerns regarding meeting attendance.
    The City Council may thereafter, in its discretion, remove the member from office. Any City
    Council consideration or discussion regarding the removal of a City Council appointee from
    office may take place during a duly convened closed session of City Council.
    (4) This Resolution shall only apply to City Council appointees to boards, committees, task
    forces and commissions. It shall not apply to the removal of any person from office when
    removal is provided for and governed by state law.
    (5) The Clerk of City Council is directed to provide a copy of this Resolution to all affected
    City boards, committees, task forces and commissions.
    RESOLUTION: Code Audit: Streets That Work Process
    Code Audit: Streets That Work Process
    Mr. Tolbert presented to Council. Ms. Riddervold is heading up the green infrastructure
    portion of the plan, including the Water Resources Master Plan, and they are involved in the
    other efforts to ensure ongoing coordination. Also, the Toole technical memo is forthcoming
    within the next 30 days. Also, staff will have the advisory committee review the RFP before it is
    distributed.
    11
    Mr. Huja said this is a major undertaking, and you need to decide what you are trying to
    achieve. The comprehensive plan should serve as a guide. He said the transect and heat maps
    may not be necessary. We also need to have some developers on the committee. We are making
    this more complex then we need to. He said he wonders if all this effort will be worth it in the
    end.
    Mr. Fenwick said this is a major undertaking. He said we should pull old plans off the shelf
    to see what is of value and can be used so we do not duplicate previous efforts. He asked how to
    access to the City codes, etc. Mr. Tolbert said you can search the City code online. The design
    standards are linked through the NDS webpage.
    Ms. Galvin thanked Mr. Tolbert for clarifying that the Streets That Work plan is the same
    as the Multimodal Plan. She said she is concerned that we have not seen what Toole has
    provided and is nervous to vote on dispersing an additional $100,000 before seeing the first
    products. She asked her fellow Councilors to remember that the criteria of the February 3, 2014
    resolution was adopted, and this is moving forward.
    Ms. Szakos said we have already agreed to do this in principle, and we have to follow
    through. She does not think it makes sense to have a Tree Commissioner on the core group. Mr.
    Tolbert said this would be to address where and how you plant street trees, which is something
    they have been studying. She suggested requesting four at-large citizens for the committee,
    including at least one developer.
    Ms. Smith said she appreciated the emphasis on neighborhoods and getting input, but we
    have a lot of input right now, and there is a point where more input is not going to help us. It is
    most important to go back to the public when we have products. She said she supports bringing
    in experts like Donald Shute to do a parking study. Mr. Tolbert said parking management is a
    huge policy issue. Ms. Smith said it is important to manage, rather than provide.
    Ms. Smith said the Advisory Committee is supposed to advise, but they appear to be
    making decisions given their proposed scope of responsibility. Also, any advisory committee to
    Council should not have Councilors on it. She asked that Councilors be given the RFP.
    Mr. Fenwick said there should be a business person on the advisory committee as well and
    agreed a Councilor should not be on the committee. He said he has heard that public input
    always comes at the end after decisions have already been made. Input needs to happen early on
    in the stages of these projects. He would like to see staff do as much work as they can before
    spending money on consultants. Mr. Tolbert said we need some assistance to complete this in a
    reasonable time line.
    Ms. Szakos asked to pass the resolution except for the actual allocation of $100,000 and
    come back for that portion of the resolution after the committee has done some work.
    Ms. Galvin said there is unfinished business about the regulatory code audit work, and she
    would like the rest of Council to weigh in on this. Now that we have a toolkit from Ian
    12
    Lockwood about how to calm streets, that is what we need to do on a detailed, holistic basis with
    public input.
    Ms. Szakos said we do not want this to become a process of responding to the squeakiest
    wheels. She suggested reviewing notes from the Town Hall meetings and citizen feedback to
    identify problem areas.
    Ms. Smith if Ian Lockwood is making a special video, they should be specific to the
    neighborhoods about traffic calming.
    Mr. Fenwick clarified a code audit means zoning code, and not building code.
    Ms. Szakos moved to approve the process and wait until after the appointment of a
    committee and the beginning of the RFP process to determine the amount. Ms. Smith asked if
    we could specify that we are using the process outlined in the Code Audit/Streets That Work
    draft timeline methodology dated 11-3-14. Ms. Smith seconded the motion. (Ayes: Ms. Smith,
    Mr. Fenwick, Mr. Huja, Ms. Szakos, Ms. Galvin; Noes: None.)
    Ms. Galvin asked when we will come back to discuss funding. Mr. Tolbert said we will
    aim for December.
    RESOLUTION: Sidewalk Waiver Request for 784 & 786 Prospect Ave.
    Sidewalk Waiver Request for 784 & 786 Prospect Ave.
    Ms. Smith said she does not understand why a sidewalk was not recommended.
    Mr. Matt Alfele, Planner for NDS, presented to Council on the sidewalk waiver request at
    784 & 786 Prospect by Mr. Don Franco. The waiver is recommended because the way the
    parcel lines up, the sidewalk installed would not be aligned with existing sidewalks and would
    not create connectivity for pedestrians. Instead they have been asked to donate right-of-way so
    that when a future sidewalk goes in, it will create connectivity.
    Mr. Tolbert said this is a simple section of sidewalk to build if we are granted the right-ofway.
    Survey costs would be covered by the owner. Ms. Szakos moved to allocate $6,000 from
    the CIP contingency fund to build the sidewalk now and grant the waiver. Ms. Smith said she
    would not support that motion. Ms. Galvin said staff’s recommendation is a better solution rather
    than installing a sidewalk now. Mr. Tolbert said staff believes we should get the right-of-way
    and build the sidewalk in line.
    Ms. Szakos moved to accept the right-of-way contribution and grant the waiver, and
    construct the sidewalk with all deliberate speed. Mr. Tolbert said a sidewalk would be installed
    after the houses were built. Ms. Galvin seconded the motion. The resolution passed. (Ayes: Mr.
    Huja, Ms. Szakos, Ms. Galvin; Noes: Mr. Fenwick, Ms. Smith.). Ms. Szakos clarified that all
    conditions of the waiver will stand.
    13
    WHEREAS, application has been made for a waiver of the requirement under City Code
    Section 34-1124(b) for the construction of a sidewalk at 784 and 786 Prospect Avenue, where
    duplex dwelling is planned for construction on an unimproved lot; and
    WHEREAS, City staff has submitted to Council comments and recommendations regarding the
    sidewalk waiver request, and Council has reviewed the staff recommendations and the
    information and materials submitted with the application; now, therefore;
    BE IT RESOLVED by the Council for the city of Charlottesville, Virginia that the sidewalk
    waiver request for 784 and 786 Prospect Avenue is hereby approved, based upon the following
    findings:
    1. There is currently an existing sidewalk on the other side of Prospect Avenue, and
    construction of a sidewalk in front of 784 and 786 Prospect Avenue may impact the
    driveway on the adjacent lot; and
    2. There are no sidewalk connections on either side of the subject lot, and the Streets That
    Work initiative may indicate a more efficient sidewalk placement other than directly in
    front of the subject lot.
    BE IT FURTHER RESOLVED that approval of this sidewalk waiver is conditioned upon the
    following:
    1. Applicant shall dedicate additional right of way along Prospect Avenue of a depth to
    match the existing sidewalk to the south and run parallel to Prospect Avenue to allow for
    future sidewalk construction in that location.
    2. Applicant shall plant two (2) trees of equal or higher quality than the existing cedar tree
    (to be removed during driveway construction), and the existing oak tree (which is likely
    to be damaged by driveway construction).
    OTHER BUSINESS
    Mr. Fenwick asked if a group was travelling to Richmond this week. Ms. Galvin said Mr.
    Tolbert and Mr. Engel are going to present to the American Institute of Architects. Mr. Quill,
    Mr. Engel, and Ms. Galvin will participate in a panel discussion.
    MATTERS BY THE PUBLIC
    Ms. Rebecca Quinn, 104 4th St., said regarding the resolution on board attendance, does
    the list identify the anticipated meeting schedule? What about boards that only meet four times?
    Adding task force to paragraph one, but there are several places were boards and commissions
    are mentioned, but not committees - it needs to be consistent throughout.
    COUNCIL RESPONSE
    Mr. Huja asked that the edits Ms. Quinn requested be made.
    Meeting adjourned.
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, November 17, 2014, AT 5:30 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – November 17, 2014
    Council met in special session on this date with the following members present:
    Ms. Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Szakos, seconded by Ms. Galvin, Council voted, (Ayes: Mr. Huja, Ms.
    Galvin, Mr. Fenwick, Ms. Szakos, Ms. Smith; Noes: None), to meet in closed session for
    (1) Discussion and consideration of prospective candidates for appointment to City boards
    and commissions, discussion of the City Manager’s annual performance evaluation, and
    discussion of the employment of a Director of Finance, all as authorized by Va. Code sec. 2.2-
    3711 (A) (1); (2) Discussion and consideration of the acquisition of a parcel of real property on
    Old Lynchburg Road near Azalea Park and three parcels on the east side of River Road, all for
    public park or trail purposes, where discussion in an open meeting would adversely affect the
    City’s bargaining position or negotiating strategy, as authorized by Va. Code sec. 2.2-3711 (A)
    (3); and, (3) Consultation with legal counsel regarding the negotiation of the terms and
    conditions for the acquisition of a public utility easement on McIntire Road, where discussion in
    an open meeting would adversely affect the City’s negotiating strategy, as authorized by Va.
    Code sec. 2.2-3711 (A) (3) and (7).
    At 7:00 p.m. Council came out of closed session. Ms. Szakos made a motion, seconded
    by Ms. Galvin, that the closed session of City Council be in recess and reconvene immediately
    following the end of Council’s regular meeting to continue the discussion of the matters
    identified in the motion for a closed session. The motion passed unanimously. (Ayes: Mr. Huja,
    Ms. Galvin, Mr. Fenwick, Ms. Szakos, Ms. Smith; Noes: None.)
    COUNCIL CHAMBERS – November 17, 2014
    CALL TO ORDER
    Council met on this date with the following members present: Ms. Smith, Ms. Galvin,
    Mr. Huja, Ms. Szakos, Mr. Fenwick.
    2
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Ms. Szakos announced the One Day Basic Self Defense Training class on Saturday,
    November 22 at the Carver Recreation Center. Email sheriff@charlottesville.org or call 970-
    3777 for more information.
    Ms. Szakos announced the History of Race and Ethnicity in Charlottesville program on
    Thursday, November 20 and Monday, November 24 in City Council Chambers. For more
    information, call 970-3115 or email greenc@charlottesville.org.
    Ms. Smith announced that the National Citizen's Survey has been distributed to a random
    sample of residents and encouraged those who received one to participate.
    Ms. Smith said Mr. Alex Zan has started a new program called "Just Think Safety", an
    initiative to address and promote the safety at the University of Virginia.
    Ms. Smith announced the 2014 Holiday Heritage Parade will take place this Saturday,
    November 23 at 10:00 a.m. on the Downtown Mall.
    Mr. Huja announced the Grand Illumination on the Downtown Mall, Friday, November 28
    at 4:30 p.m.
    Mr. Fenwick said it has been two years since Sage Smith disappeared. He asked for those
    with any information to call Detective Ron Stayments of the Charlottesville Police Department at
    434-970-3369 or Crimestoppers at 434-977-4000. The total reward for information leading to the
    return of Sage Smith or the arrest of the person responsible is $20,000. A candlelight vigil will
    be held Thursday, November 20 at 731 Orangedale Ave.
    Mr. Fenwick announced Small Business Saturday on November 29 and encouraged
    residents to support local and small businesses during the holiday season.
    Ms. Galvin said the Belmont Bridge Steering Committee has been appointed, and the City
    is seeking a new design team for the design replacement proposal. Please contact Jeanette
    Janiczek, VDOT Coordinator at 970-3182 for additional information.
    Ms. Galvin said the Charlottesville Police Department has issued a warning about phone
    scams from callers pretending to be from Virginia Dominion Power or Albemarle County's
    office. Please do not comply with demands for payment if you receive a call of this nature, and
    report it to the Police Department immediately.
    MATTERS BY THE PUBLIC
    Ms. Kim Johnson Nicewonder, Miss Virginia USA, and a pageant representative, spoke on
    behalf of the pageant. She explained what the pageant did for her daughter. She also introduced
    Ms. Arielle Rosmarino, the reigning Miss Virginia USA, who thanked Council and Mr. George
    3
    Benford for their welcome to the community. She invited the community to the pageant this
    November.
    Mr. David Redding, 480 E. Rio Rd., said he supports the Sierra Club's efforts to reduce the
    use of pesticides in parks. He said the Vegetarian Festival in Lee Park was successful this year,
    and the team that works for the City is excellent, especially Michelle Christian. He said the
    festival was zero waste this year, and he recommended that the Parks Department try to do the
    same with other festivals during the year.
    Ms. Mary Carey, 100 Ridge St., said South Street does not work. She said the design work
    for the project is bogus. She asked to move the crosswalk up, remove four to six parking spaces,
    and reroute transit service to South Street so Midway Manor residents will not have to cross
    dangerous streets to get to the bus stop. She said it is time to do something to bring Sage Smith
    home.
    Ms. Barbara Cruickshank, Parkway Ave., spoke in support of removing pesticides from
    City parks and schools and the City's common areas.
    Ms. Jackie Lombardo, 313 Parkway St., representing the Sierra Club, asked Council to
    discontinue carcinogenic pesticides and employ safer methods.
    Mr. Jeff Winter, said he wonders if "a great place to live for all our citizens" it truly being
    played out. We have to acknowledge the truths of our history and what is currently happening in
    our City. He said we need to answer the question of why a$10,000 was not offered by the City
    when Sage Smith went missing as was done for Hannah Graham. We need to acknowledge that
    all people matter.
    Mr. Frank Richards, 9th Street, said Sage Smith's disappearance has not been suffered in
    silence. Community and family members have demanded answers about her disappearance. The
    City has the resources to conduct a meaningful investigation, and Sage Smith deserves no less.
    Mr. Anouk Campa, UVA graduate student, said he wonders if the happiness of
    Charlottesville comes at the cost of some of its lesser residents. He said the City did not take
    satisfactory action when a black transgender woman went missing, but they did when a white
    woman went missing. He asked Council to keep their distance from the vigil, as the family
    believes their actions to be disingenuous.
    Mr. Lewis Iola, 10th and Page neighborhood, said people outside the local government
    have put in genuine work and refuse to give up on Sage's disappearance. He thanked them all
    and said he does not have faith in the government's ability to fight against oppression.
    Ms. Donna Gesapo, 10th and Page neighborhood, said the statement read by Mr. Fenwick
    tonight is two years too little and too late. This statement comes after Council and the City
    Manager have been blasted by Sage's supporters on social media. Misinformation has been
    publically given and reported about the reward for Sage Smith and her family.
    4
    Ms. Keshard Griffin, 907 Noles St., said she supports Ms. Carey and the residents of
    Midway Manor in their pursuit of safe pedestrian conditions and access to transit. She said the
    police department has disproportionate contact with minorities and asked if funding available
    will be used to help those who are most affected. She said Sage Smith has been missing for two
    years, and the money being used for the Miss USA Pageant be donated to the Sage Smith fund
    instead. She said police treat people differently depending on their status.
    Ms. Tonita Smith, 731 Washington Ave., read a letter to Council from Y.M. Carrington in
    support of her friend Ms. Lolita Smith, Sage's grandmother and asked Council to do everything
    in their power to ensure justice for Sage Smith and her loved ones.
    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
    Ms. Szakos said she responded to a notice asking Council about the $10,000 discrepancy.
    She explained that the City issued a check for $10,000 in both Sage Smith and Hannah Graham's
    cases to Crimestoppers. However, she later discovered that the money donated to Sage Smith's
    case was contributed by a private individual. When the City realized the discrepancy, Mr. Jones
    instructed that $10,000 be added from the City's coffers.
    Mr. Jones apologized to Ms. Szakos and the community for the misinformation. He said
    over $150,000 was spent over the course of two months on trying to find Sage Smith when she
    went missing, including several days searching a landfill.
    Ms. Szakos said the investigations have been different largely because of national media,
    but no one person's life is more valuable than another.
    Mr. Fenwick said the important thing is the Sage Smith case has been brought before the
    public once again and encouraged residents to attend the candlelight vigil. He said he appreciates
    Miss Virginia USA for coming. He thanked Mr. Redding for coming. He said Ms. Carey is
    correct that the crosswalk does not work. Trucks park on it, and people do not use it. He thanked
    residents for their efforts on pesticides.
    Ms. Galvin thanked Ms. Szakos for her explanation and asked that when something
    pertaining to the City is happening on Facebook, the Councilors are alerted via email.
    Ms. Smith said she finds it phenomenal that the Vegetarian Festival successfully did a zero
    waste event. She thanked the anti-pesticide residents for being relentless in keeping this in the
    forefront. She thanked Miss Virginia USA and Miss Teen Virginia for their help in judging the
    Doggy Howl-o-ween contest.
    Mr. Huja thanked everyone who spoke.
    CONSENT AGENDA
    a. Minutes for November 3
    5
    b. APPROPRIATION: Fiscal Year 2015 Fire Programs Aid to Locality Funding
    (Firefund) Appropriation - $130,568 (carried)
    FY15 Fire Programs Aid
    c. APPROPRIATION: Runaway Emergency Shelter Program Grant - $222,222
    (carried)
    Runaway Emergency Program Grant
    d. APPROPRIATION: Support for two additional Fire-Medic positions - $130,000
    (carried)
    Support for two additional Fire-Medic positions
    e. APPROPRIATION: Local Emergency Management Performance Grant - $7,500
    (carried)
    Local Emergency Management Performance Grant
    f. RESOLUTION: Cherry Avenue Streetscape Improvements Fund Transfer -
    $88,000
    Cherry Avenue Streetscape Improvements
    g. RESOLUTION: CDBG/HOME Citizen Participation Plan Update
    CDBG/HOME Citizen Participation Plan Update
    h. RESOLUTION: Surplus City Police Car Donation to Town of Louisa - 2003 Ford
    Surplus City Police Car Donation to Town of Louisa
    i. RESOLUTION: CHS Football Bleachers Project Funds Transfer to Buford and
    CHS Science Labs Renovation Projects - $17,067.93
    CHS Football Bleachers Project Funds Transfer
    j. ORDINANCE: Abandon Sanitary Sewer Easement near Valley Road (2nd reading)
    Abandon Sanitary Sewer Easement near Valley Road
    k. ORDINANCE: Franklin Street - No Through Truck Designation (2nd reading)
    01k ORD_FranklinStreetNoThroughTruckDesignation
    6
    l. ORDINANCE: Quitclaim Gas Easement in Dunlora Forest to VDOT (carried)
    Quitclaim Gas Easement in Dunlora Forest to VDOT
    Ms. Szakos said that she received clarification on what types of trucks are restricted on
    Franklin Street, and she is content that is what we intended.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the agenda passed unanimously.
    (Ayes: Mr. Huja, Ms. Galvin, Mr. Fenwick, Ms. Szakos, Ms. Smith; Noes: None.)
    REPORT: Pesticides Program Review
    Pesticides Program Review
    Mr. John Mann, the City's Horticulturist and Landscape Manager, presented to Council. He
    reviewed the City's landscape inventory and overviewed IPM, or Integrated Pest Management.
    He summarized successes and challenges. Proposals include a strengthening of the IPM Program
    and adoption of an organic landscape management policy for parks and schools, as well as
    maintaining records and databases with annual review. The impact of these recommendations
    include budget and labor increases.
    Ms. Smith asked if mineral oil is a carcinogen. Mr. Mann said it is not according to the
    Environmental Protection agency, but other sites say that it is. It is not technically an organic,
    but it is considered least harmful. She said she likes the idea of a policy for schools and parks.
    She wondered where the greatest amounts of pesticides are being used so we can make choices
    about a concerted strategy. She said invasive vines are one of the biggest threats in her
    experience. With carbon pollution, it could get worse before it gets better. She suggested adding
    a committee to the list of recommendations or a group within the Parks and Recreation Advisory
    Committee who is focused on getting notifications out and aware of when choices are being
    made.
    Ms. Szakos asked if Mr. Mann had ballpark figures for the budget increases. Mr. Doug
    Ehman said an additional full-time gardener would be an initial investment of $116,774, which
    includes a truck, and an ongoing investment of $90, 524. An additional 12 weeks of seasonal
    hours would be needed to help with increased labor. The cost for the first year for a new
    volunteer coordinator would be $91,507 with ongoing costs of $64,757.
    Ms. Galvin asked if it would be possible to break this apart in terms of City parks and City
    schools. Mr. Ehman said staff is working on this, but it is problematic because he needs the
    positions regardless of what the ratio of schools versus parks is.
    Ms. Szakos asked if we could employ a volunteer coordinator who spends 60% of their
    time in the Parks Department but also serves in other areas of need across the City. Mr. Jones
    said staff can look into this.
    7
    Mr. Fenwick said this is an unfolding situation. The chemical companies have their
    standards, and it is up to us to determine what is right for the City. He said we should go around
    to neighborhood associations and tell them what we are doing to help educate the entire City
    about this matter. He said he has heard the citizens are interested in a phased approach. Staff
    said they have been using phasing over the past 12 years, and we are not opposed to continue
    doing so.
    Ms. Smith asked for a matrix with where we are using certain techniques and the related
    dollar figure so we can make informed choices about what we are using. Ms. Galvin said it
    would be helpful to have a map showing this information.
    RESOLUTION: BankOn & Job Center Part-time Positions Proposal
    BankOn & Job Center Part-time Positions Proposal
    Mr. Mike Murphy presented to Council seeking approval for combining a position in
    Human Services with a position at the newly opened Downtown Job Center. Mr. Huja clarified
    that they are asking for another $33,000 for a full-time position. Mr. Murphy said we have the
    money to make this work through June 30, but the new budget will see a request for an
    additional $33,000 for FY16.
    Ms. Szakos said this will cost more as a full-time position, but we will save money over
    time by not having to recruit over and over again for a part-time position as people leave.
    Ms. Galvin said she supports the argument for a combined position. She asked what
    happened to the roll of Legal Aid in the BankOn program. Mr. Murphy said Legal Aid is
    working with us and the coalition to look at the best chance at sustainability.
    On motion by Ms. Galvin, seconded by Ms. Szakos, the resolution passed. (Ayes: Mr.
    Huja, Ms. Galvin, Mr. Fenwick, Ms. Szakos, Ms. Smith; Noes: None.)
    RESOLUTION: Support for Miss Virginia USA/Miss Teen USA Pageant via Chamber of
    Commerce - $2,000
    Support for Miss Virginia USA/Miss Teen USA Pageant
    Ms. Nicewonder explained the request for $2,000, which will go towards food for the staff.
    She said they have chosen to raise money for the PACEM Organization.
    Mr. Fenwick said this is a great opportunity for the City to welcome a state-wide pageant.
    Ms. Nicewonder said she would like to hold it here for at least the next three years.
    Ms. Smith asked about the diversity of the contestants. Ms. Nicewonder said there is a
    range in age and educational background as well as ethnic background.
    8
    Ms. Galvin said while she supports the event, this is hard for her to decide on because this
    is public monies. This sets a precedent for other for-profit companies using non-profit companies
    to get public monies. She has not seen evidence of what this pageant generates in economic
    income. The focus of a pageant is on appearance, not achievement; the mission of our local
    government has been to level the playing field and not discriminate on the basis of appearance.
    This is not the proper use of public dollars.
    Ms. Smith said she feels Ms. Galvin's discomfort, but this is a business decision. This
    event will support our Downtown business community, and that is what we are supporting, not a
    beauty pageant. If the City wants to stop promoting beauty pageants, we would have to cancel
    the Dogwood Parade.
    Ms. Szakos said she shares some of Ms. Galvin's concerns and plans to vote no, but she is
    glad the pageant representatives are here and welcomes them.
    Mr. Huja said he supports this because of our business community.
    On motion by Mr. Fenwick, seconded by Ms. Smith, the resolution passed. (Ayes: Mr.
    Huja, Mr. Fenwick, Ms. Smith; Noes: Ms. Galvin, Ms. Szakos.)
    OTHER BUSINESS – Board Appointment
    On motion by Ms. Smith, seconded by Ms. Szakos, the following members were appointed
    to the Belmont Bridge Steering Committee: Pat Healy (Ridge Street representative) and John
    Harrison (business representative). (Ayes: Mr. Huja, Ms. Galvin, Mr. Fenwick, Ms. Szakos, Ms.
    Smith; Noes: None.)
    OTHER BUSINESS – Work Session Proposal
    Ms. Galvin proposed Council entertain a work session on job creation through
    infrastructure and development in order to position our low income and minority residents to
    take advantage of infill development and community projects. She detailed the purpose and goal
    of the work session and said it is important not to do this piecemeal.
    Ms. Szakos said we used to have a Section 3 coordinator who was largely doing this work.
    She said she would like to hear from staff on whether or not there is more we can do above and
    beyond what we are working on with this staff position.
    Mr. Jones said the procurement laws Ms. Galvin mentioned are state laws and have been an
    in issue in the past when trying to hire locally. There is a local movement trying to address that
    issue.
    9
    Ms. Galvin said community benefit agreements are being done all over the country, and it
    is worth looking into. This will need staff review as to feasibility.
    Mr. Huja said staff needs to do some work and bring this back to Council before deciding
    to do a work session.
    Mr. Fenwick asked staff to compile a list of current job creation and retention initiatives,
    including volunteer routes. He said we are already doing this, and he sees this as just another
    layer of bureaucracy.
    Ms. Smith said she likes the idea in general, but she is less optimistic about training people
    to work for big companies who come in to do jobs. She said she supports the idea of doing this
    internally and building on the success and lessons of the GoDriver model within our own
    government and school system.
    Ms. Galvin said infrastructure projects on City-owned property for example can benefit
    from a community benefit agreement.
    Mr. Huja said we will have staff do some research and revisit the idea of a work session in
    the spring.
    Ms. Galvin said she would like to work on a Council policy for work sessions, to be
    mapped out at the annual retreat and tied into our Strategic Plan and goals. Ms. Smith said our
    budget work sessions are a good model. Ms. Galvin said she would like a list of work session
    ideas at our Council’s next annual retreat.
    MATTERS BY THE PUBLIC
    Mr. Mike Signer, Fifeville Neighborhood Association President, said over 1,000 criminal
    complaints have been reported since 2011 around the block of the ABC Store in midtown. The
    Fifeville Neighborhood Association, North Downtown, Venable and the Midtown Association
    have signed a petition. The current lease on the store ends in May 2015, and he has asked
    Council to do anything in their power to relocate the ABC Store to a more appropriate location.
    Mr. John Cruickshank, 324 Parkway St., thanked Council and staff for addressing the
    Sierra Club's concerns about pesticides. The proposed plan is a movement in the right direction.
    There must be a written policy for the use of all types of pesticides; Albemarle County has a
    good model. This should be implemented on all City property, not just parks and school
    grounds. The public should be notified before implementation of the use of organics in step 2.
    Step 3 should only be implemented when there is public health risk, and a waiver should be
    approved by the environmental compliance officer independent of the Parks Department. Parks
    and Recreation should switch to native plant species whenever possible. Consider the benefits
    when thinking about the costs.
    10
    Ms. Lena Seville, 808 Altavista Ave., said it is time to improve on the IPM project. There
    are other options for plantings that do not require chemicals. We need more information about
    when Option 3 is allowed. We should consider if this is strictly for aesthetics. There should be
    external oversight over the Parks Department.
    Mr. Mike Johnson, Northwood Ave., said as the father of a Charlottesville Youth Council
    member, he believes there is integrity on the board and recognizes Council has a very difficult
    job. He hopes we can look differently at our expectations and decide what is really important.
    Ms. Rebecca Quinn, 104 4th St., thanked Ms. Galvin and Ms. Szakos for their vote against
    a contribution to the pageant. She said using this money for a catering company does not
    promote business, and she asked if the Chamber of Commerce has contributed any of its own
    funds. She asked Council to reduce their contribution by half and ask the Chamber to come up
    with the other half. She said we will never know how much is contributed to PACEM; we should
    contribute to PACEM directly instead. She asked which account is being used for these funds.
    Mr. Mark Kavit, 400 Altamont St., said ABC Stores are traditionally located in strip malls,
    which gives them more control over what goes on around the store. She asked Council to
    consider the information they see over the next few days about this issue. He said he has been
    working with John Mann over the last few days, and said just because something is organic does
    not mean it is safe.
    Mr. Louis Shultz, 1809 E. Market St., said this is the 27th time he has come to Council
    accusing staff of violating City code and civil rights statutes. He said Mr. Fenwick does not think
    this is a matter for Council.
    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
    Mr. Huja said Mr. Shultz has been told in writing and verbally how to pursue what is
    wrong through the courts. Council meetings are not the place for this matter.
    Ms. Szakos asked if we have means as a Council to affect the ABC store through zoning.
    Mr. Huja said he is planning to write a letter expressing concern about the location of the ABC
    store and supporting relocation. Ms. Smith said she is concerned about transferring the problem
    somewhere else. Ms. Galvin said a shopping center is private property with direct control over
    businesses in the area, which is not available along a public street.
    Ms. Smith agreed with Ms. Seville that we should have an oversight mechanism, such as an
    Environmental Compliance Officer.
    In response to an inquiry from Ms. Galvin, Ms. Szakos said she would rather vote on IPM
    as a funding issue, not a policy issue.
    The regular meeting adjourned into closed session.
    11
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following vote
    (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to the best
    of each Council member’s knowledge only public business matters lawfully exempted from the
    open meeting requirements of the Virginia Freedom of Information Act and identified in the
    Motion convening the closed session were heard, discussed or considered in the closed session
    held before and after the regular City Council meeting.
    Meeting adjourned.
    Clerk of Council
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, December 1, 2014, AT 5:30 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – December 1, 2014
    Council met in special session on this date with the following members present:
    Ms. Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Ms.
    Galvin, Mr. Fenwick, Ms. Szakos, Ms. Smith; Noes: None), to meet in closed session for (1)
    Discussion and consideration of prospective candidates for appointment to City boards and
    commissions and interviews for the City’s Human Rights Commission, as authorized by Va.
    Code sec. 2.2-3711 (A) (1); and (2) Consultation with legal counsel regarding the negotiation of
    the terms and conditions for the acquisition of a public utility easement on McIntire Road, where
    discussion in an open meeting would adversely affect the City’s negotiating strategy, as
    authorized by Va. Code sec. 2.2-3711 (A) (3) and (7).
    On motion by Ms. Szakos, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS – December 1, 2014
    CALL TO ORDER
    Council met on this date with the following members present: Ms. Smith, Ms. Galvin,
    Mr. Huja, Ms. Szakos, Mr. Fenwick.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Ms. Galvin announced the City received an honor award in excellence for the design of the
    Strategic Area Plan from the Virginia Society of American Institute of Architects.
    Ms. Szakos announced the alternative gift fair at the Paramount Theatre this Thursday.
    Also, City Council will have a work session with the Youth Council this Thursday at 5:00 p.m. at
    2
    CitySpace. Also, there will be a community conversation about children's mental health at the
    Carver Recreation Center starting at 6:00 p.m. on Thursday. Monday, December 8 will be the
    first budget work session at 5:00 p.m. at City Space. Finally, the Our Town meeting for North
    Downtown, Little High, Locust Grove and Woodhaven neighborhoods will be held on Thursday,
    December 11 from 6-8:00 p.m. at the Herman Key Center.
    Ms. Smith said the Holiday Market returned to Charlottesville this Saturday and will run
    through December 20 from 8:00 a.m. - 1:00 p.m. Visit www.charlottesville.org/parksandrec for
    more information.
    Ms. Galvin announced the Streets That Work public event this Saturday at the Carver
    Recreation Center. Call 970-3182 for more information, or go to
    www.charlottesville.org/completestreets.
    Mr. Huja said he received letters over the weekend from the Adult Learning Center
    participants. He read one aloud, and Mr. Fenwick read one as well.
    Mr. Fenwick welcomed attendees from area high schools and the skate park participants.
    He also said he enjoyed welcoming visitors who came to Charlottesville to see the fall colors.
    He thanked the City for their support for the Miss Virginia USA Pageant, which brought in
    visitors and business to the Downtown Mall. The Charlottesville Wheelchair Basketball
    Tournament will take place this weekend. More information may be found at
    www.cardinalsbasketball.com.
    MATTERS BY THE PUBLIC
    Ms. Lena Seville, 808 Altavista Ave., said there are many good things about the McIntire
    Park project, but she is concerned about the shape and placement of the building for McIntire
    Park. It is not situated to receive natural light, and it will not be a candidate for solar panels. She
    asked if the Green Building Council was invited to participate in the planning process. She said
    we are not getting input from a diverse group.
    Ms. Nancy Carpenter, 727 Denali Way, said she does not think the ABC Store should be
    near low income neighborhoods. She said the homeless population does not have access to
    bathrooms or privacy. Addressing the homeless issue will benefit everyone in the area;
    partnerships with homeless individuals can help.
    Mr. Bob Stroh, 1412 Kenwood Ln., read a letter from the Board of Directors of the
    Downtown Business Association detailing a resolution to support the immediate implementation
    of managed on-street parking. He said they would like to see this implemented by spring 2015.
    Mr. Roy Van Doorn, 1117 E. Market St., owner of City Select, said his organization works
    with the hospitality industry to provide visitor maps and brochures. He said we need to keep the
    Downtown Mall an approachable area to visit and spend money.
    3
    Mr. Louis Shultz, 1809 E. Market St., said this is the 28th time he has come to Council
    accusing staff of violating City code and civil rights statutes.
    Mr. Mark Brown, 2515 Brunswick Rd., said he supports the DBAC's proposal to
    implement a managed parking program. He said it will make the Downtown Mall more
    accessible for everyone.
    Ms. Katherine Davis, 205 Brookwood Dr., member of the DBAC and marketing director
    for the Paramount Theatre, said she supports the proposed parking management system.
    Ms. Lesley Sewell, 1085 Highlands Dr. in Albemarle County, requested more time to
    review the new designs for McIntire that includes ponds, especially because they take up flat
    space originally intended for the McIntire Botanical Gardens.
    Ms. Cecile Gorham, 1115 Sycamore St., said Market Central can give families better
    access to SNAP at the City Market via a grant, which is asking local partners to help by offering
    matching funding for the grant. She recommended using a gift left by the estate of Ms. Sue
    Palmer as a source for matching funds.
    Mr. Will van der Linde, 216 Douglas Ave., General Manager of the Main Street Arena and
    DBAC board member, said he supports the managed parking proposal for the Downtown Mall.
    He said he also supports youth usage of the skate park.
    Mr. Michael Signer, 206 5th Street SW, Fifeville Neighborhood Association President,
    thanked Mayor Huja for sending a letter to the state ABC board opposing a lease renewal at the
    West Main location and for other Councilors' support for relocation. He said there has been an
    outpouring of grief and frustration from the community about this store location. Ending the
    lease this coming May when it comes due is standing up for Fifeville and the surrounding
    neighborhoods. He distributed a petition to Council from residents.
    Ms. Peggy Van Yahres, 1700 Chesapeake St., member of the McIntire Botanical Garden,
    said they worked closely with the Parks and Recreation staff to design the McIntire Park. She
    was surprised to see a revised plan with a larger body of water in the park. She asked for a
    chance to revisit the plan.
    Mr. Blake Caravati, 1108 Little High St., said recent events involving UVA Students are
    disturbing, and the lack of response from Council in a public manner does not bode well. He
    would like to hear Council declare zero tolerance for sexual assault as well. This is a public
    matter and should be addressed publically. He said the ABC Store Mr. Signer mentioned is
    problematic, but the largest problem we have with alcohol is Grady Ave. and Rugby Rd. This is
    a matter of safety.
    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
    Mr. Fenwick said he agreed completely with Mr. Caravati. It is time the City took a
    stronger stand. He encouraged those supporting the parking management system to do some
    4
    public education and he asked them to explain what is going on to the community. He supports
    Mr. Signer's efforts at removing the ABC store from the West Main neighborhood. He thanked
    Ms. Carpenter for her advocacy for the homeless.
    Ms. Smith thanked Mr. Caravati for coming and said she was surprised Council has not
    been approached to make a public comment, because she was prepared to do so. She said if these
    sexual assaults were committed by other race groups, it would have been addressed with stronger
    language. To call what happened "sexual misconduct" is shameful. She said this is a serious
    situation that has shaken the UVA Community like nothing else. She said she agrees that the
    City needs a strategy for parking management. She said the lack of a parking management
    strategy creates more congestion and increases carbon pollution. We should consider whether
    implementing a parking management study would be a strategy for the Georgetown Energy
    Contest. She agreed with the representative of the Botanical Garden that the process got
    sidetracked with a revised plan and suggested they be given a chance to comment.
    Ms. Szakos said she has been advocating for a long-term parking solution, and we need to
    pay attention to low cost employee parking options. She said spring is probably too optimistic,
    but the offer of funding would certainly help. She requested the City Market grant be added to
    the next agenda. She said we have been working on housing first programs and thanked Ms.
    Carpenter for her comments. She said Council has not met since the Rolling Stone article
    regarding sexual assault at UVA came out, and it is not necessarily helpful to have individual
    Councilors speaking for Council. She said this is more than worthy of our response, and the City
    Manager and the mayor are in meetings with the Police Department, the University and the
    County to discuss solutions. She read a statement from her Facebook page regarding the matter.
    Ms. Galvin said she has been a long-time advocate for regulating parking to increase the
    churn of traffic on the Downtown Mall and using it as a tool to provide predictable parking for
    employees. Council is holding a work session about West Main, and this planning should be
    used hand in glove with the information from the DBAC to ensure all parts of the City are
    functioning cohesively. She said staff is looking into a parking enterprise fund, an idea she
    brought back from the NLC Conference.
    Mr. Jones said we have an RFP out for a parking consultant, and we hope to get this
    initiative up and running soon.
    Ms. Galvin said underage drinking and public inebriation around the ABC store is a serious
    problem. She said we should examine implementing our existing law, which is that it is illegal to
    be publically drunk, regardless of your age, race or background. She hopes a center such as the
    Moore Center is still operating and asked if we need a more robust program to handle these
    things. We need to treat the issue with compassion and appropriate treatment, not just law
    enforcement.
    Ms. Szakos said she supports the petition for relocating the ABC store.
    Mr. Huja said he shares Mr. Caravati’s concerns. He said the University is a part of our
    community, and we need to enforce our laws about alcohol on the street. He asked staff to work
    5
    with the DBAC and create a proposal for parking management within the next 60 days. Ms.
    Szakos asked if that would mean withdrawing the RFP for a parking study. Mr. Huja said it does
    not. He said he hopes the City's attempts to help with homelessness are evident to those in our
    community.
    Ms. Smith said if we have a resolution opposing the ABC Store, we need to be cognizant of
    where it will go so that we are not just moving the problem. Mr. Huja said he will bring this
    resolution up during Other Business tonight.
    Ms. Szakos asked if we need to take a poll of Council about the parking recommendation
    from Mr. Huja. Mr. Fenwick said he supports the mayor's proposal. Ms. Szakos said she wants
    to be sure we are being efficient, and with the parking study on the horizon, we should be sure
    we are not wasting anyone's time. Mr. Huja said these actions are not mutually exclusive. Ms.
    Smith said there is a difference between a parking study and parking management. Ms. Galvin
    said parking management should be a part of what you study, and that is what is happening on
    West Main Street. Mr. Jones recommended that staff come back to Council with a realistic
    understanding of how long it would take and what the plan is going forward.
    1. CONSENT AGENDA
    a. Minutes for November 17
    b. APPROPRIATION: Support for Two Additional Firefighter Medic Positions -
    $130,000 (2nd reading)
    Support for Two Additional Firefighter Medic Positions
    c. APPROPRIATION: Local Emergency Management Performance Grant - $7,500
    (2nd reading)
    LEMP Grant
    d. APPROPRIATION: Reimbursement from the Thomas Jefferson Planning District
    Commission for Transportation Enhancement Grant Loan - $300,000 (carried)
    TJPDC Grant
    e. APPROPRIATION: Community Development Block Grant Funds for VIEW
    (Virginia Initiative for Employment not Welfare) Career Training - $16,500
    (carried)
    CDBG VIEW Training
    f. APPROPRIATION: BAMA Works Foundation and LeRoi H. Moore Fund
    Sponsorship for Parks and Recreation Special Events- $12,659.04 (carried)
    6
    BAMA Special Events
    g. APPROPRIATION: Medicaid/FAMIS Renewal Application Processing
    Appropriation - $12,690 (carried)
    Medicaid/FAMIS Renewal Application Processing Appropriation
    h. RESOLUTION: Resolution of Support - Virginia Department of Conservation and
    Recreation Grant for Parkland Property Acquisition
    Support for Virginia Department of Conservation and Recreation Grant
    i. RESOLUTION: CATEC-Major Facility Improvements and CATEC-VDOT Land
    Take Funds Transfer - $186,697.39 pulled
    CATEC-Major Facility Improvements
    j. ORDINANCE: Quitclaim Gas Easement in Dunlora Forest to VDOT (2nd reading)
    Quitclaim Gas Easement in Dunlora Forest to VDOT
    k. ORDINANCE: Procurement Code Amendments - Chapt. 22 (carried)
    Procurement Code Amendments
    Ms. Galvin asked about item i. She asked if the money discussed in the memo is the same
    money referred to in the resolution. The item was deferred to the end of the meeting to allow
    staff time to research the answer.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the consent agenda passed 5-0 except
    for item i. (Ayes: Mr. Huja, Ms. Smith, Ms. Szakos, Ms. Galvin, Mr. Fenwick; Noes: none.)
    RESOLUTION: FINANCE DIRECTOR APPOINTMENT
    Finance Director Appointment
    Mr. Jones presented to Council. Mr. Christopher Cullinan is the recommended candidate
    to take the position of Director of Finance, vacated by Mr. Bernard Wray, who is retiring. On
    motion by Ms. Smith, seconded by Ms. Szakos, the resolution passed. (Ayes: Mr. Huja, Ms.
    Smith, Ms. Szakos, Ms. Galvin, Mr. Fenwick; Noes: none.)
    Mr. Cullinan thanked Council for their appointment and said he is excited to rejoin the
    City's organization.
    7
    APPROPRIATION: YEAR END ADJUSTMENTS - FY2014 AND GENERAL FUND
    BALANCE TRANSFER (carried)
    Year End Adjustments - FY2014 and General Fund Balance Transfer
    Mr. Wray presented to Council on the Year End Adjustments for fiscal year 2014 and the
    General Fund Balance Transfer.
    Ms. Szakos said some of the human services programs we have implemented are saving
    lives, as well as saving us money. She said she would like to see a portion of the money saved by
    investing in social programming put into increasing the amount of ABRT funding Council has.
    We have not increased this allotment in a long time, and we should examine this.
    Ms. Smith said the family partnership meetings that have taken place with the Department
    of Social Services have been a major driver for success.
    Mr. Huja said the ABRT contribution question is a budget decision that should be
    discussed as part of the upcoming budget cycle. Mr. Jones said we typically use account
    overages for one-time expenditures. Ms. Galvin said this could come in the form of a formula or
    ratio of how much of the account overages are contributed to the ABRT fund. This is more
    appropriate for a budget discussion.
    On motion by Ms. Szakos, seconded by Ms. Galvin, the appropriation carried for a second
    reading.
    RESOLUTION: MARKET PLAZA SUP AT THE 100 BLOCK W. WATER ST.
    Market Plaza SUP at the 100 Block W. Water St.
    Mr. Haluska presented to Council. He reviewed the list of conditions the Planning
    Commission recommended. He clarified that the SUP application number is SP 14-08-08, which
    is a correction from item one in Council’s materials.
    At Mr. Huja's request, the applicant Mr. Greg Powe presented to Council. He said his team
    worked with the Planning Commission on increasing the height, increasing residential density up
    to 60 units per acre, and allowing the farmer's market / public assembly area to be permitted in
    excess of 300 persons. The one item he felt was unclear is under Massing and Scale, 2a, which
    says that there should be no construction of any structures within the First Street right-of-way.
    However, there is an intention to build a plaza and parking structure below. He suggested adding
    the words "above the plaza level" to reflect the believed intention of the Planning Commission.
    Ms. Galvin thanked Mr. Powe for sending his additional information to Council over the
    holiday. She asked about the two different tones of brick on the street side. The vertical banding
    around the South Street side disappears, and the scale enlarges without it. Also, when you do not
    have the same alignment of finish and structure all around the building, it suggests that
    something is not an integral part of the design. Mr. Powe said the different treatment is due to
    8
    different conditions on this side of the building. He said the BAR would be an appropriate venue
    to continue this discussion, but the BAR favors the glass wall treatments.
    Ms. Szakos asked if the 3-5 entrances referred to in item 2c is the total number, or on each
    street. Mr. Powe said the intent was on each street. This is intended to create flexibility over the
    life of the building. The South Street side is inclusive of entrances into the plaza.
    Mr. Huja said he is opposed to this condition, because it forces entrances where they may
    not be practical or necessary.
    Ms. Szakos said the noise ordinance should be covered under the same ordinance that
    regulates the Downtown Mall. Mr. Brown said Council would have to amend the original
    ordinance for that to be the case. This is a condition on an SUP, which would be enforced by the
    zoning administrator if it were to be violated. Mr. Huja said this should be removed because `the
    current ordinance includes a time frame. Mr. Powe said the Downtown Mall ordinance does not
    cover the building site. Ms. Szakos asked to amend the condition to state that if the Downtown
    Mall ordinance is ever amended to apply to the Market Plaza property, it would subsume
    anything stated in the SUP. Ms. Brown recommended the language, "…unless and until the City
    noise ordinance becomes applicable to this property."
    Ms. Szakos said the developer should not have to pay for change in signage according to
    condition 11c, because in the event that the City determines a change is necessary prior to the
    Certificate of Occupancy, the City should cover the cost.
    Ms. Szakos said condition 14 stating that trees should be planted along all street frontages
    should not include First Street, because that would impede pedestrian traffic. Mr. Powe said the
    Planning Commission’s request is for trees to be placed in the First Street right-of-way. Ms.
    Szakos said she is not supportive of that. Mr. Huja said it does not make sense to put trees here.
    In response to an inquiry from Council, Mr. Powe said trees with root balls contained
    below the plaza have been accommodated for. Ms. Smith asked if these will be native. Mr.
    Powe said the landscape submission to BAR outlines every planting. There are no invasive
    species.
    Mr. Fenwick said there will be a budgetary impact as a result of the SUP, and he would like
    to see these recognized in briefing materials going forward, especially on commercial
    development. He said the project managers should be careful about planting trees within the
    building, because he has heard that some green roofs have issues.
    Ms. Galvin said references to traffic conditions in 11f and 11g both cite requirements of
    Chapter 5, which is currently being reviewed as part of the code audit. She asked for added
    language stating that the requirements would be enforced "as modified by the City's code audit
    review". Ms. Szakos suggested adding the language, "in effect at the time of permitting." Mr.
    Powe said he is required to get a final site plan approval.
    9
    Ms. Galvin said condition 5a does not clarify who to enter into a parking agreement with.
    She said some conditions seem more related to construction management and community
    engagement and asked if that is appropriate for an SUP. Mr. Tolbert said being SUP conditions,
    they will follow the property as long as it is there, regardless of the project manager. Ms. Galvin
    said we need to devise a written management and implementation plan that will lay out how the
    City intends to coordinate all involved departments. Mr. Tolbert said this is a good idea, and we
    will coordinate with other departments to ensure a cohesive plan that keeps the community
    informed. We can get a performance bond for public improvements in the site plan process, but
    that will not be part of the SUP.
    Mr. Huja said the last sentence in item 2a should be deleted, stating that "visual and
    pedestrian access shall be maintained as part of the development, by leaving the area of First
    Street unoccupied by buildings or structures." Ms. Szakos said she would like to keep the first
    part of the sentence intact. Mr. Powe said he is comfortable with the first part of the sentence.
    Council agreed to leave the sentence as is and add "above the Plaza level, with the exception of
    an elevator on Water Street.
    Mr. Huja requested the last sentence in number 14 regarding landscaping by deleted,
    stating, "trees on the Public Plaza shall be planted using roof planting methods and not hinder the
    operations of the Farmers' Market." This should be changed to say "Any trees that may be
    planted on the public plaza...." Council agreed.
    Ms. Szakos moved that we accept the conditions of the Planning Commission with the
    following modifications: 1) that 2a remains with addition of "above plaza level, with the
    exception of an elevator"; 2) that language be added to #4 regarding the City's noise ordinance;
    3) that item 11c be deleted regarding cost of signage; 4) that f and g remain the same because it
    is simply data not details; and 5) insert the word "any" before trees in the final sentence of item
    14.
    Ms. Galvin asked to add to item 14 regarding Massing and Scale requesting that the BAR
    evaluate the brick detailing across all four elevations of the building. Ms. Szakos accepted the
    amendment.
    Ms. Smith asked to make a note under landscaping that the trees should strive to be native
    or appropriate as a design guideline recommendation to the BAR. Ms. Szakos accepted the
    amendment.
    Ms. Galvin seconded the motion. The SUP passed as revised. (Ayes: Mr. Huja, Ms. Smith,
    Ms. Szakos, Ms. Galvin, Mr. Fenwick; Noes: none.)
    Mr. Huja said this will be a great addition to our downtown, and he hopes we will close the
    sale of the property soon.
    Council took a five minutes recess.
    10
    REPORT: SKATE PARK DESIGN UPDATE
    Skate Park Design Update
    Mr. Daly presented to Council. He welcomed the many skate park users here this evening
    and thanked them for attending. Staff is checking in with Council on the conceptual design to
    allow forward progress on next steps. He introduced Mr. Mike McIntyre, Project Principal, to
    overview the process he went through with the skate park design. He summarized the master
    plan process, project goals, community engagement and concept review.
    Ms. Smith asked about impervious surface now and how it relates to the concept design.
    Ms. Smith asked how many trees are coming down. Mr. Ehman said approximately 12 trees are
    being taken down, some of which are coming down due to disease.
    Mr. Huja asked if the students involved in planning are happy with this concept. Mr. Daly
    said they are.
    Ms. Szakos asked if you can see from one portion of the skate park to the other. Mr.
    McIntyre said it will be two activity zones with natural separation. She asked if the rectangular
    area will be designated for particular activities. Mr. McIntyre said it is open for any use. Ms.
    Szakos said she hopes the exit heading towards the pedestrian intersection is inviting and helps
    keep people from dangerous pedestrian use of the vehicular intersection. Ms. Szakos said she
    wants the path to the pedestrian trail to also branch out to the east, making it more inviting.
    Council thanked the participants for their engagement.
    REPORT: MCINTIRE PARK EAST DESIGN UPDATE
    McIntire Park East Design Update
    Mr. Daly presented to Council. He introduced Mr. Stephan Kelly from Mahan Rykiel to
    explain the review process. He reviewed options for a large park pavilion, small park pavilion,
    water feature options, parking options, and storm water management. He also discussed play
    areas, such as splash pads, nature play, pathways and trails. They looked at ideas for bridges,
    outdoor rooms, meadow variety, stream bed and wetland options, and a botanical garden. He
    reviewed connectivity throughout the park, signage options, park facilities, and park furnishings.
    Mr. Kelly said all participants were happy with the plan at the time it was finalized.
    However, a few changes have been made since then. A portion of the path was diverted so that it
    would not run next to the Vietnam memorial. Also, there was a request for exploring more water
    in the park. He reviewed possible options and their challenges.
    Ms. Szakos said she was dismayed that these plans came to Council with big ponds that
    came out of nowhere. She is concerned about the one at the north end taking out most of the
    programmable flat area that was supported by the public process. She had less of a problem with
    11
    the other pond, but she is worried about children falling in with no one watching. Concept 1 had
    a slightly larger pond in the north end, but not as large as what was in Council's package.
    Ms. Smith said she likes that some of the sand greens have been kept and will be
    repurposed. She asked how big the ponds are. Mr. Kelly said the larger ponds are about twothirds
    of an acre and the smaller are a little less than half an acre. She supports some body of
    water with a vernal quality and is most drawn to Concept 1.
    Ms. Szakos said she is delighted about the free nature play area.
    Ms. Galvin said the first scheme that went through the public process was done in a
    sensitive way and represents the many different needs in the community.
    Mr. Fenwick said this will be a phased project.
    Mr. Huja said he is concerned about the signage system. He does not think they are
    proportionate or to scale for the park. He said there ought to be water in the park, and it could be
    expanded to the east near the botanical gardens. He said he sees no problem with a large pond in
    the south portion of the park.
    Ms. Smith said a major issue is that people have not seen this, so it needs to be taken back
    to the public to get their take on it. She sees the benefits of water, but it could go both ways.
    Ms. Szakos said so much effort has been made to make this responsive to what is really
    needed and what it was created to be. When you look at water, it is worth paying attention to
    staying true to that. Rather than having a large lake that would not occur naturally in this area,
    the design should stay true to the kind of water that might appear naturally.
    Ms. Smith said it would be nice if it had storm water qualities. She said she supports
    pervious parking surfaces.
    Mr. Fenwick asked how the Parks Department handles pervious surfaces, especially with
    regard to walkability and weeds, without using additional pesticides. Mr. Daly said it is tricky.
    Mr. Kelly said it is a balancing act; if you do not have pervious paved surfaces, you have to use
    more areas outside the parking lot for drainage.
    Ms. Galvin asked Mr. Kelly to explain the challenges and the increased cost of adding
    water to the park. Mr. Daly said staff can include that in a narrative for the next presentation.
    Mr. Gregor Patch with the Timmons Group spoke. He met with the mayor and the Corps of
    Engineers, and it is possible to do but not incredibly feasible from a permitting standpoint.
    Ms. Smith said it would be nice if facilities could be consigned out for a bike hut.
    Council thanked staff for their work.
    12
    OTHER BUSINESS - ABC Petition Resolution
    Mr. Signer read the suggested text of the resolution. He also clarified that ABC cannot
    help specify a location because their process for doing so would not be completed before the
    lease is due for renewal.
    The resolution states, “We believe the West Main ABC Store is disruptive to neighbors and
    businesses, and the lease should not be renewed. Ms. Szakos moved the resolution; Ms. Galvin
    seconded. Ms. Smith moved to add, "Furthermore, we do not support the location of an ABC
    store near a residential neighborhood, school or park." The proposed amendment was accepted.
    The resolution passed. (Ayes: Mr. Huja, Ms. Smith, Ms. Szakos, Ms. Galvin, Mr. Fenwick;
    Noes: none.)
    OTHER BUSINESS - item i. Resolution: CATEC Transfer
    Mr. Jones explained the proposal is to move the $89,000 account balance in addition to
    $97,607.13 from the CATEC major facilities fund to help cover the cost of renovations for a total
    of $186,000 from two separate accounts. On motion by Ms. Galvin, seconded by Ms. Smith, the
    resolution passed. (Ayes: Mr. Huja, Ms. Smith, Ms. Szakos, Ms. Galvin, Mr. Fenwick; Noes:
    none.)
    OTHER BUSINESS - Parks Donation
    Mr. Daly said he does not know how much was donated by Ms. Palmer’s estate. He will
    find out tomorrow, and staff is willing to set that aside for the grant match if the account is still
    available.
    Ms. Smith moved that Council allocate the donation from the Palmer fund to the City
    Market's SNAP enhancement project to be used as a match for the grant, pending confirmation
    from staff that the money is still available. Ms. Szakos seconded the motion. (Ayes: Mr. Huja,
    Ms. Smith, Ms. Szakos, Ms. Galvin, Mr. Fenwick; Noes: none.)
    MATTERS BY THE PUBLIC
    Mr. Eberhard Jehle, 1402 Hazel, said part of the West Main Street study was centered on
    charging for parking. He hopes Council encourages staff to make some concentrated effort to
    mitigate congestion and the need for parking downtown by improving other multimodal means
    of transportation around the Downtown Mall, including shuttle buses, park-n-ride options, etc.
    and investment in infrastructure for bicycles. He commended Ms. Poncy for improvements that
    have taken place.
    Mr. Scott Bandy, 1639 Cherry Ave., said he hopes that whenever the phrase "sustainable
    revenue funding" comes up, Council would explain to the public that is not triggering a future
    spending spree.
    13
    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
    Ms. Szakos said we have been in discussions at the staff level about finding incentives for
    people to commute in other ways besides cars.
    Ms. Galvin said the Transportation Committee has started to discuss satellite parking.
    Meeting adjourned.
    Clerk of Council
  • SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL

    1
    NOTICE OF SPECIAL MEETING
    A SPECIAL MEETING OF THE CHARLOTTESVILLE CITY COUNCIL WILL BE HELD
    ON Monday, December 15, 2014, AT 5:00 p.m. IN THE Second Floor Conference Room.
    THE PROPOSED AGENDA IS AS FOLLOWS:
    Closed session as provided by Section 2.2-3712 of the Virginia Code
    BY ORDER OF THE MAYOR BY Paige Rice
    SECOND FLOOR CONFERENCE ROOM – December 15, 2014
    Council met in special session on this date with the following members present:
    Ms. Smith, Ms. Galvin, Mr. Huja, Ms. Szakos, Mr. Fenwick.
    On motion by Ms. Szakos, seconded by Ms. Smith, Council voted, (Ayes: Mr. Huja, Mr.
    Fenwick, Ms. Szakos, Ms. Smith; Noes: None; Absent at time of vote: Ms. Galvin), to meet in
    closed session for (1) Discussion and consideration of prospective candidates for appointment to
    City boards and commissions and interviews for the City’s Human Rights Commission, as
    authorized by Va. Code sec. 2.2-3711 (A) (1); (2) Consultation with legal counsel regarding the
    negotiation of the terms and conditions for the acquisition of a public utility easement on
    McIntire Road, where discussion in an open meeting would adversely affect the City’s
    negotiating strategy, as authorized by Va. Code sec. 2.2-3711 (A) (3) and (7).
    On motion by Ms. Galvin, seconded by Ms. Smith, Council certified by the following
    vote (Ayes: Ms. Galvin, Mr. Fenwick, Ms. Smith, Ms. Szakos, Mr. Huja; Noes: None), that to
    the best of each Council Member's knowledge, only public business matters lawfully exempted
    from the open meeting requirements of the Virginia Freedom of Information Act and identified
    in the motion convening the closed session were heard, discussed or considered in the closed
    session.
    COUNCIL CHAMBERS – December 15, 2014
    CALL TO ORDER
    Council met on this date with the following members present: Ms. Smith, Ms. Galvin,
    Mr. Huja, Ms. Szakos, and Mr. Fenwick.
    AWARDS/RECOGNITIONS & ANNOUNCEMENTS
    Ms. Galvin announced that Charlottesville won an award to help provide technical
    assistance for a sustainable land use audit from Smart Growth America. She thanked Mr. Tolbert
    and the NDS staff for pursuing the grant.
    2
    Ms. Szakos announced the Charlottesville Sister Cities grant application period is now
    open. Applications are due January 15, 2015. More information may be found on the City web.
    Ms. Smith announced that the Fry's Spring neighborhood was recently listed on the
    National Register of Historic Places and on the Virginia Landmarks Register. These are honorary
    listings, but contributing structures located in these districts are eligible for tax credits for
    rehabilitation and restoration.
    Mr. Fenwick announced schedule changes to trash collection, bus routes, and City offices
    for the Christmas and New Year holidays.
    Mr. Fenwick congratulated the Charlottesville Wheelchair Cardinals Basketball team for
    their second place win in a recent tournament at the Herman Key Center.
    Mr. Fenwick warned citizens against scams soliciting money over email.
    Mr. Huja announced the School Board lunch Friday at CitySpace, a work session on West
    Main Street Thursday at CitySpace, and a work session on Code Audit on December 30.
    Mr. Huja welcomed Mr. Wray to his final Council meeting as a staff member, wished him
    good luck on his retirement and thanked him for his service to the City.
    MATTERS BY THE PUBLIC
    Mr. Wes Bellamy, 1002 Linden Ave., distributed copies of requests from members of the
    community. He asked supporters for justice to stand. He said we must all work together with the
    police departments, City Council and Board of Supervisors. He asked to ban racial profiling,
    utilizing DMC (Disproportionate Minority Contact) data to change disproportionate minority
    contact, and fund body cameras for all law enforcement officials that record for the duration of
    their shift with no option to disable it, and is backed up on multiple secure databases.
    Ms. Maya Hesselroth, 95 Roslyn Forest Ln., a 12-year old student at Jack Jouett Middle
    School, said too many police shootings have happened over skin color. She said there is no good
    reason to shoot people based on looks.
    Mr. John Heyden said Chief Longo and the police department keep us safe and solve
    crimes. He said perceptions should be addressed, but you have to be willing to address all
    perceptions. He said there have been black on white murders without any marches. He called for
    crime statistics to be broken down by race so an honest discussion can occur.
    Dr. Rick Turner, President of the Albemarle-Charlottesville NAACP, said on the bus trip to
    Washington, D.C. to participate in the national march and protest against police violence this
    past Saturday, he sat next to a group of Black mothers from Charlottesville. These women are
    part of a growing number of people in Charlottesville who are angry and frustrated because they
    have seen racism up close and personal throughout this community. Social issues are symptoms
    of much deeper problems, such as racism and unjust distribution of wealth, power and resources.
    3
    These mothers are frustrated with City management and the police. He said the entire community
    needs to rally around the belief that Black lives matter.
    Mr. Melvin Burruss said social justice and economic justice go hand in hand. He asked for
    Council to encourage developers to have an apprenticeship program to give young people
    training for jobs. He asked Council to develop an ordinance requiring developers to be registered
    with the Virginia Department of Labor.
    Mr. Page Williams, 530 E. Main St., BAR Association President, said he supports location
    of the general district courts at the Levy Opera House site. He said Council can help with the
    parking issue by facilitating both courts being located at the same site. This would also improve
    efficiency and cooperation for all involved. The BAR Association is unanimous in their support
    for locating the two general district courts in proximity to one another.
    Mr. Jeff Greer, 2708 Jefferson Park Ave., said he supports Mr. Burruss and Mr. Bellamy's
    comments. He asked Council to give the time, money and funding needed to help staff reach
    their goals with the Streets That Work proposed improvements. He asked Council to make this
    project a priority.
    Ms. Dorenda Johnson said she was one of the mothers on the bus with Dr. Turner. She said
    she has seen Black youth receive unnecessary contact by police for too long. She said she
    opposes the closing of the ABC Store. This store was not a problem when the neighborhood was
    all Black, and before the boutique shops moved in. She said a security officer could be installed.
    Do not punish everyone for the behavior of a select few.
    Ms. Rebecca Weybright, 136 Westwood Cir., who works for SARA, spoke about the
    counseling, advocacy, and sexual assault survivors resources SARA provides.
    Ms. Laurie Jean Seaman, 802 Nalle St., said she spends her days working to change our
    society so we have less violence, and she applauds Mr. Bellamy's efforts and supports all three of
    his proposals. She said middle and high schools are where racisms, sexism, and violence start.
    SARA is working with students to bring back a sense of human value and human worth for all
    people. She said SARA needs more staff, which means more funding. They have applied
    through the ABRT process and hopes for support in order to reach all students in all City
    schools. Please visit the SARA website at www.saracville.org for more information.
    Ms. Kitter Bishop, 1438 Rugby Ave., said she recently attended the Streets That Work
    neighborhood meetings, and she is concerned that resident arterial and feeder streets are not
    being addressed by the Streets That Work process. Consolidation or elimination of on-street
    parking on major avenues will affect arterial streets. Phase Two eliminates on-street parking
    from Rose Hill Dr. down to Sherwood Rd., which is about 1,000 feet without on-street parking.
    She said her neighbors were unaware of the plan and are opposed to it. The neighbors have
    asked to preserve on-street parking to maintain the residential feel and slow traffic. She supports
    bike lanes, but they must be implemented reasonably.
    4
    Mr. Louis Shultz, 1809 E. Market St., said Council should condemn torture and should be
    against police killing unarmed victims. He said past discretions by staff have been mishandled.
    He said this is the 29th time he has come to Council accusing staff of violating civil rights and
    City and state code.
    Ms. Akala Brown, 12 years old, 6th Street resident, said she is here to represent PHAR. She
    asked the community center to give the youth things to do, help with homework, and provide
    computers and internet for educational purposes.
    Mr. Travis Burnett, 6th Street resident, said we need improvements on our playground and
    basketball court. The blacktop needs to be redone, new hoops and nets, new swing sets, a stage
    for performing, and more frequent trash collection are needed. He said they will tell CRHA
    about their needs too.
    Mr. Tayjan Reed said they are worried about raccoons in the neighborhood because they
    chase kids.
    COUNCIL RESPONSE TO MATTERS BY THE PUBLIC
    Ms. Szakos said she supports the requests Mr. Bellamy brought forward. She said the City
    has already committed to the body cameras, which need funding, and data tracking. She said she
    would like to see Council explore an ordinance or resolution regarding racial profiling. She
    asked for information about the Department of Labor’s ordinance about apprenticeships. She
    said she thought there was a meeting on First Baptist Church on West Main who were also
    adamant about closing the store, so she does not think it is a race issue, but perhaps it is a
    newcomers versus long-timers issue, and we should look into this. She said the ABC store may
    be willing to reexamine installing a security officer with neighborhood support. She thanked
    SARA. She said the parking issue was new to her too, and there is a meeting with neighbors
    planned for January. They will pay attention to this and track progress. She said the streets may
    be wide enough to achieve both goals of parking and bike lanes. She said when White people
    are murdered by any citizen, there is trial and conviction. However, when Black people are shot
    by police, the process breaks down. She thanked the youth for attending and participating in the
    meeting. She agreed that after school programming helps children and local economies, makes
    housing safer, and improves school performance, college attendance, and future employment.
    She asked for a report on what we have done at the basketball courts. Mr. Jones said we put
    $300,000 towards playground equipment; if Council desires, we can look at the basketball courts
    as well. She said we will look into the raccoon issue.
    Mr. Fenwick said it is great to see young people in the audience. He said we should be a lot
    further along than we are now with some of these social problems. He thanked Mr. Burruss for
    supporting an apprenticeship program. He thanked SARA staff for attacking problems at their
    beginning. He said he is also concerned about the Streets That Work program.
    Ms. Galvin thanked Mr. Bellamy for his action plan, and she agreed with Ms. Szakos's
    analysis. She said much of the social issues we have are rooted in poverty, which can be
    5
    addressed by job creation. She said there will be work available and work tied to the trades, and
    we need to be positioned and ready with apprenticeship programs; the community is ready for it.
    Ms. Smith thanked the youth who attended and spoke at tonight's meeting. She said she
    likes the idea of an independent board; accountability is everything. She said we have made a
    good first step in collecting information, but we are far from where we need to be. She said adult
    data is equally important as juvenile data, both of which were underreported. Body cameras
    have been budgeted for this year, so they will be coming into use. She said we need to teach our
    young people and our adults what their rights are. She said she agrees with Ms. Johnson about
    the issue with the schools, and she hopes the Human Rights Commission will take on this critical
    subject. She said she appreciated the balanced viewpoints on the ABC Store. She agreed we
    should not punish everyone for the behavior of a select few. She said we are taking the approach
    that preparing people for employment is not just about training, but making people competitive
    so they can get a job in the end. She explained the CAT training program and said Solarize
    Charlottesville is another possible niche for job training and employment.
    Mayor Huja invited a citizen asking to be recognized forward to speak.
    Julius, a resident from Charlottesville, said he is an ex-offender. He said this City has been
    precious to him, but it has challenges. The City needs to work on our youth to make this a better
    place for ourselves. Racial profiling needs to be stopped. He said he has been unfairly barred
    from neighborhoods because of racism. He said we need to learn to love our brothers and sisters.
    Mr. Huja said he would like Council to work together on Mr. Bellamy's suggestions. We
    can only succeed if we work together. He also asked staff to look into the parking issues along
    Rugby Avenue.
    Several attendees voiced chants, held up signs and read anecdotes about social issues,
    disproportionate contact, inequality and racism. Speakers included Nikuyah Walker, Karen
    Shepard, and Donna Gasapo.
    CONSENT AGENDA
    a. Minutes for December 1
    b. APPROPRIATION: Year End Adjustments - FY2014 and General Fund Balance
    Transfer (2nd reading)
    Year End Adjustments
    c. APPROPRIATION: Reimbursement from the Thomas Jefferson Planning District
    Commission for Transportation Enhancement Grant Loan - $300,000 (2nd reading)
    Reimbursement from the Thomas Jefferson Planning District Commission for Transportation
    d. APPROPRIATION: Community Development Block Grant Funds for VIEW
    6
    (Virginia Initiative for Employment not Welfare) Career Training - $16,500 (2nd
    reading)
    Community Development Block Grant Funds for VIEW Training
    e. APPROPRIATION: BAMA Works Foundation and LeRoi H. Moore Fund
    Sponsorship for Parks and Recreation Special Events- $12,659.04 (2nd reading)
    BAMA Works Foundation and LeRoi H. Moore Fund Sponsorship for Parks and Recreation
    f. APPROPRIATION: Medicaid/FAMIS Renewal Application Processing
    Appropriation - $12,690 (2nd reading)
    Medicaid/FAMIS Renewal Application Processing Appropriation
    g. APPROPRIATION: Virginia Department of Health Special Nutrition Program
    Child and Adult Care Food Program - $32,000 (carried)
    Virginia Department of Health Special Nutrition Program Child and Adult Care Food
    h. ORDINANCE: Procurement Code Amendments (2nd reading)
    Procurement Code Amendments
    On motion by Ms. Smith, seconded by Mr. Fenwick, the consent agenda passed. (Ayes:
    Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos, Mr. Huja; Noes: none.)
    Ms. Szakos asked to add advice from Council on an upcoming vote at the MPO meeting to
    Other Business.
    Ms. Szakos requested that Council discuss and vote on eliminating Lee-Jackson Day as an
    official City holiday under Other Business or at the next regular Council meeting. Councilors
    agreed to discuss this under Other Business at the end of the meeting.
    On motion by Ms. Smith, seconded by Ms. Galvin, the following appointments were made
    to Boards and Commissions: to the Airport Commission, Addison Barnhardt and Chris Engel; to
    the Belmont Bridge Steering Committee, Lena Seville (CAT Advisory representative); to the
    Code Audit / Streets That Work Advisory Committee, Warren Boeschenstein, Tobey Bouch,
    Hugh Ewing, L.J. Lopez, Dan Rosensweig (Planning Commission representative), Carl Schwartz
    (BAR representative), Rachel Lloyd (PLACE representative), Bitsy Waters (Tree Commission
    representative), and Lucas Lyons (CAT representative); to the PLACE Design Task Force,
    Andrew Mondschein (multi-modal representative) and Jim Self (CAT representative); to the
    Water Resources Protection Program Advisory Committee, Rebecca Quinn; to the Human Rights
    Commission, Karen Shepard, Ann Smith, Olivia Boykin, Eze Amos and Melvin Burruss. (Ayes:
    Ms. Smith, Mr. Fenwick, Ms. Galvin, Ms. Szakos, Mr. Huja; Noes: none.)
    7
    REPORT: STATE OF THE CITY ADDRESS
    State of the City Address
    Mr. Huja gave a presentation on the State of the City for the calendar year 2014. He
    reviewed progress in the nine Council vision areas, which are economic sustainability, a center
    for lifelong learning, quality housing opportunities for all, Cville arts and culture, green city,
    America's healthiest city, a connected community, a community of mutual respect, and smart
    citizen-focused government.
    RESOLUTION: FUNDS TRANSFER FROM CAPITAL IMPROVEMENT PROGRAM
    CONTINGENCY FOR DOWNTOWN AND UNIVERSITY AVENUE LIGHTING
    SURVEY – $97,366.50
    Funds Transfer from Capital Improvement Program Contingency for Downtown and
    Mr. Tolbert presented to Council. After a series of community meetings about issues
    related to the downtown area and the mall, staff was asked to investigate improvements to
    lighting in the area to improve safety and eliminate dark areas. The Safety Committee has asked
    to add the University to the scope. Discussions are ongoing with UVA to determine if the
    University will consider funding for this effort.
    Mr. Fenwick asked how RK&K became the consultant for this project. Mr. Tolbert said
    the City has three to four consulting firms engaged on engineering term contracts, and RK&K
    has lighting specialists on their team. We cannot sign a contract for over $100,000 on term
    contracts.
    Mr. Fenwick said we should not spend money to get a recommendation for more lights,
    because we already know we need them. We should instead put the money into more lights. Mr.
    Tolbert said this study will determine where we need to place the lights by conducting lighting
    surveys of lighting levels across the City.
    Ms. Smith asked where this price came from. Mr. Tolbert said staff developed a scope, and
    the engineers gave us an estimate of the number of hours that would be needed to complete the
    work. Ms. Smith said this seems like a lot of money for getting a fairly limited lighting plan. She
    said she wants assurance that the study will be conducted when skies are the darkest, not during a
    full moon. She said she would be comfortable allocating money to study the Downtown but not
    for the UVA portion of the study.
    Ms. Galvin said the only thing they will be doing is surveying at night and doing technical
    reads. She requested that this include more engagement and resident surveying. She requested
    amending the resolution to say final transfer of funds is conditional upon approval by UVA. Ms.
    Szakos said she agreed that this language should be included in the resolution.
    Ms. Szakos requested a staff survey of previous public comment about lighting at Town
    Hall meetings and other community meetings. She said if UVA is interested in participating in
    8
    the study, they should be willing to partner with us on the cost of needed lighting. Mr. Jones said
    during discussion at the Security Committee meeting, UVA has demonstrated an interest in
    helping fund some of these initiatives.
    Mr. Huja said he was initially shocked by the price, but he realized that this is a technical
    study that requires proper management. He supports the resolution with the proposed
    amendment addressing funding from UVA.
    Mr. Fenwick asked how Mr. Tolbert verified that RK&K are experts in lighting. Mr.
    Tolbert said it is in their proposal. Mr. Fenwick asked for a copy. He said he does not support
    this, because this study will just delay more lights. He would rather put the money into lights
    rather than another study. Mr. Huja said he shares some of his concern, but it is important to
    have a plan of action before spending money on lights.
    On motion by Ms. Galvin, seconded by Ms. Szakos, the resolution passed with the added
    language, “Be it also resolved that the scope of consultant work shall include a City
    neighborhood and business engagement component, inclusive of recorded comments from past
    Town Hall meetings and public events, and an implementation and maintenance plan, and that
    the final transfer of funds is contingent upon a signed memorandum of understanding or letter of
    agreement with UVA regarding funding.” Ms. Smith requested adding a full moon clause. This
    was not supported by a majority. (Ayes: Ms. Szakos, Ms. Galvin, Mr. Huja, Ms. Smith; Noes:
    Mr. Fenwick.)
    RESOLUTION: FUNDING FOR STREETS THAT WORK – $100,000
    Funding for Streets That Work
    Mr. Tolbert reported to Council. He said neighborhood meetings and this past Saturday's
    citizen engagement meeting about the Streets That Work initiative have been highly productive.
    Mr. Fenwick asked where the $100,000 figure came from. Mr. Tolbert said this is what
    staff believes it will cost to complete the project. Mr. Fenwick asked if staff is over-burdened.
    Mr. Tolbert said they cannot take this on and complete it in a timely matter with all the other
    projects they are working on. Mr. Fenwick said he will not support this. He said several City
    streets are not safe, and he would rather see the money go towards fixing those streets.
    Ms. Szakos said she is glad staff has moved forward with flex posts, paint, and other
    temporary fixes because if we wait until we have a full plan, people will get frustrated. She said
    this is a good way to get a comprehensive implementation plan. She proposed approving the
    amount less 5% in recognition of recent requests that departments reduce their budgets by as
    much.
    Ms. Galvin said this is an action plan. The "squeaky wheel" process we have now is not
    safe and does not make for a good street. The public wants to be kept apprised of how we will
    establish priorities, and they were strong on pedestrian-oriented street lighting. She said it is
    9
    important to balance the needs of cars and pedestrians. We need to bring in expertise because we
    cannot afford to have work done in-house all of the time.
    Ms. Smith asked for assurance that parking is not scheduled to be removed from Rugby
    Avenue; Mr. Tolbert said it is not planned at this point without a lot more conversation with the
    community.
    Mr. Fenwick confirmed that staff went to neighbors on Rose Hill Drive before doing the
    striping work. Mr. Tolbert said there was a lot of conversation with the neighborhood about the
    project.
    Ms. Smith said there are conflicting ideas, and she is concerned that recreational bikers are
    not being considered. We should think about the more casual, timid biker and use this to address
    how we approach bike trails. Ms. Szakos said the consultants we are looking to talk to about the
    complete streets concept know about good standards for this.
    Mr. Huja said study and planning is required to create a good network of streets. He
    suggested starting at $75,000 to see where we can get. Ms. Galvin said arbitrarily cutting
    funding by a quarter is going to strip this important project of the needed resources to make it
    successful. Ms. Szakos said we have been pushing our NDS staff hard, and this seems like an
    insult to the expertise of our staff, who has told us this is what they need.
    Ms. Szakos moved to allocated $95,000 for the project.
    Mr. Fenwick asked if staff members could do this project. Mr. Tolbert said all his staff is
    working overtime, and they cannot do this in a timely manner.
    Ms. Smith said she would support anything from full funding down.
    Ms. Galvin seconded the motion. The resolution for funding at $95,000 passed. (Ayes: Ms.
    Szakos, Ms. Galvin, Mr. Huja, Ms. Smith; Noes: Mr. Fenwick.)
    Ms. Smith asked if Council could be kept better apprised of the process.
    REPORT: GENERAL DISTRICT COURTS UPDATE
    General District Courts Update
    Mr. Jones reported to Council about the pending courts project with Albemarle County.
    Two issues the committee has been examining for the last several months is parking downtown
    and co-locating General District Court operations in one building in the Court Square area, the
    Levy Building. There is a cost of a little over $14,000 to fund the study. The proposal is to split
    the cost with the county so we can move forward with this process.
    10
    Mr. Huja said he supports this, as it will move us towards an agreement. Mr. Fenwick said
    he agreed. Ms. Szakos said she supports this because the County has already done much of the
    preliminary work.
    On motion by Mr. Fenwick, seconded by Ms. Smith, Council voted to go forward with the
    study. (Ayes: Ms. Szakos, Mr. Fenwick, Ms. Galvin, Mr. Huja, Ms. Smith; Noes: none.)
    Ms. Smith said parking is not just about management, but how we use shared facilities.
    RESOLUTION: ESTABLISHING A SHARED LAW ENFORCEMENT TRAINING
    FACILITY (CITY, UVA, ALBEMARLE CO.)
    Establishing a Shared Law Enforcement Training Facility
    Capt. Pleasants of the Charlottesville Police Department presented to Council. The county
    has already agreed to move forward with building the firing range. The police department has
    been training at a private range for the past several years, and due to increased membership
    training hours have been steadily reduced. This agreement provides for a training facility and
    firing range to help ensure local law enforcement officers are certified, and that they are well and
    properly trained. The total amount requested from the City is $351,225.
    Ms. Smith asked about how much the University is paying, because it sounds like they are
    going to make money and get a firing range. Ms. Lisa Robertson said UVA gets credit for the
    value of the lease, so instead of contributing cash, they forgo the lease payment for the year.
    They are not putting up as much cash, but their contribution relative to the formula is adjusted
    according to the value of the lease. The University's total upfront contribution is $225,000. The
    state money has already been appropriated by all parties. UVA's share of the total cost inclusive
    of that is 18%.
    On motion by Ms. Szakos, seconded by Mr. Fenwick, the resolution passed. (Ayes: Ms.
    Szakos, Mr. Fenwick, Ms. Galvin, Mr. Huja, Ms. Smith; Noes: none.)
    REPORT: RSWA ANNUAL REPORT
    RSWA Annual Report
    Mr. Frederick presented to Council. He reviewed the Schenks Branch Interceptor
    Replacement negotiations. He updated Council on the water treatment plant Granular Activated
    Carbon improvements, with construction slated to begin in May 2015. The new Rivanna Pump
    Station project is under construction. Also, a re-evaluation of odor control at the Moore's Creek
    treatment plant is now being completed and will be presented to the Rivanna Board tomorrow.
    Lastly, RSWA is continuing to assist the County in planning how to use the Ivy Materials
    Utilization Center following the expiration of the current contract between RSWA and the
    County on June 30, 2015. If there is interest in regional cooperation, now is the time to put
    thoughts forward.
    11
    Ms. Galvin said she would support regional cooperation. Ms. Szakos said she is open to
    working with the County on recycling if they begin a viable program. She is also interested in
    area cooperation with composting. There is a lot of work to be done before we can have those
    conversations, but she is eager to see what will come of that. Ms. Smith said it would be good to
    know where we are with solid waste, including economics and where is it going.
    Mr. Fenwick asked how the reservoir is doing. Mr. Frederick said the dam is filling along
    the lines of what we have estimated. The most likely scenario is that it will fill in the early fall of
    2015.
    Ms. Smith asked about Sugar Hollow. Mr. Frederick said it is full. Ms. Smith asked if the
    damage analysis for the houses in Woolen Mills has been completed due to the tunneling at the
    Pump Station. Mr. Frederick said he will check with the project manager.
    Ms. Galvin asked if the Council would like to be more aggressive about the odor control
    issue. Mr. Huja said he supports that. Ms. Szakos said she is reassured by seeing the numbers.
    Mr. Frederick encouraged Council to look at the pictures on their website.
    Ms. Smith said she is interested in 10-year data for the City, UVA and the County for water
    usage. Mr. Frederick said there was a decline in water use between 2001 and 2009 due to
    conservation measures. Trends are affected by other variables, principally weather. Ms. Smith
    said it is actually going down per capita. Mr. Frederick said they do not look at population, just
    consumption. He has seen a fairly slow but steady rise since 2009. Mr. Frederick said City data
    can be obtained from the City's Finance Department.
    Ms. Szakos said our clean water will put us on the map, and this is something that we really
    care about. She also requested documented pre-blasting surveys for the tunneling at the pump
    station.
    OTHER BUSINESS: Regional Long Range Transportation Plan
    Mr. Tolbert said the MPO has discovered $93 million in unallocated long-range
    transportation funding. The MPO is looking for direction on how to use the money. Possible
    expenditures include the Fontaine Avenue project, which has a context-sensitive street plan. The
    West Main Street project is another possible use.
    Ms. Smith asked why we are discussing widening Fontaine when we are discussing how to
    calm streets by narrowing them. Ms. Galvin asked if this money was available for other
    improvements such as pedestrian infrastructure.
    Ms. Szakos read the visioning list in its entirety. Ms. Galvin said the Ridge/Monticello
    intersection has come up frequently at recent community meetings. Ms. Szakos said Fontaine
    includes bike and pedestrian work as well. Ms. Szakos confirmed that Fontaine and the McIntire
    intersections, including Ridge St./Monticello, will be brought forward as Council’s priorities.
    12
    OTHER BUSINESS: Lee Jackson Day
    Ms. Szakos said Lee Jackson Day is an inappropriate day for the City to celebrate. She
    proposed we replace the holiday with another holiday.
    Mr. Huja said he understands why she wants to do this, but this is part of our heritage that
    some people still value.
    Mr. Fenwick said he agrees with the mayor that it is part of our heritage. He does not think
    of racism or rebellion when he thinks about Lee-Jackson. This is part of our history, and he will
    not support this unless the citizens of the City give him direction to do so.
    Mr. Huja and Ms. Smith said it would be helpful to hear from the citizens.
    Ms. Galvin asked how we would solicit information from the citizens and said we should
    use a survey to get a true perspective. She said there may be other issues that we should be
    working on. Staff members have made plans for the holiday this year, so we should make this
    for future years if we do decide to act.
    Mr. Jones said it may be helpful to understand some of the history behind this holiday.
    The state decided to separate it from the Martin Luther King holiday.
    Ms. Szakos said she would like to discuss this on an upcoming Council agenda.
    Mr. Huja invited members of the public to speak. Having no speakers, he closed Matters
    by the Public.
    Mr. Huja wished everyone happy holidays and a wonderful new year.
    Meeting adjourned.
    Clerk of Council